Performance Work Statement.pdf

PWS V-1

PERFORMANCE

WORK STATEMENT

(PWS)

AIRMAN MINISTRY

COORDINATOR (AMC)

(Revised 00 April 2023)

Air Force Material Command (AFMC) Air Force Sustainment

Center (AFSC) Prepared by:

75 ABW Chapel Hill Air Force Base, Utah 84056

Contents Section 1 DESCRIPTION OF SERVICE

1.1 SCOPE

1.2 PURPOSE

1.3 DUTIES

1.4 BACKGROUND

1.5 PLACE OF PERFORMANCE

1.6 DUTY HOURS

1.7 TECHNICAL QUALIFICATION REQUIREMENTS

Section 2 SERVICES SUMMARY

Section 3 GOVERNMENT SECURITY REQUIREMENTS

3.1 CLASSIFIED AND UNCLASSIFIED REQUIREMENTS

3.2 SAFETY REQUIREMENTS

3.3 CONTRACTOR MANPOWER REPORTING

REQUIREMENTS

3.4 ENVIRONMENTAL REQUIREMENTS

Section 1

1.0 Description of Services

1.1 SCOPE:

1.1.1 Support in spirit and in practice, the HILL AFB Airmen Ministries (hereafter

AM) chapel program conducted by the HILL AFB Chapel.

1.1.2 Provide all non-personal services and materials, except as otherwise provided for in this contract.

1.1.3 Work in an inclusive environment of other faith groups; respect for all faith groups will be maintained.

1.1.4 Develop a program for spiritual content and structure that allows airmen to meet, learn, and grow in spiritual and ethical values, character building, social issue awareness, and life-style choices.

1.1.5 Ensure all activities are coordinated with the Wing Chaplain or appointed Chaplain in Charge (hereafter CIC).

1.2 PURPOSE:

To fulfill the complete spectrum of the chaplain corps mission by working in an interfaith environment on many joint ministry endeavors tailored to reach our single Airmen. This is a religious contract and pursuant to E.O. 13279, Section 202 of E.O. 11246 shall not apply to a Government contractor or subcontractor that is a religious corporation, association, educational institution, or society, with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution, or society of its activities.

1.3 DUTIES: The contractor shall accomplish the following tasks:

1.3.1 The contractor will plan events through the CIC. No advertisement of proposed events or activities either printed or verbal will be released until approved by the CIC and Wing Chaplain.

1.3.2 Plan monthly events – trips, sporting events, recreational adventures, and community service projects.

1.3.3 Provide an annual retreat for dorm residents and HILL AFB Airmen population.

Plan, organize, and implement at least one annual weekend spiritual retreat for single airmen. The retreat should provide a forum for single airmen to fellowship, share experiences and struggles with other Airmen, provide opportunity for spiritual instruction and nurture, and provide opportunity for character and leadership development. All planning, advertising, and coordination for this retreat shall be coordinated through the CIC.

1.3.4 Develop an annual calendar of trips, sporting events, retreats, leadership and spiritual development opportunities, and recreational adventures in consultation with the CIC.

1.3.5 Serve as a Program Leader empowered to purchase items for the AM Program after appropriate coordination with Chaplain Corps staff. Fill out and submit required fund requests and supporting documentation to the CTOF Account Manager and Appropriated Resource Advisor within seven duty days of the event or program.

1.3.6 Submit required documentation to identify program resources and requirements to ensure the appropriate funding source is utilized (APF or CTOF).

1.3.7 Obtain and utilize, when permitted, a non-appropriated CTOF government purchase card, in accordance with AFI 52-105. Contractor will receive training prior to using this credit card.

1.3.8 Contractor will respond to all CIC requests within a timely manner, not to exceed 48 hours.

1.3.9 Develop appropriate advertising of weekly, monthly and special events.

1.3.10 Interview, recruit, train and assign ministry volunteers for support of the AM program. Provide CIC a list of all ministry volunteers.

1.3.11 Contractor will develop and submit an annual budget in consultation with the

CIC.

1.3.12 Encourage Airmen to consistently participate in a community of faith, through the Chapel and Chapel outreach events.

1.3.13 Provide all labor and transportation necessary to perform the duties of the Young

Adult Ministry Leader.

1.3.14 Maintain a database of participants and make it available to the CIC.

1.3.15 Provide monthly AM ministry reports of meetings and events to the CIC by the fifth of the month. This report will also include both quantitative and qualitative data and as a minimum will include: an accounting of all meetings that took place;

the number in attendance, volunteers, what took place, and an evaluation of the effectiveness of the meeting; a brief evaluation by the contractor regarding important issues, goals, problems.

1.3.16 The contractor will be provided appropriate space in the chapel and other chapel logistical support including, but not limited to: a computer and printer, phone, and e-mail/LAN account and access.

1.3.17 File an after-action report for all retreats, special events, and training which occurs off-site. After action reports are required within seven (7) days following the completion of the event, and will be submitted to the CIC.

1.3.18 Continuity folders will be maintained by the contractor for all events and will be made available to the CIC or Wing Chaplain upon request.

1.3.19 Encouraged to attend weekly chapel staff meetings and, when requested by CIC or the Wing chaplain, chapel planning days.

1.3.20 The contractor shall arrive at least sixty (60) minutes prior to the start of any event to oversee setup, and not depart until appointing a responsible party to ensure proper cleanup.

1.3.21 Ensure all facilities used are properly secured, to include all doors and windows, following the conclusion of all rehearsals when chapel personnel are not present.

1.3.22 Be responsible for keys provided by the government and keys shall not be duplicated.

1.3.23 Return all keys upon revocation of this contract.

1.3.24 Safeguard all government/chapel equipment and supplies provided.

1.3.25 Contractor shall provide a list of substitute contract personnel fulfilling contingency situations (i.e., absence of certified contract personnel). Names of potential substitutes and credentials shall be provided within 30 calendar days of being awarded contract in order to accomplish background checks.

1.3.26 The Wing Chaplain or his/her designated representative should be notified at least 14 days before any leave of absence that would prevent the contractor from personally performing the services. A substitute will be used, however the substitute must be approved by the Wing Chaplain or his/her designated representative beforehand.

1.3.27 The Wing Chaplain or his/her designated representative reserves the right to refuse the services of such a substitute if he/she is deemed unqualified.

1.3.28 The contractor will comply with all applicable Air Force and local instruction for financial management and accounting, facility use, maintenance and security, etc., all of which are available upon request.

1.3.29 The USAF Chaplain Corp. supports religious pluralism and provides for the free exercise of religion. The contractor shall provide an atmosphere of religious sensitivity to all Air Force personnel participating in the program. The sensitivity does not limit the contractor from sharing his/her faith, moral values, religion, or views on any other issues. However, the contractor shall ensure that no key leader or volunteer shall employ any form of coercion for USAF personnel to conform to a particular religious denomination or faith group either directly or indirectly.

1.4 BACKGROUND

The requirement for this position is rooted in the need to provide Airmen ministry in the AEF environment where deployments can only be fulfilled by endorsed chaplains and consequential manning constraints impact the continuity of essential Airmen ministry programs.

1.5 PLACE OF PERFORMANCE:

All roles and duties will be performed at the chapel, activity site(s), homes, and Airmen dorms.

1.6 DUTY HOURS:

1.6.1 Normal Hours of Operation: The Contractor shall provide coverage 16 hours per week for a total of 64 hours per month. Normal duty hours for Hill AFB are Monday through Friday (0600 – 1700).

1.6.2 Recognized Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Contractor will not be required to work these days.

1.7 TECHNICAL QUALIFICATION REQUIREMENT:

1.7.1 Have four years of leadership experience administering and running an Airmen

Ministries program and at least five years of experience that demonstrates an understanding and expertise of the unique ministry to young adults.

1.7.2 Be able to work within a military structure and environment.

1.7.3 All bidders will furnish a resume and 3 work related references to support the qualifications requirement.

1.7.4 Contractor shall submit completed personnel background check applications within twenty (20) working days after award date to the chapel background check program manager for processing. It is mandatory that all contractors working with children under the age of eighteen (18) have a background investigation.

This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position, 19 Jan 93).

An adverse finding from this investigation at any time will result in termination of services.

1.7.5 Obtain and utilize a Common Access Card (CAC), if deemed necessary by the Contract Officer.

Section 2

2.0 Services Summary

2.1 SERVICES SUMMARY (SS) WITH METHOD OF SURVEILLANCE:

All assigned duties will be in compliance with the Chaplain in Charge and Interfaith fellowships, minimum of two retreats, adheres to the Wing Chaplain’s program and guidance.

The Wing Chaplain or designee reviews the programs bi-annually to ensure compliance with the 75 ABW/HC ministry plan and that ensures consistency with supporting principle of free exercise of religion, Performance Objective PWS Paragraph Performance

Threshold

Method of Surveillance

Event Planning PWS paragraph 1.0.1;1.0.2;1.0.3; 1.0.20 100% compliance CIC will approve all events before implementation.

Develop annual calendar of events. PWS paragraph 1.0.4 100% compliance

Submitted to the CIC annually. Can be modified with approval by CIC.

Funding PWS 1.0.6; 1.0.7; 1.0.11 100% compliance NCOIC ensures documentation as well as CTOF account manager

Management

PWS 1.0.8; 1.0.9; 1.0.10;

1.0.14; 1.0.15; 1.0.17;

1.0.18; 1.0.26; 1.0.27;

1.028 75% compliance

CIC and NCOIC will inspect documentation annually

Work Space 1.0.16; 1.0.19; 1.0.21;

1.0.22; 1.0.23; 1.0.24 100% compliance

NCOIC will ensure compliance

Pluralism 1.0.29 100% compliance CIC will oversee and inspect programs and materials

Section 3

3.0 Government Security Requirements:

3.1 CLASSIFIED AND UNCLASSIFIED REQUIREMENTS (contact this office to see the security requirements needed for chapel services)

3.1.1 This security section was coordinated with the Hill AFB Industrial Security Office and

Security Forces (75 ABW/IP and 75 SFS/S5), and is designed to give all Hill acquisition teams a good point of departure for contract industrial and physical security requirements. Most classified security requirements/responsibilities are delineated in the Visitor Group Security Agreement (VSGA).

3.1.1.1 The contractor shall obtain base identification passes and special area access badges.

3.1.1.2 The Contractor shall submit a written request on company letterhead, (if available), to the Air Force CO specifying: 1) contract number, date entry to the installation will begin, and contemplated termination date of entry, 2) the name and social security number of contractor employee(s) requiring access to the installation, and

3) the name of the individual(s) who will submit the Hill AFB Form 496, Application for Installation Access Credential, Request for Identification Credentials for the employee(s) for whom identification credentials are needed. The individual signing the Hill AFB Form 496 must have a properly completed and signed DD Form 577 or local signature verification memo on file with 75 SFS Pass and Identification.

3.1.1.3 The CO will sign the completed Hill AFB Form 496, Application for Installation Access Credential and provide to 75 SFS for processing. The CO shall notify the contractor when processing is complete.

3.1.1.4 Upon notification that processing of Form 496 is complete, the Contractor employees who require access to the installation shall proceed to Building 408, Pass and Identification Office to obtain DBIDS Contractor Badge. Contractor employees MUST obtain their DBIDS credentials within 60 days of the Form 496 completing process or the form expires and must be re-accomplished.

3.1.1.5 The DBIDS Contractor Badge shall be worn on outer clothing between the neck and waist on the front part of the body and visible at all times, with the contractor’s name plainly displayed.

3.1.1.6 The DBIDS Contractor Badge authorizes the contractor employee access onto Hill AFB for the sole purpose of fulfilling the requirements of this contract. The DBIDS

Contractor Badge shall not be used to gain entry onto Hill AFB or UTTR or any other Government facility for reasons not related to this contract. Loss of DBIDS Contractor Badge shall be reported immediately to the 75 SFS and to the CO or Contracting Office Representative (COR) not later than the following work day.

3.1.1.7 Prior to submitting an invoice for final payment, the prime Contractor shall obtain a clearance certification from the issuing Pass and Identification Office which states that all base identification credentials have been returned and accounted for. This certification shall be attached to the final invoice at the time of submittal for payment.

Failure to comply with these requirements will result in withholding final payment until compliance is affected.

3.1.2 GOVERNMENT SECURITY REGULATIONS:

The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; AFI10- 701_AFGM2017-01 Air Force Guidance Memorandum to AFI 10-701, Operations Security; AFMAN 31-113, Installation Perimeter Access Control, as supplemented:

and AFI 31-101, Integrated Defense.

3.1.2.1 Operations Security (OPSEC):

The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

3.1.2.1.1 All AF Personnel (military, DAFC, and DoD Contractors) who have access to mission critical information (CI) require a general knowledge of threats, vulnerabilities countermeasures, and their responsibilities associated with protection critical information. Training will be completed and documented prior to contractors being allowed access to the organization’s Critical Information List (CIL). DoD Contractors will be required to complete initial OPSEC Awareness training NLT 90 days from being assigned to a contract with OPSEC requirements. Initial/Annual training will be provided by the OPSEC Program Manager/Coordinator.

3.1.2.1.2 Contractors will be provided a CIL and must be familiar with the CI, indicators and countermeasures. Contractors for defense systems acquisitions as well as other types of AF contract will practice OPSEC to protect CI and indicators associated with the contract.

3.1.2.1.3 Contractors will be provided the organizational OPSEC plan upon completion of training. The contractor must immediately notify the Government upon the discovery of any nonconformance with the OPSEC Plan.

3.1.2.2 Communications Security (COMSEC):

The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or controlled unclassified information in accordance with DoD 5220.22-M and other applicable Government security regulations. Applicable Government property, including equipment, shall be safeguarded, maintained, and operated in accordance with DoD 5220.22-M and other applicable Government security regulations.

3.1.2.3 Security Incident or Violation:

The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

3.1.2.4 Security of Contractor Systems(s):

The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

3.1.2.5 Access to Government Systems:

The Government will provide Contractor personnel access to systems necessary to perform tasks under the contract/order in accordance with AFFARS 5352.242-9001 Common Access Cards (CAC) for Contractor Personnel. The Contractor shall ensure Contractor personnel who require access to any Government Automated Information System (AIS) have the appropriate background check or security investigation. The contractor shall ensure contractor personnel who require access to any classified or unclassified AIS that requires a security clearance have the appropriate security investigation for that system. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR).

Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed. Appropriate background or security investigations may be performed by either the Government or contractor as deemed necessary.

3.1.2.6 Access to Government Facility:

The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security procedures and security education requirements of the facility in accordance with AFFARS 5352.242-9000 Contractor Access to Air

Force Installations. If Contractor personnel require repeated access to a Government facility over the life of the contract, the Contractor shall ensure they complete, as applicable, a DD Form 1172-2 (Application for Department of Defense Common Access Card – DEERS Enrollment) to obtain a Common Access Card (CAC) or an Air Force Materiel Command (AFMC) Form 496 (Application for AFMC Identification Card) to obtain a Contractor identification card in accordance with AFFARS 5352.242-9001 Common Access Cards (CAC) for Contractor Personnel.

The DD Form 1172-2 or Hill AFB Form 496, Application for Installation Access Credential shall be submitted as directed by the Chief, Arms Control Office. Hill AFB Form 496, Application for Installation Access Credential shall be submitted to the CO for processing upon completion/termination of the contract/order or transfer/termination of the Contractor personnel. The CAC or Contractor identification card shall be returned as directed by the Chief, Arms Control Office. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the Pass and Registration Office for any employee who no longer require access to the work site.

3.1.2.7 Access to Hill AFB:

At the termination or completion of the contract, or upon the expiration of credentials, the Contractor shall ensure that all base identification credentials for Contractor employee are returned to the Security Forces.

3.2 SAFETY REQUIREMENTS:

The contractor shall be knowledgeable of all safety requirements for inspection purposes.

3.2.1 Government Furnished Facilities:

The Government shall furnish and/or make available facilities to the Contractor to perform duties. Facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA) and Air Force Occupational Safety and Health (AFOSH) Standard. If hazards exist which require workarounds the Government will correct these hazards in accordance with base-wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided here under merely because of this contract initiative. The identification of any hazardous conditions does not warrant or guarantee that no other possible hazards exist, or that the work around procedures currently employed will be adequate to meet the responsibilities of the Contractor.

3.2.2 Contractor Compliance:

The contractor shall comply with Public Law 91-596 (Occupational Safety and Health

Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E) and these requirements shall be incorporated into the contractor’s safety and health program. The Air Force participates in the OSHA Voluntary Protection Program (VPP). The contractor shall be familiar with VPP tenets.

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

3.2.3 Mishap Notification and Investigation:

The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Air Force personnel and to cooperate IAW AFI 91-204 (Safety Investigations and Reports) in any Air Force safety investigation. The contractor shall notify (via telephone) the cognizant CO, the COR, and/or the cognizant program manager within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. The Government person notified by the contractor will in-turn notify the Safety office.

Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post (Note: the Hill AFB Command Post Phone Number is

(801) 777-3007), and they can connect with any DoD Command Post worldwide). If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

3.3 CONTRACTOR MANPOWER REPORTING REQUIREMENTS:

3.3.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Wide Area Work Flow (WAWF) via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

3.3.2 Uses and Safeguarding of Information: Information from the secure web site is http://www.osha.gov/dcsp/vpp/index.html http://www.ecmra.mil/ considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

3.3.3 User Manuals: Data for Air Force service requirements must be input at the Air

Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

3.4 ENVIRONMENTAL REQUIREMENTS:

3.4.1 In accordance with Hill AFB environmental specifications, the contractor shall comply with all applicable Federal, State of Utah, any laws and regulations from other states where disposal might occur, and local laws and regulations concerning environmental compliance and pollution prevention. Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any manner the Environmental Requirements of any applicable local, state, or federal entity including the Department of Defense (DoD).

3.4.2 GREEN PROCUREMENT PROGRAM (GPP):

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U.S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires that the products purchased which are included in the Comprehensive Procurement Guidelines (CPG) contain recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

http://www.ecmra.mil/