Performance Work Statement Template 2020-11-29 UPDATED.pdf

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

Attachment

Project Title Ratcliff Lake Ice Storm Damage Cleanup

General Information

1.0 Background and Purpose

Following Winter Storm Uri, Ratcliff Lake Recreation Area sustained extensive damage due to ice and snow breaking limbs. Many of the tree limbs did not fall to the ground but were left hanging from the tree and is now a safety hazard to the area visitors and need to be removed.

2.0 Definitions

Widow maker: any branch or limb that is broken off but hanging from the tree.

Removed: taken down from the tree Rubber tired equipment: any equipment with rubber tires or tracks that will not cause damage or rutting to the ground, sidewalks, pads, roads, spurs or improvements Contracting Officer (CO): the Contracting Officer administering the project, acting directly or through ta duly authorized representative Contracting Officer Representative (COR) The person authorized in writing as the Authorized Representative of the CO, acting within the limits of his/her authority Quality Control: action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract Quality Assurance: Action taken by the Government to insure the Contractor’s quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract Weather and ground conditions permitting: hazardous weather is not forecast and soil moisture is such that rutting will not occur Pivoting: Equipment will not turn unnecessarily on the soil so as to cause damage to the vegetative cover Designated trees: trees flagged with black and yellow flagging containing a widow maker or multiple widow makers

Contractor Requirements

3.0 Technical Requirements / Tasks

State each objective, task, or activity. Identify expected or desired outcome(s). Include provisions for the contractor to comply with all relevant quality standards. Identify any specific skill requirements needed to successfully complete the work.

A. Contractor shall provide all personnel, equipment, materials, supplies, personal protective equipment, supervision, and quality control necessary to perform all services described herein.

B. Vehicles: All vehicles utilized under this contract will be presentable, serviceable and shall comply with safety standards as required by the State of Texas.

C. Minimum Manpower Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

D: Repairs: Contractor shall be responsible for damage (caused by negligence of the Contractor or Contractor’s employees) to building fixtures, equipment, and material in connection with the performance of this contract.

E: Locking Gates: Contractor will lock all gates when entering and leaving the recreation area.

F: Safety and Accident Protection: The Contractor shall comply with all applicable Federal, State, and local laws, ordinances and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices and protective equipment, and shall take any other needed actions on his own responsibility, that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

G. Contractor will completely sever the widow maker from the tree as close to the bole of the tree as possible and drop it to the ground, without damaging the tree or improvements. The Contractor does not have to remove the limb once it is on the ground.

4.0 Deliverable / Schedule

All written deliverables shall be phrased in layperson language.

• Where a written milestone deliverable is required draft format, indicate a completion time for review of the draft formatted deliverable, e.g. within 2 calendar days from date of receipt. The agency shall also indicate the number of business days the contractor has to deliver the final deliverable from date of receipt of the government’s comments.

• To the maximum extent possible, state requirements in terms of (a) functions to be performed; (b) performance required; or (c) essential physical characteristics. Define in terms that encourage Offerors to supply commercial items, or, to the extent that commercial items suitable to meet the agency’s need are not available, non-developmental items. Allow the contractor to devise and propose one or more solutions to satisfy the requirements.

• Sample Text - Tasks and Associated Deliverables: Timely submission of deliverables is essential to successful completing this requirement. Schedules for deliverables are specified in Exhibit B. All deliverables shall be prepared and submitted according to format, content, and schedule described in the SOW. All “hard copy” deliverables will be submitted on recycled content paper and printed double-sided.

• Sample Text - Reporting Requirements: The contractor is required to provide written progress reports {insert frequency, e.g. monthly} for the period {specify contract period or project duration}. The original and {specify number} copies are required. The progress report shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Key Deliverables Item No. Deliverable Objective Due 1 Widow maker removal Work will begin within 2 days of Notice to Proceed

Within 2 days of Notice to Proceed

2 Widow maker removal complete

Work will be completed within 14 days of Notice to Proceed weather and ground conditions permitting

Within 14 days of Notice to Proceed

5.0 Government Furnished

List any government-furnished support, data, property or facilities. Describe government responsibility for reviewing and approving reports and final products generated under the contract. If the contractor will require access to government facilities, identify the facility location and specific area. Identify any federal holidays or other times when access may be restricted.

No government furnished materials, supplies or equipment will be provided.

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

Describe positions which are considered key to successful performance of the contract and the information required to support key personnel qualifications, e.g., experience which correlates to SOW requirements, education, and past performance on similar projects. Specify if resumes are required and provide resume format if appropriate.

English speaking foreman that will remain on site during operations.

8.0 Security Requirements

N/A

9.0 Data Rights

N/A

10.0 Section 508 - Electronic and Information Technology Standards N/A

11.0 Performance Requirement Measures

Indicate how the government will measure the contractor's performance for specific tasks or work critical to the mission essential items).

• Payment deduction is generally a remedy for non-performance, not as an incentive. Non-Monetary incentives may include award term contract arrangement (contractor is awarded periods of performance) or Past Performance for quality level of performance.

• Below is an example of Performance Requirement Measure and Surveillance:

Performance Objective

Required Task or Deliverable

Performance Standard Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

Widow maker removal

Completely sever widow makers from designated trees as close to the bole as possible and drop widow maker to the ground

Removal with no damage or rutting.

Visually inspect