Pneumatic tube SOW 08.20.24.pdf

Statement of Work

Pneumatic Tube Upgrade and Expansion

Michael E. DeBakey VA Medical Center

1. Requirement:

The Michael E. DeBakey VA Medical Center has a need to upgrade and expand the existing pneumatic tube system throughout the main hospital. The existing system is Swisslog Translogic Pneumatic Tube system, recently upgraded. The system currently has two 6-inch blowers, which serves as the main source to move the carriers through each zone. Four of the five transfer units are equipped with a 1x4 transfer ports. The fifth transfer unit is equipped with 1x6 port capabilities. The main purpose of this system is to provide transport service to the nursing units. This service would include dispatching and receiving carriers containing specimens, blood, urine samples and other items that can be transported efficiently through the carriers, this also includes items from pharmacy that require specific chain of custody. Our mission is to extend the same service with twenty-one additional stations. The twenty-one additional stations will provide the same reliable service as the thirteen pneumatic stations we currently have on site at the MEDVAMC.

Drawings are provided identifying current locations and planned new locations. The existing riser diagram is also provided for reference.

This work will be completed in 2 phases.

The contractor shall provide all material, labor supervision and equipment for a complete installation.

2. Information:

All new tube stations shall be compatible with the existing system and be fully recessed units. Finishes to match the existing area.

All tubing and transfer units shall be located in the interstitial space, blowers shall be located in the mechanical rooms. Contractor shall determine where vertical risers are needed between floors.

One-year standard warranty on all parts and labor, one year Software Maintenance agreement.

Maintenance and user training shall be included.

The interstitial floor is a rated assembly and will require fire sealant.

Areas involving construction will be required to have ICRA barriers for containment.

Ancillary Services required for the installation of the new equipment shall include the following:

1. Provide opening in existing walls as required for new recessed tube stations.

2. Patch and paint once units are installed.

3. Relocate power and data as needed for the installation of the new tube units.

4. Provide power and data to the equipment located in the interstitial space. Equipment will include all transfer units, bypass units, blowers located in the mechanical rooms.

This project will be completed in two phases as noted above.

Phase 1 locations First floor:

Emergency department Pharmacy Pick up.

Second Floor:

Pharmacy (ultra station, 2 stations in one housing) Third Floor:

Laboratory (ultra station, 2 stations in one housing) 3A Nurse Station 3B Nurse Station 3C Nurse Station Fourth Floor:

4B Nurse Station Fifth Floor:

Day Surgery unit 5H

Phase 2 locations First Floor:

1A Nurse Station 1B Nurse Station 1C Nurse Station 1D Nurse Station Second Floor:

2A Nurse Station 2C Nurse Station 2D Nurse Station Sixth Floor:

6A Nurse Station 6D Nurse Station 6F nurse Station

3. Equipment Specifications:

Listed below by phase are the requirements for the equipment for this project.

Phase 1:

Nexus™ SCC (System Control Center) Windows 2022 Server

2.2Ghz Quad Core Processor 250 GB Hard Drive

32 GB RAM

128 MB Video Card

DVD -/+ RW

2 USB Ports 3 PCI slots, full height.

Dual Ethernet adapter.

27” monitor Keyboard, optical mouse, external speakers, and pad.

UPS

Nexus™ software package, with upgrades during warranty period.

Data Pak admin data software.

Alert Messaging 4.0, alarm notification software.

(1) lot of IT security updates. Includes (15) SD cards and (9) Security PCB units.

(1) VFD Regenerative blower package with maintenance stand

(7) Recessed station with:

Nexus™ Touchscreen Panels RFID Tracker Antenna Kit Mini-Ups for low voltage controls

(2) Ultra Stations with two active lanes each. Location is Laboratory and Pharmacy

(2) Ultra carrier storage racks, holds 16 carriers each.

(13) Transfer Units, includes two selective bypass interchanges.

(1) Empty Carrier Call storage lanes

(55) RFID ½ Color ½ Clear NexSeal RFID carriers, with foam insert. Color types TBD

Phase 2:

(1) VFD Regenerative blower package with maintenance stand

(10) Recessed station with:

Nexus™ Touchscreen Panels RFID Tracker Antenna Kit Mini-Ups for low voltage controls

(2) Transfer Units includes two selective by pass interchanges.

(1) Empty Carrier Call storage lanes

(50) RFID ½ Color ½ Clear NexSeal RFID carriers, with foam insert. Color types TBD

Misc. Hardware:

Tube station: PTS-202 6-inch recessed station, or equal.

Storage unit: PTS-245 Carrier Storage Unit, or equal.

Ultra Station: PTS-252 6-inch Ultra Station II, or equal

Additional Hardware to be provided:

Spare parts as determined by VA and Vendor

4. General Information and Requirements

4.1. Vendor field verify existing conditions.

4.2. Vendor shall provide submittals for approval prior to placing order.

5. Work Schedule and Period of Performance

5.1. The work will be performed at the Michael E DeBakey VA Medical Center Main

Hospital.

5.2. Normal facility hours are from 7:00 am to 5:00 pm excluding federal holidays. Vendor is responsible for coordinating all work with the COR to minimize interruptions with facility operations and as directed by the COR at no additional cost to the government. Some work will be required after normal operating hours in critical areas.

5.3. Federal Holidays. The contractor is not required to perform services on Federal Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

5.4. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

5.5. Period of performance for this project is 180 calendar days.

6. Parking

6.1. Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements.

Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance of starting the project.

7. Code Requirements

7.1. All work and installation shall meet the current required codes\. The VA follows the current codes and NFPA life Safety Codes.

8. Project Safety

1.1. Contractor shall comply with the following and always keep a copy of the attached-on site:

Interim Life Safety Measure Assessment (completed on site by phase) Infection Control Risk Assessment (completed on site by phase)