Performance Work Statement.pdf

ATTACHMENT 1

PERFORMANCE WORK STATEMENT (PWS)

New Lake and Grassy Ridge Hydrology Modeling and Assessment

Part 1

General Information

The required services include professional modeling of quantity, elevation and speed of drainage water in and around Pocosin Lakes National Wildlife Refuge, communicating and responding to area landowners and developing drainage solutions that are technically sound and effectively communicating those solutions to the Refuge and the interested public with the goal of developing a solution that is agreeable to all parties.Specifically, hydrological modeling services will evaluate the potential to improve drainage capacity and storage to address extreme weather events, reduce peak flow rates, and enhance resiliency

1. GENERAL: This is a non-personnel services contract to provide data acquisition, hydrology modeling, development of technical and community based solutions and communicating those solutions to the public and the Refuge to achieve acceptance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform data acquisition, hydrology modeling, development of technical and community based solutions and communicating those solutions to the public and the Refuge to achieve acceptance as defined in this Performance Work Statement except for those items specified as government furnished property and services. Contractor qualifications must include entities with engineering certification and hydrologic modeling expertise. The contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Fish and Wildlife Service, in coordination with stakeholders and partners is exploring the potential to implement drainage and water quality enhancement actions cooperatively with neighboring landowners to benefit the resiliency of working lands in the vicinity of Pocosin Lakes National Wildlife Refuge. The overall goal of these efforts is to assist the landowners in the Hyde County area with building resiliency, including reducing flooding issues and improving drainage to evaluate the potential to improve drainage capacity and storage to address extreme weather events, reduce peak flow rates, and enhance resiliency.

Stakeholders will include, but not be limited to, private landowners and land managers down gradient of the refuge, NC Department of Agriculture Farmland Preservation Programs Director, NCDA&CS Soil & Water Director, NC Farm Bureau, USDA NRCS, Soil and Water District representatives, NC Wildlife Resources Commission, Hyde County Water & Flood Control Coordinator, and Pocosin Lakes National Wildlife Refuge Manager. Specific tasks that will be accomplished will encompass two focal areas: 1. New Lake and surrounding private lands and drainage network, and 2. Grassy Ridge (including Allen, Boerma, and Clayton Canals downstream of the refuge “Restoration Area 1”).

1.3 Objectives: The U.S. Fish and Wildlife Service, in coordination with stakeholders and partners is exploring the potential to implement drainage and water quality enhancement actions cooperatively with neighboring landowners to benefit the resiliency of working lands in the vicinity of Pocosin Lakes National Wildlife Refuge. The overall goal of these efforts is to assist the landowners in the Hyde County area with reducing flooding issues, enhanced resiliency including storage capacity to address extreme weather, and improving drainage.

1.4 Scope: Data Acquisition, hydrology modeling, development of technical and community based solutions and communicating those solutions to the public and the Refuge to achieve acceptance. Services include access to the Refuge for measurements and data collection. The contractor shall accomplish specific tasks that will be accomplished in two focal areas: 1. New Lake and surrounding private lands and drainage network, and 2. Grassy Ridge (including Allen, Boerma, and Clayton Canals downstream of the refuge “Restoration Area 1”). The contractor shall accomplish the following focal area specific tasks:

I. New Lake

a) Analyze the existing New Lake outlet canal capacity and design a new outlet structure

b) Estimate how much that alteration reduces the amount of time it takes for the lake level to come down following a heavy rain (severe storm).

c) Establish a water level monitoring station at the water discharge outlet, in the canal downstream, and on impacted downstream land

d) Take cross sections on outlet canals (5 of them).

e) Calculate drainage area and incoming water volume during different storm events to determine solutions.

f) Rank by cost and practicality all practical solutions to solve conflicts. Prioritize options, factoring in cost estimates and permitting implications.

g) Present results to refuge and downstream landowners.

II. Grassy Ridge

a) Contractor should meet with the partnership team and stakeholders with local expertise prior to conducting analysis to confirm the geographic scope of the assessment and the suite of potential actions to be assessed.

b) Conduct hydrologic modeling to evaluate the potential to improve drainage capacity and storage to address extreme weather events, reduce peak flow rates, and enhance resiliency. A retrospective analysis should also be performed (including past event examples) to assess the economic value of a given action or combination of actions. Resiliency should be evaluated such that high, medium, and low effects of river elevation changes are assessed relative to desired outcomes for potential actions/practices. Potential actions to be evaluated individually and in combination (per input provided in Task 1a) in the Grassy Ridge area should include at a minimum:

i. two stage canals

ii. opportunities for land owner incentives (e.g., easement programs, etc.)

iii. improved water management practices (e.g., controlled or precision drainage, no-till, structure placement, water storage)

c) For each potential action, develop specific plans/recommendations (including implementation design and costs estimates for each) to improve drainage capacity/storage, retain economic streams and viability of farm, and enhance natural resource value (including soil health, habitat value, and water quality)

d) Present results to stakeholder group and facilitate prioritization of potential actions, or combination of actions, for implementation

e) Develop final report on findings including a) a road map for implementation of priority action(s) (including potential existing funding sources and programmatic opportunities) and b) potential opportunities to apply findings at a broader geographic scale.

1.5 Period of Performance: On or about November 16, 2020 through November 15, 2021, with provision for extension based on weather or other extenuating circumstances decided by the Service. It is expected that for the Grassy Ridge component of the project, the contractor will initiate pre-project meeting (Task IIa) within a month of the contract being awarded. Task IIb (modeling and assessment) and Task IIc (conceptual design plan and recommendation development) should be performed by May 2021. Task IId (stakeholder prioritization meeting) should be performed by July 2021. Final reporting is due October 2021.

1.6 General Information

1.6.1 Quality Control: The contractor is expected to be in regular contact with the Raleigh Ecological Services Office staff (Mike Wicker and Sara Ward) and stakeholders and success will be determined by stakeholder agreement and the effectiveness of the developed solution as determined by Raleigh Ecological Services.The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to work on the following federal government holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Ward, Sara Matt, Is it possible to state end of performance period nlt 9/1/2025?

1.6.4 Hours of Operation: N/A.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in the field in and around Pocosin Lakes National Wildlife Refuge, the contractor’s facility for analysis and locations agreeable to stakeholders for meetings.

1.6.6 Type of Contract: The government will award a Firm-Fixed Price Purchase Order.

1.6.7 Security Requirements: N/A.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations. N/A.

1.6.8 Special Qualifications: A qualified contractor must be a certified engineer and have hydrologic modeling expertise.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

certified engineer with hydrologic modeling expertise and support staff. Qualifications for all key personnel are listed below Qualified bidders must be a certified engineer and have hydrologic modeling expertise.

1.6.12 Identification of Contractor Employees: N/A

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide reasonable access of Refuge Land for the collection of data.

3.2 Facilities: N/A.

3.3 Utilities: N/A.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A.

4.3. Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment. N/A.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for specific tasks that will be accomplished in two focal areas: 1. New Lake and surrounding private lands and drainage network, and 2. Grassy Ridge (including Allen, Boerma, and Clayton Canals downstream of the refuge “Restoration Area 1”). Focal area specific tasks follow:

III. New Lake

h) Analyze the existing New Lake outlet canal capacity and design a new outlet structure

i) Estimate how much that alteration reduces the amount of time it takes for the lake level to come down following a heavy rain (severe storm).

j) Establish a water level monitoring station at the water discharge outlet, in the canal downstream, and on impacted downstream land

k) Take cross sections on outlet canals (5 of them).

l) Calculate drainage area and incoming water volume during different storm events to determine solutions.

m) Rank by cost and practicality all practical solutions to solve conflicts. Prioritize options, factoring in cost estimates and permitting implications.

n) Present results to refuge and downstream landowners.

IV. Grassy Ridge

f) Contractor should meet with the partnership team and stakeholders with local expertise prior to conducting analysis to confirm the geographic scope of the assessment and the suite of potential actions to be assessed.

g) Conduct hydrologic modeling to evaluate the potential to improve drainage capacity and storage to address extreme weather events, reduce peak flow rates, and enhance resiliency. A retrospective analysis should also be performed (including past event examples) to assess the economic value of a given action or combination of actions. Resiliency should be evaluated such that high, medium, and low effects of river elevation changes are assessed relative to desired outcomes for potential actions/practices. Potential actions to be evaluated individually and in combination (per input provided in Task 1a) in the Grassy Ridge area should include at a minimum:

i. two stage canals

ii. opportunities for land owner incentives (e.g., easement programs, etc.)

iii. improved water management practices (e.g., controlled or precision drainage, no-till, structure placement, water storage)

h) For each potential action, develop specific plans/recommendations (including implementation design and costs estimates for each) to improve drainage capacity/storage, retain economic streams and viability of farm, and enhance natural resource value (including soil health, habitat value, and water quality)

i) Present results to stakeholder group and facilitate prioritization of potential actions, or combination of actions, for implementation

j) Develop final report on findings including a) a road map for implementation of priority action(s) (including potential existing funding sources and programmatic opportunities) and b) potential opportunities to apply findings at a broader geographic scale. It is expected that for the Grassy Ridge component of the project, the contractor will initiate pre-project meeting (Task IIa) within a month of the contract being awarded. Task IIb (modeling and assessment) and Task IIc (conceptual design plan and recommendation development) should be performed by April 2021. Task IId (stakeholder prioritization meeting) should be performed by June 2021. Final reporting is due September 2021.

k) tion meeting) should be performed by June 2021. Final reporting is due September 2021.

5.2. Task Heading. N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. N/A

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall accomplish all specific tasks under PRS PART 5 Specific Tasks.

The contractor shall accomplish all specific tasks under PRS PART 5 Specific Tasks using established engineering principles and robust data collection and use of any existing data.

Communication must be clear to stakeholders and start early enough to allow stakeholder input in contractor data collection, and analysis, and the development of preferred solutions..

Zero deviation from standard

Regular interaction with Raleigh ES Sara Ward and Mike Wicker who will provide quarterly feedback and suggestions