pembroke pines Artificial_Turf_Replacement_at_West_Campus__FSU_Campus__and_Central_Campus_Charter_Schools.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

ARTIFICIAL TURF

REPLACEMENT AT WEST

CAMPUS, FSU CAMPUS, AND

CENTRAL CAMPUS CHARTER

SCHOOLS

INVITATION FOR BID # PSPW-26-07

Issuance of Solicitation: Monday, September 21, 2026

Questions Due Date: Friday, October 2, 2026

Bid Submission Deadline: Tuesday, October 13, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

IFB # PSPW-26-07 SECTION 1 - NOTICE Page 2

City of Pembroke Pines

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION & SELECTION PROCESS

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. SPECIAL TERMS & CONDITIONS

Attachments:

A - Final Survey Central

B - Aerial_Central_Campus

C - West Campus Survey

D - West Campus Turf

E - FSU Survey

F - FSU_turf

G - Sample Insurance Certificate

H - Standard Release of Lien

I - Specimen Contract - Construction Agreement

IFB # PSPW-26-07 SECTION 1 - NOTICE Page 4

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # PSPW-26-07

Artificial Turf Replacement at West Campus, FSU Campus, and Central Campus Charter

Schools

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, October 13, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/283213.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

IFB # PSPW-26-07 SECTION 1 - NOTICE Page 5

Virtual Meeting Details:

o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Daniel Deleon or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9061 Ext: 59021 or 954-518-9020 purchasing@ppines.com

IFB # PSPW-26-07SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 6

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within 16 calendar days from issuance of the City's Notice to Proceed

(NTP), with an estimated start date of Dec 18, 2025 .

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): September 21, 2026

Pre-Bid Meeting (Mandatory): September 29, 2026, 10:00am

18501 Pembroke Road, Pembroke Pines, FL

33029

601 SW 172 Avenue, Pembroke Pines, FL

33029

12350 Sheridan Street, Pembroke Pines, FL

33026

Question Due Date: October 2, 2026, 2:00pm

Issuance of Final Answers to Questions: October 5, 2026

Bid Submission Deadline: October 13, 2026, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

2.3 Mandatory Pre-Bid Meeting/Site Visit

There will be a MANDATORY scheduled pre-bid meeting on Tuesday, September 29, 2026 at

10:00 am. The meeting will begin at 10:00 AM at West Campus - 18501 Pembroke Road, Pembroke Pines, FL 33029. The pre-bid meeting will proceed to each subsequent site listed below.

FSU Campus - 601 SW 172 Avenue, Pembroke Pines, FL 33029

Central Campus - 12350 Sheridan Street, Pembroke Pines, FL 33026

A. Proof of Attendance: Contractors may be required to sign in at any of the meetings to show proof of attendance. It is the Contractor’s responsibility to make sure that they sign in at the meeting.

B. Schedule: The 10:00 AM meeting at West Campus - 18501 Pembroke Road, Pembroke

Pines, FL is a fixed start time and place. All subsequent site arrival times are tentative and

IFB # PSPW-26-07SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 7 will depend on the transition time between sites. City staff and attendees will proceed to each location immediately after the previous site visit concludes.

2.4 Follow-Up Pre-Bid Meeting(s)

Follow-Up Meetings: In the event that a Contractor cannot attend the scheduled pre-bid meeting, or if a Contractor would like a follow up visit to the site, they may request a site visit by contacting

Daniel Deleon at (954) 518-9061 Ext: 59021. We urge all Contractors to attend the scheduled meeting, as a separate or follow-up meeting may not be afforded to the requester due to scheduling and availability of staff to assist with any additional meetings. In addition, if making a request for a separate or follow-up meeting, Contractors are urged to make these requests as early as possible.

2.5 Estimated Project Cost

$240,000

2.6 Liquidated Damages

Liquidated damages for this project shall be FIVE HUNDRED DOLLARS AND NO

CENTS ($500.00) per day.

2.7 Grant/Federal Funding

Not applicable for this project.

2.8 Proposal Security/Bid Bond

A Proposal Security shall be required, only for bidders that have a total cumulative base proposal amount that exceeds $200,000. Proposal Security shall be in the amount of 5% of the total cumulative base amount proposed.

2.9 Payment and Performance Bonds

In the event that the awarded contract, not including owner's contingency, exceeds $200,000, two (2) separate bonds (Payment & Performance Bonds) are required, and both must be approved by the

City. The penal sum stated in each bond shall be 100% of the contract price.

IFB # PSPW-26-07 SECTION 3 - PURPOSE AND BACKGROUND Page 8

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to complete artificial turf replacement projects at West Campus, FSU Campus, and

Central Campus Charter Schools, in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

IFB # PSPW-26-07 SECTION 4 - SCOPE OF WORK Page 9

SECTION 4 - SCOPE OF WORK

4.1 Project Locations

PROJECT LOCATIONS

West Campus Charter School

18501 Pembroke Road

Pembroke Pines, FL 33029

Project area measures approximately:

21,700 Square Feet

FSU Charter School

601 SW 172 Avenue

Pembroke Pines, FL 33029

4,200 Square Feet

Central Campus Charter School

12350 Sheridan Street

Pembroke Pines, FL 33026

21,300 Square Feet

Total Approximate Turf Replacement Area

47,700 Square Feet

4.2 Scope of Work

The contractor shall provide a complete turnkey installation including, but not limited to:

• Removal and disposal of all existing artificial turf.

• Removal and disposal of all existing wood edging materials.

• Removal and disposal of all nails, spikes, staples, fasteners, and associated materials.

• Removal and disposal of any damaged concrete associated with the existing installation.

• Evaluation of the existing aggregate base following removal of the existing turf system.

• Fine grading and laser leveling of the existing base to provide a smooth and uniform surface.

IFB # PSPW-26-07 SECTION 4 - SCOPE OF WORK Page 10

• Furnishing and placement of additional limestone screenings, #89 limestone, and sand materials as necessary to correct low spots and restore proper elevations.

• Compaction of all repaired areas to provide a stable surface suitable for installation of the new turf system.

• Installation of reinforced concrete edging.

• Installation of new artificial turf.

• Final grading and restoration.

• Cleanup and disposal of all debris.

• Protection of adjacent facilities and infrastructure.

The contractor shall maintain all existing site slopes and elevations to ensure proper drainage performance following installation.

Under no circumstances shall the contractor create low spots, bird baths, ponding areas, or alter the existing drainage patterns of the playground areas

4.3 Permitting Requirements

Once the contract is awarded, the contractor will need to submit a survey for each location to the

City of Pembroke Pines Engineering Department, along with the turf specifications and installation materials. The contractor shall coordinate all required inspections with the Engineering Department.

Please note that there is no permit fee associated with this project. However, if the contractor requests inspections on Fridays through Sundays, overtime fees will apply. The City will not be allowing change orders for overtime inspections.

4.4 Base Construction Requirements

The existing aggregate base is anticipated to remain in place and be reused as part of the project.

Following removal of the existing turf system, the contractor shall inspect and evaluate the existing base materials and shall, at a minimum:

• Fine grade and laser level the existing base to provide a smooth and uniform surface.

• Add limestone screenings, #89 limestone, sand, or similar approved materials as necessary to correct low spots and restore proper elevations.

• Maintain existing drainage slopes and surface flow patterns.

• Compact all repaired areas to provide a stable surface suitable for installation of the new turf system.

IFB # PSPW-26-07 SECTION 4 - SCOPE OF WORK Page 11

If areas of unsuitable or failed base material are encountered, the contractor shall notify the City prior to proceeding with corrective work beyond minor repairs and regrading.

The contractor shall be responsible for ensuring the finished turf installation is free from depressions, bird baths, ponding water, wrinkles, or uneven surfaces.

4.5 Concrete Edge Requirements

The contractor shall install a continuous reinforced concrete edge around the perimeter of the turf installation where required.

Minimum concrete edge dimensions shall be:

• Six inches (6") wide.

• Six inches (6") deep.

The concrete edge shall include reinforcing steel due to the potential for maintenance vehicles and roof access equipment to traverse the perimeter areas.

The contractor shall repair or replace any existing damaged concrete edging encountered during construction.

The turf shall be glued directly to the concrete edge.

Mechanical fasteners including nails, spikes, staples, or similar attachment methods shall not be permitted due to student safety concerns.

4.6 Turf Requirements

The turf system shall meet or exceed the following minimum requirements:

Requirement Minimum Specification

Country of Manufacture United States

Intended Use High foot-traffic playground applications

Drainage Rate Minimum 85 inches per hour

Pile Height Minimum 1 inch

Yarn Type Polyethylene

Face Weight Minimum 50 ounces per square yard

UV Protection Required

Lead-Free Materials Required

Color Sport Green, Apple Green, Olive Green, or approved equal

The City reserves the right to reject materials that do not meet the intent of these specifications.

IFB # PSPW-26-07 SECTION 4 - SCOPE OF WORK Page 12

4.7 Warranty Requirements

The contractor shall provide:

• Minimum fifteen (15) year manufacturer's warranty on the turf material.

• Minimum one (1) year workmanship warranty on installation.

4.8 Site Access Requirements

FSU Campus

Access to the project area shall be through the existing double gates adjacent to the Airnasium area.

West Campus

Access to the project area shall be through the existing double gates adjacent to the Airnasium area.

Central Campus

Central Campus does not have double gate access to the project area.

The contractor shall be responsible for utilizing equipment and installation methods capable of accessing the site through existing single gate openings without damage to existing infrastructure.

No modifications to fences, gates, sidewalks, buildings, or other facilities shall be permitted without prior written approval from the City.

Contractors shall also be mindful of the existing metal roof support columns located adjacent to the playground walkways and work areas.

4.9 Schedule Requirements

Due to the active school environment, all work shall be performed during the 2026 Winter Break period.

Construction activities shall occur between:

December 18, 2026 and January 4, 2027

All work shall be substantially complete no later than:

January 4, 2027

Students and staff will return to campus on:

January 5, 2027

The contractor shall provide sufficient manpower, supervision, equipment, and resources necessary to meet this schedule.

4.10 Working Hours

Approved construction hours shall be:

IFB # PSPW-26-07 SECTION 4 - SCOPE OF WORK Page 13

Monday through Sunday

7:00 AM to 6:00 PM

No work shall occur outside of these hours without prior written authorization from the City’s

Project Manager.

4.11 Contractor Qualifications

Contractor shall:

• Have a minimum of five (5) years of experience installing commercial artificial turf systems.

• Have completed a minimum of three (3) similar projects within the last five (5) years.

• Be licensed to perform work in the State of Florida.

• Be experienced in performing work on occupied educational campuses.

• Provide references for comparable projects of similar size and complexity.

4.12 Special Conditions

• The project sites are active school campuses.

• The contractor has reviewed the project schedule and confirms their ability to complete all work during the Winter Break construction period.

• Existing drainage patterns and elevations shall be maintained.

• No nails, spikes, or staples shall be permitted in the finished installation.

• Turf shall be adhered to the concrete edge using adhesive methods only.

• Any damage caused by the contractor to existing facilities, fencing, sidewalks, structures, irrigation systems, utilities, or landscaping shall be repaired at the contractor's sole expense.

• All work shall comply with all applicable federal, state, county, local, and school district requirements.

The contractor further acknowledges that time is of the essence and that completion of all work by

January 4th, 2027.

IFB # PSPW-26-07 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 14

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Payment & Performance Bonds: The table includes a section for the vendor to submit pricing for

Payment & Performance Bonds. If the total cumulative base proposal amount does not exceed

$200,000 and a Payment and Performance Bond is not required, please enter “0” on the “If

Applicable, Cost for Payment and Performance Bond” column for each line item.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

WEST CAMPUS

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Installation of reinforced 6" x 6" concrete perimeter edge including reinforcing steel

1 LS

2 Furnish and install new artificial turf system complete and in place

21,700 LS

3 Fine grading, laser leveling, and minor repair of existing base materials, including additional limestone screenings, #89 limestone, and sand as required to correct minor depressions and low spots within the existing turf area and restore proper elevations and drainage.

21,700 sq ft

IFB # PSPW-26-07 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 15

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

4 Removal and disposal of existing turf, wood edging, nails, staples, and associated materials

21,700 sq ft

TOTAL

FSU CAMPUS

Measure Unit Cost Total Vendor

Notes

5 Furnish and install new artificial turf system complete and in place

4,200 sq ft

6 Installation of reinforced 6" x 6" concrete perimeter edge including reinforcing steel

1 LS

7 Fine grading, laser leveling, and minor repair of existing base materials, including additional limestone screenings, #89 limestone, and sand as required to correct minor depressions and low spots within the existing turf area and restore proper elevations and drainage.

4,200 sq ft

8 Removal and disposal of existing turf, wood edging, nails, staples, and associated materials

4,200 sq ft

IFB # PSPW-26-07 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 16

CENTRAL CAMPUS

Measure Unit Cost Total Vendor

Notes

9 Furnish and install new artificial turf system complete and in place

21,300 sq ft

10 Installation of reinforced 6" x 6" concrete perimeter edge including reinforcing steel

1 LS

11 Fine grading, laser leveling, and minor repair of existing base materials, including additional limestone screenings, #89 limestone, and sand as required to correct minor depressions and low spots within the existing turf area and restore proper elevations and drainage

21,300 sq ft

12 Removal and disposal of existing turf, wood edging, nails, staples, and associated materials

21,300 sq ft

COST OF PAYMENT & PERFORMANCE BOND

Line Item Description Unit of Measure Percentage Vendor Notes

13 Cost of Payment & Performance Bond in the form of a percent Percent

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 17

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, October 13, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 CERTIFICATION OF INSURANCE COMPLIANCE AND INTENT TO PROCURE

REQUIRED COVERAGE

NOTE: Vendors are not required to purchase any additional insurance in order to submit a bid.

However, they must certify that they either currently hold, or are able and willing to obtain, all required insurance coverages, endorsements, and limits prior to award and execution of the contract.

2.1 I certify that, if awarded this contract, I will be required to obtain and maintain all insurance policies as detailed in the INSURANCE REQUIREMENTS Section of this solicitation before any work may commence, and throughout the life of the contract.*

☐ Please confirm

*Response required

2.2 Do you confirm that you will only use insurance carriers licensed to do business in the

State of Florida and rated no less than “A” as to management, and no less than “Class VI” as to financial strength by A.M. Best, and that you understand all endorsements required

(e.g., Additional Insured, Waiver of Subrogation, etc.) must be included?*

☐ Yes

☐ No

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 18

*Response required

2.3 Do you currently carry insurance policies that meet or exceed the minimum requirements outlined in the INSURANCE REQUIREMENTS section of this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.3.1 Please upload your current certificate(s) of insurance that demonstrate compliance with the insurance requirements outlined in this solicitation.*

*Response required

When equals "No"

2.3.2 Please upload documentation showing that you have obtained a letter from your insurance broker or carrier, such as a Letter of Intent to Insure, Evidence of Insurability, or a

Conditional Certificate of Insurance.*

Documentation should show that:

• You can obtain the required insurance.

• The limits and types of coverage will meet the INSURANCE REQUIREMENTS outlined in the solicitation.

• You will provide a COI upon contract award.

*Response required

When equals "No"

2.3.3 Please upload your current certificate(s) of insurance.*

*Response required

2.4 Do you believe you are exempt from one or more insurance requirements (e.g., Workers'

Compensation)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.4.1 Please upload written documentation requesting an exemption on your company letterhead, subject to City approval.*

*Response required

2.5 Do you plan on using subcontractors for this project?*

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 19

When equals "Yes"

2.5.1 Do you acknowledge that all subcontractors must also carry the same insurance or be covered under your policy, and that proof of such coverage must be provided to the City?*

☐ Yes

☐ No

*Response required

3 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 20

3.4 Reference Contact Information - Reference's E-mail Address*

3.5 Reference Contact Information - Reference's Phone Number*

*Response required

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 2

4.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

4.2 Reference Contact Information - Reference's Business Address*

*Response required

4.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

4.4 Reference Contact Information - Reference's E-mail Address*

*Response required

4.5 Reference Contact Information - Reference's Phone Number*

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 21

4.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ No

*Response required

4.7 Project Information - Name of Contactor Performing the Work*

*Response required

4.8 Project Information - Name and location of the project*

*Response required

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

4.10 Project Information - Project Duration*

*Response required

4.11 Project Information - Completion (Anticipated) Date*

*Response required

4.12 Project Information - Size of Project*

*Response required

4.13 Project Information - Cost of Project*

*Response required

5 REFERENCE # 3

5.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

5.2 Reference Contact Information - Reference's Business Address*

*Response required

5.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

5.4 Reference Contact Information - Reference's E-mail Address*

*Response required

5.5 Reference Contact Information - Reference's Phone Number*

*Response required

5.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 22

5.7 Project Information - Name of Contactor Performing the Work*

5.8 Project Information - Name and location of the project*

*Response required

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

5.10 Project Information - Project Duration*

*Response required

5.11 Project Information - Completion (Anticipated) Date*

*Response required

5.12 Project Information - Size of Project*

*Response required

5.13 Project Information - Cost of Project*

*Response required

6 REFERENCE # 4

6.1 Reference Contact Information - Name of Firm, City, County or Agency

6.2 Reference Contact Information - Reference's Business Address

6.3 Reference Contact Information - Reference's Contact Name & Title

6.4 Reference Contact Information - Reference's E-mail Address

6.5 Reference Contact Information - Reference's Phone Number

6.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

6.7 Project Information - Name of Contactor Performing the Work

6.8 Project Information - Name and location of the project

6.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

6.10 Project Information - Project Duration

6.11 Project Information - Completion (Anticipated) Date

6.12 Project Information - Size of Project

6.13 Project Information - Cost of Project

7 REFERENCE # 5

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 23

7.1 Reference Contact Information - Name of Firm, City, County or Agency

7.2 Reference Contact Information - Reference's Business Address

7.3 Reference Contact Information - Reference's Contact Name & Title

7.4 Reference Contact Information - Reference's E-mail Address

7.5 Reference Contact Information - Reference's Phone Number

7.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

7.7 Project Information - Name of Contactor Performing the Work

7.8 Project Information - Name and location of the project

7.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

7.10 Project Information - Project Duration

7.11 Project Information - Completion (Anticipated) Date

7.12 Project Information - Size of Project

7.13 Project Information - Cost of Project

8 TURF SPECIFICATIONS

8.1 Specification Sheets*

Please upload specification sheets for the proposed materials to be used in the installations here

*Response required

9 PROJECT DOCUMENTS

9.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

9.2 PROPOSAL SECURITY (BID BOND FORM OR CASHIER'S CHECK)

a. In the event that your total cumulative base proposal amount exceeds $200,000, a

Proposal Security shall be in an amount not less than of 5% of the total cumulative base amount proposed.

b. Therefore, proposal should be accompanied by a certified or cashier’s check or by a

Bid Bond made payable to the City of Pembroke Pines on an approved form, duly executed by the Proposer as principal and having as surety thereon a surety company acceptable to CITY and authorized to write such Bond under the laws of the State of

Florida.

c. Contingency is not to be counted in the total amount the proposal security is based on.

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 24

d. Proposers must submit a scanned copy of their bid security (bid bond form or cashier's check) with their bid submittal through OpenGov.

e. Proposers should also submit their original bid security (bid bond form or cashier’s check) at time of the bid due date, or they may be deemed as non-responsive.

f. The original Bid Bond or Cashier's Check should be in a sealed envelope, plainly marked “BID SECURITY - PSPW-26-07 Artificial Turf Replacement at West

Campus, FSU Campus, and Central Campus Charter Schools and sent to the City of Pembroke Pines, City Clerk’s Office, 4th Floor, 601 City Center Way, Pembroke

Pines, Florida, 33025.

g. Please see SPECIAL TERMS & CONDITIONS of this document for additional information.

10 SWORN STATEMENT ON PUBLIC ENTITY CRIMES UNDER FLORIDA

STATUTES CHAPTER 287.133(3)(a)

10.1 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

10.2 Public Entity Crimes Status*

▪ Which option did you select on the Sworn Statement on Public Entity Crimes Form:

• A) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

• B1) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.)

• B2) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 25 charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hear¬ings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.)

• B3) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate has not been placed on the convicted vendor list.

(Please describe any action taken by or pending with the Department of General

Services.)

☐ A) No convictions.

☐ B1) Convicted, final order did not place on the convicted vendor list.

☐ B2) Convicted, listed, then removed.

☐ B3) Convicted, not listed, action pending.

*Response required

10.3 Did you select option B1 or B2 above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

10.3.1 Please upload a copy of the final order issued by the hearing officer of the State of

Florida, Division of Administrative Hearings.*

*Response required

10.4 Did you select option B3 above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

10.4.1 Please describe any action taken by or pending with the Department of General

Services.*

11 DRUG-FREE WORKPLACE CERTIFICATION

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 26

11.1 VENDOR DRUG FREE WORKPLACE CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

*Response required

11.2 Drug-Free Status*

☐ Complies fully.

☐ Does not comply.

*Response required

12 STANDARD DOCUMENTS

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

12.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required

12.2 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required

12.3 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 27

c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

*Response required

12.4 HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Human_Trafficking_Affidavit...

*Response required

12.5 ANTI DEI CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Please note the requirements outlined in Section 287.139, Florida Statutes, applies to contracts executed or renewed after January 1, 2027.

• Anti_DEI_Certification.pdf

*Response required

13 VENDOR REGISTRATION

13.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active consideration for award. Please be aware that not all vendors who submit proposals

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 28 will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

☐ Yes

☐ No

*Response required

When equals "Yes"

13.1.1 What is your Vendor Number?*

*Response required

13.2 VENDOR INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Information_Form.pdf

*Response required

13.3 FORM W-9 (REVISED MARCH 2024)*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Note - Please use the March 2024 version of the form as previously dated versions of this form may delay the processing of any payments to the selected vendor.

• Form_W-9_(Rev_March_2024).pdf

*Response required

14 OPTIONAL DOCUMENTATION

14.1 TRADE SECRETS

a. The Proposer’s response to this solicitation is a public record pursuant to Florida law, which is subject to disclosure by the City under the State of Florida Public Records

Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the Contract to be executed for this solicitation, subject to the provisions of Chapter 119.07 of the Florida Statutes.

b. Any language contained in the Proposer’s response to the solicitation purporting to require confidentiality of any portion of the Proposer’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 29 pursuant to Florida law, shall be void. If a Proposer submits any documents or other information to the City which the Proposer claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Proposer shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Proposer’s response to the solicitation constitutes a Trade Secret.

c. EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE

TRADE SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION AS PROPRIETARY OR

CONFIDENTIAL. DO NOT MARK YOUR RESPONSE TO THE SOLICITATION

OR ANY PART THEREOF AS COPYRIGHTED. ALL DOCUMENTS THAT THE

FIRM PURPORTS TO BE CONFIDENTIAL, PROPRIETARY OR A TRADE

SECRET SHALL BE UPLOADED TO THE OPENGOV WEBSITE AS A

SEPARATE ATTACHMENT, IN THIS SECTION, CLEARLY IDENTIFYING

THE EXEMPTION BEING CLAIMED UNDER FLORIDA STATUTES 119.07.

d. The city’s determination of whether an exemption applies shall be final, and the proposer agrees to defend, indemnify, and hold harmless the city and the city’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the city’s treatment of records as public records.

14.2 FINANCIAL STATEMENTS

a. The City is NOT requesting the vendor to submit any financial statements for this project and prefers if the vendor does not submit financial statements. In addition, if the City needs a copy of the vendor’s financial statements, the City can contact the vendor after the bid due date to request those documents. However, if the vendor does submit the financial statements, they should be uploaded in this section.

b. Any claim of confidentiality on financial statements must be asserted at the time of submittal. The firm must identify the specific statute that authorizes the exemption from the Public Records Law. Please note that the financial statement exemption provided for in Section 119.071(1)c, Florida Statutes only applies to submittals in response to a solicitation for a “public works” project.

14.3 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 30

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

14.4 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

14.5 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation. The following licensing requirements shall apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation.

1. State of Florida, Department of Professional Regulation, Construction Industries

Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work.

2. Said licenses shall be in the Firm's name as it appears on the OpenGov registration and as appropriately registered with the applicable licensing entity.

Proposer shall supply appropriate license numbers, with expiration dates, as part of their bid. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the bid.

3. Subcontractors contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits as necessary. Said licenses must be in the name of the subcontractor.

15 VENDOR CLASSIFICATION

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 31

15.1 Is your firm a Local Pembroke Pines Vendor (LPPV) and Local Broward County Vendor

(LBCV)?*

a. The evaluation of competitive bids is subject to section 35.36 of the City’s

Procurement Procedures which, except where contrary to federal and state law, or any other funding source requirements, provides that preference be given to local businesses. To satisfy this requirement, the vendor shall affirm in writing its compliance with either of the following objective criteria as of the bid or proposal submission date stated in the solicitation. A local business shall be defined as:

1. "Local Pembroke Pines Vendor" shall mean a business entity which has maintained a permanent place of business with full-time employees within the

City limits for a minimum of one (1) year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the City of Pembroke Pines, OR;

2. “Local Broward County Vendor" shall mean or business entity which has maintained a permanent place of business with full-time employees within the

Broward County limits for a minimum of one (1) year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the Broward County or the city within Broward County where the business resides.

b. A preference of five percent (5%) of the total evaluation point, or five percent (5%) of the total price, shall be given to the Local Pembroke Pines Vendor(s); A preference of two and a half percent (2.5%) of the total evaluation point for local, or two and a half percent (2.5%) of the total price, shall be given to the Local Broward County

Vendor(s).

☐ Yes

☐ No

*Response required

When equals "Yes"

15.1.1 Please indicate your Local Vendor Status*

☐ Local Pembroke Pines Vendor (LPPV)

☐ Local Broward County Vendor (LBCV)

IFB # PSPW-26-07 SECTION 6 - SUBMITTAL DOCUMENTS Page 32

When equals "Yes"

15.1.2 Local Vendor Preference Certification*

1. Please download the attached document, complete all required fields, and upload the completed form here.

• Local_Vendor_Preference_Cer...

*Response required

When equals "Yes"

15.1.3 Local Business Tax Receipts*

1. If claiming Local Vendor Preference, please upload any previous business tax receipts to indicate that the…