PORFP E20P4600033 - Dell Monitors.docx

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

E20P4600033 eMMA Project Number: BPM043979

PORFP Type:

Functional Area/s (FA) for this PORFP:

|X| FA I (Desktop, Laptops, Ruggedized Laptops, and Associated Peripherals)

Manufacturer Name

Dell

Designated Small Business Reserve?(SBR):

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

mm/dd/yyyy

80 Calvert Street Annapolis MD 21401

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware 2015 Master Contract BPO# 060B5400007 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

SMALL BUSINESS RESERVE (SBR) PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for award of a contract.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Bids will not be accepted by email, fax, U.S. Mail, or hand delivery. You must be registered and logged in to submit a bid on eMMA.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB)

Questions Due Date and Time: 05/03/2024 at 2:00 PM EDT Questions must be submitted in writing with the subject line, “QUESTION for PORFP #E20P4600033, and be submitted in writing via e-mail to thawkins@treasurer.state.md.us no later than the date and time specified.

2. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP FA I

3. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.

4. The Master Contractor must be an authorized reseller for Dell. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

5. Purchase new and unused equipment.

6. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

7. ENERGY STAR certified product

8. The Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/hardware_contract/hwmercury_affidavit.pdf

Invoicing Instructions:

1. Email invoices to: STOaccountspayable@treasurer.state.md.us

2. Invoice(s) shall be submitted within 10 days of delivering the equipment and shall include at a minimum the following:

· Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

· Reference the States assigned PORFP number.

· Date, invoice number and amount due.

3. Proof of delivery including packing slip or delivery confirmation, and equipment serial numbers.

Section 2 – Agency Point of Contact (POC) Information

80 Calvert Street, Room 109 Annapolis, MD 21401

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

mm/dd/yyyy

Section 5 – Evaluation Criteria – Technical Proposal

Evaluation Criteria

1. Accuracy of Bid and Necessary Documents

2. Bid Price

3. Estimated Arrival Date of Equipment

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.