Pest_Control_Specs_2026.pdf

EVENT NO. 12456 – PEST CONTROL SERVICES

Only electronically submitted bids through the supplier portal will be allowed. To submit attachments.

Bidders Checklist

Document

Bid Proposal Form, Including Acknowledgement of Any Addenda

Exception Sheet

Contractor Affidavit and Agreement (Employee Eligibility Verification)

Affidavit Verifying Status for City of Savannah Benefit Application

Non-Discrimination Statement

Hire Savannah Agreement

Attachments

Certifications/Licenses

Insurance

Any Other Requirements as Stated in the Specs

Business Tax Certificate

PEST CONTROL SERVICES

EVENT NO. 12456

SPECIFICATIONS AND SPECIAL CONDITIONS

4.0 The purpose of these specifications is to describe requirements for an annual contract for pest control services for insects, including termites, and rodents at various City facilities.

THIS EVENT IS ONLY OPEN TO LOCAL SAVANNAH BUSINESSES THAT HAVE A

CURRENT BUSINESS TAX CERTIFICATE THAT WAS ISSUED ATLEAST TWELVE (12)

MONTHS PRIOR TO THE ISSUANCE OF THE SOLICITATION. RESPONSES MUST

INCLUDE A COPY OF YOUR BUSINESS TAX CERTIFICATE. FAILURE TO SUBMIT YOUR

TAX CERTIFICATE MAY RESULT IN YOUR BID BEING DISQUALIFIED. RESPONSES

RECEIVED FROM NON-LOCAL VENDORS WILL NOT BE OPENED OR READ ALOUD.

To submit pricing electronically for this event, enter pricing for each line item shown under the lines tab on the event summary. Large files may need to be split up and uploaded as multiple attachments.

A pre-bid conference has been scheduled to be conducted at the Purchasing Office, 305 Fahm Street, Savannah, Georgia, 31401. This meeting will allow contractors to discuss the specifications and resolve any questions and/or misunderstandings that may arise. You are invited to attend.

4.1 Terms

This is an annual contract and prices are to be held firm. The first term shall begin on the date of award and end one year after. This agreement may be renewed for up to four (4) additional 12-month periods, if all contracting parties so agree and services provided by the vendor have been satisfactory. In the event this contract is not renewed prior to the expiration of any term, this contract shall continue to be honored on a month-to-month basis until this contract has been renewed.

4.2 Min Qualifications to be Met

4.2.1 Licensing A current Georgia state commercial pest control license issued through the Georgia Department of Agriculture is required, with a copy submitted at the time of bid.

4.2.2 Technician Credentials All field technicians assigned to the contract must hold a current Georgia

Structural Pest Control technician's license or registration. At least one staff member must hold a current NPMA Quality Pro certification or equivalent nationally recognized credential. Proof of all credentials must be included with the bid submission.

4.2.3 Experience A minimum of five years of commercial pest control experience is required, with documented history managing multi-site municipal or institutional accounts specifically.

4.3 The contractor must furnish all chemicals, rodenticides, insecticides, equipment, and labor. Service must include clean out and control of rats, mice, roaches, weevils, bed bugs, lice, fleas, ants, silverfish, wasps, crickets, spiders (including black widows), scorpions, bees, mites, carpet beetles, and moths inside buildings and immediately surrounding the exterior of all buildings and outdoor pavilions. The agreement does not include treatment of trees, lawns, or shrubs.

4.4 Contractors shall be licensed in the State of Georgia for commercial pest control applications as stated in the following link: http://agr.georgia.gov/structural.aspx. All pest control contractors shall comply with the instructions found on the state’s website in order to provide services for the City of Savannah. A copy of this license must be submitted with a bid to be further considered. In addition, all field technicians assigned to this contract must hold a current Georgia Structural Pest Control technician’s license or registration. The contractor shall demonstrate a minimum of five (5) years of commercial pest control experience, including documented experience managing multi-site municipal or institutional accounts. The contractor shall also maintain at least one (1) staff member holding a current certification from the National Pest Management Association (NPMA) QualityPro program or equivalent nationally recognized credentialing body. Proof of all technician credentials and qualifications must be provided with the bid submission and updated annually upon renewal.

4.5 All buildings must be inspected and treated at least one time each month or more, as may be required, at no additional cost to the City for the eradication and preventative control of above-named rodents, arachnids, and insects. The contractor must respond within twenty-four (24) hours for special calls for control of infestation at no additional charge.

4.6 Additionally, the contractor must inspect each facility for termites at least one time each year. If termites are detected, the contractor shall notify the City. A termite bond is not required. This agreement does not include the eradication of termites, and the City may contract this service for treatment separately. Bidders shall provide a price for termite inspections. Each termite inspection report shall include written findings, photographs of any evidence of termite activity or conducive conditions (including wood-to-soil contact, moisture intrusion, and prior damage), and a risk classification of Low, Moderate, or High for each facility inspected. For facilities identified as historically significant or constructed prior to 1960, inspections shall be conducted with heightened scrutiny and completed reports shall be delivered to the City’s designated representative within five (5) business days of the inspection date. The contractor shall flag any findings requiring urgent follow-up to the Facilities Maintenance Department within twenty-four (24) hours of discovery.

4.7 The contractor must make regular applications of devices such as traps, tapes, etc. to provide preventive treatment between monthly sprayings.

4.8 The contractor shall be responsible for the following:

A. An initial full crack and crevice spraying must be performed at all facilities;

B. Quarterly fumigations may be requested by the City when pest activity logs indicate persistent or worsening infestation levels at a facility, when monthly treatments have not resolved an active infestation within sixty (60) days, or when seasonal pest pressure warrants additional intervention as determined by the Facilities Maintenance Department. The contractor shall provide unit pricing for fumigation services as a separate bid line item; and

C. Migrating insects will be eradicated as needed.

4.9 Pest control service personnel should report to the City designated representative before any work is started.

The City’s authorized representative will accompany the pest control service employee to the area(s) for which the work is to be performed, and an inspection report of treatment should be completed by the contractor upon completion of each office treatment and signed by the City representative. Copies of the logs must be submitted with the monthly invoice. Each inspection report shall be completed on a standardized pest activity log form, approved by the City prior to contract commencement, documenting the following at minimum: (a) pest species identified at the facility; (b) infestation severity rating for each area inspected, using a standardized scale of None, Low, Moderate, or High; (c) trap catch counts for all monitoring devices deployed; (d) treatment type and specific product(s) applied, including application rates; and (e) conducive conditions observed and written recommendations for corrective action by City staff. The City shall use cumulative log data across service cycles to evaluate contractor performance, identify chronic infestation locations, and determine the need for escalated services.

4.10 No pesticide should be used in the performance of this agreement unless it is used in strict conformance with the manufacturer's instructions as they appear on the label and as approved by the Environmental Protection Agency. No pesticide should be left unattended, and no pesticide will be stored on the premises of any City location where work is being performed. The successful bidder must furnish formulas and antidotes covering chemicals and pesticides to be used under this contract. All chemicals and pesticides used must comply with requirements of the Chatham County Health Department in addition to all federal, state, and local ordinances and laws. The City also requires that the formulas be odorless.

4.11 The successful bidder shall be responsible for any damage incurred by chemicals used.

4.12 The City will be the sole judge concerning the merits of products, materials, and/or services(s) provided in accordance with specifications set forth in this bid solicitation, or if it is determined the contractor is operating in violation of the Chatham County Health Department, federal, state, and local applicable laws and ordinances. No consideration will be given for failure to perform properly.

4.13 Schedule: The service shall be provided on a regular schedule agreeable to the using agency and with a written copy maintained by both parties. The schedule will contain the day of the week as well as the time of the day to cause least interference with the using agency's work schedule. Revisions may be made by mutual consent.

Unless otherwise stated, facilities may not be accessible during holidays recognized by the City of Savannah.

4.14 It is the vendor's responsibility to contact each department representative concerning scheduling services and addressing service problems on a monthly basis.

4.15 Additional visits must be made promptly when deemed necessary by the head of the Facilities Maintenance

Department or an authorized representative at no additional charge.

4.16 A report must be furnished to the appropriate building steward after each visit. This report will state problem(s) and what corrective action(s) were taken by vendor.

4.17 The contractor will be responsible for all waste generated by this work. Non-hazardous solid waste products shall be removed and disposed of in accordance with all applicable federal, state, and county laws and regulations.

4.18 Bed Bug Protocol. For facilities where bed bug activity is identified or reported, including but not limited to community centers, social services offices, youth centers, and any facility with upholstered furnishings or sleeping areas, the contractor shall implement a dedicated bed bug remediation protocol. This protocol shall include: (a) a thorough visual inspection of all suspected areas, including mattresses, upholstered furniture, baseboards, and electrical outlets; (b) a written treatment plan submitted to the City’s designated representative prior to treatment; (c) treatment using heat treatment, targeted chemical application, or a combination of both, as appropriate to the infestation level and facility type; (d) a minimum of one (1) follow-up inspection visit within fourteen (14) days of initial treatment to confirm eradication; and (e) written clearance documentation upon confirmed eradication. Bed bug treatment shall be priced separately and shall not be included in the base monthly service rate. The contractor shall provide unit pricing for bed bug treatment as a separate bid line item.

4.19 Performance Evaluation. The City reserves the right to evaluate contractor performance on a quarterly basis using cumulative pest activity log data, facility representative feedback, and on-site quality audits. If pest pressure at any facility does not demonstrate measurable improvement within ninety (90) days of contract commencement, or if pest activity escalates at three (3) or more facilities within a single service cycle without documented cause and corrective action, the City may issue a written notice of deficiency. The contractor shall respond with a corrective action plan within ten (10) business days of receipt of such notice. Failure to comply or to demonstrate sustained improvement may be grounds for contract termination.

4.20 Locations to be serviced:

All facilities are to be accessed during normal business hours unless otherwise specified. Please note that hours of service are subject to change. The City reserves the right to add or delete locations as deemed necessary throughout the life of this contract. Bidders shall submit a square foot cost for which the pricing of possible additional locations will be based.

4.20.1 – See table of locations below.

LOCATION NAME ADDRESS NOTES

BONAVENTURE ADMIN

BUILDING

330 BONAVENTURE RD BLDG M - F. 8 AM - 5 PM

GREENWICH CREW BUILDING 330 GREENWICH RD MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

GREENWICH MAINTENANCE

BUILDING

330 GREENWICH RD MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

LAUREL GROVE NORTH ADMIN

BLDG

802 W ANDERSON ST MUST CALL FOR

ACCESS. 7 AM - 5:00 PM

LAUREL GROVE NORTH CREW

BUILDING

801 W ANDERSON ST MUST CALL FOR

ACCESS. 7 AM - 5:00 PM

LAUREL GROVE NORTH

MAINTENANCE BARN

802 W ANDERSON ST MUST CALL FOR

ACCESS. 7 AM - 5:00 PM

LAUREL GROVE SOUTH

CARETAKER HOUSE

2101 KOLLOCK STREET MUST CALL FOR

ACCESS. 7 AM - 5:00 PM

LAUREL GROVE SOUTH

RESTROOM

2101 KOLLOCK STREET MUST CALL FOR

ACCESS. 7 AM - 5:00 PM

FLEET SERVICES 8 INTERCHANGE CT 8 AM - 3 PM

FLEET SERVICES (INCLUDES

FRONT AND BACK GARAGES)

6900 SALLIE MOOD DR 8 AM - 3 PM

SOUTHSIDE COMMUNICATIONS

TOWER

55 QUEEN AIRE DR 8 AM - 5 PM. MUST

CALL FOR ACCESS.

ITS SUITE 1000 BUSINESS CENTER DR, STE

120 – 130

8 AM - 5 PM

KERRY RADIO TOWER 1801 KERRY STREET 8 AM - 5 PM. MUST

CALL FOR ACCESS.

PARK & TREE NURSERY 2001 KOLLOCK STREET 7 AM - 3:30 PM

BRYAN STREET GARAGE 100 BRYAN STREET M - F. 8 AM - 5 PM

LIBERTY STREET GARAGE 401 W LIBERTY ST M - F. 8 AM - 5 PM

ROBINSON PARKING GARAGE 2 MONTGOMERY ST M - F. 8 AM - 5 PM

STATE STREET GARAGE 100 E STATE STREET M - F. 8 AM - 5 PM

WHITAKER STREET GARAGE 7 WHITAKER ST M - F. 8 AM - 5 PM

STATE STREET GARAGE -

PARKING SUPERVISOR OFFICE

100 E STATE

STREET (BROUGHTON ST ALLEY)

M - F. 8 AM - 5 PM

TRANSPORTATION OFFICE 301 MLK BLVD. (VISITOR CENTER

PARKING LOT BEHIND WHISTLE

STOP)

M - F. 8 AM - 5 PM

EASTERN WHARF PARKING

GARAGE (PARKING OFFICE AND

ATTENDANT BOOTH ONLY)

301 PASSAGE WAY M - F. 8 AM - 5 PM

EASTSIDE COMMUNITY CENTER 415 GOEBEL AVE M – F, 11 AM – 8 PM,

SATURDAY 12 PM - 4

PM

EASTSIDE GOLDEN AGE CENTER 415 GOEBEL AVE M – F, 11 AM – 8 PM,

SATURDAY 12 PM - 4

PM

CRUSADER COMMUNITY CENTER 81 COFFEE BLUFF VILLA RD M - F, 9AM - 3PM and

4PM - 8PM

WINDSOR FOREST COMMUNITY

CENTER

308 BRIARCLIFF CIR M - F. 11 AM - 3 PM, 4PM

- 8PM

DELAWARE CENTER 1815 LINCOLN ST M - F. 11 AM - 8 PM

NEW GRANT CENTER 123 WEST ST M - F. 11 AM - 8 PM

TOMPKINS CENTER 2333 OGEECHEE RD M - F. 11 AM - 8 PM

HUDSON HILL COMMUNITY

CENTER

2227 HUDSON ST M - F. 11 AM - 8 PM

W.W. LAW CENTER 909 E BOLTON ST M - F. 12PM - 6 PM

RECREATION ADMIN OFFICE 1301 E VICTORY DR M - F. 8 AM - 5 PM

CLOVERDALE COMMUNITY

CENTER

1919 CYNTHIA STREET M - F. 8 AM - 6 PM

CARVER HEIGHTS COMMUNITY

CENTER

905 COLLAT AVE M - F. 8 AM - 7 PM

LIBERTY CITY CENTER 1401 MILLS B LANE BLVD M - F. 8 AM - 8 PM

MOSES JACKSON CENTER 1410 RICHARDS ST M - F. 8 AM - 8 PM

BACON PARK TENNIS COURT

CLUBHOUSE

6262 SKIDAWAY RD M - F. 8:30 AM - 11:30

AM

TREMONT COMMUNITY CENTER 2015 PAIGE AVE M - F. 8AM - 6 PM

MARY FLOURNOY CENTER 1001 WEST 39TH STREET M - F. 9 AM - 3 PM

PAULSEN COMPLEX BUILDING 7171 SKIDAWAY RD M - F. 9 AM - 3 PM

BLACKSHEAR BASKETBALL

COMPLEX

900 WHEATON ST M - F. 9 AM - 4 PM

DAFFIN PARK TENNIS BUILDING DAFFIN PARK, VICTORY DRIVE M - F. 9 AM - 4 PM

GUY MINICK YOUTH CENTER EISENHOWER DR & SALLIE

MOOD DR

M - F. 9 AM - 4 PM

SAVANNAH MORRIS FIELD DAFFIN PARK, 1301 E VICTORY

DR

M - F. 9 AM - 4 PM

TATEMVILLE COMMUNITY

CENTER

333 COLEMAN ST M - F. 9 AM - 7 PM

WOODVILLE COMMUNITY

CENTER

139 DARLING ST M - F 9 AM - 7 PM

OLD GRANT CENTER 1310 RICHARD ST MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

LANDFILL OFFICE 1327 DEAN FOREST ROAD 7 AM - 3:15 PM

SANITATION CREW HOUSE 6900 SALLIE MOOD DR 7 AM - 3:30 PM. MUST

CALL FOR ACCESS.

SANITATION HQ 1809 HIGHWAY 80 8 AM - 5 PM.

SANITATION ADMIN BUILDING 1325 DEAN FOREST ROAD 8 AM - 5 PM. MUST

CALL FOR ACCESS.

SAVANNAH FIRE STATION 1 535 E 63RD ST 8 AM - 5 PM

SAVANNAH FIRE STATION 10 13710 COFFEE BLUFF RD 8 AM - 5 PM

SAVANNAH FIRE STATION 11 11844 APACHE AVE 8 AM - 5 PM

SAVANNAH FIRE STATION 12 1205 BRADLEY BLVD 8 AM - 5 PM

SAVANNAH FIRE STATION 13 11 MCKENNA DR 8 AM - 5 PM

SAVANNAH FIRE STATION 14 480 HIGHLANDS DRIVE 8 AM - 5 PM

SAVANNAH FIRE STATION 15 1751 GROVE POINT RD 8 AM - 5 PM

SAVANNAH FIRE STATION 16 3002 HIGHGATE BLVD 8 AM - 5 PM

SAVANNAH FIRE STATION 2 5 SKYLINE DR 8 AM - 5 PM

SAVANNAH FIRE STATION 3 121 E OGLETHORPE AVE 8 AM - 5 PM

SAVANNAH FIRE STATION 4 2401 AUGUSTA AVE 8 AM - 5 PM

SAVANNAH FIRE STATION 5 10 E 33RD ST 8 AM - 5 PM

SAVANNAH FIRE STATION 6 3000 LIBERTY PKWY 8 AM - 5 PM

SAVANNAH FIRE STATION 7 6902 SALLIE MOOD DR 8 AM - 5 PM

SAVANNAH FIRE STATION 8 2824 BEE RD 8 AM - 5 PM

SAVANNAH FIRE STATION 9 2235 CAPITAL ST 8 AM - 5 PM

SAVANNAH FIRE TRAINING

OFFICE

280 AGONIC RD 8 AM - 5 PM

SAVANNAH IMPACT PROGRAM

(SIP)

2005 WATERS AVE M-F. 8AM - 5 PM

SAVANNAH POLICE CENTRAL

PRECINCT

1710 MLK BLVD M-F. 8AM - 5 PM

SAVANNAH POLICE DEPT.

TRAINING CENTER (All buildings)

3401 EDWIN AVE M-F. 8AM - 5 PM

SAVANNAH POLICE EASTSIDE

PRECINCT

2250 E VICTORY DR M-F. 8AM - 5 PM

DERENNE PROJECT OFFICE 5521 ABERCORN M-F. 8AM - 5 PM

SAVANNAH POLICE K-9 UNIT 1801 KERRY STREET M-F. 8AM - 5 PM

SAVANNAH POLICE NORTHWEST

PRECINCT

602 E LATHROP AVE M-F. 8AM - 5 PM

SAVANNAH POLICE NEW

HAMPSTEAD NW SUBSTATION

3002 HIGHGATE BLVD M-F. 8AM - 5 PM

SAVANNAH POLICE OFFICE OF

PROFESSIONAL STANDARDS

1900 E VICTORY DR STE B5 M-F. 8AM - 5 PM

SAVANNAH POLICE PROPERTY &

EVIDENCE

78 ROSS RD M-F. 8AM - 5 PM

SAVANNAH POLICE SOUTHSIDE

PRECINCT

OGLETHORPE MALL UNIT 118 M-F. 8AM - 5 PM

SAVANNAH POLICE GUN RANGE 4551 SAVANNAH SPEEDWAY RD M-F 8AM - 5PM

(CONFIRM

DATE/TIME BEFORE

SERVICE VISIT)

SAVANNAH POLICE

HEADQUARTERS

201 HABERSHAM ST M-F. MUST BE

SERVICED AFTER 5

PM.

DERENNE AVE STORWATER

STATION

1335 E. DERENNE AVENUE MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

FELL ST STORMWATER STATION N. LATHROP AVE. (32.094990, -

81.109408)

MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

GWINNETT ST STORMWATER

STATION

705 E. GWINNETT STREET MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

KAYTON STORMWATER STATION 1400 EAST PRESIDENT STREET MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

LATHROP AVE STORMWATER

STATION

370 N LATHROP AVE MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

MONTGOMERY CROSS

ROADS PUMP STATION

1220 MADRID AVE MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

SPRINGFIELD STORMWATER

STATION

127 W BOUNDARY ST MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

I&D WATER FILTRATION PLANT 6183 HIGHWAY 21 NORTH MUST BE SERVICED

BEFORE 2:30 PM

KERR-MCGEE WATER FACILITY KERR MCGEE RD & PRESIDENT

STREET

MUST BE SERVICED

BEFORE 2:30 PM

LAKE SHORE WATER STATION 1201 MEINHARD RD MUST BE SERVICED

BEFORE 2:30 PM

LATHROP AVE WATER STATION 6 E LATHROP AVE MUST BE SERVICED

BEFORE 2:30 PM

POOLER METER STATION 2155 BENTON BLVD MUST BE SERVICED

BEFORE 2:30 PM

PORT WENTWORTH METER

STATION

HWY 21 & JIMMY DELOACH

PKWY

MUST BE SERVICED

BEFORE 2:30 PM

SAVANNAH RAW WATER STATION 480 ABERCORN RD MUST BE SERVICED

BEFORE 2:30 PM

SWAMP FOX WATER STATION 124 HODGEVILLE RD MUST BE SERVICED

BEFORE 2:30 PM

TRIPLE BEE TRAIL 160, 20 JIMMY DELOACH PKWY MUST BE SERVICED

BEFORE 2:30 PM

WATER CONVEYANCE FACILITY 230 AGONIC RD MUST BE SERVICED

BEFORE 2:30 PM

WATER RECLAMATION

ADMIN BUILDING

1400 E PRESIDENT ST MUST BE SERVICED

BEFORE 2:30 PM

WATER SUPPLY 208 AGONIC RD MUST BE SERVICED

BEFORE 2:30 PM

BOOSTER STATION NEAR BASF 1780 E PRESIDENT ST MUST CALL FOR

ACCESS

CROSSROADS FACILITY 125 GULFSTREAM RD MUST CALL FOR

ACCESS

GEORGETOWN BEAVER RUN

ROAD

14 BEAVER RUN DR MUST CALL FOR

ACCESS

WILSHIRE PLANT 11015 LARGO DR MUST BE SERVICED

BEFORE 2:30 PM

SAVANNAH VISITOR CENTER 1 W RIVER ST 10 AM - 6 PM

ELLIS SQUARE GLASS BUILDING 26 BARNARD ST 8 AM - 3:30 PM

FACILITIES MAINTENANCE

BUILDING

5 INTERCHANGE CT 7 AM - 3:30 PM

FLOYD ADAMS MUNICIPAL

COMPLEX CHEMICAL BUILDNG

1915 W GWINNETT ST 7 AM - 3:30 PM

FLOYD ADAMS MUNICIPAL

COMPLEX OPERATIONS BUILDING

14 INTERCHANGE DR 7 AM - 3:30 PM

FLOYD ADAMS MUNICIPAL

COMPLEX STREET SWEEPER

BUILDING

18 INTERCHANGE DR 7 AM - 3:30 PM

FLOYD ADAMS MUNICIPAL

COMPLEX GUARD HOUSE

1915 W GWINNETT ST 7 AM - 5 PM

FLOYD ADAMS MUNICIPAL

COMPLEX CENTRAL WAREHOUSE

16 INTERCHANGE DR 7:30 AM - 3 PM

CODE COMPLIANCE 6 INTERCHANGE DR 8 AM - 5 PM

ENTREPRENEURIAL CENTER 801 E GWINNETT ST 8 AM - 5 PM

FLOYD ADAMS MUNICIPAL

COMPLEX ADMIN BUILDING

20 INTERCHANGE DR 8 AM - 5 PM

GAMBLE BUILDING 6 E BAY ST 8 AM - 5 PM

FUTURE OFFICE OF

PROFESSIONAL STANDARDS

5513 ABERCORN 8 AM - 5 PM

FUTURE OFFICE OF SPD TRAFFIC

& RECORDS

5515 ABERCORN 8 AM - 5 PM

OFFICE OF NEIGHBORHOOD

SAFETY & ENGAGEMENT (ONSE)

2005 WATERS AVE, STE 700 8 AM - 5 PM

PENNSYLVANIA AVENUE

RESOURCE CENTER

452 PENNSYLVANIA AVENUE 8 AM - 5 PM

SAVANNAH CIVIC CENTER 301 W OGLETHORPE AVE 8 AM - 5 PM

SAVANNAH CULTURAL ARTS

CENTER

201 MONTGOMERY ST 8 AM - 5 PM

SPECIAL EVENTS/TOURISM

OFFICE

1 WARING DR 8 AM - 5 PM

ITS & 311 (2 BUILDINGS) 2600 BULL STREET 8 AM - 5 PM

COASTAL GEORGIA CENTER (CITY

SPACES ONLY)

305 FAHM ST. 8:15 - 5 PM

DAFFIN LAKE PAVILION DAFFIN PARK 8:15 - 5 PM

CITY HALL 2 E BAY ST M - F. 7 AM - 9 AM

FLOYD ADAMS MUNICIPAL

COMPLEX FUEL BUILDNG

1915 W GWINNETT ST MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

FLOYD ADAMS MUNICIPAL

COMPLEX STORAGE BUILDINGS (3

BUILDINGS)

1915 W GWINNETT ST MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

FORMER SAVANNAH METER

SHOP

704 STILES AVE MUST CALL FOR

ACCESS. 7 AM - 3:30 PM

W.W. LAW MUNICIPAL ARCHIVES 226 MLK BLVD OPEN FRIDAYS ONLY,

8 AM - 5 PM. CLOSED M

- TH

4.20 Insurance Requirements

This contract will be awarded to the vendor offering the lowest net price to the City, and meeting or exceeding all specifications herein.

4.20.1 Commercial General Liability

• General Aggregate - $2,000,000

• Products Completed Operations Aggregate - $2,000,000

• Each Occurrence Limit - $1,000,000

• Personal Injury Limit - $1,000,000 Any One Event

• Medical Expenses - $5,000 Any One Person

This policy provides a Waiver of Subrogation endorsement in favor of Mayor and Aldermen of the

City of Savannah its agents and/or employees and must be attached to the Certificate of Insurance.

No exclusions on Products Completed /Operations for either ongoing and/or completed projects/operations.

This policy provides a thirty (30) day cancellation endorsement in favor of Mayor and Aldermen of the City of Savannah its agents and/or employees and must be attached to the Certificate of Insurance.

Contractor will provide a Certificate of Insurance reflecting required coverage.

4.20.2 Commercial Automobile Liability

The automobile policy must include coverage for owned, non-owned and hired automobiles

• Minimum limits are $1,000,000

This policy provides a Waiver of Subrogation endorsement in favor of Mayor and Aldermen of the

This policy provides a thirty (30) day cancellation endorsement in favor of Mayor and Aldermen of the

Contractor will provide a Certificate of Insurance reflecting required coverage.

A waiver of subrogation endorsement to the policy in favor of the City shall also be provided and attached to the certificate.

A (30) day notice of cancellation in favor of the City must be endorsed to policy and attached to the certificate

4.20.3 Workers Compensation

Contractor shall carry a workers compensation policy including all statutory coverage required by Georgia State law.

Minimum employer’s liability limits:

• $500,000 each accident

• $500,000 each employee (disease)

• $500,000 policy limit (disease)

This policy provides a Waiver of Subrogation endorsement in favor of Mayor and Aldermen of the City of

Savannah its agents and/or employees and must be attached to the Certificate of Insurance.

This policy provides a thirty (30) day cancellation endorsement in favor of Mayor and Aldermen of the City of

Savannah its agents and/or employees and must be attached to the Certificate of Insurance.

5.0 General Conditions

5.1 The bid response shall include all documents required in the bidder’s checklist.

All referenced documents must be completed and returned in their entirety to constitute a complete bid.

5.2 Original invoices should be sent to:

City of Savannah Accounts Payable P.O. Box 1027 Savannah, Georgia 31402

5.3 The vendor is responsible for determining and acknowledging any addenda issued in connection with this bid solicitation. All addenda issued for this event must be acknowledged in order for a bid to be considered.

5.4 To be awarded bids, vendors must be registered as suppliers on the City of Savannah’s website at www.savannahga.gov.

5.5 This contract will be awarded to the vendor offering the lowest net price to the City, and meeting or exceeding all specifications herein.

EXCEPTION SHEET

Event # 12456

If the commodity(ies) and/or services proposed in the response to this bid is in anyway different from that contained in this proposal or bid, the bidder is responsible to clearly identify by specification section number, all such differences in the space provided below. Otherwise, it will be assumed that bidder’s offer is in total compliance with all aspects of the proposal or bid.

Below are the exceptions to the stated specifications:

Date Signature Company Title

BID PROPOSAL FORM

(SUBMIT AS THE COVER SHEET)

City of Savannah Purchasing Department Event No.12456 – PEST CONTROL

SERVICES

305 Fahm Street Savannah, Georgia 31401 ATTN: Purchasing Director

ALL BIDDERS MUST BE REGISTERED VENDORS ON THE CITY’S WEBSITE TO BE

AWARDED AN EVENT. PLEASE REGISTER AT WWW.SAVANNAHGA.GOV.

Name of Bidder: ______________________________________________________

Street Address: ______________________________________________________

City, State, Zip Code: __________________________________________________

Phone: ___________________ Fax: ________________________________

Email: _______________________________

DO YOU HAVE A BUSINESS TAX CERTIFICATE ISSUED IN THE STATE OF GEORGIA? (CHECK

ONE) YES: _______ NO: _______

FROM WHAT CITY/COUNTY __________________

TAX CERTIFICATE #: ___________ FED TAX ID #: ___________________

ADDENDA ACKNOWLEDGMENT

My signature below confirms my receipt of all addenda issued for this proposal.

Signature

*This acknowledgment is separate from my signature on the fee proposal form. My signature on the fee proposal form will not be deemed as an acknowledgment of addenda.

THE UNDERSIGNED PROPOSES TO FURNISH THE FOLLOWING ITEMS IN STRICT

CONFORMANCE TO THE BID SPECIFICATIONS AND BID INVITATION ISSUED BY THE CITY

OF SAVANNAH FOR THIS BID. ANY EXCEPTIONS ARE CLEARLY MARKED ON THE ATTACHED

EXCEPTIONS SHEET.

NON-DISCRIMINATION STATEMENT

The prime contractor / bidder certifies that:

(1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any bid submitted to the City of Savannah or the performance of any contract resulting therefrom;

(2) That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, women, and individuals belonging to other socially and economically disadvantaged groups;

(3) In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

(4) That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

(5) That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

(6) That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of contract entitling the City of Savannah to declare the contract in default and to exercise any and all applicable rights and remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Signature Title

CONTRACTOR AFFIDAVIT AND AGREEMENT

Employment Eligibility Verification

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Savannah has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of

1986 (IRCA),

P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Savannah, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Savannah at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number

BY:

Contractor Name Date

Signature of Authorized Officer or Agent Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV I Basic Pilot Program" operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

Instructions for Completing Contractor Affidavit and Agreement Form

As required under Senate Bill 529 – “Georgia Security and Immigration Compliance Act” of 2006, O.C.G.A. Section 2, Article 3 13-10-91, public employers, their contractors and subcontractors are required to verify the work eligibility of all newly hired employees through an electronic federal work authorization program. The Georgia Department of Labor has added a new Chapter 300-10-1, entitled "Public Employers, Their Contractors and Subcontractors Required to Verify New Employee Work Eligibility Through a Federal Work Authorization Program," to the Rules and Regulations of the State of Georgia. (See website: http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf.) The new rules designate the “Employment Eligibility Verification (EEV) Basic Pilot Program” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security as the electronic federal work authorization program to be utilized for these purposes. The EEV/Basic Pilot Program can be accessed at: https://everify.uscis.gov/enroll/StartPage.aspx?JS=YES. Bidders shall comply with this new rule and submit with your bid the attached “Contractor Affidavit and Agreement.”

Affidavit Verifying Status for City of Savannah Benefit Application

By executing this affidavit under oath, as an applicant for a City of Savannah, Georgia Business

License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for a City of Savannah contract for ________________________________. [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

1.) _________ I am a citizen of the United States.

OR

2.) _________ I am a legal permanent resident 18 years of age or older.

OR

3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the

Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

SUBSCRIBED AND SWORN *__________________________________

BEFORE ME ON THIS THE Alien Registration number for non-citizens.

_____DAY OF ________, 20___

Notary Public

My Commission Expires:

Instruction for Completing Systematic Alien Verification for Entitlement (SAVE) Form

O.C.G.A. § 50-36-1, requires Georgia’s cities to comply with the federal Systematic Alien

Verification for Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants for certain “public benefits” are legally present in the United States. Contracts with the City are considered “public benefits.” Therefore, the successful bidder will be required to provide the

Affidavit Verifying Status for City of Savannah Benefit Application prior to receiving any City contract. The affidavit is included as part of this bid package but is only required of the successful bidder.