Performance Work Statement Draft.pdf

PERFORMANCE WORK STATEMENT

Substance Abuse Counselor Services

Trainee Employee Assistant Program (TEAP) Specialist Great Onyx Job Corps Civilian Conservation Centers (JCCCC)

3115 Ollie Ridge Rd., Mammoth Cave, KY 42259

I. INTRODUCTION: The USDA Forest Service Job Corps Civilian Conservation Centers (JCCCC) provide academic, vocational, and life-learning skills to at risk youth and young adults at 24 Job Corps Centers across the United States (U.S.). As part of this program, youth and young adults at the Centers are provided healthcare services as follows: medical, dental, mental health, and drug & alcohol intervention.

Each Forest Service JCCCC requires part-time Substance Abuse Counselor Services. The Substance Abuse Counselor should be familiar with drug and alcohol abuse, and has the ability to develop and enforce a testing, prevention, and intervention program. The Substance Abuse Counselor position is referred to in the Policy and Requirements Handbook (PRH) as Trainee Employee Assistant Program (TEAP) Specialist.

II. BACKGROUND: Job Corps is a U.S. Department of Labor (DOL), Employment and Training Administration (ETA) program. Job Corps is designed to assist young people who need and can benefit from the wide-range of services provided at a Job Corps Center. Services include the following: basic education, High School Diploma (HSD) program; General Educational Development (GED); vocational skills training; residential living program; healthcare; and related support services. The comprehensive combination of training and support services is designed to help each student become a responsible and productive citizen.

Student populations range from 100 to over 300 enrollments depending on the Center’s OBS. Job Corps is a self-paced program: therefore, a student’s length of enrollment varies. Students may remain in the program for up to two years, but the average length of enrollment is approximately eight months.

III. CENTER ENVIONMENT: Job Corps students may arrive with moderate to severe mental health issues; including suicidal ideation, depression and anxiety disorders that manifest into substance abuse issues. The overall goal of the center substance abuse counseling program is to impart the importance of a drug/substance free attitude as it pertains to employability and maintain employment.

The substance abuse program identifies substance abuse problems, relapse prevention, and helps students overcome barriers to employability. Job Corps does not offer drug treatment.

IV. BASIC SERVICES: The Contractor shall provide all management, supervision, transportation, labor, equipment, materials, supplies (except as otherwise specified within), to recruit, plan, schedule, and coordinate, as necessary, to ensure effective performance of Substance Abuse Counseling Services in accordance with the Performance Work Statement (PWS), herein.

No mileage or hourly compensation shall be allowed for travel to and from the Job Corps Center.

Contractor personnel must perform all work required in the PWS for the amounts agreed to as stated below.

Rough Draft

Contractors are only responsible for providing for basic Substance Abuse Counseling care as detailed in the PWS in accordance with the Policy and Requirements Handbook (PRH) Exhibit 6-4 (Job Corp Basic Health Care Responsibilities).

V. MINIMUM QUALIFICATIONS: The Substance Abuse Counselor provider must have an active, unrestricted license or certification, specifically in substance abuse counseling, which meets minimum state licensing or certification requirements, to practice as an independent practitioner in the State where services are provided.

For instance, a Certified Alcohol and Drug Certificate (CADC I or II) meets this minimum requirement in many states. A License Professional Counselor, or Licensed Clinical Social Worker alone will not be considered to meet the minimum requirement, unless a specific substance abuse license or certificate is also provided.

I. APPROVAL: All candidates, and substitutes, must be approved by an internal government review board prior to the commencement of work at the center. The Contractor shall submit to the CO a copy of the candidate’s license, resume, and proof of insurance that meets the minimum coverage specified herein. If a candidate is not approved, the Contractor is responsible for finding a qualified replacement.

II. WAIVERS: A one-time, one-year waiver MAY be obtained, upon approval of the Contracting

Officer (CO), for candidates that do not have an active, unrestricted license, but will be able to obtain one, within one year. The contractor must provide written confirmation that the provider will be able to meet the minimum qualification requirements within one year of employment. A copy of the license or certification must be provided to the CO once obtained. If the license or certification is not achieved within one year, the waiver is terminated, and the candidate will no longer be authorized to provide services at the center. If a candidate is not approved for a waiver, the Contractor is responsible for finding a suitable replacement.

III. All current insurance, licensing, certification, accreditation required as part of this contract must be maintained during the entire performance period of the contract with proof being submitted at the request of the CO.

IV. The Substance Abuse Counselor may be required to obtain a valid Forest Service driver’s license.

VI. TYPE OF CONTRACT: A Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract is awarded and will include a Base Year and four option years; which will be exercised at the sole discretion of the Government. There is no funding obligated on the IDIQ. Funding is provided on individual Task Orders.

VII. PERIOD OF PERFORMANCE: The IDIQ Period of Performance is as follows (Approximately):

Base Year January 31, 2025, through January 30, 2026.

Option Year One January 31, 2026, through January 30, 2027.

Option Year Two January 31, 2027, through January 30, 2028.

Option Year Three January 31, 2028, through January 30, 2029.

Option Year Four January 31, 2029, through January 30, 2030.

VIII. TASK ORDERING PROCEDURES: Substance Abuse Counselor Services are only established by the issuance of a Task Order. Task Orders will be issued against this IDIQ as needed by each center. Each Task Order will be for a period of one year. The Period of Performance will be established upon issuance of each Task Oder.

I. The Center identifies a requirement for substance abuse services.

II. The center submits a funded requisition to WO-AQM.

III. The CO contacts the Contractor, via email, to notify of the requirement.

IV. Once a candidate is found, the Contractor will submit the required credentials to the CO for approval.

V. Once approval is obtained, the CO will issue a Task Order.

The Contractor shall not perform unless a Task Order has been signed by an authorized CO. A CO is the only person who can authorize work to begin or stop. The following personnel are authorized to issue Task Orders:

1. Branch Chief (or Acting), WO-AQM Job Corps Support Branch

2. Deputy Branch Chief (or Acting), WO-AQM Job Corps Support Branch

3. WO-AQM Contracting Officers

IX. IDIQ MINIMUM AND MAXIMUM LIMITATIONS:

I. The minimum quantity the Government will acquire via this IDIQ is one (1) center.

X. NON-PERSONAL SERVICES: This contract for non-personal services as defined in FAR 2.101 and as detailed in FAR 37.101 and FAR 37.104. As such, there is no employee/employer relationship between the Contractor, or the Contract’s employees who may provide the actual services, and the government.

I. Job Corps Center personnel should not assume a supervisory relationship with the Contractor, or Contractor’s employees; nor assume any role within the CO’s sole authority. (See G(a))

II. Services provided by Contractor, or Contractor employees:

i. Shall not be considered, or treated as, federal employees for any purpose;

ii. Shall not be regarded as performing personal services;

iii. And shall not be eligible for civil service employee benefits, including retirement.

III. The vendor is the legally responsible employer of the service provider, and maintains that relationship during the time the employees provide services at the center.

IV. Center personnel shall not contact the Contractor, or the Contractor’s employees in any matter regarding performance.

V. All performance issues should be immediately directed the AQM CO for resolution.

XI. NON-PERSONAL HEALTH CARE SERVICES. This contract is for non-personal healthcare services as defined in 37.101, under which the Contractor is an independent contractor.

I. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgements, diagnosis for specific medical treatment).

II. The contractor indemnifies the Government for any liability producing act or omission by the

Contractor, its employees and agents occurring during contract performance.

III. The contractor shall maintain medical liability insurance, in accordance with the limitation coverage stated herein.

XII. QUANTITIES: The quantity of required hours vary by each Center and is based upon the On-Board Strength (OBS).

I. Each Task Order will be based on the specific annual hours required for that Center. However, services will be provided on a weekly basis.

II. The approximated weekly hours may be “flexed” from one week to another by mutual agreement between the Contractor and center personnel; however, all hours should be used by the end of the performance period. Should there be missed days, due to sickness, weather, or other unforeseeable events, all effort should be given to make the missed hours up as soon as possible.

III. Should an excessive amount of delay in services occur due to governmental delays or candidate turn-over, and a reasonable effort was given to make those hours up upon commencement of services, excess funds may be de-obligated upon the discretion of the government.

IV. OBS changes that increase or decrease the total annual hours will require a bilateral modification to the contract.

XIII. SCHEDULE: The days, times, and shifts shall be upon mutual coordination and agreement between the Contractor and Center personnel. The schedule should be considered reasonable based on the total hours worked each week: M-F, 7:30am – 4:30pm. However, some centers may prefer evening and night shifts.

The Contractor and Center should maximize flexibility in the schedule to ensure a qualified candidate is on-boarded successfully.

I. Schedule changes shall be coordinated between the Center personnel and the Contractor. The schedule should not be coordinated directly with the Contractor’s employee, unless the Contractor agrees to that arrangement.

II. Federal holidays and the two-week winter break at the end of December each year will be observed as a non-working days. The dates of the winter break will vary each year.

III. The Contractor is required to provide 24 hours advanced notice to cancel scheduled services for unexpected absences.

IV. When Contractor personnel are on vacation, sick leave, or any other leave, qualified substitute(s) shall be provided by the Contractor.

XIV. CODE OF CONDUCT: The Substance Abuse Counselor will be required to adhere to the Center Code of Conduct; including, but not limited to:

a) Promoting the development of positive social skills among the students through modeling appropriate employment skills and behavior.

b) Facilitating positive interpersonal interaction, displaying appropriate workplace etiquette, and professional appearance and dress.

XV. PRE-EMPLOYEMENT SCREENING: The Contractor shall conduct background checks on employees in accordance with standard business practices. In consideration to the sensitivity of the student population, and personal nature of services, the Contractor should convey to the CO any concerns, or issues, regarding a candidate’s convictions that may impact their ability to contribute to a safe working environment.

XVI. PLACE OF PERFORMANCE: The Period of Performance for each Center will be determined at the time the

Task Order is issued.

Job Corp Center Location 12 Great Onyx 3115 Ollie Ridge Rd., Mammoth Cave, KY 42259

XVII. PERFOMANCE REQUIRED: The Substance Abuse Counselor provides services within the Center’s healthcare system. The ideal substance abuse candidate would be flexible and able to work in an unstructured environment based on student needs. Drug testing the students is not part of this contract.

The Substance Abuse Counselor:

a) Must be able to work both independently and as a member of a healthcare team to provide optimal services to a population of financially disadvantaged youth, ranging from 16 to 24 years in age.

b) Assists in developing Center Operating Procedures (COP) for program components related to Alcohol and

Other Drug (AOD) testing, prevention, and intervention.

c) Develops and implements presentation plans on managing substance misuse, abuse, dependency symptoms, and issues in the workplace for students.

d) One-hour presentations will be conducted upon arrival of students on center, during training, and prior to completion of the program.

e) Conduct at least three (3) center-wide prevention and education awareness activities per year. (e.g. Recovery Month, speakers, and/or presentations).

f) I s responsible for completing Monthly and Quarterly AODA (Alcohol and Other Drugs of Addiction) reports;

and maintain a drug test follow-up schedule.

g) Participate in Center reviews including Department of Labor Regional Office Center and Forest Service Agency Assessments.

h) Attend monthly DOL conference calls on regular scheduled work days. If DOL conference calls are scheduled on non-scheduled work days, the provider shall listen to the recorded calls, if available, during the next scheduled working day.

i) Is responsible for documenting all screenings, assessments, group facilitations, and counseling in students’ health records (SHR). File documentation shall be comprehensive and detailed to include student intervention, outcome goals, and progress. Provider must file documentation into student files no later than COB on the next scheduled work day, or as otherwise directed by Center.

j) Review and acknowledge information in Social Intake Form (SIF) or intake assessment of all students performed by counseling staff within 1 week of arrival, or as otherwise directed by Center.

k) Conduct formalized assessment measures to determine student’s level of risk for substance use as indicated by the SIF.

l) Collaborate with Center Director (CD), Center Mental Health Counselor (CMHC), and Health and Wellness

Manager (HWM) to determine when a MSWR, or medical separation, is appropriate and should be recommended for a student with substance use conditions.

m) Consult with the CD, HWM, CMHC, center physician, health services staff, counselors, and other non- health staff to ensure that prevention and intervention program components are fully understood and integrated on Center.

n) Consult with the CD and Center Standards Officer (CSO) to enforce the center’s Zero Tolerance (ZT) policy;

deter alcohol use; ensure student participation compliance, and minimize behavioral problems related to AOD use.

o) Coordinate with other departments/programs on center, to include, but not be limited to, residential, recreation, student government association, and Health Eating and Active Lifestyles (HEALSs), for collaborative initiatives.

p) Provides “as needed” counseling services regarding Alcohol Other Drugs related issues and/or incidents on

Center.

q) Is responsible for providing yearly staff trainings on topics such as, current AOD issues, best practices treatment modalities, procedures for administering alcohol and drug testing.

r) Coordinate local referral options for students identified as needing supplemental substance abuse services during enrollment; i.e.: Narcotics Anonymous, Alcoholics Anonymous etc.

s) Provide student referrals to off-center substance abuse professional or agencies, in his or her home communities, for ongoing treatment/and or specialized services upon medical separation.

t) The Substance Abuse Counselor may be required to transport students to appointments, recovery meetings, or other wellness related activities.

u) Shall not engage in any research projects and/or publications relating to Job Corps health activities without prior written approval from the Job Corps National Office in Golden, CO.

XVIII. MATERIALS, EQUIPMENT, TRAINING, AND UTILITIES:

a) The Government Shall Furnish: Work space, equipment, supplies, and materials as needed to accomplish the work requirements outlined herein.

b) The Contractor Shall Furnish: All labor, services, permits, licenses, transportation of Contractor personnel (as necessary), and incidentals (other than those provided by the federal Government) as needed to fulfill the work requirements herein.

c) Security: The space, equipment, and supplies used by contractor personnel MUST be secured at all times, per

Center requirements. The Contractor shall review security procedures with the CD and HWM.

XIX. INVOICE PROCEDURES: Invoices shall be submitted on a monthly basis between the first and fifteenth ofthe following month through the Invoicing Processing Platform (IPP) which can be accessed at www.ipp.gov.

a) Invoice shall be billed at the rates and in accordance with the Contract Line Item Numbers listed on the

Schedule of Services on the SF1449.

b) Quantities shall be submitted in IPP by the total HOURLY QUANTITY listed on the invoice, not the total dollar amount of the invoice.

c) Services should be rounded to the nearest quarter hour.

d) Invoices shall include the Contractor name and address; invoice number and date; the individual Call number;

job title and name of individual who worked; number of hours worked by date; the hourly rate; and total invoice amount.

e) Copies of time-sheets signed/approved by the center shall be submitted as an attachment to the invoice in IPP.

http://www.ipp.gov/

f) Invoices shall include only those services rendered during the billing period on the invoice.

g) If mistakes are identified, the Contractor shall notify the CO and center immediately via email. Overpayments can be remedied by providing credit on the next month invoice and the amount noted on the invoice to identify the credit. Underpayments shall be paid when identified and be noted on the invoice with the supporting documentation to show where the underpayment occurred.