Pool_Repair_and_Code_Update_Services_(Addendum_#1_Revision).pdf

Sacramento Housing and Redevelopment Agency

Procurement Services

801 12th Street – 2nd Floor Sacramento, CA 95814

(916) 440-1378 ps@shra.org

Visit our website @ www.shra.org

A Joint Powers Agency

M E M B E R S

City of Sacramento

County of Sacramento

Housing Authority of the City of Sacramento

Housing Authority of the County of Sacramento

Sacramento Housing and

Redevelopment Agency

Invitation for Quote (IFQ)

Pool Repair and Code Update Services

IFQ # IFQ-2026-077-PSSHARP

Release Project Date August 28, 2026

Question Submission Deadline September 4, 2026, 5:00pm

Question Response Deadline September 8, 2026, 5:00pm

Quotation Submission Deadline September 11, 2026, 5:00pm mailto:ps@shra.org http://www.shra.org/

Sacramento Housing and Redevelopment Agency

INVITATION FOR QUOTE (IFQ)

Pool Repair and Code Update Services

I. Procurement Instructions II. Scope of Work

III. Vendor Questionnaire and Response IV. Pricing Proposal

Attachments:

A - Sample - SHARP Construction Contract

B - Insurance-Requirements 11-15-23

Invitation for Quote (IFQ) #IFQ-2026-077-PSSHARP Title: Pool Repair and Code Update Services

1. Procurement Instructions

1.1. Agency Contact

It is recommended that specific questions regarding requirements be submitted via the Question &

Answer module of the project page.

All other communications regarding this Solicitation shall be directed to:

• Procurement Services Division

• Phone: (916) 440-1378

• Email: ps@shra.org

• OpenGov Portal: https://procurement.opengov.com/portal/shra

Unauthorized contact with other Agency staff or evaluation committee members regarding this Solicitation may result in disqualification

1.2. Basis of Award and Validity Date

The basis of award for this IFQ is cost reasonableness, responsiveness to the requirements of the solicitation, and ability to perform within required timeframe.

The Agency intends to award one (1) Agreement; however, the Agency reserves the right to make multiple awards or to award specific components of the Services, where it determines such action to be in its best interest.

Quotes submitted to the Agency shall remain valid for a period of 90 calendar days from the submission deadline, unless otherwise extended by mutual agreement.

Ultimately, the Agency may also make no award if it determines that no Quotations are in its best interest.

In accordance with 2 CFR §200.320(c), if, after soliciting a number of sources, competition is determined to be inadequate, the Agency may proceed with noncompetitive procurement, as permitted under applicable federal requirements.

1.3. Clarification and Interviews

The Agency may request clarifications or conduct interviews after the IFQ Submission Deadline. If the

Agency elects to conduct interviews, it will be noted in General Requirements.

Clarifications or interviews are not scored and are merely to verify or obtain more detail regarding the information provided in the Quotation submission.

1.4. Determination of Responsiveness

The Agency reserves the right to determine whether a Quotation is responsive and to reject any

Quotation deemed non-responsive.

The Agency reserves the right to waive minor informalities or irregularities in Quotations that do not materially affect the solicitation process or prejudice other Contractors.

1.5. Public Records

All Quotations are subject to disclosure pursuant to the California Public Records Act following award of the Agreement.

https://procurement.opengov.com/portal/shra https://procurement.opengov.com/portal/shra/projects/297146/document?section=2855056

1.6. Quotation Costs

The Agency is not responsible for any costs incurred in preparation or submission of Quotations.

1.7. Quotation Submission

Quotations must be submitted by the specified deadline in the Solicitation Timeline. Contractors are responsible for ensuring timely submission and are encouraged to initiate uploads sufficiently in advance of the deadline.

The Agency may accept late submissions, or submissions other than non-electronic submission, only where such acceptance does not compromise fair and open competition and is consistent with applicable procurement requirements.

The Agency reserves all rights permitted under applicable law, including the right to reject any or all

Quotations, request additional information, or modify the scope of Services. The Agency may cancel, amend, or reissue this Solicitation at any time and for any reason.

The Agency’s determinations under this Solicitation shall be final to the extent permitted by applicable law.

1.8. Questions and Addenda

All questions must be submitted via OpenGov as indicated in the Solicitation Timeline.

Responses and any addenda will be posted via OpenGov. The Agency is not responsible for oral interpretations. All addenda issued by the Agency are incorporated by reference and become part of the

Solicitation, and if issued, the resulting Agreement.

1.9. Term and Maximum Compensation of Agreement

The Agency intends to award one (1) Agreement for the Services described in this Solicitation.

Any extension of the Agreement shall be subject to satisfactory performance and the Agency’s continued need for the Services.

The Contractor may request adjustments to pricing in connection with any renewal period by submitting a written request at least sixty (60) calendar days prior to the expiration of the then-current term. Any such request shall include reasonable supporting documentation. The Agency reserves the right, in its sole discretion, to approve, negotiate, or reject any requested pricing adjustments. Any unilateral adjustment to pricing by the Contractor shall constitute a material breach of the Agreement.

Contractors are advised to review the sample Agreement and all attachments prior to submission of a

Quotation. Contractors are responsible for identifying and resolving any internal concerns with the terms of the Agreement prior to submission. The Agency intends to award the Agreement substantially in the form provided and does not anticipate accepting exceptions. The Agency reserves the right, in its sole discretion, to reject any Quotation or deem it non-responsive if it contains exceptions, deviations, or proposed modifications to the Agreement, particularly where such exceptions are material or inconsistent with the Agency’s requirements.

The resulting Agreement may be used by any department, division, or legal entity of the Agency.

2. Scope of Work

2.1. Scope of Work Details

SHARP seeks to secure a Contractor that shall provide all labor, supervision, materials, equipment, permits, fees, testing, documentation, and incidental work necessary to:

A. Remove rust accumulation, calcium scaling, and other deposits from the swimming-pool shell and tile surfaces.

B. Replace expired suction-outlet covers serving the pool’s main drain and equalizer lines.

C. Obtain required approval from the Sacramento County Environmental Management Department

(“EMD”) before installing replacement suction-outlet covers.

D. Restore the pool to a clean, safe, operational, and code-compliant condition.

E. Provide all required compliance and closeout documentation.

The work shall be performed at:

Property Owner: RVP Group LP Address: 600 I Street, Sacramento, CA 95814

2. Existing Conditions

Repairs are required given recent inspections which identified the following conditions:

A. Rust accumulation on portions of the pool shell.

B. Calcium scaling on pool tile surfaces.

C. Existing suction-outlet covers on the main drain and equalizer lines that have exceeded the manufacturer’s designated service life or warranty period.

D. A requirement to replace the existing suction-outlet covers with approved, compliant covers and associated suction-outlet fitting assembly components.

The Contractor shall independently verify all field conditions, measurements, equipment information, cover quantities, locations, and regulatory requirements before ordering materials or beginning work.

No site visit is scheduled for this solicitation. Prospective contractors may submit any questions regarding the site or scope of work through the solicitation.

3. Contractor Qualifications

The Contractor shall:

A. Possess and maintain all California contractor licenses required for the work as the prime contractor, and all subcontractors shall be properly licensed as well.

B. At present time, the work is not considered to be a public works project involving the payment of prevailing wages subject to California Labor Code § 1720 et seq.; however, in the event that it is identified that federal or state funding applies, the project may be subject to such requirements.

C. Be qualified and experienced in the maintenance, repair, alteration, and regulatory compliance of public or commercial swimming pools.

D. Use appropriately licensed personnel for the installation of suction-outlet covers.

E. Maintain all insurance, certifications, permits, and registrations required by the Contract and applicable law.

F. Assign personnel familiar with EMD plan-review and AB 1020 compliance requirements.

4. Preconstruction and Field Verification

Before beginning physical work, the Contractor shall:

A. Inspect the pool shell, tile, grout, drain sumps, equalizer outlets, circulation equipment, and related components.

B. Verify and document:a. The number and location of all suction outlets.

b. Existing cover manufacturer, model, dimensions, flow rating, installation date, and expiration date, when available.

c. Sump dimensions and configuration.

d. Pipe sizes and configurations.

e. Pump manufacturer, model, horsepower, and maximum system flow.

f. Fastener type, spacing, and condition.

g. Existing signs of corrosion, deterioration, leakage, or damage.

C. Photograph existing conditions before commencing work.

D. Identify the apparent source of the rust accumulation and determine whether it is limited to surface staining or is associated with exposed metal, deteriorated plaster, or another underlying condition.

E. Notify the Agency in writing of any condition requiring work beyond the stated scope before performing the additional work.

5. EMD Plan Review and Approval

The Contractor shall prepare and coordinate the required EMD minor-remodel/VGB drain-cover replacement submittal.

The Contractor’s responsibilities shall include:

A. Completing the applicable EMD plan-review application for each affected body of water.

B. Preparing all documentation required by County of Sacramento EMD requirements or regulations.

C. Providing manufacturer specification sheets for each proposed suction-outlet cover and associated component.

D. Demonstrating that each proposed cover:a. Is approved for its intended location and sump configuration.

b. Has a flow rating appropriate for the circulation system.

c. Meets the applicable ANSI/APSP/ICC-16 performance standard or successor standard accepted by EMD.

d. Is compatible with the existing suction-outlet fitting assembly.

e. Has a current and clearly documented service life.

E. Paying all applicable fees associated with repairs or bringing into compliance the pool. All costs are to be borne/paid by the Contractor.

F. Responding to EMD comments and providing required revisions or resubmittals.

G. Furnishing SHARP with copies of the original application, supporting documents, fee receipts, plan-review comments, revised documents, and final written approval.

The Contractor shall not remove or install suction-outlet covers until EMD has issued written approval for the proposed work. Procurement of materials before approval shall be at the Contractor’s risk. Installation before EMD approval is prohibited.

6. Pool-Surface Cleaning and Remediation

The Contractor shall clean and remediate affected pool surfaces as follows:

A. Remove accumulated rust, calcium scale, mineral deposits, debris, slime, algae, and other visible contamination from the pool shell, tile, grout, and other affected surfaces.

B. Use cleaning products and methods compatible with the existing plaster, tile, grout, waterproofing, metal components, and circulation equipment.

C. Prevent cleaning operations from etching, discoloring, delaminating, cracking, or otherwise damaging existing finishes.

D. Protect adjacent decks, buildings, landscaping, drainage systems, and other property from chemicals, residue, overspray, and equipment damage.

E. Submit proposed cleaning methods and applicable Safety Data Sheets to the Agency before using chemical cleaning products.

F. Remove or treat the source of localized rust when reasonably accessible and included within the work.

G. Repair minor localized damage necessarily caused by removal of corroded material using pool-compatible materials matching the existing finish as closely as practicable.

H. Collect, contain, transport, and dispose of wastewater, scale, debris, and chemical residue in accordance with applicable environmental and wastewater requirements.

The Contractor shall not perform wholesale resurfacing, extensive tile replacement, structural repair, or repair of substantially exposed reinforcement without prior written authorization from the Agency and any additional EMD approval required for that work.

If cleaning will not adequately correct the condition, the Contractor shall provide an itemized written recommendation identifying the affected area, cause, proposed repair, schedule impact, and price before proceeding.

7. VGB Suction-Outlet Cover Replacement

After receiving EMD approval, the Contractor shall:

A. Close and secure the pool against public use during the work.

B. Shut down, isolate, and lock out circulation equipment as appropriate.

C. Remove and properly dispose of expired suction-outlet covers from the main drain, equalizer lines, and any other outlets identified in the approved plan.

D. Inspect each sump, mounting surface, frame, fastener location, and associated fitting for deterioration or damage.

E. Install the EMD-approved suction-outlet covers and all required suction-outlet fitting assembly components in strict accordance with:a. The approved EMD submittal.

b. Manufacturer instructions.

c. Applicable code requirements.

d. Required flow ratings, fastening requirements, and torque specifications.

F. Use only manufacturer-approved fasteners and components.

G. Permanently document the manufacturer, model number, flow rating, installation date, and expiration or replacement date for each installed cover.

H. Refrain from modifying plumbing, sumps, outlet locations, or circulation equipment unless the modification is included in the approved plan or separately authorized by the Agency and EMD.

I. Correct any work rejected by EMD or the Agency at no additional cost when the rejection results from nonconforming materials, improper installation, or failure to follow the approved documents.

8. Draining, Refilling, and Startup

When draining or lowering the water level is necessary, the Contractor shall:

A. Obtain the Agency’s approval before draining the pool

B. Coordinate with other stakeholders as necessary.

C. Confirm that site and groundwater conditions permit safe draining.

D. Protect the pool shell from floating, cracking, thermal damage, or other damage while empty.

E. Discharge pool water only through an authorized method and in compliance with applicable requirements.

F. Refill the pool after completion of the work.

G. Balance and document water chemistry.

H. Restart and test the circulation and disinfection systems.

I. Confirm that drains, equalizer lines, covers, fittings, pumps, filters, and associated components operate properly and do not leak.

J. Keep the pool closed until the work is complete and the Agency or applicable regulatory authority authorizes reopening.

9. AB 1020 Compliance and Closeout

Following installation, the Contractor shall:

A. Complete and sign the applicable AB 1020 Compliance Form.

B. Obtain any additional signatures required from the pool operator, design professional, or other responsible party.

C. Submit the completed form and supporting documentation to EMD within 30 calendar days after installation or within any shorter period required by EMD.

D. Coordinate and attend any required EMD inspection.

E. Respond to EMD corrections and obtain written confirmation that the corrective work has been accepted or the cited violation has been closed.

Final closeout documents shall include:

A. Before-and-after photographs.

B. EMD application and written approval.

C. Approved plans, diagrams, and product data.

D. Manufacturer installation instructions.

E. Suction-cover make, model, quantity, location, flow rating, installation date, and expiration date.

F. Completed AB 1020 Compliance Form and proof of submission.

G. EMD inspection approval or other available evidence of regulatory closure.

H. Contractor warranties and manufacturer warranties.

I. Water-chemistry and system-startup records.

J. Documentation of any repairs or modifications completed.

K. Recommended future inspection and replacement schedule.

10. Schedule

Unless otherwise directed by the Agency:

A. The Contractor shall complete its initial site inspection and submit required product and application documents within five business days after issuance of a Notice to Proceed by

SHARP, or other notice directing work to begin.

B. Pool-surface cleaning shall be completed within 30 calendar days after the Notice to Proceed or by the deadline stated in the applicable inspection notice, whichever is earlier.

C. Suction-outlet covers shall be installed within 30 calendar days after EMD approval or by any earlier deadline established by EMD.

D. The AB 1020 Compliance Form shall be submitted within 30 calendar days after installation.

E. The Contractor shall immediately notify SHARP of any circumstance that may affect a regulatory correction deadline

Time associated with EMD review shall not excuse the Contractor’s failure to submit complete and timely documents or respond promptly to EMD comments.

11. Safety and Site Protection

The Contractor shall:

A. Coordinate pool closure and site access with Agency property-management staff.

B. Maintain required fencing, barriers, warning signs, and access controls.

C. Protect residents, visitors, employees, and property throughout the work.

D. Comply with all applicable occupational-safety, environmental, building, health, and public-pool requirements.

E. Maintain the work area in a clean and secure condition.

F. Repair damage caused by the Contractor at no additional cost to the Agency.

12. Acceptance Standards

The work will be considered complete when:

A. Pool-shell and tile surfaces are visibly clean and free from accumulated rust, calcium scale, debris, slime, and algae.

B. Cleaning or repair work has not damaged the pool finish, tile, grout, equipment, or surrounding property.

C. All required suction-outlet covers and associated components are properly installed, secure, within their approved service life, and consistent with EMD approval.

D. The circulation system operates without leakage or abnormal conditions.

E. Water chemistry is within applicable operating requirements.

F. Required permits, forms, warranties, test results, photographs, and closeout documents have been delivered.

G. EMD has accepted the corrective work or the Contractor has provided evidence that all required documents have been submitted and no Contractor-responsible correction remains outstanding.

H. The Agency has completed its final inspection and provided written acceptance.

13. Pricing Requirements

The Contractor shall provide a lump-sum base price supported by the following breakdown:

A. Site inspection, measurement, and documentation.

B. Pool-shell rust and stain remediation.

C. Tile and grout calcium-scale removal.

D. EMD application preparation and plan-review coordination.

E. EMD fees and other regulatory charges.

F. Suction-outlet covers and associated components, itemized by type, location, and quantity.

G. Licensed installation labor.

H. Pool draining, water disposal, refilling, chemical balancing, and startup.

I. Testing, inspections, AB 1020 documentation, and closeout.

J. Any applicable taxes, delivery charges, mobilization, and incidental costs.

The Contractor shall also provide unit prices for potential additional work, including:

A. Pool tile replacement, per tile or square foot.

B. Grout repair, per linear foot or square foot.

C. Localized plaster repair, per square foot.

D. Corroded fastener or mounting-component replacement, per outlet.

E. Sump or fitting repair, subject to EMD approval.

F. Additional mobilization caused by Agency-authorized concealed conditions.

No additional work shall be performed without prior written authorization from the Agency.

2.2. Schedule

SHARP anticipates that work will commence immediately following execution of the contract and issuance of a written Notice to Proceed. Time is of the essence.

SHARP has received notice from applicable regulatory agencies requiring identified maintenance and operational deficiencies at the site to be corrected within a 30-day compliance period. That period is already underway and will expire shortly. The Contractor must be prepared to mobilize promptly, diligently proceed with the work, and complete all work within its control no later than the required compliance deadline.

Respondents shall identify their earliest available start date and proposed completion date in their quotations. Any inability to meet the required schedule must be clearly disclosed and may render the quotation ineligible for award.

2.3. Quotation Submission and Requirements

Quotations for the requested goods and/or services must be submitted by the dates listed in Timeline.

Please submit your responses via the Vendor Questionnaire and submit all requested documentation via the upload questions.

2.4. California Contract State License Board (CSLB) Certification

The Prime Contractor shall possess an active California C-53 Swimming Pool Contractor license at the time of bid and throughout contract performance. Work falling outside the Prime Contractor’s license classification shall be performed by appropriately licensed subcontractors. Depending on the work authorized, applicable subcontractor classifications may include C-54 for tile work, C-36 for plumbing or piping modifications, C-35 for substantial plaster or resurfacing work, and C-10 for electrical alterations.

2.5. Department of Industrial Relations (DIR) Public Works Contractor Registration

SHARP has determined that this project is not a public work subject to California Labor Code sections

1720 et seq. Accordingly, the Prime Contractor and its subcontractors will not be required, solely for purposes of bidding on or performing this project, to maintain a California Department of Industrial

Relations Public Works Contractor Registration (PWCR). SHARP will not register this project with DIR or obtain a DIR Project ID.

This determination applies only to this SHARP project. It does not apply to any project issued by the

Sacramento Housing and Redevelopment Agency (SHRA) and shall not be construed as establishing an exception or precedent for any SHRA project or other solicitation. Each project must be reviewed independently based on its ownership, funding, scope, and applicable legal requirements. Contractors are responsible for reviewing each solicitation and submitting pricing that accounts for all requirements applicable to that specific project.

If the project’s scope, funding, ownership, or other material circumstances change, SHARP reserves the right to reassess these requirements and issue an amendment as appropriate.

2.6. Wage Requirements

Because this is a privately owned site, prevailing wage requirements do not apply.

3. Vendor Questionnaire and Response

1. Quotation Non-Pricing Upload Please upload any additional supporting documentation here.

Documents specifically requested elsewhere in this section should be uploaded to their respective questions.

2. Vendor Information This section pertains to various vendor details.

2.1. W-9 for Vendor Number Creation*

Please download the below documents, complete, and upload your completed version.

• W-9.pdf

*Response required

2.2. Legal Entity Name*

Please provide the legal business name as registeed with the California Secretary of State bizfile portal, if applicable, along with the applicable entity or registration number.

If you are a sole proprietor or otherwise do not have an entity registered with the California Secretary of

State, please provide the legal business name and applicable registration or identification information for your business.

If you are not headquartered or registered in California, please refer to the next question and provide the equivalent information for the state in which your business is headquartered or registered.

https://government-project.s3.us-west-2.amazonaws.com/256339/5dcf4db6-69fb-4adc-81b6-a5c2c97c411d_W-9.pdf https://bizfileonline.sos.ca.gov/search/business

*Response required

2.3. Legal Entity Name Upload

You may provide documentation confirming your current business/entity information, such as Articles of

Incorporation, entity filings, business licenses, fictitious business name filings, or other applicable documentation.

2.4. Please enter the CSLB number for the C-53 prime contractor * *Response required

2.5. Vendor Contacts*

Provide contact information for the following roles (may be the same or different individuals):

• Contract Administrator / Contract Review Contact

• Authorized Signatory (individual with authority to bind the organization)

• Project Manager / Day-to-Day Contact

For each, include:

• Name

• Title

• Email

• Phone Number

If one individual serves multiple roles, please indicate all applicable roles.

You may also provide additional contacts relevant to this agreement (e.g., billing, compliance, or escalation) as needed.

*Response required

2.6. Vendor Address

City, State, Zip

If attention is required, please identify whom should be addressed.

3. Subcontractors

3.1. Will subcontractors be used on this project? *

If no, then all work to be completed by Prime Contractor (bidder).

☐ Yes

☐ No

*Response required

3.2. List subcontractor who will be performing: C-10 - Electrical Contractor

Contractor Name:

Email Address:

CSLB Number:

Trade Classification:

3.3. List subcontractor who will be performing: C-35 - Lathing and Plaster Contractor

Contractor Name:

Email Address:

Trade Classificaiton:

3.4. List subcontractor who will be performing: C-36 - Plumbing Contractor

Email Address:

3.5. List subcontractor who will be performing: C-54 - Ceramic and Mosaic Tile Contractor

Email Address:

4. Insurance Requirements

4.1. Certificate of Insurance (COI) and Requirements*

Please note the Agency's minimum insurance limits here.

For purposes of this a quote submission, you may provide a general or sample Certificate of Insurance, with the understanding that you will be asked to provide an SHRA-specific COI with endorsements and the requested Certificate of Insurance holder naming as noted in the aforementioned requirements.

*Response required

4.2. Do you have Commercial General Liability Insurance?

☐ Yes

☐ No

4.3. Automobile Liability - Motor Vehicle Use

Will motor vehicles be used in the performance of this contract, including delivery of goods, travel to project sites, or provision of on-site services?

If you select "Yes", please see the following question.

☐ Yes https://www.shra.org/wp-content/uploads/2023/11/Insurance-Requirements11-15-23.pdf

☐ No

4.4. Automobile Insurance Liability - Vehicle Types

If the preceding question was answered as "Yes," what types of vehicles will be used to perform services/deliver goods under this agreement?

Select all that apply

☐ Owned vehicles (company-owned autos)

☐ Hired or leased vehicles (rented, leased, or borrowed)

☐ Non-owned vehicles (employee personal vehicles used for work purposes)

5. Quotation Certifications Please complete the following confirmation questions related to this IFQ.

5.1. Ability to Perform*

By submitting a quotation, the Contractor confirms that it can deliver the requested goods, and/or perform the requested services, as described in the Scope of Work.

☐ Please confirm

*Response required

5.2. Acceptance of the IFQ Terms and Conditions, and SHARP's Sample Agreement* Do you accept the IFQ terms and conditions and SHARP's sample agreement? Please refer to the

Attachments section for a copy of SHARP’s sample agreement.

☐ Yes

☐ No

*Response required

5.3. Acceptance of Insurance Requirements *

Do you accept the Agency's Insurance Requirements?

☐ Yes

☐ No

*Response required

5.4. Terms and Conditions Follow-up

If you indicated “No” in either of the preceding two (2) questions, please identify in detail each exception you are taking.

Failure to identify exceptions in this section will be deemed acceptance of the Terms and Conditions, Insurance Requirements, and Sample Agreement as presented. Any differing terms and conditions incorporated by reference in submitted documents, or introduced at the time of execution, will be rejected, and the Agency may proceed to the next Contractor.

For each exception, identify:

• The document, section, page and paragraph

• The specific language being replaced

• The proposed replacement language

It is the Contractor’s responsibility to clearly identify all exceptions and provide proposed alternatives. The

Agency will not draft exceptions on the Contractor’s behalf or suggests acceptable revisions.

Submission of an exception does not obligate the Agency to accept, negotiate, or incorporate any requested changes.

5.5. Attestation*

By submitting a quotation, the Contractor certifies that all information provided is true, complete, and accurate to the best of its knowledge and belief; that the individual submitting the quotation is authorized to bind the Contractor.

☐ Please confirm

*Response required

4. Pricing Proposal

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Total cost of all materials required to complete the scope of work required as described in this solicitation.

1 ea

2 Total cost of all labor required to complete the scope of work required as described in this solicitation.

1 ea

TOTAL

4. Pricing Proposal