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State of Wisconsin Wis. Statutes s.16.75

DOA-3070 (R05/2014)

BIDS MUST BE SEALED & ADDRESSED TO: Remove from bidder list for this commodity/service. (Return this page only.)

AGENCY ADDRESS:

Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid #

See below.

WisDOT Print Purchasing, Purchasing S822 4822 Madison Yards Way, Madison, WI 53705

Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact the person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID

THIS IS NOT AN ORDER

BIDDER (Name and Address)

Bids MUST be in this office no later than

Dec. 18, 2018 at 2:00:59 pm, with name, ink signature, date and contact info b l Name (Contact for further information)

Mark Mackenzie mark.mackenzie@dot.wi.gov Phone Date

608-266-0572 Nov. 16, 2018 Quote Price and Delivery FOB

Destination In-Door, 3623 Pierstorff St., Madison, WI per SCOB 0510218 Fax bids are accepted Fax bids are not accepted

Item No.

Quantity and Unit Description Price

Per Unit

Total

WISCONSIN STATE HIGHWAY MAPS, 2019-20 EDITION

OFFICIAL SEALED BID 0510218 - must be in ink or typed

To distinguish bid envelope from regular mail, bid envelope must be sealed and plainly marked in lower corner with bid due date and time and Request for Bid Sol # 0510218

Follow entire instructions in bid solicitation, especially this page, and the Special Conditions of Bid # 0510218, and DOA-3604 Standard Terms & Conditions for State of Wisconsin Printing

BID MUST COMPLETE/INCLUDE THE FOLLOWING:

This Bid 0510218 Cover (Signature) Page, Form DOA-3070 T213 Price Sheet and Paper Manufacturer & Brand Sample Folded Map, per SCOB section 13 - Samples Vendor Information, DOA-3477 (Attachment A) Vendor References, DOA-3478 (Attachment B) Attachment C - MBE/DVB Program

Payment Terms See DOA-3604 and SCOB-0510218 Delivery Time See DOA-3604 and SCOB-0510218

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises.

Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print) Title Phone Fax

Signature of Above Date Email:

This form can be made available in alternate formats to individuals with disabilities upon request.

T213 1 1/2018

PRICE SHEET

OFFICIAL SEALED BID

LINE

NO.

00001

00002

00003

00004

00005

00006

00007

00008

00009

00010

00011

COMMODITY/SERVICE DESCRIPTION

RECYCLED 50# OFFSET PAPER MANUFACTURER & BRAND

COMMODITY CODE: 967-40-005128

MAP, WISCONSIN HIGHWAY, 2-SIDED, FOLDED

PER ATTACHED SPECIFICATIONS

COMMODITY CODE: 967-40-046285

MAP, WISCONSIN HIGHWAY, ONE-SIDED, FLAT

COMMODITY CODE: 967-82-046287

PRINTING SERVICES, LAMINATION OF WISC

HIGHWAY MAP, ONE-SIDED

COMMODITY CODE: 967-82-043018 ADDITIONAL

PROOF, WISCONSIN HIGHWAY MAP, TWO-SIDED,

TRIMMED AND FOLDED FROM CORRECTED/

UPDATED WIS STATE AGENCY FILE

COMMODITY CODE: 967-82-043018 ADDITIONAL

PROOF, WISCONSIN HIGHWAY MAP, ONE-SIDED,

HI-RES CONTRACT COLOR, FROM CORRECTED/

UPDATED WIS STATE AGENCY FILE

COMMODITY CODE: 967-82-046120

PRINTING SERVICES, PREPRESS ALTERATIONS

WISCONSIN HIGHWAY MAPS

FOR WISCONSIN AGENCY FILE CORRECTIONS

COMMODITY CODE: 967-82-046313

PRESS CHECK TIME FOR ALTERATIONS

FOR WISCONSIN AGENCY FILE CORRECTIONS

Vendor Name

Bid Number 0510218 Open Date 12/18/2018

QUANTITY UNIT

1000 M

(thousand)

8 M

7.2 M

100 M

250 M

500 M

750 M

1 EA

1 EA

1 HOUR

1 HOUR

Wisconsin Department of Transportation

UNIT PRICE

Time 2:00 PM

AMOUNT

STATE OF WISCONSIN

DEPARTMENT OF TRANSPORTATION

DIVISION OF BUSINESS MANAGEMENT

PURCHASING SECTION

S. 16.765, WIS. STATS.

DOA-3477 (R02/15)

Bid / Proposal # 0510218

Commodity / Service Wis Highway Maps 19-20 Ed Vendor Information

1. BIDDING / PROPOSING COMPANY NAME

Phone ( ) Toll Free Phone ( )

FAX ( ) E-Mail Address

Address

City State Zip + 4

2. Name the person to contact for questions concerning this bid / proposal.

Name Title

3. Any vendor awarded over $50,000 on this contract must submit affirmative action information to the department. Please name the Personnel / Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan.

4. Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings.

5. CEO / President Name

This document can be made available in alternate formats to individuals with disabilities upon request.

DEPARTMENT OF TRANSPORTATION

DIVISION OF BUSINESS MANAGEMENT

DOA-3478 (R06/2013)

WISDOT PRINT PURCHASING

PURCHASING S822

4822 MADISON YARDS WAY

MADISON, WI 53705

(608) 266-0572

Bid / Proposal # 0510218 for Wis Hwy Maps, 19-20 Ed

VENDOR REFERENCES

FOR VENDOR:

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) used for four (4) or more installations with requirements similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement.

Company Name

Address (include Zip + 4)

Contact Person Phone No.

Email Address

List Product(s) and/or Service(s) Used:

This document can be made available in accessible formats to qualified individuals with disabilities.

WISCONSIN DEPARTMENT OF

TRANSPORTATION

ATTACHMENT C - MBE/DVB PROGRAM

BID SOL# 0510218

WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM

DISABLED VETERAN-OWNED BUSINESS (DVB) PROGRAM

AWARENESS, COMPLIANCE & ACTION PLAN

See section 15 of Special Conditions of Bid

As a matter of sound business practice, the Wisconsin Department of Transportation is committed to "supply diversity" by promoting the use of minority business and disabled veteran-owned business whenever and wherever possible. Additionally, as an agency of the State of Wisconsin, WisDOT shares in the state goal of placing five (5) percent of its total annual purchasing dollars with state-certified minority and disabled veteran-owned businesses.

State of Wisconsin procurement policy provides that Minority Business Enterprises (MBE) and Disabled Veteran-owned

Businesses (DVB) certified by the Wisconsin Department of Administration should have the maximum opportunity to participate in the performance of its contracts/projects.

You, as a contractor, are strongly urged to use due diligence to further this policy by awarding subcontracts to MB Es and DVBs by using such enterprises to provide goods and services incidental to this agreement (second-tier suppliers).

Authority for these programs is found in Wisconsin Statutes 16.75(3m), 16.283(3), 16.287(2), 16.755 and 15.107(2), and details about the program can be found at: https://wisdp.wi.gov/Home.aspx

Monthly reports are requested to be submitted to the Department of Transportation Purchasing Unit, itemizing the costs of services and goods provided by certified firms. Reports should state the costs for the previous contract/project month.

Your complete response on the following form must address the following components of your company's/organization's commitment/action plan:

a) Indication that you understand the WisDOT's goal,

b) Listing of any MBE/DVB vendors with which you intend to subcontract,

c) Description of the various second tier MBE/DVB expenses (goods and services procured that are incidental to the contract/project; examples are: specific office supplies to perform the contract, percentage of cost for uniforms for contract staff, travel to perform the contract/project, percentage of facility maintenance services for your facility used directly by your staff during the contract/project period) your company/organization will be able to report that are in direct connection with the administration of this contract,

d) Statement expressing your commitment to complete the required monthly reports that will reflect your subcontracts and second-tier expenditures for the period.

For information on WISDOT's Supplier Diversity Program, please email: DOTTIPSCOrrespond@dot.wi.gov or visit the website at: http://wisconsindot.gov/Pages/doing-bus/purchasing/suply-dvrsty/default.aspx

WISCONSIN DEPARTMENT OF

TRANSPORTATION

BID SOL# 0510218

ATTACHMENT C

WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM

DISABLED VETERAN-OWNED BUSINESS (DVB) PROGRAM

AWARENESS, COMPLIANCE & ACTION PLAN

Complete, sign, and include in your bid response.

Failure to complete this form as a component of your bid may result in rejection of your bid.

Our company/organization is a Wisconsin-certified Minority Business Enterprise (MBE) Our company/organization is a Wisconsin-certified Disabled Veteran-owned Business (DVB)

Our company/organization is a minority business but has not yet received Wisconsin certification (please provide details): ___________________ _ Our company/organization is a disabled veteran-owned business but has not yet received Wisconsin certification (please provide details): ___________________ _

We are aware of the WisDOT's goal to spend at least 5% of their total annual purchasing dollars with state certified MBE /DVB firms.

We are aware that if awarded this contract/project our company/organization will provide monthly or quarterly reports to WisDOT reporting all expenditure activity directed to MBE/DVB subcontractors or second-tier MBE/DVB suppliers that directly relate to this contract. (Any non-certified minority or non certified disabled veteran-owned businesses could be a potential subcontractor/second-tier supplier-indicate these on your plan. WisDOT will work with those businesses for possible certification.)

Subcontractors: Our company/organization intends to subcontract at least 5% dollar volume with certified MBE/DVB firms listed below (names, addresses, telephone numbers):

□ Yes OYes

□ No

Second-tier Suppliers: In addition to direct subcontracting efforts, your company/organization can help WisDOT achieve the 5% goal by managing your second-tier MBE/DVB purchases. Second-tier business refers to incidental business expenses your company may spend with Wisconsin-certified MBE/DVB firms as it pursues the normal course of business supplying the WisDOT-contracted products or services. Here are some examples:

• Percentage of your office supplies specifically used during the course of this contract/project.

• Percentage of uniform costs for staff performing this contract/project.

• If you travel to perform this contract/project, you could use a state-certified MBE travel agency and report that expense.

• Percentage of facilities maintenance services for facility(ies) directly used by your staff during the course of this contract/project.

These second-tier expenses can only be reported to the extent that they directly relate to your business with WisDOT. The percentage of the expense you can report is determined by the amount of your Wis DOT sales as it relates to your total sales volume. Per the terms of your contract, you should actively pursue directing business towards these types of companies, and report your efforts in this regard on a monthly basis.

In paragraph form, describe your company/organization's commitment/action plan with regard to the planned use of state certified MBE/DVB businesses in subcontracting efforts, as well as developing MBE/DVB second-tier suppliers. Please list your specific commitments (attach sheet, if necessary).

SIGNATURE: _______________ DATE: _____________ _

PRINTED NAME & TITLE:

COMPANY: ________________ PHONE NUMBER: _________ _

DOA-3604 (R01/2002)

Chs. 16, 35, Wis. Stats.

Wisconsin Department of Administration State Bureau of Procurement

Standard Terms and Conditions for State of Wisconsin Printing

1. GENERAL: These standard conditions, the accompanying detailed specifications, all purchase orders, all statutory requirements, and all conditions contained in the bid documents become, by reference, a part of any award or contract. If a specific clause or specification of the above is contrary to these conditions, that clause or specification prevails.

Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority. All references to the "State" mean the State of Wisconsin.

Public printing is defined by state law as all graphic reproduction by whatever process and the necessary material and binding, that is paid for with state funds or funds handled through state accounting and disbursing channels.

2. OBLIGATIONS OF STATE: The obligations of the

State of Wisconsin include placing orders, providing copy, reading proof, and paying for work officially ordered, received, and accepted. When specified, the state agency may furnish paper.

3. OBLIGATIONS / RESTRICTIONS OF CONTRACTOR:

The contractor is responsible for producing the type of work described in the bid and contract and for providing all materials, service, shipping, insurance, and other costs incidental to and necessary for manufacturing and delivering the printed product.

After acceptance of order, the contractor is responsible for completion, including work it is unable to accomplish in its own plant, with no additional cost to the State.

The State may require contractors to furnish a reasonable amount of technical assistance to state agencies. The State may require contractors to furnish reports of contract activity.

Ownership of Materials: All materials and electronic files produced or procured by the contractor for the State become State property. Contractor will immediately transfer possession of all items when so requested by the State. In the absence of another written agreement, all costs associated with the return of materials shall be borne by the contractor. All materials returned must be properly wrapped and identified by order number.

Security: Contractors must take all reasonable precautions necessary to protect against the unlawful use and distribution of printed materials and the control of production materials (e.g. plates, film, type, paper, copy and electronic documents). The only distribution authorized appears on the official purchase order. Samples of work requiring special security measures, which are furnished as audit or correspondence samples, must be hole punched or similarly voided to assure non-use. Shipment security is the responsibility of the contractor.

Liability The contractor must assume all costs and responsibility for the use of any patented equipment, processes or procedures used or incorporated in the manufacturing, distribution or sale of materials, or services bid. The contractor shall indemnify, hold harmless and defend the State of Wisconsin and its agencies, officers, officials, employees and agents from all liability arising out of the contractor’s performance under the contract.

Labor Laws: The contractor, by submitting a bid, guarantees that the articles described and sold to the State will be manufactured or produced in accordance with applicable state and federal labor laws.

Subletting: The contractor may not transfer, assign, or sublet any state work without the prior consent of the State, nor may any of the work be performed outside of the contractor's plant without advance approval.

Such approval must be requested and approved in writing. The contractor is responsible for subcontracted work. No price increase will be granted for subletting. Unauthorized subletting may result in cancellation of the contract.

Vendor Name or Logotype: Printing contractors will not affix their company label, name, logotype, union bug or other identifying information to any printing for the State.

Promotional Advertising / News releases: Reference to or use of the State of Wisconsin, any of its departments, agencies or other sub-units, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency.

4. QUALITY: All printing is expected to meet the following minimum standards: Work must be in register consistent with the type of work being done.

Inking must be consistent and uniform throughout in density and color. Colors must be as specified.

Folding and punching must be in register. Pages must align with artwork, when applicable. Other finishing must be according to specifications (e.g., packaging, labeling).

Work that does not meet the specified contract standards for quality may be rejected and, if time allows, reprinting may be required at the contractor's expense. No payment will be made for rejected printed matter or services. When time does not allow for a reprint, the State has the right to use the job without compensation to the contractor.

5. BIDDING: The State of Wisconsin reserves the right to accept or reject any or all bids, to waive any technicalities in any bid submitted, and/or to rebid if necessary, as deemed in the best interest of the State of Wisconsin. Conditional or alternate bids may be rejected.

Official Sealed Bids must be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids date and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office.

As of the announced date and hour of the bid opening, all bids become firm and cannot be altered. Until the award is made, bidders who identify errors in their bids may withdraw their bids. Bid prices are firm for acceptance for 30 days from bid opening, and in the case of award, for the full contract period.

All Official Sealed Bid openings are public. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract.

Collusion: By submitting a quotation on a bid inquiry, the bidder implies unconditional acceptance of the statement: "We as bidders depose that we as individuals, the business firm which we represent, or any agent or representative of said firm, have not in any manner, directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition in connection with this bidding; that the bid submitted has been independently arrived at without collusion with any bidder or any other competitor; that no attempt has been made to induce any other person or firm to submit or not to submit a bid, or to adjust their bid; and that these are accurate statements subject to penalty for perjury.”

Supplemental Data: Supplemental data necessary to analyze bids may be requested by the State and must be furnished prior to the awarding of any contract.

Business Ownership: Bidders may be required to furnish information on the ownership of their companies as well as related parent, co-ownership, and affiliate companies at the time of bid submission.

Any major changes in ownership or affiliation during the contract period will be considered a transfer of the contract, and will require approval of the State.

6. AWARD: Awards will be made to the lowest responsive, responsible bidder. Responsibility is determined at the time bids are evaluated, using criteria which may include: previous performance;

equipment available and operable in the bidder's plant to satisfactorily handle the type and volume of work being bid; production, technical, and supervisory personnel; experience in type of work bid; location of the plant; delivery of proofs; extra time required for delivery, and ease of communication with printer.

State representatives are to have reasonable communication with and access to the plant(s) of contractors and bidders during regular hours of operation when needed.

Reciprocity: Awards for printing will not be made to vendors located in states or foreign entities that implement in-state preferences for the purchase of printing. Proof of reciprocity rests with the bidder.

Performance Bond: A successful bidder may be required to post a performance bond. Any performance bond must be underwritten by a firm authorized to conduct business in the State of Wisconsin. Failure to perform satisfactorily may result in cancellation, rejection, reprinting of any order, cancellation of the contract, forfeiture of the performance bond, and/or removal from bidder lists.

7. ORDERING: Each printing job is ordered separately, using an official State of Wisconsin Purchase Order.

Orders are issued directly from the agencies to the contractor. Changes to an order are provided in writing. If required by the contractor or agency accounting policy, the Purchase Order will be used if the change involves cost.

The contractor is expected to review each order for accuracy and completeness and to advise the ordering agency of any discrepancies. Orders must be acknowledged promptly, referencing the order number and delivery date. The acknowledgement becomes a firm delivery commitment.

The contractor must notify the ordering agency when a change in delivery date is anticipated. This notice should be made by telephone and confirmed in writing.

The State reserves the right to cancel any purchase order after it has been written and at any time during the production process. If the order is cancelled before any work has been done, no payment will be made. If the work has already begun when the order is cancelled, the contractor may bill for the labor, materials, and service that have been performed up to the time the cancellation notification was received.

8. PACKAGING: All printed matter must be firmly packed in cartons to protect against jamming and shifting, spoilage, loss, or damage during delivery.

Each order must be packed separately. When specified, cartons must be delivered on skids or pallets. Packaging materials, including cartons, skids, and pallets, must be furnished by the contractor.

Corrugated board cartons (200 lb. test or stronger) must be uniform in size and suitable for shelf storage and employee handling. Oversized, overweight, or weak cartons are unacceptable. Loaded cartons must not weigh more than 40 pounds each.

Each carton in a shipment must be clearly labeled with: Purchase order number; ordering agency;

delivery address (as shown on purchase order); item contained; numbering sequence contained, if applicable; and total order and quantity per carton.

9. DELIVERY: Delivery Requirements: Printing must be delivered as specified. All deliveries are F.O.B. inside destination door to any Wisconsin state agency location. Contractors are not required to deliver elsewhere within a building. Unless otherwise noted on the order, delivery hours are 8:00 a.m. to 3:00 p.m., Monday through Friday, except state holidays.

Unless otherwise specified, contractors are required to ship to only one destination on each order. When an order specifies delivery to more than one point, the contractor may charge for the additional deliveries.

Freight bills must accompany the invoice to verify the extra charges.

Overruns and underruns: Overruns or underruns are not to exceed 3% on quantities ordered up to 10,000 and 1% on quantities ordered over 10,000, unless otherwise stated in the bid/contract documents. The contractor will be paid for the actual quantity delivered within this tolerance.

Unavoidable Emergencies: The contractor will be excused for delays due to uncontrollable causes, such as natural disasters, national emergencies, strikes, or fires. Production problems are not considered unavoidable emergencies. The contractor must notify the ordering agency in writing, of such developments immediately, stating the reason, justification, and estimated extent of the delay. Under these conditions the State may, in its sole discretion, purchase from other sources until the situation is remedied and the State is notified in writing.

Guaranteed Delivery: Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary.

Excess costs shall include the administrative costs.

10. INVOICING AND PAYMENTS: A separate invoice for each order must be sent directly to the ordering agency promptly after the job is delivered. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to purchase order number and submittal to the correct address for processing. Invoices will not be dated as received or processed for payment until all accompanying items required are received by the State.

The State of Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods have been delivered and accepted as specified.

Auditing: Invoices are approved for payment only if they comply with bid, specifications, order, and sample. Adjustments to invoice amounts are made as follows:

Unauthorized charges for tax or pre-paid freight included in bid pricing may be corrected and paid with no prior notification to vendor; a copy of the corrected invoice will be sent to the contractor with payment.

The contractor will credit these charges from the state account promptly. All other credit requests will be accomplished according to agency accounting practices, accompanied by a good faith dispute. A good faith dispute creates an exception to prompt payment.

Overtime: No compensation for overtime will be allowed for the contractor's failure to meet normal production requirements. Overtime may be allowed to meet unusual requirements when authorized by the State.

Taxes: The State of Wisconsin and its agencies are exempt from federal tax and Wisconsin state and local taxes except for Wisconsin excise or occupation tax on specific controlled commodities which do not include printing. The State of Wisconsin may be subject to another state's taxes depending upon the laws of the State from which the purchase is made.

The State's federal registration number is 39-73- 1021-K. State sales tax exemption numbers may be requested of individual agencies.

11. REMEDIES AND DAMAGES: When a contractor fails to comply with contract requirements, when a delivered item is improperly produced or otherwise not to specifications, or when time is of the essence and there is insufficient time to reprint, the contractor may be assessed damages for any order or part of an order that is overdue or defective. A late delivery charge in an amount not more than five percent (5%) per day of the net due printer for each working day the contractor is late may be charged to the contractor. The late delivery fee may be deducted from any payments due the contractor.

Contractors whose default has caused additional expense to the agency may be assessed liquidated damages to compensate the agency for actual damages incurred.

In addition to the provisions stated above, in the event contractor shall default in any of the covenants, agreements, commitments, terms or conditions herein contained, the State shall have all other rights and remedies which it may have at law or in equity against contractor.

No failure to exercise and no delay in exercising any right, power or remedy hereunder on the part of the State or contractor shall operate as a waiver thereof, nor shall any single or partial exercise of any right, power or remedy preclude any other or further exercise thereof or the exercise of any other right, power or remedy. No express waiver shall affect any event or default other than the event or default specified in such waiver, and any such waiver, to be effective, must be in writing and shall be operative only for the time and to the extent expressly provided by the State or contractor therein. A waiver of any covenant, term or condition contained herein shall not be construed as a waiver of any subsequent breach of the same covenant, term or condition.

No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.

12. NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.

12.1 Contracts estimated to be over twenty-five

thousand dollars ($25,000) require the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees. Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency.

12.2 The contractor agrees to post in conspicuous

places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law.

12.3 Failure to comply with the conditions of this

clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment.

13. APPLICABLE LAW: This contract shall be governed under the laws of the State of Wisconsin.

The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel any contract with a federally debarred contractor or a contractor which is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

14. VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin.

15. PUBLIC RECORDS ACCESS: It is the intention of the State to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities.

16. PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request must be clearly stated in the bid itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation.

16.1 Data contained in a bid, all documentation

provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State of Wisconsin.

16.2 Any material submitted by the vendor in

response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027).

Bidders may request the form if it is not part of the Request for Bid package. Bid prices cannot be held confidential.

17. FOREIGN CORPORATION: A foreign corporation

(any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority.

Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O.

Box 7846, Madison, WI 53707-7846; telephone (608) 266-3590.

18. CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

19. PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will, at its own expense, defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit.

20. INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall:

20.1 Maintain worker's compensation insurance as

required by Wisconsin Statutes, for all employees engaged in the work.

20.2 Maintain commercial liability, bodily injury and

property damage insurance against any claim(s) that might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including product liability and completed operations.

Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

21. DISCLOSURE: If a state public official (s. 19.42, Wis.

Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the State unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123).

22. ANTITRUST ASSIGNMENT: The contractor and the

State of Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.

WISCONSIN DEPARTMENT OF BID SOLICITATION # 0510218

TRANSPORTATION SCOB PAGE 1 OF 16

SPECIAL CONDITIONS OF BID - CONTRACT

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. GENERAL INFORMATION AND SCOPE

2. CONTRACT TERM

3. QUESTIONS

4. METHOD OF BID

5. BID RESPONSE REQUIREMENTS, AND SUBMISSION

6. MULTIPLE BIDS

7. METHOD OF AWARD

8. BIDDER/CONTRACTOR QUALIFICATIONS

9. CONTRACT QUANTITIES/NEW OR DELETED ITEMS

10. SPECIFICATIONS

11. DELIVERY

12. F.O.B. DESTINATION IN DOOR FREIGHT INCLUDED

13. SAMPLES

14. TERMS AND CONDITIONS

15. MINORITY BUSINESS ENTERPRISE / DISABLED VETERAN OWNED BUSINESS

PARTICIPATION

16. SUBCONTRACTING OR THIRD PARTY PAYMENTS

17. FIRM PRICES

18. PURCHASE ORDERS

19. INVOICING REQUIREMENTS

20. CONTRACT CANCELLATION

21. CERTIFICATION FOR COLLECTION OF SALES AND USE TAX

22. CONFIDENTIALITY

ATTACHMENT D – MBE/DVB PARTICIPATION REPORT

ATTACHMENT E - PRINTING AND CARTON/SKID SPECS – WISCONSIN HIGHWAY MAPS . 12

TRANSPORTATION SCOB PAGE 2 OF 16

1. GENERAL INFORMATION AND SCOPE

The Wisconsin Department of Transportation (WisDOT or DOT), through its Purchasing Section (Purchasing), requests bids for establishing a contract for the printing and production of versions of the 2019-20 edition of the Wisconsin State Highway Maps.

The Request For Bid (RFB) (Form DOA-3070), and Standard Terms and Conditions for State of Wisconsin Printing (Form DOA-3604), and applicable laws, shall govern this bid unless specifically modified by these Special Conditions of Bid # 0510218 (SCOB). Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet such mandatory requirements shall disqualify your bid.

Retain a copy of the entire bid document, including these Special Conditions of Bid and any addenda, and your bid response, for your files. The RFB document and the awarded bidder’s response shall become the contract, unless a separate contract is executed.

The State of Wisconsin is not liable for any cost incurred by a bidder, in the process of responding to this RFB.

Registration via the State of Wisconsin’s eSupplier Portal ( https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_GUEST ) is available free of charge to all businesses and organizations that want to sell to the state. Registration allows a vendor to:

• Register for a bidders list for commodities/services that the vendor wants to sell to the state.

• Receive an automatic e-mail notification each time a state agency, including the University of

Wisconsin System campuses, posts a request for bid (RFB) or a request for proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

• Receive an e-mail notification of addendums/amendments relative to the RFB or RFP.

Only vendors registered, with a valid e-mail address, at the time the RFB or RFP is posted, will receive e-mail notifications of addendums/amendments. Vendors who obtain the RFB or RFP from a third party; through the public notice website http://publicnotices.wi.gov; or other means, assume responsibility for checking for updates to the RFB or RFP.

Only vendors registered with the State of Wisconsin’s eSupplier will receive future official notice for this service/commodity.

WisDOT will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities, upon request. If you think you need accommodations at a bid opening, give timely contact to the WisDOT contact on the RFB DOA-3070, or contact Wisconsin Telecommunications Relay System (TTY) at 1-800-947-3529.

WisDOT and all records it retains are subject to Wisconsin Public Records law, sec. 19.31, et seq, Wis.

Stats. WisDOT will advise bidder of any request for records it has designated as proprietary or confidential.

https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_GUEST http://publicnotices.wi.gov/

TRANSPORTATION SCOB PAGE 3 OF 16

Definitions:

The following definitions are used throughout the RFB documents:

Agency means the Wisconsin Department of Transportation Bid Cover Page/Sheet means DOA-3070, Request For Bid Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means bidder awarded the contract Department means the Wisconsin Department of Transportation DVB means Wisconsin –Disabled Veteran-Owned Business is a business certified by the Department of Administration under s. 16.283(3).

DOT or WisDOT means the Wisconsin Department of Transportation MBE means Wisconsin-certified Minority Business Enterprise is a business certified by the Department of Administration under s. 16.287(2).

RFB means “Request For Bid” (DOA-3070), and documents incorporated by reference.

SCOB means this document, Special Conditions of Bid – Contract, 0510218 State means the State of Wisconsin STCSWP means document DOA-3604, Standard Terms and Conditions for State of Wisconsin Printing, R01/2002

2. CONTRACT TERM

Date of award, through October 31, 2020. As required by Wisconsin Statutes, continuance of a contract beyond the limits of funds available shall be contingent upon appropriation of the necessary funds, and the termination of the contract by lack of appropriation shall be without penalty to WisDOT.

WisDOT does not guarantee to purchase any specific quantity during each contract term.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document, in writing they must notify the Purchasing Agent named below of such concern, and request modification or clarification. Such written communications or questions regarding this bid document must be received by the purchasing agent shown below, as soon as possible, but no later than December 3, 2018. Purchasing will respond to questions by issuing a written official addendum, posted via eSupplier. Bid specifications, terms and conditions may only be amended by Purchasing. It is the vendor’s responsibility to monitor eSupplier for addendum updates.

Any correspondence or submitted documents must include the bid number within, as well as in an email subject line or on an envelope or package.

Email is the preferred means for submitting questions.

mark.mackenzie@dot.wi.gov

Mark Mackenzie WisDOT Print Purchasing Purchasing S822 4822 Madison Yards Way Madison, WI 53705-9100 mailto:mark.mackenzie@dot.wi.gov

TRANSPORTATION SCOB PAGE 4 OF 16

4. METHOD OF BID

Bidder must submit, on the enclosed T213 bid price sheet, a unit price and extended total for all lines 1-11; and manufacturer and brand of recycled 50# offset paper used in T213 pricing and proposed for production. (Note also SCOB Section 7, Method of Award.) All prices must be quoted in U.S. Dollars.

Also, bidder’s costs of all packaging and shipping materials, including and not limited to cartons, bubble-wrap, packing peanuts, skids and pallets, along with costs for Freight F.O.B. Destination In Door, and freight insurance, shall be covered by bidder, and should be factored into bid prices.

Bidders agree to pay for, and factor into their bid pricing, and be an agent as appropriate for, the following state employee lodging and travel costs, in accordance with http://vendornet.state.wi.us/vendornet/procman/prod32.pdf, for two WisDOT employees, for any pre-production press checks and folding checks, that are more than 150 odometer miles from 3502 Kinsman Blvd., Madison.

Bids requiring DOT to guarantee placement of a purchase order may be unilaterally disqualified by DOT, and any such requirement is rejected.

Note later SCOB sections regarding Firm Prices, Freight and Delivery.

5. BID RESPONSE REQUIREMENTS, AND SUBMISSION

In order for your bid to be considered, one completed copy of the following 0510218 items must be provided by the due date and time listed on the bid cover page. Provide:

5.1 Bid Cover (Signature) Page, (Form DOA-3070)

5.2 T213 Price Sheet and Paper Information

5.3 Vendor Information Sheet, DOA-3477

5.4 Vendor References Sheet, DOA-3478

5.5 MBE Program Awareness, Compliance & Action Plan, Attachment C

5.6 Sample folded map, per SCOB section 13 - Samples

Bidders must submit, an original of above items 5.1 – 5.5, and sample under 5.6, by the due date and time listed on the Bid cover sheet (DOA-3070). Bid Response and/or Sample arrival at Purchasing S822 address following, by Dec 12, at least four state business days in advance of the due date, is strongly recommended. Any bids received or incomplete after due date and time (on WisDOT Purchasing Section, or eSupplier, clocks) will be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing, for purposes of this RFB. USPS or commercial delivery, to the following address, may be used for delivery of the bid response items and/or sample.

Bid Response Items 5.1 through 5.5 may be delivered online using eSupplier. Faxed bids, or hand delivery, are not accepted.

U.S. Mail, UPS, Fed Ex, etc.:

WisDOT Print Purchasing; Purchasing S822; 4822 Madison Yards Way; Madison, WI 53705

To distinguish bids from regular mail, all bids should be packaged, sealed, and also show the following information on the outside of the package or envelope:

• Upper left corner - Sending Bidder's Name and Address.

• Lower left corner - Request for Bid – Item Title or Name or Description, Request for Bid Number, and Bid Due Date and Time.

http://vendornet.state.wi.us/vendornet/procman/prod32.pdf

TRANSPORTATION SCOB PAGE 5 OF 16

6. MULTIPLE BIDS

Multiple bids from a Bidder will be allowed, however each bid must conform fully to the requirements for bid submission. Each such bid must be separately submitted and labeled as Bid #1, Bid #2, etc. on each page included in the response.

7. METHOD OF AWARD

Bids will publicly opened and read on the due date, after the time they are due, unless there are no attendees.

T213 Price Sheet lines 1-3, are the projected items and quantities to be ordered in the main purchase order under this contract. Reprints of the folded map might or might not be ordered. Contract award for printing will be made on the basis of lowest total cost of T213 lines 1-3, from a responsive, responsible bidder who meets specifications (note section 13 – samples, folded, and laminated). Cost of Lamination of one-sided flat maps to be separately stated/bid on line 3, (apart from cost of printing of one-sided flat maps to be separately stated/bid on line 2). Timeliness of printing delivery may be considered when making this award.

The State of Wisconsin will be responsible for performing calculations in a consistent manner using the pricing information offered by bidders. This contract will not be awarded to a broker.

Awards will be made to the "lowest responsible bidder" (cf. Wis. Stats. 16.75 (1) (a) 1, and WAC Adm

6.01 (9). Under Wis. Stats. 16.75 (3m)(b)3 and 16.75 (7), preferential awarding to an MBE or DVB does not apply to…