Perimeter_Fence_Service_(Addendum_#2_Revision).pdf

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REQUEST FOR COMPETITIVE SEALED PROPOSALS

CITY OF CONROE

Perimeter Fence Service

401 SGT. ED HOLCOMB BLVD., S

CONROE, TEXAS 77304

PRE-BID MEETING

Tuesday, September 9, 2025

RESPONSE DUE Thursday, September 18, 2025 BY 2:00 pm

QUESTIONS MUST BE SUBMITTED IN WRITING

https://procurement.opengov.com/portal/cityofconroe/projects/195115

CITY OF CONROE Purchasing DEPARTMENT https://procurement.opengov.com/portal/%7B

Table Of Contents CONTRACT DOCUMENTS CITY PROJECT CSP 0918PARD-2025 Perimeter Fence Service

1. NOTICE TO BIDDERS

2. SCOPE OF WORK

3. VENDOR QUESTIONNAIRE

4. PRICING

Attachments:

A - Bid 0918PARD-2025 Perimeter Fence Service

B - Pre-Bid Sign in Sheet

1. NOTICE TO BIDDERS

The City of Conroe will receive sealed bids for BID# 0918PARD-2025 Perimeter Fencing Services at the new

Oscar Johnson Community Center. Electronic Responses via the City’s eProcurement Portal OpenGov, https://procurement.opengov.com/portal/cityofconroe.

There will be a Pre-Bid meeting Tuesday, September 9, 2025 @ 9:00am.at Oscar Johnson Community Center at 710 Foster Drive, Conroe, 77302.

Response are due no later than 2:00 PM on Thursday September 18, 2025. Bids will be publicly opened and read in person Thursday, September 18th, 2025, at 2:00 p.m. in the Public Works Conference Room - 401 Sgt. Ed

Holcomb Blvd S., Conroe 77304

Specifications and bidding documents may be secured from www.cityofconroe.org, departments, purchasing, OpenGov..

No proposal may in any way qualify, modify, substitute or change any part of the specifications contained herein.

The City of Conroe reserves the right to reject any and all offers, award parts of the bids, award to multiple vendors and to waive informalities in submission of bids. The City of Conroe also reserves the right to Award this proposal to the most qualified responsible bidder meeting all the specifications who provides goods or services at the best value for the City of Conroe.

City of Conroe, Texas http://www.cityofconroe.org/

CC: 9/1/2025 and 9/8/2025

Contract Specifications Signed and Sealed by NO VALUE, NO VALUE on _________.

2. SCOPE OF WORK

2.1. SCOPE OF WORK

City of Conroe seeks proposals from qualified vendors to furnish all design, materials and installation of perimeter fencing that is standard to the industry at Oscar Johnson, Jr. Community Center.

2.2. SPECIFICATIONS:

Approximately 1,175 linear feet Wrought Iron Fencing

▪ 2” x 2” Heavy Duty Square Tube Post with pyramid shape aluminum post cap

▪ All welded 96”W x 72”H Fence Panel

▪ Three (3) 1-1/2” square tube horizontal rails

▪ ¾” Square tube fence picket with Anti-Climb Spike/Metall Finial; 4” O.C.

▪ Black in color

▪ See Illustration provided (The City of Conroe does not own the rights to illustration and is only intended to be used as an example.)

o Automatic Wrought Iron Entrance Gates (match architectural detail of fence panel)

▪ Design and manufacture gates to industry standards based on driveway dimensions

• Provide drawings and specifications

▪ Heavy Duty Commercial Gate Opener

▪ Two (2) Commercial Grade Digital Keypad (post mounted)

▪ Six (6) 2-button Multi-code Transmitter o Approximately 2,800 linear feet Commercial grade Chain-link Fence

▪ 9-gauge 72” Black Vinyl-coated Fence Fabric

• 2” Mesh

• Twist at top; knuckle at bottom

▪ 3” Sch 40 Corner Posts with dome cap

▪ 2” Sch 40 Line Posts with loop cap

▪ 1-5/8” Sch 40 Top Rail

▪ Tension Wire

▪ Two double six (6) foot swing gates at utility easements

• 4” Sch 40 Gate Posts with dome cap

▪ See Illustration provided (The City of Conroe does not own the rights to illustration and is only intended to be used as an example.)

o Product & Workmanship Warranties standard to the industry

2.3. EXECUTION

• Vendor is responsible for visiting site prior to submitting bid

• Vendor and/or subcontractor shall provide design, labor, equipment, materials and supplies for a complete turn-key project

• Vendor shall install fencing in a straight line

• Vendor shall anticipate making field adjustments as needed to preserve any specimen trees eight (8) inches and above in the path of the fencing

• Selected vendor and/or subcontractor shall coordinate installation with the City of Conroe Parks and Recreation

Department

• Vendor is responsible for the conduct of their employees and/or subcontractor employees

• Smoking, vaping and/or smokeless tobacco is Prohibited at Oscar Johnson, Jr. Community Center

2.4. COMPLETION

• Upon completion, vendor and/or subcontractor shall ensure proper removal of all construction debris, surplus materials, empty containers, and waste containers. Contractor shall leave site acceptable to owner

2.5. DRAWING OF OJJCC MAP

See attached drawing OJJCC Fencing

2.6. PRICING

• Supply all design, labor, equipment, materials, supplies and installation of perimeter fencing and gates

3. VENDOR QUESTIONNAIRE

1. Pricing Proposal*

*Response required

2. Certificate of Insurance*

Please upload insurance documents here.

*Response required

3. W-9 Form*

Please upload documents here.

*Response required

4. Form 1295*

*Response required

5. Agreement and Certification*

The Undersigned Agrees That:

A. No Federal, State, County or Municipal taxes have been included in the RFP prices and none will be added.

B. Prices in this proposal have not knowingly been disclosed with any other provider and will not be prior to award.

C. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

D. No attempt has been made nor will be to induce any other person or firm to submit a proposal for the purpose of restricting competition.

E. The individual signing this proposal certifies that he/she is a legal agent of the bidder, authorized to represent the bidder and is legally responsible for the offer with regard to supporting documentation and prices provided.

*Response required

6. Are you HUB Certified?*

☐ Yes

☐ No

*Response required

When equals "Yes"

6.1. HUB Certification*

*Response required

When equals "No"

6.2. Please upload a memo stating that you are not HUB certified.*

*Response required

7. SAM.gov Status*

*Response required

8. Signed Addendums*

*Response required

9. Acknowledgement of Terms & Conditions*

Please download the below document, complete, and upload.

• Acknowledgement_of_Terms_an...

*Response required

10. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

By clicking "Please confirm" below, Bidder agrees to provide any additional information requested during bid selection process.

☐ Please confirm

*Response required

4. PRICING

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Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Wrought Iron

Fence Installed 1,176 Ln. Ft.

2 Sets Wrought Iron

Automatic

Entrance Gates

Installed

2 EA

3 Black Vinyl

Coated Chain-link

Installed

2,800 Ln. Ft.

4 Double 6ft Black

Vinyl Coated

Chain-link Gates

Installed

2 EA

TOTAL