Performance Work Statement Waterfront Facility Scale Model Rev 05Jun20-.pdf

Updated 05June20

PERFORMANCE WORK STATEMENT (PWS)

FOR

WATERFRONT FACILITY TRAINING MODEL

PR# 21-20-410QW6829

1.0 GENERAL

1.1 BACKGROUND

The Government requires one (01) scale model of a waterfront facility. The required waterfront facility model will be used as a training aid to support multiple TP courses to include Marine Science Technician “A” School, Facility Inspector Course and Explosive Handling Supervisor Course. These courses all receive instruction in the application of complex domestic and international laws and regulations. They are taught using lectures, in-class laboratory exercises and demonstrations, with an emphasis placed on hands-on learning to reinforce instructional topics. Importance is placed on developing the student’s ability to interpret and apply these standards for safety, security and environmental compliance.

1.2 SCOPE

The purpose of this scope of work is to describe the requirements to produce a waterfront facility scale model. The model of this waterfront facility will be used throughout the duration of the course to help student’s comprehension and retention of the materials taught during lectures, and to reinforce items learned through demonstration.

The contractor shall be able to produce a high quality product able to withstand shipment of the final product to Yorktown, Virginia, and to be on display for years to come. The model shall be constructed of sufficient detail that includes compliance measures found within Code of Federal Regulations (CFR), Title 33: Navigation and Navigable Waterways, Parts: 105, 126 and 154 (2020) and CFR, Title 49: Transportation, Subchapter C – Hazardous Materials Regulations (2020).

1.3 OBJECTIVE

The objective is to procure a realistic waterfront facility scale model meeting current compliance standards in which to provide an effective training aid for demonstrations to reinforce instructional topics.

1.4 APPLICABLE DOCUMENTS

CFR, Title 33: Navigation and Navigable Waterways, Parts: 105, 126 and 154 (2020) https://www.ecfr.gov/cgi-bin/text-idx?SID=ae592ff9db928c08cd5e175516063629&mc=true&tpl=/ecfrbrowse/Title33/33tab_02.tpl

CFR, Title 49: Transportation, Subchapter C – Hazardous Materials Regulations (2020) https://www.ecfr.gov/cgi-bin/text-idx?SID=3ec9c28e6f9b75fe7c17246ef52f0926&mc=true&tpl=/ecfrbrowse/Title49/49CIsubchapC.tpl

1.5 PERFORMANCE REQUIREMENTS SUMMARY.

file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc https://www.ecfr.gov/cgi-bin/text-idx?SID=ae592ff9db928c08cd5e175516063629&mc=true&tpl=/ecfrbrowse/Title33/33tab_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?SID=3ec9c28e6f9b75fe7c17246ef52f0926&mc=true&tpl=/ecfrbrowse/Title49/49CIsubchapC.tpl

This contract includes a Performance Requirements Summary (PRS) at PWS 9.0. The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

2.0 SPECIFIC REQUIREMENTS

All materials and craftsmanship used in the construction of the model and its components shall be museum quality. The level of detail for the model shall be appropriate to scale. It shall be constructed to withstand the test of time including but not limited to classroom environment, movements of the model, cleaning, 20-30 degree F room temperature variation, dust accumulation and removal, and be on display for decades. Pieces of the equipment on the model shall be permanently affixed unless specifically stated otherwise in sections 2.1 thru 2.3. The model must be mobile and easily moved by no more than two people with all wheels capable of rotating 360 degrees. The wheels must also be lockable to prevent movement while on display. The overall dimensions must not exceed 3 feet wide by 5 feet long. The overall height of the model’s surface plain must be within a range of no less than 32 inches and no greater than 38 inches. The frame and underside of the model shall not detract from a professional classroom environment. The model shall include a Marine Transportation Security Act (MTSA) Portion, Designated Waterfront Facility (DWF) Portion and Bulk Liquid Transfer Facility (BLTF) Portion which shall all adjacent to a waterfront. All traffic routes and parking lots shall be included.

2.1 MTSA PORTION

The MTSA portion of the model shall be designed and constructed to provide a realistic and accurate representation of a waterfront facility meeting all MTSA compliance measures set forth in CFR, Title 33: Navigation and Navigable Waterways, Part 105.

2.1.1 The MTSA portion shall have chainlink fenced boundaries around the perimeter of the secure and restricted areas as appropriate.

2.1.2 Access control points shall be constructed to include gates and guard shacks.

2.1.3 One small security building shall be included.

2.1.4 Security cameras shall be included at the waterfront where vessel interface is intended and at access control points.

2.1.5 All appropriate signage shall be included at appropriate locations including but not limited to restricted areas, access points and boundaries.

2.2 DWF PORTION

The DWF portion of the model shall be designed and constructed to provide a realistic and accurate representation of a waterfront facility meeting all DWF compliance measures set forth in CFR, Title 33: Navigation and Navigable Waterways, Part 126 (2020) and CFR, Title 49: Transportation, Subchapter C – Hazardous Materials Regulations (2020).

2.2.1 The DWF portion of the model shall be segregated from the BLTF portion and separated by a boundary. It shall contain a small administrative building.

2.2.2 The DWF portion shall have a warehouse with removable roof to display the interior. The warehouse shall include all the appropriate firefighting appliances, signage, lighting, garbage receptacles, warning alarms and other requirements detailed in CFR, Title 33: Navigation and Navigable Waterways, Part 126.15 & 126.16. The waterfront shall include two cranes appropriate for the transfer of breakbulk hazardous materials.

2.2.3 Various arrangements of palletized breakbulk hazardous materials shall be provided to be displayed within the warehouse meeting the requirements of CFR, Title 49: Transportation, Subchapter C – Hazardous Materials Regulations (2020). The hazardous materials shall be moveable to facilitate a multitude of different arrangements within the warehouse. A variety of different package types shall be provided with each hazard class represented. Labeling and placarding shall be present and easy to read.

2.2.4 The DWF portion shall include a container terminal with at least two gantry crains on the waterfront. The container terminal shall include all the appropriate firefighting appliances, signage, lighting, garbage recepticles, warning alarms and other requirements detailed in CFR, Title 33: Navigation and Navigable Waterways, Part 126.15 & 126.16. The inbound and outbound traffic lanes for the container terminal shall be segregated.

2.2.5 A minimum of 50 transport containers shall be provided with labeling and placarding with representation of all hazard classes.

2.3 BLTF PORTION

The BLTF portion of the model shall be designed and constructed to provide a realistic and accurate representation of a waterfront facility meeting all BLTF compliance measures set forth in CFR, Title 33: Navigation and Navigable Waterways, Part 154.

2.3.1 The BLTF portion of the model shall be segregated from the DWF portion and separated by a boundary. It shall contain a small administrative building.

2.3.2 The transfer system shall include a minimum of two bulk oil storage tanks with piping systems to include valves, transfer manifolds with hoses, and loading arms all with appropriate markings. There shall be two separate transfer areas. One shall be designed with loading arms and the other with a transfer manifold and hoses. The bulk oil storage tanks shall be surrounded by secondary containment.

2.3.3 The dock transfer area shall include a small personnel shelter, appropriate firefighting appliances, lighting, garbage receptacles, warning signs, small discharge containment and other requirements detailed in CFR, Title 33: Navigation and Navigable Waterways, Part 154.

2.4 PROPOSAL EVALUATION

The vendor quote shall include at a minimum, cost proposal, photographs or artist renderings or digital renderings for each proposed model. The vendor shall include a detailed description of the model. The model description shall not exceed two pages on 8.5 “ x 11” paper. The total quote package shall not exceed five pages. Examples of past model experience is allowed. Vendor packages will be accepted as either paper copy or electronic and shall be submitted in PDF format if electronic.

All packages will be due by the closing date of this REQ

3.0 CONTRACTOR PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this PWS.

3.1 PROJECT MANAGEMENT

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this PWS. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.2 The Project Manager shall be available to the COR via telephone between the hours of 0800 and 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

4.0 OTHER APPLICABLE CONDITIONS

The Contractor shall meet the following performance conditions.

4.1 SECURITY

N/A

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 180 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities.

4.4 HOURS OF OPERATION

The hours will be established by the Contractor.

4.5 TRAVEL

Contractor travel shall not be required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via teleconference.

4.7 PROJECT PLAN

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, shall include: (a) list of work to be performed; (b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor shall provide a final Project Plan to the COR not later than 5 business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

N/A

4.9 PROGRESS REPORTS

The Project Manager shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place via teleconference.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

N/A

4.13 PROTECTION OF INFORMATION

N/A

4.14 SECTION 508 COMPLIANCE

N/A

5.0 GOVERNMENT FURNISHED RESOURCES

Photographic examples for design purposes may be provided to the Contractor at the COR discression. The Government will not furnish any other resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 CONTRACTOR FURNISHED SERVICES

The Contractor is responsible for shipping the finished product to the government (FOB destination). The contractor is responsible for ensuring that no damage is incurred to the model and its components during transport.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.