PKG00264516-instructions.pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking

SMART FY 2021 Keep Young Athletes Safe

CFDA # 16.840

Grants.gov Opportunity Number: O-SMART-2021-36008

Solicitation Release Date: December 15, 2020 9:00 AM

Version: 4

Grants.gov Deadline: February 01, 2021 11:59 PM

Application JustGrants Deadline: February 16, 2021 11:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking (SMART) is seeking applications for funding under the SMART FY 2021 appropriation for the Keep Young Athletes Safe (KYAS) program. This program furthers the Department’s mission of keeping communities safe by promoting innovation and best practices in preventing and protecting the public from sexual violence.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants for the preparation and submission to OJP of applications for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Other

Other Eligible applicants are nonprofit, nongovernmental entities with nationally recognized expertise in the identification and prevention of sexual, physical and emotional abuse in the athletic programs of the United States Olympic & Paralympic Committee, each national governing body and each Paralympic sports organization. Applicants must have a recognized background investigating allegations of abuse and reporting to law enforcement in order to inform training and prevention activities.

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Applicants must also have the capacity to develop and implement trainings on the national, statewide and local levels, as well as oversee regular and random audits to ensure the policies and procedures used to identify and prevent abuse are followed correctly.

To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2021 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: 1) the agency’s use of force policies adhere to all applicable federal, state and local laws; and 2) the agency’s use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this new certification requirement, please visit the E xecutive Order on Safe Policing for Safe Communities page to access the Principles on Safe Policing and Use of Force, Implementation Fact Sheet and List of Credentialing Bodies.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

The SMART Office will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

The SMART Office may elect to fund applications submitted under this FY 2021 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

Contact Information For technical assistance with submitting the SF-424 and SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application (see below) in DOJ’s Justice Grants System (JustGrants), contact JustGrants Service Desk at JustGrants.Support@usdoj.gov or at 833-872-5175. JustGrants Service Desk operates 5 a.m.–9 p.m. Eastern time Monday–Friday and 9 a.m.– 5 p.m. Eastern time Saturday, Sunday and federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the SMART Office contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline.

For assistance with any other requirements of this solicitation, contact Program Specialist Samantha Opong by phone at 202-514-9320 or by email at Samantha.Opong@ojp.usdoj.gov.

Submission Information In FY 2021, applications will be submitted to DOJ in a new two-step process.

Step 1: Applicants must register with Grants.gov and submit an SF-424 and an SF-LLL in Grants.gov. To register in Grants.gov, applicants will need to obtain a Data Universal Numbering

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System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants must submit the full application, including attachments, in JustGrants.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

OJP encourages applicants to review the “How to Apply” section in the OJP Grant Application Resource Guide.

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Contents

SMART FY 2021 Keep Young Athletes Safe Program Description

Overview Statutory Authority Specific Information Goals, Objectives, Deliverables, and Timeline Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities . . 7

Federal Award Information Awards, Amounts and Durations Continuation Funding Intent Availability of Funds Funding Instrument Type Type of Award Match Required Financial Management and System of Internal Controls Budget Information Cost Sharing or Matching Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation: Waiver . 8 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

Eligibility Information Content of Application Submission

Information to Complete the Application for Federal Assistance (SF-424) . 9 Standard Applicant Information (JustGrants 424 and General Agency Information) Proposal Abstract Proposal Narrative Goals, Objectives, Deliverables, and Timeline Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form) Indirect Cost Rate Agreement (if applicable) Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure of Process Related to Executive Compensation Memoranda of Understanding (MOUs) and Other Supportive Documents .11 Additional Application Components

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Curriculum Vitae or Resumes Timeline Form Research and Evaluation Independence and Integrity Statement List of Procurement Contracts Organizational Chart Disclosures and Assurances Disclosure of Lobbying Activities Applicant Disclosure of Duplication in Cost Items DOJ Certified Standard Assurances DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements . . 13 Applicant Disclosure and Justification: DOJ High Risk Grantees How to Apply Submission Dates and Time

Application Review Information Review Criteria Review Process

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements Information Technology (IT) Security Clauses General Information about Post-Federal Award Reporting Requirements .15

Federal Awarding Agency Contact(s) COPS Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a) Provide Feedback to OJP Performance Measures Application Checklist

Program Description Overview The Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking (SMART) seeks applicants to design and implement a program that aims to safeguard amateur athletes through the prevention of sexual, physical and emotional abuse in the athletic programs of the United States Olympic & Paralympic Committee, each national governing body and each Paralympic sports organization. The SMART Office is responsible for, among other activities, assisting states, the District of Columbia, territories and tribal jurisdictions with developing and/or enhancing programs designed to implement the requirements of the Sex Offender Registration and Notification Act (SORNA), Title I of the Adam Walsh Child Protection and Safety Act of 2006, and promoting innovation and best practices in preventing and protecting the public from sexual violence.

Statutory Authority This program is authorized pursuant to the Keep Young Athletes Safe Act (KYAS), Pub. L. No.

115-141, 132 Stat. 348, 1127.

Specific Information In 2018, Congress passed the Keep Young Athletes Safe Act (KYAS), to help prevent the occurrence of abuse and to protect young athletes from abuse in sports by funding an entity to develop the necessary educational materials, investigatory tools, training programs and policies that can prevent abuse, and work to address abuse, once identified.

Specifically, through the KYAS program, new training materials are developed and tested to identify, investigate and educate about the prevention of sexual, physical and emotional abuse in amateur athletic programs, and ongoing and comprehensive training is provided.

Additionally, through KYAS, policies and standards are developed to safeguard athletes from sexual, physical and emotional abuse occurring as a result of participation in amateur athletic programs, including background screening policies, and training and abuse prevention policies and standards at national, statewide and local levels are implemented. To ensure policies and procedures are followed correctly, regular and random audits are conducted and evidence-based practices and procedures to document and demonstrate effectiveness are identified and implemented. Through the program, information about safeguarding amateur athletes against abuse is disseminated. Finally, the KYAS program requires reporting of any allegations of sexual and physical abuse, following applicable state and federal reporting requirements.

Goals, Objectives, Deliverables, and Timeline Goals: The goal of the KYAS program is to assist athletic programs of the United States Olympic & Paralympic Committee, each national governing body and each Paralympic sports organization.

Objectives: The objective of the KYAS program is to help prevent the occurrence of abuse and to protect young athletes from abuse in sports.

Deliverables: The KYAS program deliverables include the development and dissemination of the necessary educational materials, investigatory tools, training for athletic program personnel and model policies for athletic programs, and conducting audits and compliance reviews that can prevent abuse, and work to address abuse, once identified.

Grantees must report allegations of sexual and physical abuse and comply with applicable state and federal reporting requirements regarding child abuse, including sexual abuse.

The goals, objectives and deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under the Content of Application Submission section.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice and crime victim services. For additional information and resources, see the OJP Grant Application Resource Guide’s Evidence-Based Programs or Policies.

Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide’s Infor mation Regarding Potential Evaluation of Programs and Activities.

Federal Award Information Awards, Amounts and Durations Total Federal Awards

Maximum Dollar Amount for Awards $2,300,000.00

Period of Performance Start Date

10/1/21 12:00 AM

Period of Performance Duration (Months)

Total Amount to be Awarded Under Solicitation $2,300,000.00

Continuation Funding Intent The SMART Office may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and progress of award-funded work, when making continuation award decisions.

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Availability of Funds All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Funding Instrument Type Grant

Type of Award Initial

Match Required No

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The “Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information.

Budget Information All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Cost Sharing or Matching Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation: Waiver See the OJP Grant Application Resource Guide for information on Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, O-SMART-2021-36008 https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#pre-agreement https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#pre-agreement https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#pre-agreement https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#pre-agreement https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#UseOfAwardFunds https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#UseOfAwardFunds https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#reportingCosts and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information For eligibility information, see the title page.

Content of Application Submission The following application elements must be included in the application submission for an application to meet the basic minimum requirements to advance to peer review and receive consideration for funding: Proposal Narrative, and Budget Worksheet and Budget Narrative (web-based form).

See the Application Elements and Formatting Instructions section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance (SF-424) The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, applicants will need to add ZIP codes for areas affected by the project; confirm their authorized representative; and verify the organizations legal name and address.

Proposal Abstract A proposal abstract (no more than 400 words) summarizing the proposed project including primary activities, products and deliverables, the service area, and who will benefit from the proposed project, will be completed in the JustGrants web-based form.

Proposal Narrative The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point Times New Roman font; have no less than 1-inch margins; and should not exceed 35 pages. Pages should be numbered and submitted as an

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The following sections must be included as part of the proposal narrative:

a. Description of the Issue

Applicants must describe the existing challenges and complexities involved in fully understanding and mitigating sexual, emotional and physical abuse in youth athletic programs in order to safeguard amateur athletes, as well as in investigating reports of abuse in these programs. They must demonstrate an understanding of the issue and relevant project management expertise. Discussion should highlight the issues associated with working with this population and in overseeing the development and implementation of policies and procedures to be used by the United States Olympic & Paralympic Committee, each national governing body and each Paralympic sports organization, to prevent and investigate reports of abuses.

b. Project Design and Implementation

Applicants must describe the goals of the proposed project and clearly identify its objectives and outcomes. Applicants must detail how the project will operate during the funding period and how it will align resources to effectively, efficiently implement the proposed project design; and describe the strategy it will use to implement the proposed project. This section should illustrate what phases and activities are proposed for the project. Applicants should describe their ability to convene experts to discuss and review findings and make recommendations on future directions. Applicants should propose a dissemination plan to reach broad audiences and professions. Applicants should include a project timeline and identify staff responsible for each major task. The key staff performing these responsibilities and percentages of time that they dedicate to these activities should be clearly noted in the budget detail worksheet.

c. Capabilities and Competencies

Applicants must document their experience and capabilities to implement the project and the competencies of the staff assigned to the project. This section should include the following: a description of the management structure and staffing of the project, including information that describes the roles and responsibilities of key organizational and functional components and personnel. This section must describe the experience and capability of the applicant and any contractors implementing projects of similar design and magnitude, particularly those that focus on the same issue/problem. The management and organizational structure described should match the staff needs necessary to accomplish the tasks outlined in the project work plan. Position descriptions and résumés for key positions and personnel must be submitted as an attachment.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Describe the process for measuring project performance. Identify who will collect the data; who is responsible for performance measurements; and how the information will be used to guide and evaluate the impact of the project. Describe the process to accurately report data.

Note: Applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives and deliverables identified under Goals, Objectives, Deliverables section.

A list of performance measure questions for this program can be found in the Performance Measures section.

Applicants can also visit OJP’s performance measurement page for an overview of performance measurement activities at OJP.

https://www.ojp.gov/funding/apply/grant-performance-measurement-and-progress-reporting-information

Award recipients will be required to submit performance measure data and performance reports in JustGrants on a semiannual basis, and directly to the SMART Office on an ad hoc basis. Further guidance on the post-award submission process will be provided, if selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance under “Note on Project Evaluations” in the OJP Grant Application Resource Guide.

Goals, Objectives, Deliverables, and Timeline Applicants will submit the KYAS goals, objectives, deliverables and timelines in the JustGrants web-based form. See the OJP Grant Application Resource Guide for additional information.

Budget and Associated Documentation Applicants will complete the JustGrants web-based budget form.

Budget Worksheet and Budget Narrative (Web-based Form) See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement (if applicable) Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional infor mation.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Disclosure of Process Related to Executive Compensation If applicable, applicants will submit a description of the process used to determine compensation by uploading the document as an attachment in JustGrants. See the Disclosure of Process Related to Executive Compensation section of the OJP Grant Application Resource Guide for information.

Memoranda of Understanding (MOUs) and Other Supportive Documents Any applicant proposing a collaborative effort should provide a letter of cooperation, memorandum of understanding (MOU) or interagency agreement that documents the collaborative work of all involved agencies.

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Additional Application Components Applicants should submit the following information as attachments to the application in JustGrants.

Curriculum Vitae or Resumes Attach position descriptions and/or résumés or biographical sketches of any and all key staff or other individuals who will be significantly involved in substantive aspects of the project.

To assist OJP in assessing actual or apparent conflicts of interest (including conflicts on the part of prospective reviewers, include a complete list of the individuals named or otherwise identified anywhere in the application (including in the budget or in any other attachment) who will or may work (or advise or consult) on the proposed project. This applies to all individuals, including any proposed subrecipient entities, contractors and consultants.

Timeline Form Submit as an attachment with each project goal, related objective, activity, expected completion date and responsible person or organization. Please use the actual calendar months and year in the progr am timeline.

Research and Evaluation Independence and Integrity Statement If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. Applicants will submit a description of their research and evaluation independence and integrity by uploading the document as an attachment in JustGrants. For additional information regarding demonstrating research/evaluation independence and integrity, including appropriate safeguards, see the OJP Grant Application Resource Guide.

List of Procurement Contracts

If the application (including the budget) identifies any proposed noncompetitive agreements that are or may be considered procurement "contracts" (rather than subawards) for purposes of federal grants administrative requirements, the applicant also must list the entities with which the applicant proposes to contract. Applicants should provide this list as a separate file entitled “Proposed noncompetitive procurement contracts." Visit the OJP Grant Application Guide for more information on subrecipients, contractors and consultants.

Organizational Chart

Attach an organizational chart showing the applicant’s internal structure, positions and hierarchy.

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Applicants must complete the following disclosures and assurances.

Disclosure of Lobbying Activities Applicants will complete and submit the Disclosure of Lobbying Activities form (SF-LLL) in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances See DOJ Certified Standard Assurance on the OJP Grant Application Resource Guide.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.

Applicant Disclosure and Justification: DOJ High Risk Grantees

If applicable, applicants will submit as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. A DOJ High Risk Grantee is a recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.

How to Apply Applicants will register in Grants.gov and submit an SF-424 and an SF-LLL in Grants.gov (Grants.go v registration page).

Applicants will submit the full application, including attachments, in JustGrants.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide.

Submission Dates and Time The SF-424 and the SF-LLL must be submitted by Grants.gov on February 1, 2021.

The full application must be submitted in JustGrants by February 16, 2021, 11:59 p.m. Eastern time.

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To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information Review Criteria Applications that meet basic minimum requirements will be evaluated by peer reviewers.

Applications will be evaluated on how the proposed project/program addresses the following criteria.

Description of the Issue (10%). Applicant’s understanding of the program/issue to be1.

addressed.

Project Design and Implementation (45%). Adequacy of the proposal, including the goals,2.

objectives, timelines, milestones and deliverables.

Capabilities and Competencies (25%). Administrative and technical capacity of the applicant3.

to successfully accomplish the goals and objectives.

Plan for Collecting the Data Required for this Solicitation’s Performance Measures (5%4.

). Applicant’s understanding of the performance data reporting requirements and the plan for collecting the required data.

Budget (10%). Completeness, cost effectiveness and allowability (e.g., reasonable, allowable5.

and necessary for project activities).

Other (5%). Project timeline, position descriptions and résumés for key personnel.6.

Additional Review Criteria Other important considerations for the SMART Office include geographic diversity, strategic priorities, available funding, past performance and the extent to which the Budget Worksheet and Budget Narrative (web-based form) accurately explain project costs that are reasonable, necessary and otherwise allowable under federal law and applicable federal cost principles.

Review Process Applications submitted under this solicitation that meet basic minimum requirements will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the stated review criteria above.

OJP screens applications to ensure they meet the basic minimum requirements prior to conducting peer review. Although specific requirements may vary, the following are common requirements applicable to all solicitations for funding under OJP programs:

The application must be submitted by an eligible type of applicant.

The application must request funding within programmatic funding constraints (if applicable).

The application must be responsive to the scope of the solicitation.

The application must include all items necessary to meet the basic minimum requirements.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity and business ethics.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant may review and comment on any information about it that currently appears in FAPIIS, entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may take into account peer review ratings and the SMART Office recommendations, as well as other factors as indicated in this section.

Federal Award Administration Information Federal Award Notices See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the Administrative, National Policy, and Other Legal Requirements section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in the Goals, Objectives, Deliverables section, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, semiannual progress reports, final financial and progress reports, ad hoc reports and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific Post-Federal Award Reporting Requirements, including performance measures data.

Progress Reporting Frequency semi-annual

Federal Awarding Agency Contact(s) For SMART Office contact information, see page 2.

For Grants.gov contact information, see page 2.

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For JustGrants contact information, see page 2.

COPS Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to Provide Feedback to OJP.

Performance Measures Objective Performance Measure(s) Description Data Recipient Provides

Prevent the occurrence of abuse in athletic programs of the United States Olympic Committee & Paralympic sports organizations by establishing and implementing effective policies, standards and procedures

Number of policies, standards and/or procedures developed

Percentage of policies, standards and procedures developed and implemented

For the current reporting period:

Number of policies, standards and/or procedures developed to prevent abuse, such as for background screening, abuse investigation and prevention policies developed for new and existing organizational staff, coaches, instructors and volunteers Of those, the number of policies, standards and/or procedures implemented

Report allegations of sexual and physical abuse and comply with applicable state and federal reporting requirements regarding child abuse including sexual abuse

Number of suspected incidents of abuse of young athletes in sports referred to law enforcement

Number of suspected incidents of abuse of young athletes in sport referred to law enforcement for investigation

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Oversee regular and random audits to ensure policies and procedures used to prevent and identify the abuse of an amateur athlete are followed correctly

Number of random audits conducted to ensure policies and procedures are followed correctly

Number of random audits conducted to ensure policies and procedures used to prevent and identify abuse of young athletes are being followed

Number of policies, standards and procedures established to prevent abuse to be appropriately based upon the results of the random audits

Assist in the implementation of training, prevention and standards at national, statewide and local levels

Number of ongoing trainings on abuse and prevention to leadership, coaches, instructors and volunteers

Number of Olympic personnel trained on prevention and reporting allegations

Percentage of participants who successfully completed the training

Number of curricula developed

Number of curricula that were pilot tested

Percentage of curricula that were revised after pilot testing

Number of trainings

Number of individuals who:

Attended the training (in-person) or started the training (web-based) Completed the training Completed an evaluation and rated the training as satisfactory or better Reported the training provided information that could be utilized in their job

Number of training curricula:

Developed Pilot tested Revised after being pilot tested

Application Checklist SMART FY 2021 Keep Young Athletes Safe This application checklist has been created as an aid in developing an application.

What an Applicant Must Do:

Prior to Registering in Grants.gov:

Acquire a DUNS Number (see OJP Grant Application Resource Guide) Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)

To Register with Grants.gov:

Acquire AOR and Grants.gov username/password (see OJP Grant Application Resource Guide) Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application Resource Guide)

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To Find Funding Opportunity:

Search for the Funding Opportunity on Grants.gov (see page 1) Access Funding Opportunity and Application Package (see OJP Grant Application Resource Guide) Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide) Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting (see O JP Grant Application Resource Guide)

Overview of Post-Award Legal Requirements:

Review the “ Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2021 Awards” in the OJP Funding Resource Center.

Scope Requirement:

The federal amount requested is within the allowable limit(s) of approximately $2.3 million, subject to availability of funds.

Eligibility Information:

See title page for eligibility information.

Submit SF-424 and SF-LLL in Grants.gov

After SF-424 and SF-LLL Submission in Grants.gov, Receive Grants.gov Email Notifications That:

Submission has been received in Grants.gov Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide)

If No Grants.gov Receipt, and Validation or Error Notifications are Received:

Contact the SMART Office regarding technical difficulties (see Contact Information)

Receive email notification to complete application in JustGrants:

Complete Application in JustGrants

Content of Application Submission:

The following items are critical application elements required to pass Basic Minimum Requirements review. An application that OJP determines does not include the application elements that must be included in the application submission in order for the application to meet the basic minimum requirements, will neither proceed to peer review, nor receive further consideration.

Proposal Narrative

Budget Worksheet and Budget Narrative (web-based form)

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Content of Application Submission

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (SF-424 info from Grants.gov) Proposal Abstract Proposal Narrative

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (web-based form) Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide) Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide) Disclosure of Process related to Executive Compensation

Additional Application Components

Resumes of key personnel Timeline Research and Evaluation Independence and Integrity (see OJP Grant Application Resource Guide) List of procurement contracts Organizational chart

Disclosures and Assurances

Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Applicant Disclosure of Duplication in Cost Items (Pending Applications) (see OJP Grant Application Resource Guide) DOJ Certified Standard Assurance (see OJP Grant Application Resource Guide) DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource Guide) Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)

Submit Application in JustGrants:

Application has been successfully submitted in JustGrants

If JustGrants Application Submission, Validation, or Error Notifications are Received:

Contact JustGrants.Support@usdoj.gov or 833-872-5175 regarding technical difficulties.

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