For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

SOCCER FIELD AND

STRUCTURAL RENOVATIONS AT

SILVER LAKES NORTH PARK

INVITATION FOR BID # RE-26-04

Issuance of Solicitation: Thursday, September 17, 2026

Questions Due Date: Monday, October 5, 2026

Bid Submission Deadline: Tuesday, October 20, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION & SELECTION PROCESS

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. SPECIAL TERMS & CONDITIONS

Attachments:

A - Sample Insurance Certificate

B - Standard Release of Lien

C - Specimen Contract - Construction Agreement

E - Landscape Drawings Silver Lakes North

F - Civil Drawings Silver Lakes North

G - MEP Drawings Silver Lakes North

H - Architectural Drawings Silver Lakes North

IFB # RE-26-04 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # RE-26-04

Soccer Field and Structural Renovations at Silver Lakes North Park

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, October 20, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/297429.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

Virtual Meeting Details:

IFB # RE-26-04 SECTION 1 - NOTICE Page 4 o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Ivan Ospinal or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9020 or 954-518-9020 purchasing@ppines.com

IFB # RE-26-04 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 5

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within 90 days calendar days from issuance of the City's Notice to

Proceed (NTP), with an estimated start date of December 2026.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): September 17, 2026

Pre-Bid Meeting (Mandatory): September 29, 2026, 10:00am

Silver Lakes North Park, located at 2300

NW 172nd Avenue, Pembroke Pines, Florida

Question Due Date: October 5, 2026, 11:55pm

Issuance of Final Answers to Questions: October 8, 2026

Bid Submission Deadline: October 20, 2026, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff: To Be Determined (TBD)

2.3 Mandatory Pre-Bid Meeting/Site Visit

There will be a MANDATORY scheduled pre-bid meeting on Tuesday, September 29, 2026 at

10:00 am. Meeting location will be at the Silver Lakes North Park, located at 2300 NW 172nd

Avenue, Pembroke Pines, Florida

A. Proof of Attendance: Contractors may be required to sign in at any of the meetings to show proof of attendance. It is the Contractor’s responsibility to make sure that they sign in at the meeting.

2.4 Follow-Up Pre-Bid Meeting(s)

Follow-Up Meetings: In the event that a Contractor cannot attend the scheduled pre-bid meeting, or if a Contractor would like a follow up visit to the site, they may request a site visit by contacting

Ivan Ospinal at (954) 518-9020. We urge all Contractors to attend the scheduled meeting, as a separate or follow-up meeting may not be afforded to the requester due to scheduling and availability of staff to assist with any additional meetings. In addition, if making a request for a separate or follow-up meeting, Contractors are urged to make these requests as early as possible.

IFB # RE-26-04 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 6

2.5 Estimated Project Cost

$480,000

2.6 Liquidated Damages

Liquidated damages for this project shall be FIVE HUNDRED DOLLARS AND NO

CENTS ($500.00) per day.

2.7 Grant/Federal Funding

Not applicable for this project.

2.8 Proposal Security/Bid Bond

A Proposal Security shall be required, only for bidders that have a total cumulative base proposal amount that exceeds $200,000. Proposal Security shall be in the amount of 5% of the total cumulative base amount proposed.

2.9 Payment and Performance Bonds

In the event that the awarded contract, not including owner's contingency, exceeds $200,000, two (2) separate bonds (Payment & Performance Bonds) are required, and both must be approved by the

City. The penal sum stated in each bond shall be 100% of the contract price.

2.10 Permit, License, Impact or Inspection Fees

With the exception of the City related permit, license, impact or inspection fees (including the

Building Department and Engineering Department Permit Fees), which will be waived for this project, the City anticipates this project to require the following permits which will be covered by the City’s Owner’s Contingency:

Permit Agency Cost (or related method of calculation)

Drainage South Broward Drainage

District

$500

For any of the permit, license, impact or inspection fees listed above, the costs shall be covered by the City through the City’s “Owner’s Contingency” for this project. The Contractor shall obtain all required permits to complete the work, however the City shall utilize the Owner’s Contingency to reimburse the contractor for the related permit, license, impact or inspection fees. Payments will be made to the contractor based on the actual cost of permits upon submission of paid permit receipts.

The City shall not pay for other costs related to obtaining or securing permits.

The City shall determine the amount of the Owner’s Contingency at time of award. The Owner’s

Contingency may be based on a specified percent of the proposed project amount and shall be established for the specific project being performed under the contract. This dollar amount shall be shown on the specific project purchase order as a distinct item from the vendor’s overall offer to

IFB # RE-26-04 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 7 determine the total potential dollar value of the contract. Any Owner’s Contingency funds that have not been utilized at the end of the project will remain with the City, if the permit fees exceed the

Owner’s Contingency indicated, the City will reimburse the contractor the actual amount of the permit fees required for project completion.

IFB # RE-26-04 SECTION 3 - PURPOSE AND BACKGROUND Page 8

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to renovate the existing soccer field and associated park facilities at Silver Lakes North

Park, 2300 NW 172nd Avenue, Pembroke Pines, Florida., in accordance with the terms, conditions, and specifications contained in this solicitation.

Work includes regrading and re-sodding of the existing soccer field; irrigation modifications;

construction of new concrete player seating pads and associated concrete improvements; demolition and replacement of the existing pavilion; modifications to existing field lighting; renovation of the existing restroom building; and all associated site restoration.

The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, temporary facilities, protection, permits, testing, disposal and incidentals necessary to provide a complete and fully operational project in accordance with the Construction Documents and applicable codes.

All work shown or reasonably required to provide complete installations shall be included whether or not every incidental item is specifically identified within this Scope of Work.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school

IFB # RE-26-04 SECTION 3 - PURPOSE AND BACKGROUND Page 9 system is located in the Broward County School District, which is the sixth largest school district in the nation.

IFB # RE-26-04 SECTION 4 - SCOPE OF WORK Page 10

SECTION 4 - SCOPE OF WORK

4.1 General Project Scope

The project consists of renovations to the existing soccer field and associated park facilities at Silver

Lakes North Park, located at 2300 NW 172nd Avenue, Pembroke Pines, Florida.

The work includes regrading and re-sodding of the existing soccer field; irrigation modifications;

construction of new concrete player seating pads and associated concrete improvements; demolition and replacement of the existing pavilion; sports field lighting improvements; renovation of the existing restroom building, including associated architectural, plumbing, mechanical and electrical work; and restoration of areas affected by construction.

The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, testing, disposal and incidentals necessary to provide a complete and fully operational project in accordance with the Construction Documents and applicable codes.

The Scope of Work is intended to summarize the major components of the project and shall not limit the requirements of the Construction Documents. Work shown or reasonably required for complete and functional installations shall be included whether or not every incidental item is specifically identified herein.

4.2 Soccer Field Regrading and Re-Sodding

The Contractor shall renovate the existing soccer field in accordance with the Civil and Landscape

Construction Documents.

Work shall include:

A. Survey and verify existing field elevations, grades, drainage conditions, utilities, irrigation components, light poles, sidewalks and other improvements that may be affected by the work.

B. Remove existing sod and prepare the field for grading operations.

C. Perform all excavation, cut, fill, soil redistribution, compaction and fine grading necessary to achieve the proposed elevations, slopes and drainage patterns shown on the Construction

Documents.

D. Furnish and place suitable imported fill where necessary to achieve the required grades.

Imported material shall be suitable for its intended application and free of debris, vegetation and deleterious materials.

E. Provide a smooth and uniform finished playing surface free of depressions, abrupt grade changes, exposed debris and other irregularities.

IFB # RE-26-04 SECTION 4 - SCOPE OF WORK Page 11

F. Establish and maintain positive drainage throughout the renovated field. Finished grading shall not create areas of ponding or adversely affect existing or proposed buildings, sidewalks, pavilion improvements, concrete pads or other adjacent facilities.

G. Coordinate finished grades with existing and proposed concrete improvements, pavilion construction, light poles, irrigation components and surrounding site improvements.

H. Furnish and install Bermuda grass sod throughout the areas indicated on the Landscape

Construction Documents. The Landscape Plan identifies approximately 132,902 square feet of Bermuda grass sod.

I. Prepare the finished soil surface and furnish, install, roll and water new sod as required to provide a smooth and uniform finished playing surface.

J. Maintain newly installed sod as required for establishment and replace areas that fail to establish, settle, wash out or otherwise become unacceptable prior to final acceptance.

K. Provide, maintain and remove all required erosion and sediment control measures throughout construction in accordance with the Civil Construction Documents. The Civil set includes a

Pollution Prevention Control Plan for the work.

L. Repair any settlement, erosion, rutting, ponding or other deficiencies resulting from the work prior to final acceptance.

M. Restore all areas disturbed by grading, construction access, equipment, material storage or staging to a condition equal to or better than that existing prior to construction.

4.3 Irrigation Modifications

The Contractor shall perform all irrigation modifications required to accommodate the soccer field regrading, new sod, concrete improvements, pavilion work and other construction activities. The completed irrigation system shall provide proper coverage of all affected turf areas and shall be fully operational prior to acceptance by the City.

Work shall include:

A. Locate, identify and protect existing irrigation mains, laterals, valves, wiring, rotors, controllers, pump equipment and related components prior to grading or other construction activities.

B. Verify the condition and operation of the existing irrigation system prior to commencement of work. Document and notify the City of any existing deficiencies prior to performing work that may affect the system.

C. Coordinate irrigation modifications with proposed field grading, concrete work, pavilion construction and other site improvements.

IFB # RE-26-04 SECTION 4 - SCOPE OF WORK Page 12

D. Adjust, relocate, reset or replace irrigation heads and related components affected by the new field elevations or construction.

E. Set irrigation heads flush with final grade and adjust spray patterns to provide proper coverage and prevent overspray onto concrete walks, slabs, buildings and other non-landscape areas.

F. Preserve existing irrigation valve zones identified on the Construction Documents. Irrigation valve zones 12 through 20 shall remain and be protected throughout construction.

G. Preserve existing irrigation rotors unless otherwise indicated and modify the system as necessary to provide complete coverage.

H. Protect the existing irrigation pump and associated equipment. The existing 15 HP, 120

GPM, 65 PSI irrigation pump shall remain, and the Contractor shall confirm that the irrigation system is operational.

I. Test all affected irrigation zones following completion of the modifications and adjust the system as required to provide proper coverage.

J. Repair or replace irrigation piping, wiring, valves, heads, rotors or other irrigation infrastructure damaged as a result of construction operations at no additional cost to the City.

K. Maintain the irrigation system as required to support establishment of newly installed sod.

L. Prior to final acceptance, demonstrate operation of the affected irrigation system to the City and correct any deficiencies identified.

4.4 Concrete Improvements and Pavilion Replacement

The Contractor shall provide all demolition, concrete improvements and pavilion replacement work shown on the Architectural and Site Construction Documents.

Work shall include:

A. Construct new 4-inch concrete player seating pads at the locations and dimensions indicated on the Construction Documents.

B. Construct new concrete walkways and other concrete improvements indicated on the

Construction Documents.

C. Coordinate finished concrete elevations with the renovated soccer field, existing sidewalks, pavilion and surrounding grades and maintain required accessible transitions.

D. Demolish, remove and legally dispose of the existing pavilion structure and associated components designated for removal.

IFB # RE-26-04 SECTION 4 - SCOPE OF WORK Page 13

E. Protect the existing pavilion slab and other improvements indicated to remain. Repair any damage resulting from construction operations at no additional cost to the City.

F. Furnish and install the new approximately 15-foot by 24-foot aluminum pavilion, including the structure, roofing, columns, foundations and associated components shown on the

Construction Documents. The Construction Documents identify Perfection Architectural

Systems, LLC, or approved equal, as the basis of design.

G. Provide perforated gable-end panels for future signage as indicated on the Construction

Documents.

H. Provide signed and sealed engineered pavilion shop drawings prepared by a Florida-licensed professional engineer. Deferred submittals shall be reviewed and approved as required prior to fabrication and installation.

I. Restore all sod, irrigation, concrete and other site improvements disturbed by the pavilion and concrete work.

4.5 Sports Field Lighting Improvements

The Contractor shall perform the sports field lighting improvements shown on the Electrical

Construction Documents.

Work shall include:

A. Protect existing sports lighting poles and associated electrical infrastructure designated to remain.

B. Verify existing electrical conditions serving the affected field lighting prior to commencement of work and notify the City of identified deficiencies.

C. Existing light poles shall remain unless otherwise indicated on the Construction Documents.

D. Replace existing field lighting fixtures as indicated on the Electrical Construction

Documents, including associated electrical modifications and connections required for complete operation. The Architectural Site Plan identifies the existing light poles to remain and directs fixture replacement to the Electrical Construction Documents.

E. Repair or replace electrical infrastructure damaged as a result of construction operations at no additional cost to the City.

F. Test the completed field lighting improvements and demonstrate proper operation to the City prior to final acceptance.

4.6 Restroom Building Renovation

The Contractor shall provide a complete interior renovation of the existing restroom building in accordance with the Architectural, Plumbing, Mechanical and Electrical Construction Documents.

IFB # RE-26-04 SECTION 4 - SCOPE OF WORK Page 14

Work shall include:

A. Remove existing floor and wall finishes, toilet partitions, plumbing fixtures, drinking fountain, hand dryers, lighting fixtures and other components designated for removal.

B. Protect all existing building components, utilities and equipment designated to remain, including the existing electrical panel and ice maker.

C. Patch and repair walls, floors, ceilings and other surfaces affected by demolition and installation of the new work.

D. Patch, repair and paint the existing gypsum-board ceiling as indicated.

E. Furnish and install new floor and wall finishes, restroom partitions, doors, hardware, grab bars, mirrors, dispensers and restroom accessories as indicated on the Construction

Documents.

F. Furnish and install new plumbing fixtures and perform all associated domestic water, sanitary and vent piping modifications required for the new work.

G. Perform all mechanical and ventilation modifications indicated on the Construction

Documents.

H. Furnish and install new lighting fixtures, hand dryers, receptacles, electrical devices and associated electrical modifications indicated on the Construction Documents.

I. Maintain required accessibility clearances and mounting requirements throughout the renovated facilities. The Construction Documents provide accessible mounting requirements for the restroom fixtures and accessories.

J. Test all plumbing, mechanical and electrical systems affected by the work and correct any deficiencies prior to acceptance.

K. Repair any existing building components, utilities or equipment damaged as a result of construction operations at no additional cost to the City.

L. Provide final cleaning of the renovated restroom facilities prior to acceptance.

4.7 City General Requirements

The following requirements shall apply to all Work included in the project:

A. The Contractor shall visit the project site prior to bidding and verify existing conditions, dimensions, elevations, utilities, site access and other conditions affecting the work.

B. The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, testing, disposal and incidentals necessary for a complete turnkey project in accordance with the Construction Documents.

IFB # RE-26-04 SECTION 4 - SCOPE OF WORK Page 15

C. The Contractor shall coordinate the work of all trades and sequence the work to avoid conflicts between civil, architectural, landscape, irrigation, plumbing, mechanical and electrical improvements.

D. Any discrepancies, conflicts or unforeseen conditions encountered in the Construction

Documents or field shall be brought to the attention of the City and Architect/Engineer prior to proceeding with the affected work.

E. The Contractor shall obtain and maintain all required permits, sub-permits, inspections and approvals necessary to complete the work.

F. All work shall comply with applicable federal, state and local codes, regulations, ordinances and accessibility requirements and all authorities having jurisdiction. The restroom plans identify the applicable 2023 Florida Building Code, Eighth Edition, and Florida Fire

Prevention Code requirements.

G. The Contractor shall locate and protect existing utilities, buildings, sidewalks, concrete, fencing, light poles, landscaping, trees, turf, irrigation systems, equipment and other improvements designated to remain.

H. Any existing facility, utility, equipment or improvement damaged as a result of construction operations shall be repaired or replaced by the Contractor at no additional cost to the City and restored to a condition equal to or better than that existing prior to construction.

I. The Contractor shall provide and maintain construction fencing, barricades, warning signs and other measures necessary to secure the construction area and protect City staff, park users and the public.

J. The Contractor shall coordinate construction access, staging areas, material storage and any required temporary facility or utility shutdowns with the City. Portions of the park outside the approved construction limits shall remain accessible unless otherwise authorized by the

City.

K. The Contractor shall maintain the project site in a clean, safe and orderly condition throughout construction and regularly remove construction debris, waste and surplus materials.

L. Prior to commencement of construction, the Contractor shall provide a detailed construction schedule and schedule of values and participate in a pre-construction meeting with the City and project team. Updated schedules shall be provided as requested throughout construction.

The Construction Documents require a pre-construction conference and project coordination meetings.

IFB # RE-26-04 SECTION 4 - SCOPE OF WORK Page 16

M. The Contractor shall provide all required shop drawings, product data, samples, signed and sealed engineering and other required submittals sufficiently in advance of the work to allow for review and approval without delaying the project.

N. Materials or equipment requiring approval shall not be ordered, fabricated or installed prior to receipt of the required approvals.

O. The Contractor shall perform all testing required by the Construction Documents and authorities having jurisdiction and shall correct and retest deficient work as required.

P. The Contractor shall maintain current record drawings throughout construction documenting field modifications and deviations from the Construction Documents.

Q. Upon completion of the Work, the Contractor shall restore all areas affected by construction, including sod, irrigation, concrete, landscaping, utilities and other site improvements.

R. The Contractor shall complete all punch-list items and correct all deficiencies prior to final acceptance.

S. Prior to final payment, the Contractor shall provide all required closeout documentation, including record/as-built drawings, warranties, operation and maintenance information, test reports, inspection approvals, permit closeouts and other documentation required by the City.

The Construction Documents likewise require record drawings, warranties, maintenance information and final closeout documentation.

T. Final acceptance shall not occur until the work is complete, systems are fully operational, affected areas have been restored, required inspections and permits have been closed, punch-list items have been completed and required closeout documentation has been submitted.

IFB # RE-26-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 17

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Payment & Performance Bonds: The table includes a section for the vendor to submit pricing for

Payment & Performance Bonds. If the total cumulative base proposal amount does not exceed

$200,000 and a Payment and Performance Bond is not required, please enter “0” on the “If

Applicable, Cost for Payment and Performance Bond” column for each line item.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Soccer Field Regrading and Re-Sodding 1 Lump Sum

2 Irrigation

Modifications 1 Lump Sum

3 Concrete

Improvements and

Pavilion Replacement

1 Lump Sum

4 Sports Field Lighting

Improvements 1 Lump Sum

5 Restroom Building

Renovation 1 Lump Sum

TOTAL

PAYMENT & PERFORMANCE BOND

Line Item Description Unit of Measure Percentage

6 Cost to provide a Payment & Performance Bond for the project, in the form of a percent Percent

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 18

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, October 20, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 CERTIFICATION OF INSURANCE COMPLIANCE AND INTENT TO PROCURE

REQUIRED COVERAGE

NOTE: Vendors are not required to purchase any additional insurance in order to submit a bid.

However, they must certify that they either currently hold, or are able and willing to obtain, all required insurance coverages, endorsements, and limits prior to award and execution of the contract.

2.1 I certify that, if awarded this contract, I will be required to obtain and maintain all insurance policies as detailed in the INSURANCE REQUIREMENTS Section of this solicitation before any work may commence, and throughout the life of the contract.*

☐ Please confirm

*Response required

2.2 Do you confirm that you will only use insurance carriers licensed to do business in the

State of Florida and rated no less than “A” as to management, and no less than “Class VI” as to financial strength by A.M. Best, and that you understand all endorsements required

(e.g., Additional Insured, Waiver of Subrogation, etc.) must be included?*

☐ Yes

☐ No

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 19

*Response required

2.3 Do you currently carry insurance policies that meet or exceed the minimum requirements outlined in the INSURANCE REQUIREMENTS section of this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.3.1 Please upload your current certificate(s) of insurance that demonstrate compliance with the insurance requirements outlined in this solicitation.*

*Response required

When equals "No"

2.3.2 Please upload documentation showing that you have obtained a letter from your insurance broker or carrier, such as a Letter of Intent to Insure, Evidence of Insurability, or a

Conditional Certificate of Insurance.*

Documentation should show that:

• You can obtain the required insurance.

• The limits and types of coverage will meet the INSURANCE REQUIREMENTS outlined in the solicitation.

• You will provide a COI upon contract award.

*Response required

When equals "No"

2.3.3 Please upload your current certificate(s) of insurance.*

*Response required

2.4 Do you believe you are exempt from one or more insurance requirements (e.g., Workers'

Compensation)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.4.1 Please upload written documentation requesting an exemption on your company letterhead, subject to City approval.*

*Response required

2.5 Do you plan on using subcontractors for this project?*

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 20

When equals "Yes"

2.5.1 Do you acknowledge that all subcontractors must also carry the same insurance or be covered under your policy, and that proof of such coverage must be provided to the City?*

☐ Yes

☐ No

*Response required

3 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 21

3.4 Reference Contact Information - Reference's E-mail Address*

3.5 Reference Contact Information - Reference's Phone Number*

*Response required

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 2

4.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

4.2 Reference Contact Information - Reference's Business Address*

*Response required

4.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

4.4 Reference Contact Information - Reference's E-mail Address*

*Response required

4.5 Reference Contact Information - Reference's Phone Number*

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 22

4.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ No

*Response required

4.7 Project Information - Name of Contactor Performing the Work*

*Response required

4.8 Project Information - Name and location of the project*

*Response required

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

4.10 Project Information - Project Duration*

*Response required

4.11 Project Information - Completion (Anticipated) Date*

*Response required

4.12 Project Information - Size of Project*

*Response required

4.13 Project Information - Cost of Project*

*Response required

5 REFERENCE # 3

5.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

5.2 Reference Contact Information - Reference's Business Address*

*Response required

5.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

5.4 Reference Contact Information - Reference's E-mail Address*

*Response required

5.5 Reference Contact Information - Reference's Phone Number*

*Response required

5.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 23

5.7 Project Information - Name of Contactor Performing the Work*

5.8 Project Information - Name and location of the project*

*Response required

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

5.10 Project Information - Project Duration*

*Response required

5.11 Project Information - Completion (Anticipated) Date*

*Response required

5.12 Project Information - Size of Project*

*Response required

5.13 Project Information - Cost of Project*

*Response required

6 REFERENCE # 4

6.1 Reference Contact Information - Name of Firm, City, County or Agency

6.2 Reference Contact Information - Reference's Business Address

6.3 Reference Contact Information - Reference's Contact Name & Title

6.4 Reference Contact Information - Reference's E-mail Address

6.5 Reference Contact Information - Reference's Phone Number

6.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

6.7 Project Information - Name of Contactor Performing the Work

6.8 Project Information - Name and location of the project

6.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

6.10 Project Information - Project Duration

6.11 Project Information - Completion (Anticipated) Date

6.12 Project Information - Size of Project

6.13 Project Information - Cost of Project

7 REFERENCE # 5

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 24

7.1 Reference Contact Information - Name of Firm, City, County or Agency

7.2 Reference Contact Information - Reference's Business Address

7.3 Reference Contact Information - Reference's Contact Name & Title

7.4 Reference Contact Information - Reference's E-mail Address

7.5 Reference Contact Information - Reference's Phone Number

7.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

7.7 Project Information - Name of Contactor Performing the Work

7.8 Project Information - Name and location of the project

7.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

7.10 Project Information - Project Duration

7.11 Project Information - Completion (Anticipated) Date

7.12 Project Information - Size of Project

7.13 Project Information - Cost of Project

8 PROJECT DOCUMENTS

8.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

8.2 PROPOSAL SECURITY (BID BOND FORM OR CASHIER'S CHECK)

a. In the event that your total cumulative base proposal amount exceeds $200,000, a

Proposal Security shall be in an amount not less than of 5% of the total cumulative base amount proposed.

b. Therefore, proposal should be accompanied by a certified or cashier’s check or by a

Bid Bond made payable to the City of Pembroke Pines on an approved form, duly executed by the Proposer as principal and having as surety thereon a surety company acceptable to CITY and authorized to write such Bond under the laws of the State of

Florida.

c. Contingency is not to be counted in the total amount the proposal security is based on.

d. Proposers must submit a scanned copy of their bid security (bid bond form or cashier's check) with their bid submittal through OpenGov.

e. Proposers should also submit their original bid security (bid bond form or cashier’s check) at time of the bid due date, or they may be deemed as non-responsive.

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 25

f. The original Bid Bond or Cashier's Check should be in a sealed envelope, plainly marked “BID SECURITY - RE-26-04 Soccer Field and Structural Renovations at

Silver Lakes North Park and sent to the City of Pembroke Pines, City Clerk’s

Office, 4th Floor, 601 City Center Way, Pembroke Pines, Florida, 33025.

g. Please see SPECIAL TERMS & CONDITIONS of this document for additional information.

9 SWORN STATEMENT ON PUBLIC ENTITY CRIMES UNDER FLORIDA

STATUTES CHAPTER 287.133(3)(a)

9.1 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

9.2 Public Entity Crimes Status*

▪ Which option did you select on the Sworn Statement on Public Entity Crimes Form:

• A) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

• B1) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.)

• B2) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hear¬ings. The final order entered by the hearing

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 26 officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.)

• B3) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate has not been placed on the convicted vendor list.

(Please describe any action taken by or pending with the Department of General

Services.)

☐ A) No convictions.

☐ B1) Convicted, final order did not place on the convicted vendor list.

☐ B2) Convicted, listed, then removed.

☐ B3) Convicted, not listed, action pending.

*Response required

9.3 Did you select option B1 or B2 above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

9.3.1 Please upload a copy of the final order issued by the hearing officer of the State of

Florida, Division of Administrative Hearings.*

*Response required

9.4 Did you select option B3 above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

9.4.1 Please describe any action taken by or pending with the Department of General

Services.*

*Response required

10 DRUG-FREE WORKPLACE CERTIFICATION

10.1 VENDOR DRUG FREE WORKPLACE CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 27

10.2 Drug-Free Status*

☐ Complies fully.

☐ Does not comply.

*Response required

11 STANDARD DOCUMENTS

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

11.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required

11.2 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required

11.3 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 28

11.4 HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Human_Trafficking_Affidavit...

*Response required

11.5 ANTI DEI CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Please note the requirements outlined in Section 287.139, Florida Statutes, applies to contracts executed or renewed after January 1, 2027.

• Anti_DEI_Certification.pdf

*Response required

12 VENDOR REGISTRATION

12.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

IFB # RE-26-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 29

When equals "Yes"

12.1.1 What is your Vendor Number?*

*Response required

12.2 VENDOR INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Information_Form.pdf

*Response required

12.3 FORM W-9 (REVISED MARCH 2024)*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Note - Please use the March 2024 version of the form as previously dated versions of this form may delay the processing of any payments to the selected vendor.

• Form_W-9_(Rev_March_2024).pdf

*Response required

13 OPTIONAL DOCUMENTATION

13.1 TRADE SECRETS

a. The Proposer’s response to this solicitation is a public record pursuant to Florida law, which is subject to disclosure by the City under the State of Florida Public Records

Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The City shall permit public access to all documents, papers, letters or other…