RENEWABLE WATER RESOURCES

Purchasing Department 561 Mauldin Road

Greenville, South Carolina 29607

REQUEST FOR BID

Pelham Road WRRF U.V. Disinfection Building two 20-ton HVAC Unit Replacement

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 2/21

REQUEST FOR BID

For Pelham WRRF Two 20-Ton HVAC Unit Replacement

E-Procurement NOTE: All formal ReWa solicitations will be conducted through the online ReWa Bid Management Portal hosted by PlanetBids System (PB SystemTM). Vendors wishing to receive bid alert notices or participate in this solicitation must register.

I. SCOPE OF SOLICITATION AND TECHNICAL INFORMATION

Renewable Water Resources (ReWa) is soliciting all labor, equipment, and materials necessary to completely replace the two 20-ton wall-mounted HVAC systems in the UV Disinfection Building at the Pelham Road

WRRF.

1.0 GENERAL

1.1 Scope

The purpose of this solicitation is to replace two 20-ton wall-mounted HVAC units with in-kind equipment. CONTRACTOR shall provide fully functional HVAC systems, which may include, but is not limited to: installation of HVAC units, installation of new flex conduit and wiring, installation and integration of thermostats to control HVAC units, installation of condensate drain piping, and provision of startup services.

1.2 General

Outlined specifications in this document are intended to give a general description of what is required, but do not cover all details which may vary according to the exact requirements of the products as offered. They are, however, intended to cover the furnishing, delivery, and installation of all materials as required. Any additional products or equipment necessary for the proper operation of the proposed installation not specifically mentioned in these Specifications shall be furnished and installed at no change to the Contract Price or Time.

All products furnished under this section shall be new and unused.

1.3 Coordination

CONTRACTOR shall coordinate the work between the suppliers of the HVAC units and all associated systems and utilities required for operation. CONTRACTOR shall coordinate all details of the work including verification that all structures, equipment, and components are compatible with one another.

1.4 Correction Period, Warranty, and Guarantee

The correction period, warranty, and guarantee shall be one year (12 months) from the signed completion of installation for both HVAC systems and related components. The CONTRACTOR shall be held responsible for all defects in materials and workmanship of the finished product. The start date of the warranty shall be the first day following a 30-day operational period in which no problems are discovered. Should any leakage, defects, or damage to the HVAC systems or related components become evident during the guarantee period, the CONTRACTOR shall repair and/or replace the defective HVAC unit or component.

1.5 Data

CONTRACTOR shall submit one document of complete details, shop drawings, and specifications covering the HVAC units and all associated systems prior to the purchase of materials.

The data shall include full information on basic materials and installation specifications.

2.0 PRODUCT

2.1 Requirements

HVAC units shall be wall-mounted with a horizontal airflow discharge and rated for a non-hazardous environment. Supply and return air grilles shall be included with the unit, and the outside air hood equipped with a manually operated quarter turn damper. Filters shall be easily replaceable 2-inch-thick MERV 8 rated. Each HVAC unit shall be designed for the following conditions and requirements:

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 3/21

Number of units Two

Rated nominal capacity, tons 20

Number of cooling stages Four

Voltage configuration 460-480V / 3ph / 60Hz

Refrigerant R-454B

Maximum operating temperature, °F 122

Minimum operating temperature, °F 20

Heat capacity 10 kW

a. Refrigeration System The refrigeration system of each unit shall consist of interlaced dual circuit evaporator and condenser coils. Each circuit shall possess a 2-stage hermetically sealed compressor, a high- and low-pressure switch on each cooling stage, and a hot gas bypass valve.

Expansion valves shall be thermostatically controlled. Each compressor shall be equipped with a crankcase heater. Evaporator and condenser fans shall be driven by electronically commutated motors.

b. Electrical Panel The electrical panel shall be UL 508A compliant. The panel shall utilize a split-panel design to separate low and high voltages. Protected voltage-sensitive components include: motors, compressors, transformers, contactors, and crankcase heaters. The HVAC unit circuit breaker shall be mounted in the electrical panel.

c. Controls Each HVAC unit shall be controlled independently by a Schneider Electric Modicon M172

PLC.

d. Thermostat Controller Each HVAC unit shall be controlled independently by a dedicated thermostat. The thermostat shall be designed for multi-stage control with a large backlit LCD display.

Thermostats shall be accurate to ±1°F.

e. Spare Parts A set of spare MERV 8 filters shall be included with each HVAC unit.

2.2 Acceptable Manufacturers

Specific Systems, Inc. or approved equal. All products furnished under this section shall be approved by Owner.

2.3 Materials

The materials of construction shall be as follows:

Cabinet Material Galvanized steel

Cabinet Coating Desert tan Powdercoat

Coil Material Copper tube / aluminum fin

Coil Coating E-coat

3.0 HANDLING AND STORAGE

3.1 Scope

This section covers delivery, storage, and handling of both 20-ton HVAC units and all related components.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 4/21

3.2 Delivery

CONTRACTOR shall bear the responsibility for delivery of equipment, spare parts, special tools, and materials to the jobsite and shall comply with the requirements specified herein and shall provide required information concerning the shipment and delivery of the equipment specified in this solicitation. These requirements also apply to any sub suppliers making direct shipments to the jobsite.

CONTRACTOR shall, either directly or through contractual arrangements with others, accept responsibility for the safe handling and protection of the equipment and materials furnished under this solicitation before and after receipt at the port of entry. Owner’s acceptance of the HVAC units and related components shall be made after it is installed, tested, placed in operation, and found to comply with all the specified requirements.

All items shall be checked against packing lists immediately upon delivery to the job site for damage and for shortages. Damage and shortages shall be remedied with a minimum of delay by CONTRACTOR.

Delivery of portions of the equipment in several individual shipments shall be subject to authorization by ReWa before shipment. When permitted, all such partial shipments shall be plainly marked to identify, to permit easy accumulation, and to facilitate eventual installation.

3.3 Storage

Storage will not be permitted.

3.4 Handling

Care shall be taken when moving equipment to ensure damage to the new equipment and existing structures does not occur. CONTRACTOR shall require manufacturer to assume responsibility for packaging to prevent normal transit and handling damage to HVAC units and related components.

4.0 INSTALLATION

4.1 General

a. Scope

This section covers installation of both HVAC units and related components. Shop drawings and data sheets must be submitted for approval prior to placing order, by the successful

CONTRACTOR.

b. Delivery, storage, and handling Handling and storage shall be in accordance with the handling and storage section. Materials shall be handled, transported, and delivered in a manner which will prevent damage of any kind. Materials shall be protected from moisture.

4.2 Execution

a. Inspection All equipment and accessories shall be inspected for damage and cleanliness before being installed. Any item damaged in handling on the job shall not be used unless it has been repaired and cleaned to the original requirements by the CONTRACTOR. Such items shall be segregated from clean or undamaged items and shall be inspected and approved by Owner or his representative before its use.

b. Preparation CONTRACTOR shall be responsible for removal and disposal of the existing two 20-ton HVAC units and associated components to be replaced.

c. Cleaning Up The Contractor shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations under the Contract. At completion of the Work, the Contractor shall remove waste materials, rubbish, the Contractor’s tools, construction equipment, machinery and surplus materials from and about the Project.

Contractor shall be responsible for transporting to ReWa’s designated facility any surplus equipment, machinery, materials determined to be spare parts at the completion of work.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 5/21

CONTRACTOR shall be responsible for removal and disposal of the existing two 20-ton HVAC units and any related components that are removed during the replacement process.

d. Installation Each HVAC unit and related components shall be installed in strict compliance with the manufacturer’s written Instructions, the applicable governing standard, and to the satisfaction of the Owner. All materials, labor, equipment and incidentals to install the field required modifications to equipment in conformance to the specifications shall be provided.

Modifications to the UV Building to install the new HVAC units are not acceptable. This includes, but is not limited to, cutting, drilling, or welding. New HVAC units shall be installed in the same fashion as existing HVAC units.

New condensate piping shall be installed along the same routing as existing condensate piping. New electrical wiring and conduit shall utilize existing building penetrations.

The CONTRACTOR must have a supervisor on site at all times. This supervisor must be in communication with Owner on a regular basis.

Damage to any existing structures, etc. shall be repaired to the pre-damaged condition or better to the satisfaction of the Owner.

When installation has been completed, job site shall be cleaned, to the satisfaction of the Owner. Abrasive cleaning agents shall not be used.

System installation and startup shall be completed on or before May 1, 2027.

II. SOLICITATION INFORMATION

1.0 INSURANCE REQUIREMENTS

Renewable Water Resources shall be named as additional insured for its interest on all policies of insurance except Worker's Compensation as regards ongoing operations, products and completed operations and this shall be noted on the face of the Certificate of Insurance.

Certificates for all such policies shall be provided by the CONTRACTOR'S insurance agent or broker to ReWa within 10 (ten) working days from the date of award. CONTRACTOR will provide Owner a minimum of 30 days advance notice in the event of the insurance policies or insurance policy is canceled.

SUBCONTRACTORS approved by Owner to perform work on this project are subjects to all of the requirements in this section.

CONTRACTOR agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina for the following insurance policies:

Automobile Liability $ 1,000,000 Per Occurrence - Combined Single Limit

Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired.

Comprehensive General Liability $ 1,000,000 Per Occurrence, $2,000,000 Aggregate (Including products and completed operations liability)

Worker's Compensation Coverage A State of South Carolina Statutory

Coverage B Employers Liability

Cyber $1,000,000

Crime $500,000

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 6/21

2.0 BOND REQUIREMENTS

2.1 Bid Bond. Each bid in excess of $100,000 must be accompanied by a bid bond prepared on the form of Bid Bond attached hereto, duly executed by the Bidder as Principal and having as surety thereon a surety company approved by the Owner, in the amount of five percent (5%) of the bid.

2.2 Performance Bond and Payment Bond. In the event the awarded bid is in excess of $50,000, the party to whom the contract is awarded will be required to submit a Performance Bond and Payment Bond, each in the amount of one hundred (100%) percent of the contract price, with corporate surety listed on the Treasury Department’s most current list (Circular 570, as amended) with an A.M. Best rating of A++, approved by the Owner, will be required for the faithful performance of the Contract.

2.3 The Performance Bond shall remain in full effect through the warranty period specified in the Contract Documents.

2.4 Attorneys-in-Fact who sign Bid Bonds, Payment Bonds and/or Performance Bonds must file with each bond a certified and effective dated copy of their power of attorney.

2.5 The party to whom the contract is awarded will be required to execute the Agreement and obtain a Performance Bond, a Payment Bond and Certificates of Insurance within fifteen (15) calendar days from the date of the Notice of Award.

3.0 REFERENCES

CONTRACTOR must submit 3 (three) most recent references of similar size, scope and approach. The project site location and project name, date of installation/delivery, contact name, and phone number of each reference shall be provided.

4.0 SUBMITTALS & INQUIRIES

There will be a mandatory Pre-Bid meeting held on September 21, 2026 at 10:00am at the Pelham WWRF 2750 Phillips Road Greer, SC 29651. Any potential bidders who fail to attend the mandatory Pre- Bid meeting shall not be considered. There will be a site visit immediately following the Pre-Bid meeting.

All submittals shall be provided via ReWa PlanetBids Bid Management Portal:

https://rewaonline.org/resources/vendor/current-solicitations/. Bids must be posted in the PlanetBids portal no later than the opening bid date and time specified below:

ReWa PlanetBids #603 – 9/3/2026 Pelham Road WRRF U.V. Disinfection Building two 20-ton HVAC Unit Replacement.

Bids shall be electronically opened and only the names and bid amounts disclosed in the ReWa PlanetBids Bid Management Portal on October 9, 2026 at 2:00 p.m. local time.

Inquiries on the project or requests for additional information must be in writing and submitted via the ReWa PlanetBids Bid Management Portal no later than October 1, 2026 at 5:00 p.m. local time.

General inquiries must be directed to: Stephanie Selman, ReWa Purchasing Department - 561 Mauldin Road, Greenville, SC 29607 or E-mail to stephanies@Re-Wa.org

ReWa will not be responsible for or bound by any oral instructions made by an employee(s) of ReWa regarding this bid.

https://rewaonline.org/resources/vendor/current-solicitations/ mailto:stephanies@Re-Wa.org

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 7/21

4.0 VENDOR TERMS AND CONDITIONS

4.1 Bid Opening and Award: No decision will be made until Purchasing and the user department(s) has had ample time to review each response. However, award will be made at the earliest possible date. Renewable Water Resources (ReWa) reserves the right to award in whole or in part, by item, group of items, geographic area or by section where such action serves ReWa's best interest. The contract will be awarded to the response that meets the requirements and criteria set forth in the request for bid. Bids received after the closing time/date will not be accepted. By submission of a response, you are guaranteeing that all goods and/or services meet the requirement of the solicitation during the contract period.

4.2 Rights Reserved by ReWa: ReWa reserves the right to reject any and all responses, any portion thereof, and waive any technicalities. Accordingly, the right is reserved to make awards in the best interest of ReWa. Integrity, reputation, experience and past performance will be heavily weighed in response evaluation. This solicitation does not commit ReWa to award a contract, to pay any costs incurred in the preparation of the response, or to procure or contract for goods and/or services listed herein.

4.3 Responders Qualification: Responders must, upon request of ReWa, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. ReWa reserves the right to make the final determination as to the responder’s ability to provide the products or services requested herein.

4.4 Responders Responsibility: Each responder shall be fully acquainted with the conditions relating to the scope and restrictions attending the execution of the work under the conditions of this response. It is expected that this will sometimes require on-site observation. The failure or omission of a respondent to be acquainted with existing conditions shall in no way relieve the respondent of any obligations with respect to this bid or to any contract as a result of this bid.

4.5 References: ReWa requires responders to list the most recent references, names, addresses, email addresses, and telephone numbers of contact persons for companies with whom the respondent has performed or provided similar work, service or product, and the dates of the respective project completions.

4.6 Waiver: ReWa reserves the right to waive any Instructions to Responders, General or Special Terms and Conditions, specifications, or technicalities when it is deemed to be in the best interest of ReWa to do so.

4.7 Rejection: ReWa reserves the right to reject any response that contains prices for individual items or services that are inconsistent or unrealistic when compared to pricing of like responses; or ambiguous responses which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded if such action is in the best interest of ReWa.

4.8 Bid Form: The responder shall provide his response correctly or the bid may be rejected. If the bid shows any omissions, alteration of form, unauthorized additions, a conditional bid or any irregularities of any kind, the bid may be rejected. Information essential to an understanding and evaluation of the bid should be submitted.

4.9 All submittals shall be provided electronically via ReWa PlanetBids Bid Management Portal.

All submittals shall be provided in 8.5" x 11" format with all standard text no smaller than 11 point.

4.10 Specification Changes, Additions and Deletions: All changes in specifications shall be in writing in the form of an addendum and published to all responders via ReWa PlanetBids Bid Management portal. ReWa shall not be responsible for any verbal information given by any employees of ReWa in regard to this bid.

4.11 Bid Changes: Bids, amendments thereto or withdrawal requests received after the advertised time for bid opening, shall be void regardless of when they were submitted.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 8/21

4.12 Bid Price: The bid price presented as a result of these specifications shall be for the contract period. The bid shall be acceptable for sixty (60) days from the date of opening. All prices and notations shall be entered electronically in the PlanetBid portal. No bid shall be altered or amended after specified time for opening.

4.13 By submitting a bid/proposal for this project/commodity, you agree to accept payment via electronic funds transfer for all purchases made under the contract award from this solicitation. When preparing a bid/proposal, electronic payment processing fees shall be included in all unit prices. No price increases shall be permitted for accepting electronic payment from ReWa.

4.14 Federal, State and Local Laws: The vendor assumes full responsibility and liability for compliance with any and all local, state and federal laws and regulations applicable to the vendor and his employees including, but not limited to, compliance with the EEO guidelines, the Occupational Safety and Health Act of 1970, and minimum wage guidelines.

Further, vendor hereby certifies he will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agrees to provide to the ReWa upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable both to vendor and its subcontractors or sub-subcontractors; or (b) that vendor and its subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14.

Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." vendor agrees to include in any contracts with its subcontractors language requiring its subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.

4.15 Tie Bids: In the case of tie bids, ReWa reserves the right to make the award based on the factors outlined in Section 3-202 of the Procurement Ordinance, or in what ReWa considers to be in the best interest of the Authority.

4.16 Deduction and Holdbacks: In addition to ReWa’s right of termination, the ReWa shall be entitled to full reimbursement for any costs incurred by ReWa by reason of the vendor’s failure to perform or to satisfactorily perform its responsibilities and duties. Such costs may include, but are not limited to, the cost of using ReWa’s employees or employees of any other entity to perform the obligations of the contract. ReWa may obtain any such reimbursement by deduction from payments otherwise due to the vendor or by any other proper and lawful means. All deductions from any money due to the vendor are to be as liquidated damages and not as a penalty. It is ReWa’s intent to give the vendor a reasonable opportunity whenever practicable, to correct any such failure to perform or satisfactorily perform its responsibilities and duties. In no circumstances shall any uncorrected situation extend for more than five days. ReWa will make the following deductions from the contract sum in the event that the vendor fails to perform any of the required work within the required time limits in the event ReWa carries out the work using its forces or another vendor.

a. For use of ReWa's forces – actual cost involved.

b. For use of another vendor – the amount charged by said vendor.

ReWa reserves the right to hold back and/or withhold part of complete payments for unsatisfactory work, deficiencies, etc. until said defects are satisfactorily corrected or cleared.

c. For use of Engineer’s services – the amount charged by said Engineer per (b.) above.

4.17 Quality: Unless otherwise indicated in this bid it is understood and agreed that any goods and/or services offered or shipped on this bid shall be new and in first class condition unless otherwise indicated herein.

4.18 Default: In case of default by vendor ReWa may procure the item or services from other sources and may recover the loss occasioned thereby from any unpaid balance due by the vendor or by proceeding against the vendor’s performance bond, if any, and/or by suit against vendor.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 9/21

4.19 Termination for Cause: Any contract resulting from this solicitation is subject to termination for failure to comply with the specifications, terms and conditions by ReWa or the vendor upon written notice by registered mail. Such termination shall be effective not less than 30 (thirty) days nor more than 90 (ninety) days after receipt of such notice by the vendor from ReWa.

Receipt of notice by one party to terminate the contract shall nullify any subsequent reciprocal notice by the receiving party prior to the announced termination date. In the event of termination ReWa shall be responsible to pay the vendor only for work satisfactorily completed upon the effective date of termination and shall not be responsible for any other charges.

4.20 Termination for Convenience: ReWa may terminate for convenience any contract resulting from this solicitation by providing 90 (ninety) calendar days advance written notice to the vendor.

4.21 Non-Appropriation: Any contract entered into by ReWa resulting from this invitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

4.22 Incorporation of Bid into Contract: The terms, conditions, and specifications of this bid and the selected firm’s response are to be incorporated, in total, into the contract.

4.23 S.C. Law Clause: Upon award of contract under this bid, the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State.

Notwithstanding the fact that applicable statutes may exempt or exclude the successful respondent from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed bid, the respondent understands and agrees to be bound to the jurisdiction and process of the courts of the State of South Carolina, as to all matters and conflicts or future conflicts under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

4.24 Assignment Clause: Successful responder will be required to give ReWa 90 (ninety) days notice in the event of a change in the ownership of any contract resulting from this solicitation.

ReWa is under no obligation to continue a contract resulting from this solicitation with an assignee. No contract or its provisions may be assigned, sublet, or transferred without the written consent of Renewable Water Resources (ReWa).

4.25 Indemnification: The vendor agrees to indemnify and save harmless ReWa and all it’s officers, agents and employees from any and all claims, suits, actions, legal proceedings, damages, costs, expenses & attorney fees of every name and description, arising out of or resulting from the use of any materials furnished by the vendor, or any work done in the performance of the contract arising out of a willful or negligent act or omission of the provider, its officers, agents and employees; provided that such liability is not attributable to a willful or negligent act or omission on the part of ReWa, it’s officers, agents and employees.

4.26 Deviations from Specifications: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful respondent will be held responsible therefore.

Deviations must be explained in detail on separate attached page(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications.

Deviations found in the evaluation of the bid and not listed may be cause for rejection.

Responders offering substitute or equal items must provide information sufficient enough to determine acceptability of item offered.

4.27 Minor Deviations: ReWa reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor.

4.28 Price Reductions: By submitting a bid in response to this solicitation, respondent guarantees that ReWa is receiving the lowest price offered by respondent’s company for like items/services to other customers. If at any time during the contract period, respondent proposes a lower price to another customer, upon discovery ReWa shall reserve the right to take any or all of the following actions:

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 10/21

a. Cancel the contract, if it is currently in effect;

b. Determine the amount which ReWa was overcharged and submit a request for payment from the responder for that amount or deduct the difference from any amount due the responder;

c. Demand that the responder offer ReWa the same pricing schedule;

d. Take necessary steps to collect any performance surety provided on the applicable contract.

4.29 Bidder License Requirement: The vendor shall procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of his business. He shall keep himself fully informed of existing and future Federal, State, and Local Laws, ordinances and regulations which in any manner affect the fulfillment of his contract and shall comply with the same.

4.30 Conflict of Interest Statement: The vendor may become involved in situations where a conflict of interest could occur due to individual or organizational activities within ReWa. The vendor, by submitting a bid, is in essence assuring ReWa that his company, and/or SUBCONTRACTORS, is in compliance with all federal, state, and local conflict of interest laws, statutes, and regulations.

4.31 Contracts: ReWa reserves the option to prepare and negotiate its own contract with the vendor, giving due consideration to the stipulations of the vendor’s contracts and associated legal documents. Vendors should include with their submittal a copy of any proposed standard contract.

4.32 Bidder Liability: The vendor assumes full responsibility for all injuries to, or death of any person and for all damage to property, including property and employees of ReWa and for all claims, losses or expense which may in any way arise out of the performance of the work, whether caused by negligence or otherwise; and the vendor shall indemnify and save ReWa harmless from all claims, losses, expense, or suits for any such injuries, death or damages to property, and from all liens, losses, expenses, claims or causes of action of any sort which may arise out of the performance of the work, and shall defend, on behalf of ReWa and suit brought against ReWa for attorney’s fees and for all other expenses incurred by ReWa in connection with or as a result of any such suit, claims, or loss. Under no circumstances and with no exception will ReWa act as arbitrator between the vendor and any SUBCONTRACTOR. The vendor will be solely responsible for compliance with building code requirements, all dimensions, and all conditions relating to his work under a contract resulting from this solicitation. Workmanship shall be first quality in every respect. All measures necessary to ensure a first class job shall be taken.

4.33 Sub-Contracting: The vendor shall not subcontract any portion of a contract resulting from this solicitation without proper written approval from ReWa.

4.34 Non-Collusion: The vendor expressly warrants and certifies that neither the Vendor nor its employees or associates has directly or indirectly entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive procurement in conjunction with this bid.

4.35 Prohibition of Gratuities: Neither the vendor nor any person, firm or corporation employed by the vendor in the performance of a contract resulting from this solicitation shall offer or give, directly or indirectly, to any employee or agent of ReWa, any gift, money, or anything of value, or promise any obligations, or contract for future reward or compensation at any time during the term of a contract resulting from this solicitation.

4.36 Publicity Releases: Vendor agrees not to refer to the award of a contract resulting from this solicitation in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by the user. The vendor shall not have the right to include ReWa's name in its published list of customers without prior approval of ReWa. With regard to news releases, only the name of the contract, type and duration of contract may be used and then only with prior approval of ReWa. The vendor also agrees not

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 11/21 to publish, or cite in any form, any comments or quotes from the ReWa Staff unless it is a direct quote from the Public Relations Officer.

4.37 Public Record: All information submitted relating to this bid, except for proprietary information, shall become part to the public record to the extent required by the Freedom of Information Act. Vendors shall be responsible for clearly marking all information submitted that is proprietary based on the Freedom of Information Act. ReWa assumes no responsibility for the release of information not clearly and properly labeled as proprietary.

4.38 Contact Limitation: By submission of a response to this solicitation, vendor agrees that during the period following issuance of the solicitation and prior to the statement of intent to award, vendor shall not discuss this procurement with any party except members of ReWa or other parties designated in this solicitation. OFFERORS shall not attempt to discuss or attempt to negotiate with the using department any aspects of the procurement without the prior approval of the buyer responsible for the procurement.

4.39 Precedence: In the event of conflict between the terms and conditions and the specifications, the more restrictive instruction shall take precedence unless stated otherwise in the specifications.

4.40 All Contractor and Sub-Contractor vehicles shall be parked in the designated parking area. All Contractor and Sub-Contractor vehicles parked on the Owner’s property shall be identifiable at all times; the vehicles shall display the company’s name and/or logo. Any Contractor or Sub-Contractor’s personnel entering Owner’s property without company identifiers on their vehicles, shall request a vehicle hanging tag from the Owner’s representative before beginning Work. The tag shall include Contractor name and expiration date. The tag must be placed on the rear-view mirror of the vehicle for the duration of the Contractor/Sub- Contractor’s Work on the project.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 12/21

INSTRUCTIONS TO RESPONDENTS

1. All aspects of this solicitation shall be governed by the Procurement Code adopted by ReWa.

2. Response amendments thereto or withdrawal requests received after the time advertised for opening will be void regardless of when they were submitted.

3. Attach complete specifications for and permitted substitutions offered, or when amplification is desirable or necessary.

4. If specifications or descriptive papers are submitted with the response, enter respondents name thereon.

5. If applicable, unit prices shall govern over extended prices, and written out prices shall govern over numeric prices, unless otherwise stated in notice.

6. Responses must be based upon payment 30 EOM. Discounts for payment in less than thirty (30) days will not be considered in making award.

7. In case of Respondent’s default ReWa reserves the right to purchase any or all items/services in default on open market, charging Respondent with any excessive costs.

8. The right is reserved to reject any response in which the delivery time indicated is considered sufficient to delay the operation for which the goods/services are intended.

In compliance with solicitation, and subject to all conditions, thereof, the undersigned offers and agrees to, if this response is accepted.

Below listed Addenda (if applicable) is hereby acknowledged:

1. 4.

2. 5.

3. 5.

Company Name:

Phone: Fax:

Address:

Response signed in writing by

Signature:

Printed Name:

Title:

Response Date:

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 13/21

Appendix I

BID BOND

KNOW ALL MEN BY THESE PRESENTS: that we, the undersigned:

as Principal, and , _________________________________________________as Surety, are hereby held and firmly bound unto Renewable Water Resources, as Owner in the penal sum of ________________________________________________________________ for payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

Signed this, the _____ day of _______________, 20___.

The condition of the above obligation is such that whereas the Principal has submitted to Renewable Water Resources a certain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for the:

NOW, THEREFORE,

(a) If said Bid shall be rejected, or

(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a Bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its Bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

Insert whether business is a sole proprietorship, partnership, limited liability company, corporation, etc.

If sole proprietorship or partnership, insert the primary place of business. If a limited liability company or corporation, insert the state of formation or incorporation.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 14/21

IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their several seals on the date indicated above, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body, the day and year first set forth above.

PRINCIPAL:

ATTEST (2 Individuals)

Signature Signature

Principal:

Name:

By:

Signature

Date:

(CORPORATE SEAL)

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 15/21

SURETY:

Surety:

Title: Attorney In Fact

NOTE: If Contractor is partnership, all partners should execute the Bond.

IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department's most current list and have an A.M. Best Rating of A++.

NOTE: If this Bond is executed by way of a power of attorney, an original of the power of attorney must be attached hereto.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 16/21

Appendix 2

PAYMENT BOND

KNOWN BY ALL MEN BY THESE PRESENTS that:

(Name of Contractor) with an address of:

a ,1 organized and existing under the laws of the state of ,2 hereinafter called the “Principal,” and

(Name of Surety) with and address of:

hereinafter called the “Surety,” are held and firmly bound unto Renewable Water Resources “ReWa” with an address of 561 Mauldin Road, Greenville, South Carolina 29607, hereinafter called “Owner,” in the penal sum of _____________________________________________________($ . ) dollars in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the Owner, dated the _____ day of _______________, 20_____, a copy of which is hereto attached and made a part hereof for the construction of the:

Pelham WRRF Two 20-Ton HVAC Unit Replacement

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, subcontractors and corporations furnishing materials for or performing labor in the prosecution of the Work provided for in such contract, and any authorized extension or modification thereof, including all amounts due to materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment, and tools, consumed or used in connection with the construction of such Work whether by Subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to WORK to be performed thereunder or the Specifications accompanying the same shall in any wise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the Work or to the Specifications.

1 Insert whether business is a sole proprietorship, partnership, limited liability company, corporation, etc.

2 If sole proprietorship or partnership, insert the primary place of business. If a limited liability company or corporation, insert the state of formation or incorporation.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 17/21

PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, the above bounden parties have executed this instrument under their several seals on the date indicated above, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 18/21

NOTE: Date of Bond must not be prior to date of Contract. If Contractor is partnership, all partners should execute Bond.

IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) with an A.M. Best rating of A++. Surety must be authorized to transact business in the State of South Carolina. Please see the detailed requirements of Paragraph

11.4 of the General Conditions.

NOTE: If this Bond is executed by way of a power of attorney, an original of the power of attorney must be attached hereto stating the limits of that authority.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 19/21

Appendix 3

PERFORMANCE BOND

KNOWN BY ALL MEN BY THESE PRESENTS that:

(Name of Contractor) with an address of:

a ____________________________________________,3 organized and existing under the laws of the state of ____________________________________________,4 hereinafter called the “Principal,” and

(Name of Surety) with and address of:

hereinafter called the “Surety,” are held and firmly bound unto Renewable Water Resources “ReWa” with an address of 561 Mauldin Road, Greenville, South Carolina 29607, hereinafter called “Owner,” in the penal sum of ____________________________________________________________________ ($ . ) dollars in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the Owner, dated the _____ day of _______________, 20_____, a copy of which is hereto attached and made a part hereof for the construction of the:

PELHAM WRRF TWO 20-TON HVAC UNIT REPLACEMENT

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the Owner, with or without notice to the Surety and during the two year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the Owner from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

3 Insert whether business is a sole proprietorship, partnership, limited liability company, corporation, etc.

4 If sole proprietorship or partnership, insert the primary place of business. If a limited liability company or corporation, insert the state of formation or incorporation.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 20/21

PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to WORK to be performed thereunder or the Specifications accompanying the same shall in any wise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the Work or to the Specifications.

PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, the above bounden parties have executed this instrument under their several seals on the date indicated above, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

Pelham WRRF Two 20-Ton HVAC Unit Replacement RFB 21/21

NOTE: Date of Bond must not be prior to date of Contract. If Contractor is partnership, all partners should execute Bond.

IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and have an A.M. Best rating of A++. Surety must be authorized to transact business in the State of South Carolina. Please see the detailed requirements of Paragraph

11.4 of the General Conditions.

NOTE: If this Bond is executed by way of a power of attorney, an original of the power of attorney must be attached hereto stating the limits of that authority.