FA820123Q0014 Combo Synopsis Solicitation 3 Aug 2023.pdf

FA8201-23-Q-0014 Airmen Ministry Coordinator 3 Aug 2023

(i) This is a combined synopsis/solicitation for the acquisition of commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

(ii) Solicitation Number: FA8201-23-Q-0014

This solicitation is issued as a request for quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular2023-04, 2 June 2023.

(iv) Total Small Business Set Aside. North American Size Standard (NAICS) 813110., $11.5M.

Product Service Code (PSC) G002.

(v) Description of item(s) to be acquired: N/A

(vi) Services to be furnished: Airmen Ministry Coordinator services. See Attached PWS.

(vii) Contract Line Items (CLINs), Performance dates and place of performance:

Period of Performance will begin 28 September 2023

CLIN 0001 Airmen Ministry Coordinator, 12 months, 28 September 2023 - 27 September 2024

Option CLIN 1001 Airmen Ministry Coordinator, 12 months, 28 September 2024 - 27 September 2025

Option CLIN 2001 Airmen Ministry Coordinator, 12 months, 28 September 2025 - 27 September 2026

Option CLIN 3001 Airmen Ministry Coordinator, 12 months, 28 September 2026- 27 September 2027

Option CLIN 4001 Airmen Ministry Coordinator, Up to 6 months, 28 September 2027 - 27 Mar 2028

Hill AFB Chapel, 5711 E Avenue Building 475, Hill AFB UT 84056

(viii)

Questions:

All questions regarding this solicitation are to be emailed to both contract specialist ayanna.smith.1@us.af.mil and contracting officer dawn.schmidt.1@us.af.mil and must be received NLT 1 August 2023.

(ix) Estimated date of award is NLT 31 August 2023. Quotes are required to remain current for 60 days to allow time for award.

(xvii) 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services applies to this acquisition. 1. The following addenda replaces 52.212-1 in its entirety.

Late submissions of offers will be processed in accordance with FAR 52.212-1(f) “Late submissions, modifications, revisions, and withdrawals of offers.”

The Government intends to award a Firm Fixed Price contract for this requirement. However, the Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Provide the company’s Cage code when submitting quote. The Cage Code will be utilized to look the query Sam.gv and determine if the contractor is currently registered in Sam.gov and is a small business under NAICS 813110. Not providing a Cage code may result in the offer being considered non-responsive.

Using the wage determination WD 2015-5483 Rev 20 attached to the solicitation, identify and provide the occupational code(s) used to perform the service. If the work to be performed is not performed by any of the classifications listed in the wage determination, identify and provide the occupational code(s) that may require conformance. Not identifying and providing the occupational codes used to perform the service may result in the offer being considered non-responsive.

if the quote is selected as the apparent awardee, the contractor will be notified of the requirement to initiate a SF1444 Request for Authorization of Additional Classification and Wage Rage conformance request to the Department of Labor Wage and Hour Division. If the quote is not selected as the apparent awardee, there is not a requirement to initiate a SF1444 conformance request.

1.7 TECHNICAL QUALIFICATION REQUIREMENT:

Provide documentation that demonstrates if the minimum experience is met in accordance with PWS paragraph 1.7 Technical Qualification Requirement, 1.7.1 Have four years of leadership experience administering and running an Airmen Ministries program and at least five years of experience that demonstrates an understanding and expertise of the unique ministry to young adults.

Provide documentation that demonstrates if the ability to work in a military structure and environment is met in accordance with PWS paragraph 1.7.2 Be able to work within a military structure and environment.

Provide a resume that demonstrates if 3 work related references to support the qualification requirements requirement can be met in accordance with PWS paragraph 1.7.3 All bidders will furnish a resume and 3 work related references to support the qualifications requirement.

If the quote is selected as the apparent awardee, the contractor will be notified of the requirement to initiate and pay for a background check in accordance with PWS paragraph 1.7.4 Contractor shall submit completed personnel background check applications within twenty (20) working days after award date to the chapel background check program manager for processing.

It is mandatory that all contractors working with children under the age of eighteen (18) have a background investigation. This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position, 19 Jan 93). An adverse finding from this investigation at any time will result in termination of contract.

If the quote is not selected as the apparent awardee, there is not a requirement to initiate or pay for a background check/investigation.

2. Offerors shall input prices for CLIN 0001, 1001, 2001, 3001, and 4001

The unit prices needs to include all costs including labor, materials and supplies

CLIN 0001 Airmen Ministry Coordinator, 12 months, 28 September 2023 - 27 September 2024

CLIN 0001 Quantity 12 Month Unit Price $ 0.00; Total Firm Fixed Price $0.00

Option CLIN 1001 Airmen Ministry Coordinator, 12 months, 28 September 2024 - 27 September 2025

Option CLIN 1001 Quantity 12 Month Unit Price $ 0.00; Total Firm Fixed Price $0.00

Option CLIN 2001 Airmen Ministry Coordinator, 12 months, 28 September 2025 - 27 September 2026

Option CLIN 2001 Quantity 12 Month Unit Price $ 0.00; Total Firm Fixed Price $0.00

Option CLIN 3001 Airmen Ministry Coordinator, 12 months, 28 September 2026- 27 September 2027

Option CLIN 3001 Quantity 12 Month Unit Price $ 0.00; Total Firm Fixed Price $0.00

Option CLIN 4001 52.217-8 Airmen Ministry Coordinator, Up to 6 months, 28 September 2027 - 27 Mar

Option CLIN 4001 Quantity 6 Month Unit Price $ 0.00; Total Firm Fixed Price $0.00

(xviii) 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition.

The following addenda replaces 52.212-2 in its entirety.

(a) Unless the requirement is cancelled, the Government will award a contract resulting from this request for quote to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers using Lowest Price Technically Acceptable (LPTA) procedures.

https://www.acquisition.gov/far/part-52#FAR_52_212_2

FACTORS

(i) Price

Offerors shall input prices for CLIN 0001 through 4001 in accordance with 52.212-1 Instructions. A no bid or an omitted price may result in an incomplete, unacceptable quote.

A price evaluation will be performed for all offerors and quotes will be ranked from lowest to highest price based on Total Evaluated Price (TEP). The TEP is the total of CLINs 0001 through 4001.

Award will be made to the lowest price technically acceptable quote, with the lowest TEP.

The TEP is for evaluation purposes only; however, the TOTAL ESTIMATED FIRM FIXED PRICE (FFP) for CLIN 0001 through 4001 is contractually binding and is used for the award.

Cost or Pricing Data. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR 15.403-5, Instructions for Submission of Certified Cost or Pricing Data and Data other than Certified Cost or Pricing Data. If, after receipt of quotes, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1, Prohibition on Obtaining Certified Cost or Pricing Data (10 U.S.C. 2306a and 41 U.S.C. 254b) apply, the offeror shall be required to submit additional cost or pricing data.

(ii) Technical

TECHNICAL SUBFACTORS

TECHNICAL SUBFACTOR 1, Does the provided documentation demonstrate experience is met in accordance with PWS paragraph 1.7 Technical Qualification Requirement, 1.7.1 Have four years of leadership experience administering and running an Airmen Ministries program and at least five years of experience that demonstrates an understanding and expertise of the unique ministry to young adults?.

TECHNICAL SUBFACTOR 2. Does the provided documentation demonstrate the ability to work in a military structure and environment is met in accordance with PWS paragraph

1.7.2 Be able to work within a military structure and environment?

TECHNICAL SUBFACTOR 3. Does the provided resume demonstrate 3 work related references support the qualification requirement can be met in accordance with PWS paragraph 1.7.3 All bidders will furnish a resume and 3 work related references to support the qualifications requirement?

The quote is technically acceptable if Technical Subfactor 1, 2 and 3 above are met.

A technical evaluation will be performed beginning with the lowest priced offeror based on

TEP.

A minimum of the two lowest priced offers based on TEP will be evaluated, unless fewer than two offers are received.

If the lowest price offeror based on TEP is technically acceptable and meets all other requirements of this RFQ, award will be made to that offeror.

If the lowest price offeror based on TEP is not technically acceptable, evaluations may continue and award to the next lowest priced technically acceptable offeror or set a competitive range that may include some or all of the offerors.

A decision on the technical acceptability of the two lowest priced quotes will be made.

Among those offerors who are determined to be technically acceptable, award will be made to the offeror having the lowest total evaluated price.

It is possible that higher priced offers will not be evaluated for technical acceptability.

(iii) Past Performance

IAW FAR 15.304(c)(3)(iii) the contracting officer has determined that past performance is not an appropriate factor for this acquisition and the past performance evaluation is waived.

Relative Order of Importance of Factors and Subfactors. IAW 15.304(e)(3) all evaluation factors, other than cost or price, when combined, are significantly less important than cost or price.

(b) Options. This effort does require options.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Attachments

1. Performance Work Statement (PWS)

2. Wage Determination

3. Solicitation FA8201-23-Q-0014 Clauses