Plymouth Elementary School - Fire Alarm System Replacement Project.pdf

PROJECT MANUAL

Plymouth Elementary School

Fire Alarm System Replacement Project

DSA# 03-125956

October 5, 2026

Project Title Page

MONROVIA UNIFIED SCHOOL DISTRICT

DIVISION 00 TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

00 01 01 Project Title Page

00 01 10 Table of Contents

PROCUREMENT REQUIREMENTS

00 10 00 SOLICITATION

00 11 00 Advertisements and Invitations

00 11 16 Notice Calling For Bids

00 20 00 INFORMATION FOR PROCUREMENT

00 21 00 Information

00 21 13 Information to Bidders

00 40 00 PROCUREMENT FORMS AND SUPPLEMENTS

00 41 00 Bid Forms

00 41 13 Bid Form

00 43 00 Procurement Form Supplements

00 43 13 Bid Bond

00 43 36 Designation of Subcontractors

00 43 40 Disabled Veterans Business Enterprise Participation Certificate

00 43 50 Prequalification Questionnaire

00 43 86 Milestone Schedule

00 45 00 Representations and Certifications

00 45 19 Non-Collusion Declaration

00 45 26 Worker’s Compensation Certificate

00 45 46 Drug-Free Workplace Certification

00 45 90 Post Bid Interview

CONTRACTING REQUIREMENTS

00 50 00 CONTRACTING FORMS AND SUPPLEMENTS

00 51 00 Notice of Award

00 52 00 Agreement Forms

00 55 00 Notice to Proceed

00 57 00 Escrow Agreement for Security Deposits in Lieu of Retention

00 60 00 PROJECT FORMS

00 61 00 Bond Forms

00 61 14.16 Payment Bond Form

00 61 14.17 Subcontractor Payment Bond Form

00 62 00 Certificates and Other Forms

00 62 16 Certificate of Insurance

00 62 23 Contractor’s Certificate Regarding Non-Asbestos Statement

00 62 73 Schedule of Values Sheet

00 62 76 Application and Certification for Payment

00 63 00 Clarification and Modification Forms

00 63 25 Substitution Request Form

00 65 00 Closeout Forms

00 65 19.13 Conditional Waiver and Release Upon Progress Payment

00 65 19.16 Unconditional Waiver and Release Upon Progress Payment

00 65 19.19 Conditional Waiver and Release Upon Final Payment

00 65 19.23 Unconditional Waiver and Release Upon Final Payment

00 65 36 Guarantee Form

00 70 00 CONDITIONS OF THE CONTRACT

00 72 00 General Conditions

00 73 00 Supplemental Conditions

DIVISION 01 – GENERAL REQUIREMENTS

SEE THE 8,188KB ATTACHMENT LABELED 03-125956_SPC_A for Division 01 thru 32 specs

01 10 00 Scope of Work

01 20 00 PRICE AND PAYMENT PROCEDURES

01 21 00 Allowances

01 23 00 Alternates

01 26 00 Contract Modification Procedures

01 29 00 PAYMENT PROCEDURES

01 30 00 CONSTRUCTION PROCEDURES MANUAL

01 31 00 Project Coordination

01 32 00 Acceleration of Work

01 33 00 Submittal Procedures

01 35 00 Special Procedures

01 35 10 Alteration Project Procedures

01 40 00 QUALITY REQUIREMENTS

01 42 00 References

01 45 00 Quality Control

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENT

01 62 00 Product Options

01 63 00 Product Substitution Procedures

01 70 00 EXECUTION AND CLOSEOUT REQUIREMENTS

01 71 00 Examination and Preparation

01 71 23 Field Engineering

01 73 00 Execution

01 73 29 Cutting and Patching

01 74 00 Cleaning

01 77 00 Closeout Procedures

01 78 00 Closeout Submittals

01 78 23 Operating Maintenance Data

01 78 36 Warranties, Guarantees, and Bonds

01 78 39 Project Record Documents

01 18 00 PERFORMANCE REQUIREMENT

01 91 00 Commissioning

SEE THE 8,188KB ATTACHMENT LABELED 03-125956_SPC_A

for Division 01 thru 32 specs

MONROVIA UNIFIED SCHOOL DISTRICT NOTICE CALLING FOR BIDS

SECTION 00 11 16-1

325 E. Huntington Dr.

Monrovia, CA. 91016

Project Location: Plymouth ES Project Title: Fire Alarm System Replacement

NOTICE CALLING FOR BIDS

Notice is hereby given that the governing board (“Board”) of the Monrovia Unified School District

(“District”) has determined that the following contractors and subcontractors must be prequalified prior to submitting a bid or proposal on the Plymouth Elementary School Fire Alarm System Replacement

(“Project”).

· All bidders;

· All 1st tier subcontractors with subcontracts equal to or greater than $100,000; and

· All Electrical subcontractors

These contractors and subcontractors must submit an original fully completed and sealed Prequalification

Questionnaire to the District at the location/date/time indicated here:

Monrovia Unified School District District Office

325 E. Huntington Drive, Monrovia, CA. 91016

Date: October 16, 2026

Time: 2:00pm

Sealed Bids from prequalified bidders will be received at the time/date/location indicated here, at or after which time the bids will be opened and publicly read aloud (“Bid Submission Deadline”):

Monrovia Unified School District District Office

325 E. Huntington Drive, Monrovia, CA. 91016 ATTN: Jonathan Nava

Date: Nov 5, 2026

Time: 10:00am

All bids shall be on the form provided by the District and located in the documents. Each bid must conform and be responsive to all pertinent Project Documents, including, but not limited to, the Information for

Bidders.

Engineer’s Estimate: $1,000,000

SECTION 00 11 16-2

As security for its Bid, each bidder shall provide with its Bid form either (1) a bid bond issued by an admitted surety insurer on the form provided by the District, (2) cash, or (3) a cashier's check or a certified check, drawn to the order of the District, in the amount of ten percent (10%) of the total bid price. This bid security shall be a guarantee that the Bidder shall, within the time frame required in the Project

Documents, enter into the contract to perform the Project.

The successful Bidder shall be required to furnish a 100 % Performance Bond and a 100% Payment Bond if it is awarded the contract to perform the Project.

This is a public works project. The successful bidder and all of its subcontractors of all tiers shall register with the Department of Industrial Relations (DIR) as a contractor that is working on a public works project and shall pay all workers on all work on the Project not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by the DIR, State of

California, for the type of work performed and the locality in which the work is to be performed within the boundaries of the District, pursuant to sections 1770 et seq. of the California Labor Code (other than the companies that manufacture and deliver ready mixed concrete directly to construction sites using their own drivers, pending the final adjudication of Allied Concrete & Supply Co., v Edmund Gerald Brown

J., et al., United States District Court, Central District of California, Case No. 2.16-CV-04830-RGK (FFM)**).

Prevailing wage rates are available from the District or on the Internet at: http://www.dir.ca.gov.

No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to

Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under

Labor Code section 1771.1(a) in which circumstance the contractor or subcontractor is ineligible to respond to a bid or to do public work]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015). This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

The District will conduct one (1) mandatory informational job walk (or conference) relative to the Project on the same day. The location of the job walk /conference for the day shall be Plymouth Elementary

School 1300 Boley Street, Monrovia, CA 91016, at 9AM on October 15, 2026. Meet at the flag Pole.

The District requires that each bidder possess the following classification(s) of contractor’s license(s) at the time the bid is submitted:

Bid No. Description License

MUSD 2026-02 Plymouth Fire Alarm System Replacement C-10

The Bidder's license(s) must remain active and in good standing at the time of the bid opening and throughout the term of the Agreement.

SECTION 00 11 16-3

The Project Documents are on file at the following location: ARC Planwell. PlanWell® - The plans are the project. The Project Documents include the plans and specifications pursuant to which the Project is to be constructed and upon which the bidders are to base their bids.

View and/or Download from ARC Planwell site by following these directions:

· Access the site by Ctrl +clicking on the following link: PlanWell® - The plans are the project. to connect to ARC Planwell

Substitutions: Any product substitution must be submitted no later than 10:00 AM October 28, 2026, and approved by the District 72 hours prior to the bid opening.

All inquiries about the project are to be directed to Dale McCurry at dale@schoolleaders.com.

Pursuant to Public Contract Code section 22300, the Agreement will contain provisions permitting the successful bidder to substitute securities for any monies withheld by the District to ensure performance under the Agreement or permitting payment of retentions earned directly into escrow.

The District shall award the Agreement, if it awards it at all, to the lowest responsive responsible bidder based on: The base bid amount only.

The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process. Prior to the Bid Submission Deadline, any bidder may withdraw its bid in person or by written request. No bids may be withdrawn between the Bid Submission Deadline and the ninetieth (90th) calendar day thereafter, inclusive, and all bids shall be effective throughout that entire ninety (90) day period.

Date of this Notice: 10/05/2026

By:

Jonathan Nava

Director of Facilities

ADVERTISED IN: Pasadena Star

ADVERTISEMENT DATES: October 9, 2026

October 14, 2026

MONROVIA UNIFIED SCHOOL DISTRICT INFORMATION FOR BIDDERS

SECTION 00 21 13-1

INFORMATION FOR BIDDERS

WARNING: READ THIS DOCUMENT CAREFULLY

DO NOT ASSUME THAT IT IS THE SAME DOCUMENT AS OTHER SIMILAR

DOCUMENTS YOU MAY HAVE SEEN, EVEN FROM THE SAME DISTRICT

1. Preparation of Bid Form and Related Documents. Pursuant to the attached Notice

Calling for Bids (“Notice”), the Monrovia Unified School District (the “District”) has invited bids for the award of a contract for the construction of the project identified above (“Project”). All such bids must be submitted on the bid form attached hereto (“Bid Form”) and must be accompanied by the documents and items designated in the Notice. The Bid Form and such other documents and items submitted therewith must otherwise comply with the requirements of the

Notice and of this document (this “Information for Bidders”). The Bid Form and all documents submitted therewith must be legibly completed, in full, at the time of submission, and must otherwise comply with the requirements of the Notice and of this Information for Bidders.

2. Clarifications/RFI’s. All requests for clarification must be made via email to: Attn: Dale

McCurry at dale@schoolLeaders.com no later than 10/28/2026 by 10:00 am.

3. Delivery of Bids. All sealed bids must be delivered as stated in the Notice. It is the bidder’s sole responsibility to ensure that its bid is received prior to the Bid Submission Deadline identified in the Notice. This is a public bid.

4. Opening of Sealed Bids. Bids will be opened and read aloud on the date and time stated in the Notice. Bidders will be notified of the bid results if requested at dale@schoolLeaders.com or bid results will also be published online at the Monrovia Unified School District website Bid

Results – Procurement & Business Support Services – Monrovia Unified School District

5. Mandatory Informational Job Walk: The mandatory jobwalk is being held on October

15, 2026 at 9:00 AM. See the Notice Calling For Bids for more information.

6. Conformity and Responsiveness of Bid to Project Documents. The bid must conform and be responsive to all of the documents listed below, which are collectively referred to herein as the “Project Documents”. The bidder should carefully examine the Project Documents.

SECTION 00 21 13-2

The Project Documents consist of:

6.1 The Notice Calling for Bids

6.2 This Information for Bidders

6.3 The Bid Form

6.4 The Bid Bond Form:

6.5 The Non-collusion Declaration;

6.6 The Designation of Subcontractors;

6.7 The form of construction agreement (“Agreement”);

6.8 The General Conditions to the Agreement

6.9 The Supplemental Conditions to the Agreement

6.10 The General Requirements to the Agreement

6.11 The “Plans” and the “Specifications” (sometimes collectively referred to as the

“Plans and Specifications”) pursuant to which the Project is to be constructed, which Plans and Specifications have been prepared by the District’s District identified in the Notice (“District”);

6.12 The form of Faithful Performance Bond;

6.13 The form of Payment Bond;

6.14 The form of Escrow Agreement for Security Deposits in Lieu of Retention;

6.15 Certificate of Insurance, Acord Certificate of Liability Insurance;

6.16 Workers’ Compensation Certificate;

6.17 Contractor's Certificate Regarding Non-Asbestos Statement;

6.18 The Drug Free Workplace Certificate;

6.19 The Workplan and Milestone construction schedule developed by the District, the District, and/or the District’s other consultant(s) establishing timelines for the commencement and completion of the work (and the individual components thereof) to be performed under the Agreement (the “Construction Schedule”)

6.20 The Disabled Veterans Business Enterprise Form

SECTION 00 21 13-3

6.21 Any other “Addendum” or “Addenda” to any of the foregoing now or hereafter issued by the District. As used herein, the term “Addendum” means changes to the Plans, Specifications, or other Project Documents which alter, explain or clarify the Project Documents, but only if those changes have been authorized in writing by the District prior to the Bid Submission Deadline specified in the

Notice.

7. Document Submission Checklist. Each bidder shall provide the following documents only as indicated below. All documents must be original wet signature, corporate seal, notarized or other proof of authenticity.

Specification

Section # Document Name

Submit with Bid

Submit Upon

Notice of Award

00 41 13 Bid Form X

00 43 13 Bid Bond or other Bid Security X

00 43 36 Designation of Subcontractors X

00 45 19 Non-collusion Declaration X

00 52 00 Agreement X

00 61 13.13 Performance Bond X

00 61 14.16 Payment Bond X

00 45 39

Disabled Veterans Business Enterprise

Participation Certification X

00 62 16

Certificate of Insurance and Acord

Certificate of Liability X

00 45 26

Workers Compensation Insurance

Certificate X

00 62 23

Contractor’s Certificate Regarding

Non-Asbestos Containing Materials X

00 45 46 Drug-Free Workplace Certification X

01 30 00-44

Criminal Background

Investigation/Fingerprinting

Certification X

8. Bid Security. Each Bid shall be accompanied by a bid security in the form of cash, a certified or cashier’s check payable to the District, or a Bid Bond in the form attached hereto.

The amount of the bid security shall not be less than ten percent (10%) of the total bid price, SECTION 00 21 13-4 including all additive alternates, payable to the District and shall be given as a guarantee that the bidder, if awarded the contract, will execute the Agreement and all required documents with the

Agreement within five (5) “Calendar Days” after the District’s Notice of Award. If the bidder fails or refuses to timely execute the Agreement and all required documents with the Agreement as indicated herein, the bid security may be forfeited to the District.

9. Duration of Faithful Performance Bond. The Faithful Performance Bond shall remain in full force and effect through the guarantee period as specified in the General Conditions.

10. Signatures. Any of the Project Documents which is to be executed by the bidder must be signed in the name of the bidder and must bear the signature of the person or persons duly authorized by the bidder to sign those documents on the bidder’s behalf. The signatures of all persons on the Bid Form and related documents shall be in longhand. All such signatures shall specify the title of the office or other position relative to the bidder held or occupied by the person signing on the bidder’s behalf. In any case, the District may require proof (in the form of incumbency certificates, resolutions of governing bodies, or other evidence satisfactory to the

District) that the person or persons signing said Project Documents are authorized by the bidder to do so on behalf of the bidder. Furthermore, at the time the Agreement is executed, the District may require a certification signed by the bidder (in the manner set forth above) designating an individual person who shall be the agent of the bidder authorized to sign any and all necessary documents for the bidder relative to the Project.

11. Numbers. Numbers contained in the Bid Form and related documents shall be expressed both in written words and in Arabic numerals. Discrepancies and inconsistencies between written words and figures, or words and numerals, will be resolved in favor of numerals or figures, as long as there are no erasures, corrections or illegible portions of the bid.

12. Erasures, Corrections, and Illegible Portions of Bids. The bid submitted must not contain any erasures, interlineations, or other corrections unless each such erasure, interlineations or correction creates no inconsistency and is authenticated by affixing the initials of the person(s) signing the bid on the bidder’s behalf in the margin immediately adjacent to the erasure, interlineations or correction. All handwritten interlineations or corrections must be made in ink.

If the values of the erasures, corrections, and illegible written words and the corresponding

Arabic numerals in the bid conflict, the values expressed by written words shall control over those expressed by Arabic numerals. In the event of conflict in the erasures, corrections, and illegible portions of bids between any words and figures in the bid, words shall control figures. If the

District determines that any bid is unintelligible, illegible or ambiguous, the District may reject such bid as not being responsive. If the line item and the total amount named by a bidder for any item are not in agreement, the line item alone shall be considered as representing the bidder’s intention, and the total amount of the bid shall be corrected.

13. Modifications to Bid or Project Documents by Bidder. Changes in or additions to the bid or to any of the Project Documents, any alternative proposals, or any other modifications which are not specifically called for by the District in writing may result in the District’s rejection of the

SECTION 00 21 13-5

bid as not being responsive. No oral or telephonic modification of any bid will be considered.

However, the District may (but is not required to) consider written modifications faxed or e-mailed to the District prior to the opening of bids, but only if (a) the District is satisfied prior to the opening of bids that that the modifications were authorized by and transmitted by or at the direction of the bidder, and (b) a paper copy of the fax or e-mail transmission is delivered to the

Place of Bid Receipt (as defined in the Notice) prior to the Bid Submission Deadline specified in the Notice.

14. Examination of Project Site. At its own expense and prior to submitting its bid, each bidder shall: visit the Project site; determine the local conditions which may in any way affect the performance of the work to be performed under the Agreement, including without limitation the general prevailing rate of per diem wages and other relevant cost factors; familiarize itself with all Federal, State and local laws, ordinances, rules, regulations and codes affecting the performance of the work, including without limitation the cost of permits and licenses required for the work; make such surveys and investigations, including investigation of subsurface or latent physical conditions at the Project site or other locations where work is to be performed under the Agreement, as the bidder may deem necessary for performance of the work at its bid price; determine the character, quality, and quantities of the work to be performed and the materials and equipment to be provided; and correlate the bidder’s observations, investigations, and determinations with all requirements of the Project. Under no circumstances shall any bidder be present on school grounds unless escorted by authorized District personnel. To the extent that the Project Documents describe or depict existing Project site conditions, those descriptions and depictions are provided only for informational purposes; the District does not warrant said information and shall not be liable for any loss sustained by the bidders (successful or otherwise) resulting from any variance between the site conditions as so depicted and the actual conditions revealed during the bidder’s pre-bid examination or during the progress of the work.

15. Examination and Interpretation of Project Documents. Each bidder must thoroughly familiarize itself with the Project Documents. If any bidder is in doubt as to the true meaning of any part of the Project Documents, or finds discrepancies in or omissions from the Project

Documents, the bidder may submit to the District a written request for an interpretation or correction thereof. The bidder submitting the written request shall be responsible for its prompt delivery. Any interpretation or correction of the Project Documents will be made only by

Addendum duly issued by the District, and a copy of such Addendum will be hand-delivered, mailed, faxed and/or e-mailed to each bidder known to have received a copy of the Plans and

Specifications or to have reviewed any of the other Project Documents. The District will not be responsible for any other explanation or interpretation of the Project Documents. No person is authorized to make any oral interpretation of any provision in the Project Documents, nor shall any oral interpretation of Project Documents be binding on the District. If discrepancies exist in or among any of the Project Documents, the District’s interpretation of the Project Documents with respect to those discrepancies shall prevail.

SECTION 00 21 13-6

16. Withdrawal of Bids. Any bid may be withdrawn, either personally or by written request, at any time prior to the “Date and Time of Bid Opening” identified in the Notice. The bid security for bids withdrawn prior to that date and time shall be returned. No bidder may withdraw any bid for a period of ninety (90) days after the Date and Time of Bid Opening.

17. Submission of Bid Constitutes Bidder’s Representation Upon Which District Can Rely.

Submission of a bid shall constitute the bidder’s representation to the District that the bidder:

17.1 Has visited the Project site and conducted such diligent investigations as specified in

Section 14 above;

17.2 Has examined the Project Documents and satisfied itself as to the meanings there-of pursuant to the provisions of Section 15 above;

17.3 Has determined that the Plans and Specifications and other Project Documents are sufficient for bidding and completing the work required by the Agreement;

17.4 Is capable of reading and understanding the Project Documents and is capable of completing the work required of it in accordance with the Plans and Specifications and other Project Documents;

17.5 Accepts the Plans and Specifications and other Project Documents as establishing an acceptable standard for plans, specifications, and drawings;

17.6 Agrees that the work required under the Agreement, General Conditions, Special

Conditions and other Project Documents can and will be completed by the bidder to the

District’s in accordance with the Construction Schedule;

17.8 Has otherwise complied with all the requirements of the provisions of the Notice and this

Information for Bidders.

17.9 The District shall be entitled to rely on all of the foregoing representations, and the bidder’s submission of a bid shall be incontrovertible evidence of the truth of those representations.

18. Qualifications of Insurers. Insurers who are to provide policies of insurance required under the

Project Documents must be have an “A” policyholder’s rating and a financial size rating of at least Class

VIII in accordance with the most current Best’s Key Rating Guide, Property-Casualty.

19. Addenda. It shall be the bidder’s responsibility to ascertain whether any Addenda have been issued by the District subsequent to the Notice, and to ensure that the bid submitted responds to and takes into account all such Addenda issued by the District prior to the submission of the bid. Each Addendum received during the bidding period shall be properly acknowledged in the designated space on the Bid Form with the information therein requested. If any

Addendum or Addenda have been issued by the District and not noted in the designated space on the Bid Form as having been received, the bid may be declared non-responsive.

SECTION 00 21 13-7

20. No Multiple Bids; Exceptions. No bidder may submit more than one bid in response to the Notice to act as a general contractor or prime contractor for the Project. Notwithstanding the foregoing, (a) any bidder may submit multiple bids if and to the extent that alternate bids are specifically called for in writing by the District; and (b) prior to the Bid Submittal Deadline identified in the Notice, any bidder may withdraw its existing bid and submit a new bid.

Furthermore, the fact that a subcontractor or material supplier may be named in the bids of more than one bidder will not disqualify that subcontractor or material supplier and will not cause said bids to be declared non-responsive.

21. Award of Contract. The District reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding process. The award of the contract, if made by the District, will be by action of the District’s Board of Education and will be made to the lowest responsive and responsible bidder. If two identical acceptable low bids are received from responsive and responsible bidders, the District will determine which bid will be accepted pursuant to Public Contract Code Section 20117. In the event the District chooses to award the contract to a bidder, and such bidder fails or refuses to execute the Agreement and provide the required documents within seven (7) Calendar Days after the award of the contract to the bidder, then the District may award the contract to the next lowest responsive and responsible bidder or, in the District’s sole discretion, the District may reject all bids.

22. Alternatives. The Notice and related documents may call for a base bid alone, or for a base bid together with alternative additions and/or deductions. If alternate bids are called for, the District shall have the discretion to award the base bid alone or on the base bid and any combination of the alternatives.

23. Prequalification of Bidders. If the District is prequalifying contractors for this Project, all bidders must comply with the Notice Calling for Bids and the Prequalification Questionnaire.

24. Subcontractors. Each bidder shall comply with the provisions of the Subletting and

Subcontracting Fair Practices Act (Public Contract Code Sections 4100 et seq.), including without limitation the following:

24.1 Designation of Subcontractors. The bidder shall submit, on the “Designation of

Subcontractors” form furnished with the Project Documents, a list of the subcontractors that the bidder proposes to use on the Project. The bidder is required to list the name and the location of the place of business of each subcontractor who will do either of the following for an amount in excess of one-half of one percent (½%) of the bidder’s total bid price: (a) perform work or labor or render service to the bidder in connection with the

Project, or (b) specially fabricate and install a portion of the work on the Project according to detailed drawings contained in the Plans and Specifications.

24.2 Restrictions on Substitution of Subcontractors. No bidder whose bid is accepted shall

(a) substitute any subcontractor in place of any subcontractor listed on the “Designation of Subcontractors” form, (b) permit any of the bidder’s subcontracts related to the Project to be voluntarily assigned or transferred or allow it to be performed by anyone other than

SECTION 00 21 13-8

the original subcontractor listed in that Designation of Subcontractors form with the original bid, or (c) assign or subcontract any portion of the work on the Project in excess of one-half of one percent (½%) of the bidder’s total bid as to which the Designation of

Subcontractors form submitted with the original bid did not designate a subcontractor;

except in all cases as authorized in the Public Contract Code Sections 4107 and 4107.5 and otherwise in compliance with the provisions of the Subletting and Subcontracting Fair

Practices Act.

24.3 Remedies for Violation. The bidder’s violation of this Section 24.2 or of the Subletting and Subcontracting Fair Practices Act can result in the District invoking the remedies of

Public Contract Code Sections 4110 and 4111, and District hereby reserves any and all rights in this regard.

25. Workers’ Compensation. In accordance with the provisions of Section 3700 of the Labor

Code, the successful bidder shall secure the payment of compensation to all employees. The successful bidder who has been awarded the contract shall sign and file with District (as indicated in Section 17 above) three (3) original counterparts of the Workers’ Compensation Certificate, which states, in part, as follows: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

26. Contractor’s License. If, at the “Date and Time of Bid Opening” specified in the Notice, the bidder is not properly licensed to perform the work on the Project called for under the Notice and required under the Agreement and the Notice in accordance with the Contractor’s State

License Law, set forth at Division 3, Chapter 9, of the Business and Professions Code (commencing with Section 7000), then that bidder’s bid will be rejected as non-responsive pursuant to Business and Professions Code Section 7028.15(e). If at any time the District believes that the bidder was not so licensed at said Date and Time of Bid Opening, then the District shall make no payment to the bidder for work or materials under the Agreement unless and until the bidder causes the

State Contractors License Board, pursuant to Business and Professions Code Section 7031(d), to provide a verified certificate of licensure to the District which establishes that the bidder was properly licensed at the Time and Date of Bid Opening. Any bidder not so licensed is subject to penalties under the law, and the Agreement entered into with such bidder will be considered void. If the license classification specified in the Notice is that of a “specialty contractor” as defined in Business and Professions Code Section 7058, then the specialty contractor who is awarded the contract for the Project shall construct a majority of the Project’s work, in accordance with the provisions of Business and Professions Code Section 7059(b).

27. Anti-Discrimination. It is the District’s policy that in connection with all work performed under contracts to which the District is a party, there be no unlawful discrimination against any prospective or active employee engaged in the work because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual

SECTION 00 21 13-9

orientation, or military and veteran status. The successful bidder agrees to comply with applicable federal and state laws including, but not limited to, the California Fair Employment and Housing Act, beginning with Government Code Section 12900, and with Labor Code Section

1735. In addition, the successful bidder agrees to require like compliance by any subcontractors employed on the Project by such bidder.

28. Unused

29. Substitution of Equipment and Materials. The Plans and Specifications and other portions of the Project Documents may specifically identify (by brand name, trade name or otherwise) materials, processes, services or equipment to be used on the Project, but may allow the bidder to propose alternate materials, processes, services or equipment which the bidder believes to be “equal” to those specified by the District. Any such proposal shall be subject to applicable law, the following provisions, and the provisions in Section 00 63 25 – Product

Substitution Procedures:

29.1 Failure to Propose a Substitute “Equal” Item Constitutes Bidder’s Agreement to Use the

Specified Item. If the bidder fails to indicate (in the manner specified below) a proposed substitute material, process, service or equipment, then its bid shall be deemed to offer the material, process, service or equipment specified by the District.

29.2 Requests for substitutions prior to award of the Contract as called out in the Notice

Calling for Bids 00 11 16 shall be done prior to bid opening. Bids submitted based upon unapproved substitutions shall be the responsibility of the Bidder to provide the specified item and may be cause for rejection of the bid or other District remedies as found in other specifications sections.

29.3 Request for substitutions after award of the contract can only be done as stated in the

Supplemental Conditions (00 73 00)

29.4 All requests for substitutions shall only be allowed pursuant to the provisions in Section

00 63 25 – Product Substitution Procedures.

29.5 District’s Right to Reject Proposed Substitutions. The District reserves the right to reject any such proposed substituted item. If the District rejects a proposed “equal” item, the bidder will then supply the material, process, service or equipment originally designated by the District, or a substitute therefore (timely requested by the bidder pursuant to this

Section 28 and Section 00 63 25 (Product Substitution Form) and Section 01 25 13

(Product Substitution Procedures) which meets with the approval of the District, and which approval may be withheld in the District’s sole discretion.

29.6 Approval of Substitute Items. The District is not responsible for locating or securing any information, which is not included in such substantiating data. The burden of proof as to the quality or suitability of proposed substituted items shall be borne by the bidder. The

District shall be the sole judge as to the quality and suitability of proposed substituted

SECTION 00 21 13-10

items, and decisions of the District shall be final and conclusive. If the bidder fails to timely provide such information, or if the District determines in its sole discretion that the proposed substitute is not at least equally suitable for the Project as the item originally designated by the District, then the District may reject the proposed substitution, in which case the bidder shall use the material, process, service or equipment originally specified by the District. The District shall notify the successful bidder of the District’s decision concerning the proposed substitution of “equal” items. All such decisions by the District shall be in writing, and no proposed substituted item shall be deemed approved unless the District has so indicated in writing. These time limitations shall be complied with strictly, and in no case will an extension of time for completion be granted because of the bidder’s failure to request the substitution of an item at the times and in the manner set forth herein.

29.7 Preference for Supplies Produced in California. Price, fitness and quality being equal with regard to supplies, the District shall always prefer supplies manufactured, grown or produced in California, and shall next prefer supplies partially manufactured, grown, or produced in the United States, all pursuant to Government Code Section 4300, et seq..

The District may, at its discretion, use of such supplies in connection with the Project, pursuant to Government Code Section 4334, provided that (a) the bids of said suppliers or the prices quoted by them do not exceed by more than five percent (5%) the lowest bids/prices quoted by out-of-state suppliers, (b) the major portion of the manufacture of the supplies is not done outside of California and (c) in the opinion of the District and/or its officers, the public good will be served thereby.

29.8 The District is not responsible and/or liable in any way for a Contractor’s damages and/or claims related, in any way, to that Contractor’s basing its bid on any requested substitution that the District has not approved.

30. Proof of Surety’s Qualifications. Upon the District’s request, any surety proposed by the bidder must provide the District with the documents identified in Code of Civil Procedure Section

995.660 in order to qualify for the issuance of bonds for the Project.

31. Liquidated Damages. All work to be performed by the successful bidder and its subcontractors in connection with the Project must be completed within the time limits set forth in the Notice. By submitting its bid, each bidder that the District may assess liquidated damages as indicated in Section 00 52 00 – Agreement.

32. Drug-Free Workplace Certification. Pursuant to the Drug-Free Workplace Act of 1990

(Government Code Sections 8350 et seq.), the successful bidder will be required to execute a

Drug-Free Workplace Certificate upon execution of the Agreement. The bidder will be required to take positive measures outlined in that certificate in order to ensure the presence of a drug-free workplace. Failure to abide with the conditions set forth in the Drug-Free Workplace Act of

1990 could result in penalties including termination of the Agreement or suspension of payment there under.

SECTION 00 21 13-11

33. Non-collusion Declaration. In accordance with the provisions of Public Contract Code

Section 7106 (and as indicated in the Notice).

34. Escrow Agreement. Public Contract Code Section 22300 permits the substitution of securities for any monies withheld by a public agency to ensure performance under a contract.

At the request and expense of the successful bidder awarded the contract, securities equivalent to the amount withheld as retention shall be deposited with the District, or with a state or federally chartered bank in California as the escrow agent, who shall then pay such monies to the successful bidder.

35. Change Orders. All requests for information, requests for clarification, requests for interpretation, and proposed change orders must be submitted in the form(s) set forth in the

Project Documents and must otherwise comply with the provisions of Articles 15 and 16 of the

General Conditions. The amount of allowable charges submitted pursuant to a change order shall be limited to the charges allowed under Article 16 of the General Conditions. Indirect, consequential and incidental costs, project management costs, extended home office and field office overhead, administrative costs and profit and other charges not specifically authorized under Articles 16 and 21 of the General Conditions will not be allowed.

36. Contractor’s Certificate Regarding Non-Asbestos Containing Materials. The District shall also require the successful bidder to complete and deliver to the District a “Contractor’s

Certificate Regarding Non-Asbestos Containing Materials” in the form prescribed by the District.

37. Criminal Record Checks. Education Code Section 45125.1 provides that if there is a possibility that the employees of any entity that has a contract with a school district may have any contact with pupils, those employees shall submit or have submitted their fingerprints in a manner authorized by the Department of Justice together with a fee determined by the

Department of Justice to be sufficient to reimburse the Department of Justice for its costs incurred in processing the application.

The Department of Justice shall ascertain whether the individual whose fingerprints were submitted to it has been arrested or convicted of any crime insofar as that fact can be ascertained from information available to the Department. When the department of Justice ascertains that an individual whose fingerprints were submitted to it has a pending criminal proceeding for a violent felony listed in Penal Code Section 667.5(c) or a serious felony listed in Penal Code Section

1192.7(c), or has been convicted of such a violent felony or serious felony, the Department shall notify both the employer and the District of the criminal information pertaining to the individual.

The notification shall be delivered to the employer by telephone or electronic mail, and to the

District by first-class mail.

The bidder shall not permit an employee to come in contact with pupils until the Department of

Justice has ascertained that the employee has not been convicted of a violent felony or serious felony as defined in the above-referenced Penal Code Sections. The bidder shall certify in writing to the District’s Board of Education that none of the bidder’s employees who may come in contact with pupils have been convicted of a violent or serious felony. The bidder shall provide a list of

SECTION 00 21 13-12

the names of its employees who may come in contact with pupils to the District’s Board of

Education. In addition, pursuant to Education Code Section 45125.1(g), the successful bidder shall certify in writing to the District that neither the bidder nor any of its employees who’s fingerprints are required to be submitted to the Department of Justice and who may come in contact with pupils have been convicted of any such violent felony or serious felony.

38. Apprenticeship Requirements. Pursuant to Labor Code Section 1777.5(o), contracts of general contractors, or of specialty contractors not bidding through a general contractor, and involving less than $30,000, are exempted from the provisions of Labor Code Section 1777.5. A subcontractor bidding through a general contractor must comply with Labor Code Section 1777.5

(no matter how small the subcontract), if the contract between the general contractor and the

District is covered by Labor Code Section 1777.5.

39. Prevailing Wage Requirements. In compliance with provisions of Labor Code Sections

1720 et seq. and 1770 et seq., all workers employed by the bidder subcontractors relative to the

Agreement (other than companies that manufacture and deliver ready mixed concrete directly to construction sites using their own drivers, pending the final adjudication of Allied Concrete &

Supply Co., v. Edmund Gerald Brown Jr., et al., United States District Court, Central District of

California, Case No. 2.16-CV-04830-RGK (FFM)**) shall be paid not less than the prevailing rate of per diem wages, including payment for travel and subsistence, holiday, and overtime work as determined by the Director of the California Department of Industrial Relations for each craft, classification, or type of worker needed to execute the work under the contract. The

Contractor is fully and totally responsible at all times for compliance with payment of prevailing wages pursuant to provisions of Labor Code Sections 1720 et seq. and 1770 et seq. Contractor

Registration. Bidder shall ensure that it and its Subcontractors comply with the registration and compliance monitoring provisions of Labor Code section 1771.4, including furnishing its CPRs to the Labor Commissioner, and are registered pursuant to Labor Code section 1725.5. Bidder and its subcontractors shall comply with Labor Code section 1725.5 to be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract

Code, or engage in the performance of the Contract.

40. Protest. Any bid protest by any Bidder regarding any other bid must be submitted in writing to the District, before 4:00 p.m. on the THIRD (3RD) Calendar Day following bid opening or next business day following the weekend or holiday.

40.1 The protest must contain a complete statement of any and all bases for the protest.

40.2 The protest must refer to the specific portions of all documents that form the bases for the protest.

40.3 The protest must include the name, address and telephone number of the person representing the protesting party.

SECTION 00 21 13-13

40.4 The party filing the protest must concurrently transmit a copy of the protest and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other bidders or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

40.5 The procedure and time limits set forth in this paragraph are mandatory and are each bidder's sole and exclusive remedy in the event of bid protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings.

END OF SECTION

MONROVIA UNIFIED SCHOOL DISTRICT BID FORM

SECTION 00 41 13-1

BID FORM

Bidders wishing to bid for the above-referenced project (“Project”) must submit their bids on this Bid Form. Only bids which are submitted on this Bid Form will be accepted. This entire Bid

Form must be completed and delivered in the manner specified in the Notice Calling for Bids

(“Notice”) and in the corresponding document entitled “Information for Bidders”

(“Information for Bidders”), each of which was issued by the Monrovia Unified School District

(“District”) in connection with the Project. This Bid Form must be submitted to the “Place of

Bid Receipt” and by the “Bid Submission Deadline” specified in the Notice. When submitting this Bid Form, the Bidder must include in the same envelope as this Bid Form the other documents required by the Notice. Bidders should carefully review the Notice and the

Information for Bidders when completing and submitting this Bid Form and related documents.

Failure to properly submit and complete the entire Bid Form and all of the other documents as required by the Notice and the Information for Bidders may invalidate the bid and cause the

District to reject the bid as non-responsive.

The name, address and other information identifying the bidder who is submitting this Bid Form

(“Bidder”) is as follows:

Name:

Type of Entity (check one): ___ Corporation

___ General partnership

___ Limited partnership

___ Limited liability partnership

___ Limited liability company

___ Individual

___ Other (specify)

State in which Bidder was organized (if Bidder is an entity) or in which Bidder resides (if Bidder is an individual) (check one)

___ California ___ Other (specify):

SECTION 00 41 13-2

Bidder’s Street Address:

Attention:

Bidder’s Mailing Address:

Attention:

Bidder’s Telephone Number: ( ) –

Bidder’s Fax Number: ( ) –

Bidder’s e-mail address: ___________________________

Bidder’s California State Contractor’s License Number:

Class of Bidder’s California State Contractor’s License:

Name under which Bidder does business (if different from Bidder’s legal name):

1. Submission of Bid. The Bidder hereby submits this bid to the District and agrees to perform all work required by the “Agreement” (as that term is defined in the Information for

Bidders) for the construction of the Project, at the Bid Price specified in Section 3 below and subject to all of the terms, conditions, representations and warranties set forth in this Bid Form.

2. Bid Price. As used in this Bid Form, the Bidder’s “Bid Price” is

___________________________________________________________________ Dollars and

____________________ Cents ($___________________). If the “Plans and Specifications” or other “Project Documents” (as those terms are defined in the Information for Bidders) call for a base bid and one or more additive or deductive alternate bids, then that Bid Price shall be deemed the “Base Bid” and the following bid prices shall be deemed the “Alternate Bids”:

Alternate Bid No. 1 as identified at Page ____, Section ____, Item ____ of the Plans and

Specifications: Dollars and Cents ($ )

SECTION 00 41 13-3

Alternate Bid No. 2 as identified at Page ____, Section ____, Item ____ of the Plans and

Alternate Bid No. 3 as identified at Page ____, Section ____, Item ____ of the Plans and

Alternate Bid No. 4 as identified at Page ____, Section ____, Item ____ of the Plans and and Cents ($ )

(Attach additional sheets if necessary to specify more alternate bids)

3. Representations of Bidder in Connection with Bid Price. The Bidder hereby acknowledges, represents and warrants to the District that the Bidder’s calculation of its Bid Price

(including the Base Bid and any Alternate Bids, if applicable) has been based, among other things, on the following, all of which are true and correct:

3.1 Familiarity with Project Documents. The Bidder is familiar with all of the Project

Documents, and the Bid Price (including the Base Bid and Alternate Bids, if applicable) and each line-item component comprising the same has to the extent deemed necessary by the Bidder been determined based on the Bidder’s review of the Plans and Specifications and all other Project Documents.

3.2 Familiarity with Local Conditions. As to the work, which is to be done by or under the control of the successful bidder pursuant to the Project Documents, the Bidder is familiar with the local conditions affecting both the performance and the cost of that work at the place where the work is to be performed. The Bid Price

(including the Base Bid and Alternate Bids, if applicable) and each line-item component comprising the same has to the extent deemed necessary by the

Bidder been determined based on the Bidder’s visits to the Project site and the

Bi…