Performance Work Statement_CAP25_DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

COMMAND ASSESSMENT PROGRAM (CAP)

PART 1

GENERAL INFORMATION

1. General. This requirement is for multi-year psychological and assessment services contract providing psychological assessments for the Command Assessment Program.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. Base contract shall consist of one year with three optional renewal years.

1.1. Description of Services/Introduction. The contractor shall provide personnel to perform assessment and selection support as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2. Background.

In January and February of 2020, the Army Talent Management Taskforce (ATMTF), in coordination with partners from across the Army, conducted the Army’s inaugural Battalion Command Assessment Program (BCAP). This program included in-person assessments focused on determining an officer’s readiness for command and their potential. If determined “ready for command” at BCAP, the officer’s performance on multiple assessments combined with results from the Centralized Selection Board (CSL) determined the Order of Merit List (OML) approved by the Chief of Staff of the Army (CSA). The Army used this list to determine who would be a principal select and who would be an alternate select.

An important aspect of BCAP consisted of psychometric assessment batteries, observation during peer team events, and psychological interviews. These events were used to inform an interview panel on the candidates’ readiness for command.

Additionally, psychologists provided feedback to each individual candidate.

The BCAP has evolved into the Command Assessment Program (CAP) that will assess and select both battalion and brigade level command, command sergeants major, and key billets. The CAP will continue to use psychological assessments to determine a candidate’s readiness for command and key billets. The current CAP process will provide results for future Colonel and Lieutenant Colonel Centralized Selection List (CSL) assignments, Command Sergeants Major CSL assignments, Chaplains Assessment Program, Acquisition Leader Assessment Program, Medical Command Assessment Program, and any potential future additions (e.g., reserve component integration).

1.3. Objectives. The integration of psychological assessments into the Command Assessment Program supports the assessment and selection of the most qualified candidates. Specific objectives of this contract are:

1.3.1.1. Psychologist:

1.3.1.2. Conduct comprehensive psychological assessments incorporating all available sources of assessment results and information.

1.3.1.3. Assess leadership risks of candidates to facilitate the best panel decisions, which will reduce counterproductive and ineffective leadership qualities throughout the Army (Psychologist).

1.3.1.4. Provide holistic feedback during a developmental outbrief to candidates using all the data collected as part of the CAP process (Psychologist).

1.3.2.1. Peer/Subordinator Data Coordinator & Peer/Subordinate Enlisted Coordinator:

1.3.2.2. The integration of peer/subordinate assessments is vital into the Command Assessment Program supporting the assessment and selection of the most qualified candidates for command positions.

1.3.2.3. Must have in-depth knowledge of the Army’s Command Assessment Programs design including informing assessments, sequence and timing of events, implications of changes, and how assessment results are integrated into the overall CAP.

1.3.2.4. Must have working knowledge of processes associated with the administration of CAP assessments.

1.3.2.5. Must have working knowledge of ATMTF functions with peer/subordinate objectives.

1.3.3.1. Assessments Coordinator:

1.3.3.2. The integration of assessments is vital into the Command Assessment Program supporting the assessment and selection of the most qualified candidates for command positions. Specific objectives of this contract are:

1.3.3.3. Must have in-depth knowledge of the Army’s Command Assessment Programs design including informing assessments, scoring assessments, sequence and timing of events, implications of changes, and how assessment results are integrated into the overall CAP.

1.3.3.4. Must have working knowledge of processes associated with the administration of CAP assessments.

1.3.3.5. Must have working knowledge of how assessment and operational information is used across various CAP cadre.

1.3.3.6. Must have working knowledge of Director, ATMTF functions with ACTI schedules.

1.3.3.7. Must be willing to travel to CAP for the Rehearsal of Concept (ROC) drill 14-25 AUG 23 and execution phase 25SEP to 19 NOV 23. Personnel required will be discussed post award. Dates are subject to change based on operational requirements.

1.4. Scope. Services include support for assessments and selection of command, command sergeant major, and key billet personnel.

1.4.1. Psychologist: The Contractor shall provide the equivalent of eighteen psychologists needed for the command assessment program. Each completed mission is dependent on the duration of the assessment execution. To facilitate selection decisions, the contractor shall conduct training, job suitability interviews and provide psychological assessments of Command Assessment Program candidates, advise General Officer level interview panels, and provide feedback to each designated candidate. The contractor is not a voting member on any panel or board. The contractor serves as an advisor based on their observation and analysis. Lastly, the contractor provides a developmental outbrief to candidates to assist them in identifying leadership strengths to sustain and leadership vulnerabilities to address.

1.4.2. Peer/Subordinate Data Coordinator: The CAP Peer/Subordinate AEAS Assessments Data Coordinator position consults for the Army Talent Management Task Force (ATMTF) and supporting agencies on developing CAP third-party assessments and refinement ahead of CAP execution. During CAP execution, the CAP Peer/Subordinate AEAS Assessments Data Coordinator maintains visibility of Cohort data and coordinates with multiple agencies to ensure a shared understanding among the cadre for assessment administrations. This is a non-personal services contract.

Must be willing to travel, if necessary, but performance on this contract will take place via telework between 15 Jul 23 and 12 NOV 23.

1.4.3. Peer/Subordinate Enlisted Coordinator: The CAP Peer/Subordinate Assessments Enlisted Coordinator position consults for the Army Talent Management Task Force (ATMTF) and supporting agencies on developing CAP third-party assessments and refinement ahead of CAP execution. During CAP execution, the CAP Peer/Subordinate Assessments Enlisted Coordinator maintains visibility of Cohort attendance and coordinates with leadership on the publishing of multiple operational schedules to ensure a shared understanding among the cadre for assessment administrations. Must be willing to travel, if necessary, but performance on this contract will take place via telework between 1 AUG 23 and 12 NOV 23.

1.4.4. Assessments Coordinator: The CAP Assessments Coordinator position consults for the Army Talent Management Task Force (ATMTF) and supporting agencies on developing CAP assessments and refinement ahead of CAP execution. During CAP execution, the CAP Assessments Coordinator maintains visibility of Cohort attendance and oversees the publishing of multiple operational schedules to ensure a shared understanding among the cadre for assessment administrations. Additionally, the CAP Assessments Coordinator oversees the administration of computer-based assessments and assists with integrating results into the board system. Finally, the CAP Assessments Coordinator analyzes results of peer/ subordinate feedback coupled with psychologist evaluations to inform the CAP Director on final Army Comprehensive Talent Interview schedules. Must be willing to travel to ROC drill and performance on this contract will take place via onsite at Fort Knox, Kentucky between 20 SEP 23 and

12 NOV 23.

1.5. RESERVED

1.6. General Information.

1.6.1. Quality Control (QC). The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how the contractor assures that work complies with the requirement of the contract. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements). Within 20 days after contract award three copies of a comprehensive written QCP shall be submitted to the KO and COR. Any revision will be submitted within 5 working days. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.2. Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Federal Government Holidays. The Contractor will perform services daily during execution period. This includes any holidays occurring during the period of performance.

1.6.4. Hours of Operation: Irregular work hours can be expected, and the contractor shall administer or manage employees' work schedules in a manner to ensure they remain available or "on duty" for as long as is necessary to fully execute contract performance and performance quality. The duty day is between the hours of 0800-2200 with the expectation of 12 hours of work during this timeframe and a scheduled half work day can last up to 5 hours. However, the hours or duty day may be adjusted to meet the mission requirements. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed due to local or national emergencies, administrative closings or similar government directed facility closings. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract.

1.6.5. Place of Performance. The work to be performed under this contract will be performed as required with travel to military installations/facilities within the continental United States. The CAP Training and Preparation will occur in Washington DC. For FY25 CAP will be executed late-September through late-November 2023, the place of performance will be Ft. Knox, KY.

1.6.6. Type of Contract. The government will award a firmed fixed price contract.

1.6.7. Security Requirements. Contractor personnel performing work under this contract must be identified as able to work in a position of trust at time of the proposal submission and must maintain this position for the life of the contract. All Contractor personnel under this contract must obtain a Common Access card (CAC) to gain access to government networks and access to the installation.

1.6.7.1. Physical Security. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.4. Anti-Terrorism and Information Assurance Training.

1.6.7.5. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/.

1.6.7.6. Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.7. RESERVED

1.6.7.8. Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working in IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within 30 days of starting employment.

1.6.7.9. Annual Cyber Awareness Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete the Annual Cyber Awareness Training located at the US

Army IA Training Center web site listed below: Link:

https://ia.signal.army.mil/DoDIAA/d.efault.asp.

1.6.7.10. Acceptable Use Policy. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete a new Acceptable Use Policy (Annual Requirement) at the same web site: Link: https://ia.signal.army.mil/DoDIAA/default.asp. (Click “Login”, Log in with CAC, confirm information on page, click on “View and Sign AUP”.

1.6.8. Special Qualifications.

1.6.8.1. The psychologist contractor shall be a licensed clinical psychologist, who has demonstrated assessment effectiveness and meet these qualifications:

• Education. Possess doctorate in clinical psychology or counseling psychology.

• Experience. Possess ten (10) years of experience working with personnel assessment and selection or work suitability interviews. At least five (5) of the ten

(10) years must include experience working with active-duty military populations.

This experience must include the review and interpretation of cognitive and non-cognitive psychometric testing instruments as part of an assessment and selection process. If contractor does not have the required years of experience, the contractors must be approved by the OPE Chief.

• Psychometric testing instruments. Must be subject matter experts with practical experience with multiple group-administered cognitive and non-cognitive psychological testing instruments.

1.6.8.2. The P/S Data Coordinator contractor shall be someone who has demonstrated assessment effectiveness and meet these qualifications:

• Experience. Must have in-depth knowledge (at least 2 years) of the Army’s Command Assessment Programs design including informing assessments, scoring assessments, sequence and timing of events, implications of changes, and how assessment results are integrated into the overall CAP.

• In-depth knowledge and experience working with the Army Enterprise Assessment System (AEAS).

• Prepares AEAS progress reports once received from the AEAS contractor.

• Add required modifications in accordance with guidance from AEAS Telethon

Team Lead and associated subordinate telethon teams.

• Add associated data to progress reports as needed, ensuring proper alignment with associated candidates.

• Distribute modified progress reports to the respective telethon teams twice a day or as needed according to battle rhythm.

• Consolidates all template updates from the respective telethon teams and submit them to the AEAS contractor before suspense for upload into the AEAS system.

• Consolidation and building of required templates for submission to the AEAS contractor for up to five separate AEAS events (BCAP ACET, BCAP ALAT, CCAP ACET, CCAP ALAT, SMAP ELAT) at any given time:

o Add Participant Templates o Change Templates o Delete Templates

• Data consolidation also included verification of data and must be free of errors and have no duplicate submissions.

• Updates validated data (Add, Delete, Change) throughout execution as issues are identified.

• Track progress of all returnee data, ensuring a daily status of Certified and Alternate candidates, so the telethon teams can continue to work to ensure the proper number of new assessments are completed prior to the closing of the candidate event.

• Builds batch close outs/batch extensions templates as well as daily closeouts/extension templates as directed by the AEAS Telethon Team Lead, ensuring candidates meeting the assessment requirements are closed out and reports created and provided to CAPL and ATMTF. Those not meeting the requirements are properly extended for further telethon team work.

• Works with the AEAS Help Desk to help resolve issues with incorrect data entry, system log-on issues, or other assessment problems as needed.

• Provides AEAS Telethon Team Lead with daily data statistics in preparation for daily execution briefs to the Commander Assessment Program Director.

• Works directly with the AEAS contractor as the conduit for all data transactions and data issues between the respective telethon teams, AEAS Telethon Team Lead and the BAH AEAS Contractors.

• Assist with preparation and briefing of products when CAP AEAS Lead is unable.

• See exhibits A-C below:

TECHNICAL EXHIBIT A

Performance Requirements Summary: P/S Data Coordinator

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMAN

CE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

Assessment interpretation

Review, battery results and assessment associated with designated candidates, ID

Strengths, vulnerabilities, and areas for growth

All deadlines met

Standard met 100% accuracy

Contractor must correct deficiencies within 2 hours

Performance Evaluation

Candidate Feedback and AAR

Candidate Record Review

Review all records made available concerning candidate performance and potential

All deadlines met

Standard met 100% accuracy

Contractor must correct deficiencies within 2 hours

Performance Evaluation

Candidate Feedback/

AAR

Performance Evaluation

Panel Interview Participation

Provides relevant information for candidate profile use observations prescribed by the government

All deadlines met

Standard met 100% accuracy, Contractor must correct deficiencies within 2 hours

Panel Interview Comments

Process analysis/feedba ck report

5.9

Two weeks after completion of Period of Performance

Standard met 90% accuracy

Contractor must correct deficiencies within 5 business days

Feedback from COR, lead government psychologist and CCAP director

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE: P/S Data Coordinator

Deliverable Frequency # of Copies Medium/Format Submit To

Quality control Plan 1.6.1

Once

Draft 15 days after award

Final 20 days prior to Start of Period of performance

1 original and 4 copies, MS Word and briefing Slides

Army Talent Management Task Force Command Assessment Program

ATTN: COR

Cyber awareness training1.6.7.9, First day of performance of duties, once awarded

1 per contractor

Email or paper copy

COR

AUP 1.6.7.10 First day of performance of duties, once awarded

1 per contractor

Email or paper copy

COR

Candidate Reports

PWS 5.5; 5.6,

Daily once assessments start, day prior to candidate panel interview

1 original, 12 copies

Or through email as per

COR

guidance 7 days prior to performance of duties

Email or paper copy

Assessments Team Lead

Candidate Feedback Reports

5.7

Daily once assessments start, after candidate panel interview

1 original, 1 copy

Verbal to candidates, Daily

Process analysis/feedback report

5.9

Two weeks after completion of each FY CAP

1 sent through email to the

COR

Paper copy and email

COR

TECHNICAL EXHIBIT C

ESTIMATED WORKLOAD DATA: P/S Data Coordinator

ITEM

NAME

ESTIMATED QUANTITY

1 Peer/Subordinate Assessments Data Coordinator 1 10 hours per day

1.6.8.3. The P/S Data Coordinator contractor shall be someone, who has demonstrated assessment effectiveness and meet these qualifications:

The contractor shall understand how to perform assessments in Blackboard, who has demonstrated assessment effectiveness and meet these qualifications:

• Experience. Must have in-depth knowledge (at least 1 year) of the Army’s Command Assessment Programs design including informing assessments, scoring assessments, sequence and timing of events, implications of changes, and how assessment results are integrated into the overall CAP.

• In-depth knowledge and experience working with the Army Enterprise Assessment System (AEAS).

• In-depth knowledge of the (BCAP ACET, BCAP ALAT, CCAP ACET, CCAP

ALAT, SMAP ELAT).

• Prepares AEAS progress reports once received from the AEAS contractor.

• Add required modifications in accordance with guidance from AEAS Telethon

Team Lead and associated subordinate telethon teams.

• Add associated data to progress reports as needed, ensuring proper alignment with associated candidates.

• Distribute modified progress reports to the respective telethon teams twice a day or as needed according to battle rhythm.

• Consolidates all template updates from the respective telethon teams and submit them to the AEAS contractor before suspense for upload into the AEAS system.

• Consolidation and building of required templates for submission to the AEAS contractor for up to five separate AEAS events (BCAP ACET, BCAP ALAT, CCAP ACET, CCAP ALAT, SMAP ELAT) at any given time:

o Add Participant Templates o Change Templates o Delete Templates

• Data consolidation also included verification of data and must be free of errors and have no duplicate submissions.

• Updates validated data (Add, Delete, Change) throughout execution as issues are identified.

• Track progress of all returnee data, ensuring a daily status of Certified and Alternate candidates, so the telethon teams can continue to work to ensure the proper number of new assessments are completed prior to the closing of the candidate event.

• Builds batch close outs/batch extensions templates as well as daily closeouts/extension templates as directed by the AEAS Telethon Team Lead, ensuring candidates meeting the assessment requirements are closed out and reports created and provided to CAPL and ATMTF. Those not meeting the requirements are properly extended for further telethon team work.

• Works with the AEAS Help Desk to help resolve issues with incorrect data entry, system log-on issues, or other assessment problems as needed.

• Provides AEAS Telethon Team Lead with daily data statistics in preparation for daily execution briefs to the Commander Assessment Program Director.

• Works directly with the AEAS contractor as the conduit for all data transactions and data issues between the respective telethon teams, AEAS Telethon Team Lead and the BAH AEAS Contractors.

• Assist with preparation and briefing of products when CAP AEAS Lead is unable.

• See Exhibits A-C below:

TECHNICAL EXHIBIT A

Performance Requirements Summary: The P/S Enlisted Coordinator

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMAN

CE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

Review, battery results and assessment associated with designated candidates, ID

Strengths, vulnerabilities, and areas for growth

All deadlines met

Standard met 100% accuracy

Contractor must correct deficiencies within 2 hours

Candidate Record Review

Review all records made available concerning candidate performance and potential

All deadlines met

Standard met 100% accuracy

Contractor must correct deficiencies within 2 hours

Performance Evaluation

Candidate Feedback/

AAR

Performance Evaluation

Panel candidate profile use observations prescribed by the government

All deadlines met

Standard met 100% accuracy, Contractor must correct deficiencies within 2 hours

Process analysis/feedba ck report

5.9

Two weeks after completion of Period of Performance

Standard met 90% accuracy

Contractor must correct deficiencies within 5 business days

Feedback from COR, lead government

DELIVERABLES SCHEDULE: The P/S Enlisted Coordinator

Plan 1.6.1

Once

Draft 15 days after award

Final 20 days prior to Start

Task Force Command Assessment

First day of performance of duties, once awarded

1 per contractor

Email or paper copy

COR

AUP 1.6.7.10 First day of performance of duties, once awarded

1 per contractor

Email or paper copy

COR

Candidate Reports

PWS 5.5; 5.6,

Daily once assessments start, day prior to candidate panel interview

1 original, 12 copies

Or through email as per

COR

guidance 7 days prior to performance of duties

Email or paper copy

Assessments Team Lead

Candidate Feedback Reports

5.7

Daily once assessments start, after candidate panel interview

1 original, 1 copy

Verbal to analysis/feedback report

5.9

Two weeks after completion of each FY CAP

1 sent through email to the

COR

Paper copy and

ESTIMATED WORKLOAD DATA: The P/S Enlisted Coordinator

1 Peer/Subordinate Assessments Enlisted Coordinator 1 10 hours per

1.6.8.4. The Assessments Coordinator contractor shall be someone, who has demonstrated assessment effectiveness and meet these qualifications:

The contractor shall understand how to perform assessments in Blackboard, who has demonstrated assessment effectiveness and meet these qualifications:

• Experience. Must have in-depth knowledge of the Army’s Command Assessment Programs design including informing assessments, scoring assessments, sequence and timing of events, implications of changes, and how assessment results are integrated into the overall CAP.

• Testing instruments. Must be subject matter experts with practical experience with multiple group-administered cognitive and non-cognitive testing instruments.

• Consolidation and building of required templates for submission to the AEAS contractor for the SMAP ELAT.

• Must have instructor plus experience with Blackboard as this is the platform assessments are given for CAP.

• Must have knowledge of the Army Training Requirements and Resource system to maintain accountability of Cohort attendance.

1.6.9. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR). The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel. The following personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800-2200 daily during execution and preparation of assessments except when the government facility is closed for administrative reasons. The Contract Manager must have at least ten (10) years’ experience in assessments and selection and worked with Department of Defense assessment and selection programs.

1.6.12. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Contractor Travel. Contractor will be required to travel CONUS to support the Command Assessment Program during preparation, training, and execution. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.14. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS, ACRONYMS AND ABBREVIATIONS.

2.1. DEFINITIONS.

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT

PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Daily during execution of assessments, this includes federal holidays.

2.2. ACRONYMS:

2.2.1. ALAP - Acquisition Leader Assessment Program

2.2.2. ATMTF - Army Talent Management Task Force

2.2.3. BCAP - Battalion Command Assessment Program

2.2.4. Colonel Command Assessment Program

2.2.5. CAP - Command Assessment Program

2.2.6. DCHAP – Division Chaplain Assessment Program

2.2.7 MCAP Medical Command Assessment Program

2.2.8. SMAP – Sergeant Major Assessment Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: The Government will provide the necessary workspace for the contractor staff during execution to provide the support outlined in the PWS to include desk space, telephones, computers, interview areas and other items necessary to maintain an office environment.

3.2. Equipment. The Government will inventory and document what the contractor will have access to, i.e., scanners, printers and computers.

3.3. Materials. The Government will provide assessment materials, candidate records, observation and recording formats, standardized candidate profile formats, schedules and any standard operating procedures for the Command Assessment Program.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor will not furnish all supplies, equipment, facilities and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Period of Performance is 1JUL23 to 30NOV23.

Phase-In: 30 day Period

Base Year: 12 month Period

Option Years: Four (4) 12 month Option Periods

Performance will occur across two phases: 1) CAP Preparation & Training and 2) CAP Execution. CAP preparation and training will require no more than 350 hours of scheduled activity starting 1 Jul 23 through 28 Sep 23 and will occur in the Washington, DC area. CAP execution for 2023 will be performed during the following dates: 29 Sep 23 – 19 Nov 23. This break in execution is also optimal should contractor personnel want to switch out with a replacement. Execution of tasks for subsequent years will be determined 60 days prior with specific dates required of the contractor NLT 1 July. A CAP feedback report will be provided 45 days after execution of all performance.

5.1. Basic Services. The contractor shall provide assessment and selection services for the Command Assessment Program. The CAP process provides results for the Command Selection List (CSL) and other key billet selections.

5.2 Psychological Test Interpretation. The contractor shall review all available psychological testing of candidates, students or Soldiers as assigned by the Government. The purpose of the review is to identify psychological strengths, vulnerabilities, and areas for personal and professional development. The contractor shall use psychological instruments selected for use by the Government.

5.3. Candidate Record Review. The contractor shall review all records made available concerning candidate performance in the program supported to prepare for psychological interviews and/or panel interview support.

5.4. Psychological Interviews. The contractor shall use government-designed structured interview worksheets and shall ensure that each interview covers the areas outlined on the worksheet. The interview shall be conducted in a fashion that combines traditional clinical interview techniques with techniques designed to obtain critical historical information from the candidate that aids in assessing suitability for the program. Results will be part of the candidate panel report and candidate feedback report. The worksheets will be provided within 30 days after contract award.

5.5. Psychological Observation. Upon request of the government, the contractor shall use government-designed record sheets or technology to record behavioral observations of Soldiers performing a variety of tasks. The contractor shall ensure that each observation covers the areas outlined in the record forms. Observations shall reflect objective descriptions of behaviors that are associated with the critical attributes necessary in assessing suitability for the program being supported. Results will be part of the candidate panel report and candidate feedback report.

5.6. Panel interview support. The contractor shall provide a succinct summary of the data collected on a candidate to a board designated to render a final decision on the candidate. The data summary shall contain information derived from interviews, psychological testing, behavioral observations, peer/subordinate evaluations, and other course performance information. The contractor shall integrate the data with the attributes identified as critical to success in a command billet and potential. The contractor shall present an expert opinion regarding leadership risk to the panel. The contractor shall communicate the findings to panel in language that avoids the use of technical psychological jargon and uses terms that reflect an intimate understanding of the supported program milieu and priorities. The contractor shall also focus in on areas that the Command Assessment Program identifies as critical and/or pertinent to the selection decision-making process. The contractor shall remain a non-voting consultant to the panel.

5.7. Training. The contractor will provide training on the assessments process to CAP Cadre, as necessary, during the execution of CAP. Prior to the execution of CAP the number of working days are limited to 350 hours. These are included in the required performance days. This training will occur on-site at the designed CAP execution site immediately prior to execution of CAP. This training will be conducted prior to the execution of each CAP iteration.

5.8. Candidate Feedback. The candidate shall orally provide an individual feedback report on all designated candidates. The report format is determined by the government.

5.9. Training. The contractor will participate in a multi-day CAP-specific training of assessments of candidates as well as the training and rehearsal of the assessment to prepare for each assessment session. These are included in the required performance days. This training will be provided by operational psychologists and will occur during the execution of CAP at the designed CAP execution site immediately prior to execution of the CAP. This training will be conducted prior to the execution of each CAP iteration.

5.10. Contractor feedback. The contract will provide a review and feedback report on the determination of suitability and command readiness. The report will provide analysis, improvements, and sustainment of processes. This feedback report will be no longer than 10 pages. The feedback report will be prepared by a clinical psychologist who supported the Command Assessment Program. The contractor must have at least 10 years’ experience in assessment and selection and be one of the more experienced contractors within the group.

5.11. Contractor Manpower Reporting.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ATMTF Command Assessment Program via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2021. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

http://www.ecmra.mil/ http://www.ecmra.mil/

AR 25-2 Information Assurance

AR 530-1 Operation Security

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule: Psychologists

7.3. Technical Exhibit C – Estimated Workload Data: Psychologists

7.4 Technical Exhibit D – Performance Requirements Summary: P/S Data Coordinator

7.5 Technical Exhibit E – Deliverables Schedule: P/S Data Coordinator

7.6 Technical Exhibit F – Estimated Workload Data: P/S Data Coordinator

7.7 Technical Exhibit G – Performance Requirements Summary: P/S Enlisted Coordinator

7.8 Technical Exhibit H – Deliverables Schedule: P/S Enlisted Coordinator

7.9 Technical Exhibit I – Estimated Workload Data: P/S Enlisted Coordinator

7.10 Technical Exhibit J – CLIN Summary

TECHNICAL EXHIBIT A

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMAN

CE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

Psychological test interpretation

Review, battery results and assessment associated with designated candidates, ID

Strengths, vulnerabilities, and areas for growth

All deadlines met

Standard met 100% accuracy

Contractor must correct deficiencies within 2 hours

Candidate Record Review

Review all records made available concerning candidate performance and potential

All deadlines met

Standard met 100% accuracy

Contractor must correct deficiencies within 2 hours

Performance Evaluation

Candidate Feedback/

AAR

Psychological Observation

Conduct interviews IAW with standard prescribed by the government, using traditional clinical techniques and techniques designed to determine readiness for command

All deadlines met

Conducting the interview within a prescribed timeframe.

Adhering to the interview structure and format.

Contractor must correct deficiencies within 2 hours

Performance Evaluation

Panel candidate profile use observations prescribed by the government

All deadlines met

Standard met 100% accuracy, Contractor must correct deficiencies within 2 hours

Candidate Feedback

Provide expert developmental feedback to aid in personal and professional enhancement

All deadlines met

Standard met 90% accuracy

Contractor must correct deficiencies within 2 hours

Candidate AAR Comments/surveys

Process analysis/feedba ck report

5.9

Two weeks after completion of Period of Performance

Standard met 90% accuracy

Contractor must correct deficiencies within 5 business days

Feedback from COR, lead government

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality control Plan 1.6.1

Once

Draft 15 days after award

Final 20 days prior to Start

Task Force Command Assessment

First day of performance of duties, once awarded

1 per contractor

Email or paper copy

COR

AUP 1.6.7.10 First day of performance of duties, 1 per contractor once awarded

Candidate Reports

PWS 5.5; 5.6,

Daily once assessments start, day prior to…