POSTED Addendum 298-FY27-PR-BID-BackstopFencing.pdf
PDF 126 KB Posted
- Attached to
- Oakley Ballfield Backstop Fencing
- Solicitation number
- 298-FY27-PR-Bid-BackstopFencing
- Issued by
- Buncombe County, North Carolina
About this file
This is Addendum No. 1 to a Request for Bids issued by the City of Asheville, North Carolina on October 8, 2026, for the Oakley Ballfield Backstop Fencing project (Project Number 298-FY27-PR-Bid-BackstopFencing). The addendum addresses twenty questions submitted by prospective bidders regarding project specifications, contractor qualifications, and installation requirements. Key deadlines include a question submission deadline of October 6, 2026 at 5:00 p.m. and a bid due date of October 16, 2026 at 12:00 p.m., with a projected project start date in early December 2026. The project involves removal of existing backstop fencing and installation of new backstop fencing at the ballfield. No pre-bid meeting is being held, and all bid documents and addenda are available on the City's procurement website at www.ashevillenc.gov/bids. Failure to acknowledge this addendum in the bid submittal may result in the bid being deemed non-responsive.
The addendum clarifies critical project requirements, including that both prime contractors and subcontractors must hold North Carolina General Contractor licenses, and that prime contractors must have prior sports field fencing experience. Subcontractors must be identified at the time of bid submission with no percentage limitations on subcontracted work, provided the prime contractor meets experience requirements. Technical specifications addressed in the addendum include post spacing, foundation specifications (16"-24" diameter with 6-foot depth), concrete strength requirements (minimum 3,000 PSI), and hardware specifications for gates. The contractor is responsible for establishing fence alignment and gate locations, managing unforeseen rock excavation, and coordinating with the City's Athletics staff regarding ballfield availability and staging areas. All insurance and bonding requirements listed in the bid documents apply to both prime contractors and subcontractors. No building, zoning, or other permits are required for this work.
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| File | Type | Posted |
|---|---|---|
| POSTED Ad 298-FY27-PR-Bid-BackstopFencing.pdf |
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Text version
Addendum No. 1 Issue Date: 10/8/2026
Project Name: Oakley Ballfield Backstop Fencing
Project Number: 298-FY27-PR-Bid-BackstopFencing
TO: Prospective Applicants
This addendum forms a part of the Request for Bids and modifies the original Project Number 298-FY27-PR-BID-BackstopFencing only to the extent specifically noted below. Failure to acknowledge this addendum in the submittal may subject the submitter to being deemed non-responsive.
This Addendum is posted on the City procurement website at www.ashevillenc.gov/bids. This is the official source of this addendum. All addenda and attachments shall be published to the same location.
This Addendum consists of 4 pages in total.
This Addendum is to address Responses to Questions
Answers to Questions
1. Question: Whether the City permits a prime contractor to subcontract the fencing installation work under this solicitation.
Response: Yes the City permits a prime contractor to subcontract the fencing installation
2. Question: Whether there are any limitations on the percentage or portion of the work that may be subcontracted.
Response: No limitations on what portion may be subcontracted
3. Question: Whether the prime contractor is required to hold a North Carolina General Contractor license for this project, or whether the licensing requirement can be satisfied by the qualified subcontractor performing the fencing work.
Response: Both the prime contractor and the subcontractor are required to hold a North Carolina General Contractor license
4. Question: Whether the City requires the prime contractor to have prior commercial/sports-field fencing experience.
Response: Yes the prime contractor should have prior sports field fencing experience.
5. Question: Whether the proposed subcontractor's experience and qualifications may be used http://www.ashevillenc.gov/bids to demonstrate the team's ability to perform the work.
Response: Yes if the prime contractor has prior sports field fencing experience.
6. Question: Whether the City requires subcontractors to be identified at the time of bid submission.
Response: Yes
7. Question: Whether there are any additional forms, insurance, bonding, or qualification requirements applicable to subcontractors.
Response: All insurance requirements are listed in the bid documents and are required to be met by both the prime contractor and subcontractor.
8. Question: Are you able to provide required post spacing, foundation diameter and foundation depth for the 15' and 30' fencing or is design the responsibility of the successful bidder?
Response: Post should be spaced evenly. Foundation diameter is 16"-24" and 6'depth.
9. Question: Please confirm whether the 4" post requirement applies to line posts, terminal posts, corner posts, brace posts and gate posts.
Response: Yes this applies to all of these
10.Question: Please confirm whether engineered shop drawings or structural calculations are required for the 30' backstop fencing.
Response: Not required
11.Question: Can you provide required wind design criteria, if applicable, for the 30' fencing?
Response: Not applicable
12.Question: The specifications state rails at 5' spacing; please confirm this means horizontal rails vertically spaced every 5 feet.
Response: Yes it means horizontal rails vertically spaced every 5 feet..
13.Question: Please provide required concrete strength for post foundations.
Response: Minimum 3,000 PSI concrete mix poured around plumb posts set in a gravel base for drainage
14.Question: Please clarify acceptable disposition of existing post foundations: complete removal versus cut below grade. Can anything not in conflict with the new fence stay in place, cut below grade and covered?
Response: We prefer complete removal but will allow cuts below grade as long as not in conflict with new fences or anything else.
15.Question: Please clarify responsibility for unforeseen rock excavation encountered during post installation.
Response: Contractor is responsible for unforeseen rock excavation
16.Question: Can you clarify the required hardware for the 10' double vehicle gate
Response: The double gate needs heavy-duty hinges, a central latch, and a drop rod (cane bolt)
17.Question: Can you identify the required "strong arm latch" manufacturer/model or approved equivalent for the pedestrian gates?
Response: Here is a model that has been used previously https://dacindustries.com/gate-latch-hardware/strong-arm/ or any approved strong arm latch equivalent
18.Question: Will the City provide/stake the exact fence alignment and gate locations prior to installation, or is the contractor responsible for establishing layout based on existing conditions?
Response: Contractor responsibility and project manager must verify before any installation
19.Question: Are any building, zoning, or other permits required for this work, and if so, which permits will be the contractor’s responsibility?”
Response: Non required
20.Question: Will the ballfield be fully available to the contractor during construction, and is there a designated access/staging area for equipment, materials, lifts, and demolition debris?
Response: The project manager will coordinate with Athletics staff and contractor for available timeframe when the ballfield can be completely available to contractor. Staging area can be on the ballfield but the City is not responsible for any items left overnight.
I understand that failure to acknowledge any addenda may cause this bid/proposal to be deemed non-responsive.
Authorized Signature Company Date
- End -
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