PM_Part813 Justification and Approvals Robotic Milling System-REDACTED.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263‐21‐AP‐1201

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office (NCO 23), 4801 Veterans Drive, Saint Cloud, MN 56303

Organizational Activity: Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417

2237 Number: 618‐21‐1‐040‐0061

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: A firm‐ fixed price purchase order for Robotic Milling System to include the following components:

1 each‐ Ortis Essential (Item Number: 30‐500) 1 each‐External Vacuum System (Item Number: 30‐110) 1 each‐ARPP + ARPPCAM Maintenance Extension (Item Number: 30‐150) 3 each‐Ortis Essential On‐Site Training (1 Tech/3 Days) (Item Number: 50‐500) 2 each‐Installation (1 tech/2 day) (Item Number: 50‐501) 1 Each‐Laptop ‐CPUI7, 16GB RAM, graphic card 1 Included NVIDIA GE‐Force or Quadro w/2GB of dedicated RAM, win10 64 bit (Item Number: 50‐530) 1 Each‐Ortis Essential Shipping (Item Number: 80‐500)

Estimated Cost: [REDACTED]

Period of Performance: Delivery, Installation, and Training within 90 days ARO

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Epica Ortis Essential is the only 7 Axis Carver System available on the market that fits the Minneapolis VAHC’s space constraints and production demands. The Ortis Essential is the only 7‐Axis Robotic Carver that is a free standing, self‐contained system designed for Orthotics and Prosthetics on the market that has a footprint of 4’ W x 6’ L x 8’ H and allows the Orthotics and Prosthetics Department to carve products up to 2 ft. x 2 ft. x 3 ft. in size.

The required equipment will be used to manufacture patient specific sockets and custom orthoses.

The Orthotics and Prosthetic Lab requires equipment to manufacture patient specific sockets and custom orthoses. The equipment shall have the ability to carve a variety of materials and have 7 axes of freedom to allow for carving of ankle foot orthoses. The equipment shall come with CAD software and a Laptop capable of converting 3D scanned files into positive or negative models and not require the need for hand casting.

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

The Epica Ortis Essential is the only 7 Axis Carver System available on the market that fits the

Minneapolis VAHC’s space constraints and production demands.

4. Description of market research conducted and results or statement why it was not conducted:

The Vetbiz Registry was search using NAICS code 339113 which returned 498 results. A source sought was issued on the Contract Opportunities portion beta.SAM.gov, and the only response received was from Epica Medical Innovations LLC. Epica Medical Innovations is a small business, the manufacturer, and sole distributor of this system.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

[SIGNATURE REDACTED] 1/5/2021

Andrea Harter Date Contracting Officer