PHPA 4117 Bid Board Notice IFB Education Materials for OOH.pdf

BID BOARD NOTICE

PROCUREMENT ID NUMBER: PHPA 4117/BPM058348

ISSUE DATE: 8/10/2026

TITLE: Educational Materials

DUE DATE: 8/14/2026

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL PROCUREMENT

REGULATIONS DESCRIBED IN COMAR 21.05.07

Brief Description of Services:

The State of Maryland Office of Oral Health is seeking the services of a vendor to provide Educational Materials for the period of 8/19/2026 to 8/28/2026.

I. PROCUREMENT OBJECTIVES

A. Issuing Office

Maryland Department of Health 201 West Preston Street Baltimore, Maryland 21201

The Contract Monitor:

Dina Stasik

Prevention and Health Promotion Admin

The sole point of contact in the State for purposes of this solicitation is the Procurement Officer.

Augustus Woyah

Prevention and Health Promotion Administration

Phone: 410-767-5039 Email: augustus.woyah@maryland.gov

B. Submission Deadline

An original copy of the bids MUST be received via eMMA by 2:00 PM Eastern Time on 8/14/2026 in order to be considered.

II. GENERAL INFORMATION FOR VENDORS

A. Contract

1. The contract resulting from this solicitation shall be a fixed price.

2. The Department reserves the right to reduce or withhold contract payment in the event the

Contractor does not provide the Department with all required deliverables within the time frame specified in the contract or in the event that the Contractor otherwise materially breaches the terms and conditions of the contract.

B. Submission of Bids

An original copy of the bid MUST be received via eMMA by 2:00 PM. Eastern Time on 8/14/2026 in order to be considered.

All submissions will be accepted via eMMA.

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhom epage

For technical support or questions, please contact: emma.helpdesk@maryland.gov

C. Transmittal Letter

A transmittal letter prepared on the Bidder’s business stationery MUST accompany the bid. The purpose of this letter is to transmit the bid and references; therefore, it should be brief. The letter shall be signed by an individual or corporate officer who is authorized to bid this form to all statements, including services, material availability, timeliness, and prices contained in the bid.

D. Selection Process

The contract resulting from this solicitation shall be awarded to the responsible and responsive bidder whose bid meets the requirements noted in this solicitation document and is the most favorable bid price (lowest cost).

III. TECHNICAL SPECIFICATIONS

A. SCOPE

In general:

● Price must include shipping (or shipping waiver)

● Items must be received in the MDH warehouse by no later than August 28, 2026 mailto:augustus.woyah@maryland.gov https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage mailto:emma.helpdesk@maryland.gov

● Personalization is required on the Lip Balm, Drawstring Bags, and Water Bottles

The successful bidder shall provide:

● 2500 Healthy Plate Insulated Eco-Friendly Laminated Lunch Bag – no personalization Description:

○ Good Nutrition Starts with a Healthy Plate design illustrates the key concepts of healthful eating in front and back

○ Laminated, non-woven, zip-top lunch bag

○ Insulated lining to keep food or small groceries fresh

○ Green reinforced handles and accent trim

○ Eco-friendly; Reusable; Recyclable

○ Hand washable; Clean easily with wipes

● 2500 Rainbow Lip Balm with white lettering, Office of Oral Health

Description:

○ SPF-15 lip balm in choice of flavor/scent: vanilla, mint, & natural/unflavored

○ 100% free from oxybenzone and octanoate, making it safe for use around sensitive marine life, including coral reefs

○ Reef-safe products help protect coral reefs and preserve the balance of our delicate ocean ecosystem

○ Moisturizing SPF-15 lip balm formula to protect lips from the sun's harmful UVA and UVB rays

○ FDA approved; PABA free

● 2500 Waterproof Non-Woven Drawstring Bags (Red with White Lettering) Description:

○ Waterproof, non-woven red drawstring bags with white lettering, 14.5"H X 14.5"W

○ Personalized with “Office of Oral Health” and stock art # 2348A – Together We Create a

Better Tomorrow or a stock art that the agency agrees upon

○ 80-g. waterproof non-woven polypropylene

○ Roomy open main compartment

○ Cinching drawstring closure; Drawstrings double as shoulder straps

○ Lightweight for comfortable wear

● 2500 Hydration Water Bottle 20-oz (White with red lettering)

Description:

○ 20-ounce white water bottle with red lettering

○ Personalized with “Office of Oral Health” and stock art # 2348A – Together We Create A

Better Tomorrow or a stock art that the agency agrees upon

○ Leak-resistant push pull lid in your choice of translucent colors

○ BPA-free; Proposition 65 compliant

○ Contains no lead

○ Meets FDA requirements

○ Dishwasher Safe

BID PAGE

Price is based on Section III Technical Specifications

TOTAL BASE PRICE $

Bid Price Authorized by:

Name/Title____________________________________________________

Signature________________________________Date_________________

Address______________________________________________________

City, State, Zip________________________________________________

Federal ID #: __________________________________________________

Phone Number/Fax Number______________________________________ eMMA#_______________________________________________________

E-mail Address________________________________________________

THE STATE OF MARYLAND ENCOURAGES

MINORITY BUSINESS ENTERPRISES TO

PARTICIPATE IN THIS PROCUREMENT PROCESS.