PM_Part806.3_Atch5_FAR6_JA_OVER_SAT -signed printed.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 1 of 4 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:______ 36C242-21-AP-1950_____________________________________

1. Contracting Activity: Department of Veterans Affairs, VISN 2, Manhattan Medical Center at 423 E

23rd St, New York, NY 10010 2237# 630-21-3-6080-0067

2. Nature and/or Description of the Action Being Processed: This is a request for other than full and open competition for the procurement for the repair of 10 elevators located at Manhattan Medical Center at 423 E 23rd St, New York, NY 10010. The proposed open market purchase order shall be provided by to ELEVATED TECHNOLOGIES, INC., 15 IONIA AVENUE SW, SUITE 310., GRAND RAPIDS, MI 49503. All work shall be completed within 6 months of award for a consideration of $466,100.00.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor shall replace the existing hoist ropes for nine (9) elevators (P1, P2, P3, P4, P5, P6, P7, P8, P10, and P11) with new, code-compliant, 5/8” hoist ropes as the current ropes are no longer code compliant.

The contractor shall Nitro clean to systematically clean existing rouge out of all twelve elevator controller components including the fan.

The contractor shall perform the following repairs:

1. For elevators P1, P4, P5, P7, P8, P9, P11 and P12, the contractor shall stone and polish the commutator.

2. For elevators P2 and P10, the contractor shall turndown and undercut the commutator.

3. For elevators P3 and P6, the contractor shall:

i. Turndown and undercut commutator

ii. Due to shorted bars, disassemble commutator and perform the following tasks offsite:

a) Repair damaged bars

b) Cut new mica for bars, remica commutator ring

c) Repair all grounds and insulate commuter ring

d) Insulate commutator ring

OFOC SOP Revision 11 Page 2 of 4

Revision 11 Date: 02/11/2021

iii. Mobilize back on-site to perform:

a) Insulate the commutator

b) Install repaired bars and commutator ring

c) Assemble commutator, solder connections and test bar

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1. The specific paragraph must be cited. Most likely, only the -1 or -2 authorities will be cited. Please be aware that failure to adequately plan for future requirements does not constitute appropriate use of the unusual and compelling urgency statutory authority.

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 (X ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

It is anticipated that this procurement be awarded as a sole source open market purchase order to ELEVATED TECHNOLOGIES INC, SDVOSB in accordance with accordance with FAR 19.1406 Sole Source Awards to Service-Disabled-Veteran-Owned-Business Concerns, FAR 6.302-5(b)(6) and 15 U.S.C 657f Veterans Benefits Act of 2003.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A search was conducted on VIP to confirm that ELEVATED TECHNOLOGIES INC were registed as a SDVOSB concern. The search confirmed that ELEVATED TECHNOLOGIES INC is indeed a certified SDVOSB vendor.

An Intent to Sole Source notice was posted on beta.sam.gov (36C24221Q0972) from 06-07-2021 through 06-14-2021 and received no responses

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Price reasonableness shall be determined through comparison of the quoted price to the IGCE.

The quoted price for these repairs is $466,100.00. The quoted price received is $8,700.00 or 2% less than the IGCE of $474,800.00 provided by the Manhattan VAMC’s Engineering Department based on time and materials calculations, therefore is considered fair and reasonable.

OFOC SOP Revision 11 Page 3 of 4

Revision 11 Date: 02/11/2021

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: See section 6.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

ELEVATED TECHNOLOGIES INC, SDVOSB

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: None, as this sole source purchase order is being procured in accordance with FAR 19.1406 Sole Source Awards to Service-Disabled-Veteran-Owned-Business Concerns, FAR 6.302-5(b)(6) and 15 U.S.C 657f Veterans Benefits Act of 2003.

OFOC SOP Revision 11 Page 4 of 4

Revision 11 Date: 02/11/2021

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Christopher J. Walls Date Chief Engineer Manhattan VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Michael Spivack Date Contracting Officer NCO 2, Services Team 1

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Cherl Brimmer Date Branch Chief NCO 2, Services Team 1

CHRISTOPHER J. WALLS 136525 Digitally signed by CHRISTOPHER J. WALLS 136525 Date: 2021.06.16 18:44:25 -04'00'

MICHAEL A.

SPIVACK

336645

Digitally signed by

MICHAEL A. SPIVACK

336645 Date: 2021.06.17 15:22:44 -04'00'

Cheryl M Brimmer 113171

Digitally signed by Cheryl M Brimmer 113171 Date: 2021.06.18 10:15:42 -04'00'