POSTED Addendum#1 Notification FBR 2105-27 Police Uniforms - Google Docs.pdf
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- Attached to
- Police Uniforms
- Solicitation number
- 298-FBR2105-27
- Issued by
- Buncombe County, North Carolina
About this file
This Addendum #1 Notification document issued by the City of Asheville, North Carolina addresses bidder inquiries and modifications to the Police Uniforms procurement (FBR 2105-27). The original bid deadline of October 8, 2026 has been extended to October 15, 2026 at 3:00 p.m. The City seeks a vendor to supply police uniforms and related items for the Asheville Police Department, with all items required in sizes XS to XXXL. Key specifications clarified in the addendum include that the vendor must provide embroidery and patch services, with samples provided by the City rather than digital design files or thread color codes. The initial order has an expedited turnaround requirement due to training classes commencing in January 2027. The awarded vendor will operate an online ordering portal allowing individual officers to purchase items using personal stipends while the City also places purchase orders for specific items. The contract term is twelve months with two optional twelve-month renewal periods, constituting a potential three-year relationship with the awarded vendor.
Operational requirements include on-demand order fulfillment with individual poly-bagging and bulk shipping to the City for distribution, monthly measuring or provision of a fit line to ensure proper sizing, and hemming as the primary alteration service. The City will collect and consolidate both officer individual orders and departmental purchase orders, with payment processed upon delivery via invoice for PO-based orders and individual payment through the website portal for officer purchases. All items are purchased on an as-needed basis rather than as standard annual issue, with the estimated quantities provided in the original bid documents. The vendor must acknowledge this addendum by signature and include it with the bid package; bidders must also confirm their understanding that this is an exclusive vendor contract for the listed uniform items.
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Text version
FBR 2105-27 Addendum #1 Notification 1
DATE: October 2, 2026
TO: BIDDERS
RE: Laboratory Supplies - FBR 2105-27
ADDENDUM NO. 1 NOTIFICATION
The purpose of this addendum is to provide answers to questions, and provide a new bid due date.
This document and all other documents can be found at www.ashevillenc.gov/bids under this bid number.
New Bid Due Date: Thursday, October 15, 2026
1. Question:Do they have the DST/EMB files for the embroidery?
Answer:We do not have the files, but provide samples.
2. Question:Is there a required size range for all items?
Answer:XS-XXXL
3. Question:What is the desired turnaround time? Whatturnaround time has worked best for you in the past?
Answer:Our initial order will need a quick turnaround time due to classes starting in January 2027.
4. Question:Do you have the thread color codes?
Answer:We do not have the codes, but provide samples.
5. Question:How many of each required patch does thedepartment need Halo to keep on hand?
Answer:Our minimum order quantity of our patchesis 100.
6. Question:What is the typical annual purchase volumefor uniforms?
Answer:The estimated quantities of each item are listed in the bid
7. Question:Is this a sole-source contract? While weunderstand that only one vendor will be awarded the bid, we would like confirmation as to whether this will be an exclusive contract for uniforms with the City of Asheville.
Answer:The bid will be awarded to one vendor. We only purchase the listed items from the awarded vendor.
8. Question:Can we offer alternative products?
Answer:No.
9. Question:Can they define what alterations will berequired? Is this primarily referring to hemming, or are there additional alterations that will be expected?
Answer:Alterations would be hemming, no other alterationsbesides adding embroidery or patches to the shirts.
FBR 2105-27 Addendum #1 Notification 2
10.Question:Is there an opportunity to obtain a longercontract term than one year?
Answer:Please refer to paragraph 6 of the terms andconditions of the bid. This is a twelve (12) month term contract with two (2) twelve (12) month options to renew.
11.Question:Will orders be placed individually by officers,or will orders be collected and submitted by a purchasing agent?
Answer:Preference would be an online portal or website that only allows the awarded items to be purchased. Officers could then order and pay with individual stipend, but orders must be shipped to the City for distribution. Purchase orders will also be issued for specific items as needed.
12.Question:How will orders be paid for? Will they beplaced and paid for through the website at the time of order, or will orders be placed through the website and then billed to the department?
Answer:Orders placed via website by officers must have a way for them to pay individually. Purchase orders will be billed to the city. When delivered, invoices will be processed for payment.
13.Question:Do orders need to be fulfilled on demand,or can orders be held and consolidated into production batches, then delivered to the department with each order packaged separately and shipped in bulk?
Answer:Orders need to be fulfilled on demand, individually poly bagged and shipped in one larger box.
14.Question:Does each individual's order need to beboxed separately, or can orders be packaged in polybags for distribution?
Answer:Orders can be individually poly bagged andshipped in one larger box.
15.Question:If the department is billed, will a PO berequired for each order submission?
Answer:Purchase orders will be required for each order submission
16.Question:Beyond the initial measurements, how frequentlywill additional measurements be required?
Answer:Awarded bidder could either schedule monthlymeasuring, or provide a fit line.
17.Question:Will measurements be required for all items?
Answer:Yes. Measurements will be required, or theycould provide a fit line.
18.Question:Are any of these items considered standardissue and provided on an annual basis, or are all items ordered on an as-needed basis?
Answer:All items are purchased on an as needed basis.
19.Question:With the exception of the training class,are the remaining items primarily accessory or specialty items that are purchased on an as-needed basis?
Answer:These items are training uniforms/BLET uniforms/Specialtyuniforms so the estimated quantities are accurate. All items are purchased on an as needed basis.
FBR 2105-27 Addendum #1 Notification 3
Please sign this addendum and include it with your bid package.
Representative Signature Company Name
If you have any questions, please contact me.
Regards, City of Asheville Tawnya Vess Purchasing Specialist tvess@ashevillenc.gov 828-259-5949
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