POSTED Addendum No. 1 298-FY27-PW-BID-DTCC.pdf

Addendum No. 1

Issue Date 10/19/26 Project Name Downtown Cleaning Contract Project Number 298-FY27-PW-BID-DTCC

TO: Prospective Bidders

This addendum forms a part of the Request for Bids and modifies the original Project Number 298-FY27-PW-BID-DTCC only to the extent specifically noted below. Failure to acknowledge this addendum in the submittal may subject the submitter to being deemed non-responsive.

This Addendum is posted on the City procurement website at www.ashevillenc.gov/bids. This is the official source of this addendum. All addenda and attachments shall be published to the same location.

This Addendum consists of 4 pages in total.

This Addendum is to address Responses to Questions

Answers to Questions

1. Question: Are all 8 of the line items required to be completed by 1 company or is it an option for us to complete the pressure washing line items and subcontract the general cleanup and weed control to another company?

Response: The City of Asheville is looking to contract with one company for this work. The awarded contractor may utilize subcontractors at their discretion.

2. Question: What are the times for pressure washing the park areas?

Response: Pack Square should be completed by 10 AM and Pritchard Park by 5 PM.

3. Question: Official Bid Forms and Website Access During the meeting, you referenced the City of Asheville website, specifically the General Services section, where the official bid forms are available.

● Would you kindly provide the direct website link to the required bid forms?

● Can you confirm whether these are the complete and most current forms required for http://www.ashevillenc.gov/bids submission, including any applicable addenda?

Response: Official Bid Forms and Website Access are found here: COA Purchasing Page Bids are due October 26, 2026, at 2 PM EST. Please check the bid posting for the latest addenda before submitting a bid.

4. Question: Zone B – Service Hours Our understanding is that Zone B has a designated service window of 6:00 AM to 10:00 AM. Could you confirm whether this is correct and whether that schedule applies Monday through Friday?

Response: Zone B service can be performed 6:00 AM to 5:00 PM Monday through Friday.

5. Question: Remaining Service Areas – Operating Hours We understood that all other designated service areas operate Monday through Friday, 7:00 AM to 3:00 PM. Could you confirm whether these are the required service hours for all remaining zones?

Response:

Pressure Washing for Zone A: 6 AM until 10 AM Monday through Friday Pressure Washing for Zone B: 6 AM until 5 PM Monday through Friday General Cleanliness for both areas may be performed until 5:00 PM Monday through Friday

6. Question: Individual Zone Pricing and Total Bid Submission We understood that each designated service area or zone may be bid separately, with individual pricing entered for each area and a final combined bid amount reflected at the bottom of the bid form.

Could you clarify:

● Whether vendors may submit bids for individual zones without bidding on every service area.

● Whether the City intends to award zones individually or as one comprehensive contract.

● Whether the final total at the bottom of the bid form represents the combined amount for all zones selected.

Response: The City intends to award one contract to a single Bidder for all combined services. The total amount on the bid must be the sum of all 8 zones listed. Individual zones will not be awarded.

7. Question: Contract Duration and Renewal Terms Our understanding is that contracts are awarded on a year-to-year basis. Could you confirm the initial contract term and whether the City provides annual renewal options, subject to satisfactory performance and available funding?

https://www.ashevillenc.gov/department/purchasing/bids/

Response: This will be awarded as a one year contract, with an option of up to 4 additional one-year renewals depending on funding and acceptable work performance. Contract start date is estimated to be January 2027.

8. Question: Mandatory Pre-Bid Meeting and Bid Eligibility (Name Hidden) was unable to attend the mandatory pre-bid meeting held on October 13, 2026. May we still submit a bid for this solicitation? If attendance is strictly required, is there any exception or alternative arrangement available?

Response: The Pre-bid meeting was mandatory; there is no exception or alternative arrangement.

9. Question: Pressure-Washing and Runoff-Control Requirements For the required pressure-washing services, could you please clarify whether the City has any approved or preferred runoff-control systems, filtration methods, or equipment specifications that bidders should consider when preparing their proposals?

Response: Please see page 18 of the bid. Contractor is to provide equipment to deter dirt and debris from entering the storm drain. The method will need to be approved by the project manager.

10.Question: Water and Power Supply The solicitation indicates that the contractor must provide its own water supply and power.

Are there any designated water access points or approved water-meter arrangements available for contractors working in the specified service areas?

Response: The contractor awarded this bid must provide their own water and power supply.

There are no water-meter arrangements. Contractor must work with the City of Asheville Water Department to inquire on the availability and use of the City of Asheville Water supply system.

11.Question: Staffing and Local Availability The solicitation requires a competent on-site supervisor during work and a permanent employee who can be available at the site within 24 hours. Would you please clarify the expectations for the permanent employee’s availability and whether the employee must be based within the Asheville area?

Response: The Contractor or the supervisor must be available to respond and be on site within 24 hours of notice. This person should be based in or near the City of Asheville.

12.Question: References and Qualification Documents Could you please confirm which references and qualification documents must be included with the initial bid submission and which documents, if any, may be requested later from the apparent low bidder?

Response: Please refer to Bid Section ”General Provisions” Page 15 for what is required with the bid. Please refer to Bid Section “Instructions to Bidders” Page 10 for what may be required after award.

13.Question: Addenda and Additional Instructions Could you please confirm whether any additional addenda, amendments, or clarifications have been issued or are expected before the bid submission deadline?

Response: Any/all addenda are posted on our bid page. All bidders are responsible for checking our bid page for any updates prior to submitting a bid.

I understand that failure to acknowledge any addenda may cause this bid/proposal to be deemed non-responsive.

Authorized Signature Company Date

-End-https://www.ashevillenc.gov/department/purchasing/bids/