PF260308JF-RFQ.pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE

REQUEST FOR QUOTATION

Return Quotation To:

Washington Department of Fish and Wildlife Contracts and Procurement Office

Quotation Number:

PF260308JF

Mailing Address:

WDFW Purchasing Attn: Jeremy Finnegan PO Box 43135 Olympia WA 98504-

Physical Address (for couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St.

SE

Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price

Washington Department of Fish and Wildlife

AGENCY TO DROP OFF

5525 S 11th St Ridgefield, WA 98642 Contact Name: Jeremy Finnegan

E-mail: Jeremy.Finnegan@dfw.wa.gov E-mail: contractspurchasing@dfw.wa.gov Quotation Required By (Date and Time):

No later than close of business - 7/27/2026

Required Delivery Date:

No Later Than: Sept. 10th, 2026

VENDOR QUOTATION

Vendor Name: Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

As per specifications listed below:

Complete Twin 150HP Outboard Motor Repower Package Including Electronic Steering, Electronic Throttle/Shift Controls, and Installation

1 EA $ $

Delivery & Freight Charges $ $

Additional Charges (If applicable) – $ $

Minimum Specifications provided – All 12___pages to be completed and returned with quote

In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different): Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days

OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION, and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

PROJECT TITLE: WDFW Twin 150HP Outboard Engine Replacement and Installation

BID DUE DATE: July 27th, 2026

DELIVERY DUE DATE: Sept. 10th 2026

SUBMIT PROPOSAL TO: Jeremy.Finnegan@dfw.wa.gov and/or contractspurchasing@dfw.wa.gov All communications concerning this Request for Quotes (RFQs) must be directed only to the RFQ Coordinator via email. Any other communication will be considered unofficial and non-binding on WDFW. Bidders are to rely on written statements issued by the RFQ Coordinator. Communication directed to parties other than the RFQ Coordinator may result in disqualification of the Bidder.

ESTIMATED PROCUREMENT SCHEDULE

Item Action Date WDFW issues solicitation 7/14/2026 Question and Answer period ends 7/24/2026 Last date for questions regarding solicitation 7/24/2026 Complaints due 7/24/2026 WDFW posts final Question and Answer Addendum or Amendment (if necessary) 7/24/2026

Quotes due 7/27/2026 WDFW conducts evaluation 7/28/2026 mailto:contractspurchasing@dfw.wa.gov

WEBS

Vendor must be registered in the Washington Electronic Business Solution (WEBS) System; the procurement announcement system for Washington State government. Information on registering in WEBS is located at https://des.wa.gov/sell/how-work-state.

SMALL BUSINESSES, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE), AND VETERAN-OWNED

BUSINESS PARTICIPATION

In accordance with the legislative findings and policies set forth in chapter 39.19 RCW, the State of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be on a prime or subcontractor basis.

For information on certification, firms may contact the Washington State Office of Minority and Women’s Business Enterprises.

RCW 43.60A.200 also encourages the participation of Veteran-Owned Businesses certified by the Washington State Department of Veterans Affairs (DVA) pursuant to RCW 43.60A.195. For information on certification, firms may contact the Washington State Department of Veteran Affairs.

Additionally, consistent with Department of Enterprise policy, agencies are encouraged to purchase from Washington small businesses, including microbusinesses and minibusinesses.

No minimum level of participation by minority- or women-owned business, Washington small businesses, or Washington State certified veteran-owned businesses is required as a condition for receiving an award. Proposals will not be rejected or deemed non-responsive on that basis. Any applicable affirmative action requirements set forth in federal laws, regulations, or referenced contract provisions shall apply.

For competitive procurements with an estimated total value of $150,000 or less, WDFW shall award to the highest-ranked bidder or proposer that is determined to be responsive and responsible and is a certified small business or veteran-owned business, in accordance with applicable state procurement laws and rules.

If no certified small business or veteran-owned business submits a responsive and responsible bid or proposal, WDFW shall award in accordance with the solicitation’s evaluation and award methodology, including award to the lowest responsive and responsible bidder for invitations for bids (IFBs) and requests for quotations (RFQs), or to the highest-ranked proposer for requests for proposals (RFPs), consistent with applicable procurement statutes and rules.

Note: Small business and veteran-owned business participation requirements apply to all competitive procurements, except to the extent that the use of federal funds if application of this policy would be inconsistent with applicable federal law or would result in the loss or reduction of federal funding.

https://des.wa.gov/sell/how-work-state http://apps.leg.wa.gov/rcw/default.aspx?cite=39.19 http://omwbe.wa.gov/ http://omwbe.wa.gov/ http://app.leg.wa.gov/rcw/default.aspx?cite=43.60A.195 https://www.dva.wa.gov/veterans-their-families/veteran-owned-businesses

PROCURMENT COMPLAINT, DEBRIEF AND PROTEST PROCEDURES

Complaints Prospective bidders may submit complaints regarding specific procurements to WDFW. The process and requirements for submitting a complaint are outlined in the agency’s formal complaint procedure (PDF).

Debriefs A debrief conference is an opportunity for any vendor who submitted a bid, to meet with the Procurement Coordinator and/or Evaluator(s) to discuss their proposal and evaluation. The process and requirements for requesting a debrief are outlined in the agency’s formal debrief procedure (PDF).

Protests Vendors that submit bids may file a protest regarding that procurement, provided the vendor participates in a debriefing conference. The process and requirements for submitting a procurement protest are outlined in the agency’s formal protest procedure (PDF).

https://wdfw.wa.gov/sites/default/files/2026-02/complaint-process-procedure.pdf https://wdfw.wa.gov/sites/default/files/2026-02/procurement-debrief-procedure.pdf https://wdfw.wa.gov/sites/default/files/2026-02/procurement-protest-procedure.pdf

SPECIFICATIONS:

THE WASHINGTON DEPARTMENT OF FISH AND WILDLIFE (WDFW) IS SEEKING THE PURCHASE AND

INSTALLATION OF TWIN 150 HORSEPOWER OUTBOARD ENGINES TO REPOWER A VESSEL USED IN

COLUMBIA RIVER SEA LION MANAGEMENT. ALL MATERIALS MUST BE DELIVERED IN ACCORDANCE WITH THE SPECIFICATIONS OUTLINED IN THIS RFQ, INCLUDING MATERIAL TYPE, DIMENSIONS, FEATURES, AND QUALITY REQUIREMENTS. DELIVERY SHALL BE COORDINATED WITH WDFW STAFF

AND COMPLETED WITHIN THE AGREED-UPON TIMELINE SPECIFIED IN THE CONTRACT.

PURPOSE:

THE OUTBOARD ENGINES WILL BE USED TO REPOWER A 25’ FIELDS FABRICATION CORP TUFFBOAT VESSEL THAT IS USED IN THE LOWER COLUMBIA RIVER IN SUPPORT OF THE COLUMBIA RIVER SEA

LION MANAGEMENT PROGRAM. THE CURRENT OUTBOARD ENGINES ON THE VESSEL ARE REACHING

THE END OF THEIR USABLE LIFESPAN. PRODUCTS MUST BE CONSTRUCTED TO EXACT SPECIFICATIONS

AND INCLUDE ALL NECESSARY HARDWARE.

FUNCTION:

THE SELECTED VENDOR WILL PROVIDE ONE 150HP 4-STROKE OUTBOARD MOTOR WITH XL SHAFT

(REGULAR ROTATION) AND ONE 150HP 4-STROKE OUTBOARD MOTOR WITH XL SHAFT (COUNTER-

ROTATING), WITH ALL ASSOCIATED HARDWARE AND COMPONENTS OUTLINED IN THIS RFQ. THE

VESSEL IS CURRENTLY RIGGED FOR MECHANICAL CABLE CONTROL OF THROTTLE AND SHIFTING, AND

HYDRAULIC CONTROL OF STEERING.

THIS RFQ INCLUDES THE CONVERSION TO MODERN FLY-BY-WIRE ELECTRONIC CONTROL SYSTEMS FOR THE OUTBOARDS’ THROTTLE, SHIFTING, AND STEERING. THE SPECIFIED COMPONENTS WILL BE INSTALLED BY THE VENDOR ON THE VESSEL PROVIDED BY WDFW AND ALL INSTALLATION LABOR INCLUDED IN THIS QUOTE. THE OLD EXISTING MOTORS ON THE VESSEL SHALL BE REMOVED AND

RETURNED TO WDFW.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

General Specifications

Item Description Check If As Specified

Describe Fully If Not As Specified

One (1) 2025 or newer 150hp 4-stroke outboard motor, XL shaft, standard rotation, with integrated electronic steering One (1) 2025 or newer 150hp 4-stroke outboard motor, XL shaft, counter-rotating, with integrated electronic steering

Conversion of control systems for throttle and shifting from mechanical cable system to fly-by-wire electronic control

Conversion of control system for steering from hydraulic to fly-by-wire electronic control

New dual handle throttle control New electronic steering wheel helm New display panel for gauges All associated hardware for engine mounting All associated wiring, buses, harnesses, and hardware for conversion of control systems Two (2) Aluminum 3-blade propellers of appropriate size to a 150hp motor Installation labor to place new motors and components on a 25’ Fields Fabrication Corp TuffBoat vessel Removal of old twin outboard motors (Honda BF130A) from the vessel and place on pallets, for pickup by WDFW

SPECIFICATIONS- DELIVERY & PAYMENT

Item Description Check If As Specified

Describe Fully If Not As Specified

Due to the size of the vessel and the need for WDFW personnel to transport the vessel for installation and acceptance testing, the awarded vendor shall maintain a service facility located within 100 (One Hundred) miles of the following following WDFW location:

5525 S 11th St Ridgefield, WA 98642

WDFW will transport the vessel to the awarded vendor's facility and retrieve the vessel upon completion of all work.

Vendors whose service facilities are located more than 100 (One Hundred) miles from the address listed above will be considered non-responsive to this solicitation.

Should vendor fail to deliver/ complete work on or before said date this order shall be void. State shall not take delivery.

State shall not be liable for any cost Payment terms: WDFW will process payment (net 30 days) to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice. Progress payments are not an option All Title and licensing to be handled by WA Dept of Fish & Wildlife. This expense is not to be included in billing invoice. All paperwork for such (DOL application, statement of origin, etc.) to be provided to WDFW before payment processing.

DOL application, statement of origin, etc.

shall be issued to State of Washington Department of Fish and Wildlife, PO Box 43160 Olympia Washington 98504-3160

PRICE SHEETS

Req.

Item

Comm.

Code

Description Qty Unit Unit Price

Total Price

1. New/unused Complete Twin 150HP Outboard Motor Repower Package Including Electronic Steering, Electronic Throttle/Shift Controls, and Installation

For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days

BEFORE SUBMITTING YOUR QUOTE

To help ensure your quote is considered fully responsive, please verify that the following information has been included in your submission:

• Completed Vendor Quotation page

• Completed Vendor Information page

• Completed General Specification/Delivery Checklist pages (all sections require either a "Check If As Specified" response OR an explanation describing any deviations from the specifications)

• Completed Price Sheet(s)

• Completed Vendor Certification Executive Order 18-03 form

• Any requested product literature, specifications, or supporting documentation

• Authorized signature and date where required

Incomplete submissions may be considered non-responsive and may not be eligible for award.

This procurement is subject to Washington State Supplier Diversity Policy – See Specifications

If you have any questions regarding the required forms or submission requirements, please contact the Procurement Coordinator prior to the quote due date.

Any and all questions must be directed to Jeremy Finnegan at Jeremy.Finnegan@dfw.wa.gov or contractspurchasing@dfw.wa.gov.

Please note: Vendors who contact individuals outside of the WDFW Contracts and Purchasing Office regarding this solicitation may be subject to disqualification.

mailto:Jeremy.Finnegan@dfw.wa.gov mailto:contractspurchasing@dfw.wa.gov