Pedigo Brand Name Justification.pdf

DEPARTMENT OF VETERANS AFFAIRS

Brand Name Justification IAW FAR Part 11.105 For

Pedigo Custom Surgical Closed Case Carts – over MPT-SAT ($250K)

Acquisition Plan Action ID: 36C262-22-AP-2729

1. Contracting Activity: Department of Veterans Affairs, VISN 22, NCO 22 in Long Beach CA, seeks to procure the supplies / services listed in purchase request 2237 #: 600-22-2-258-0012 for the VA Long Beach Healthcare System (VALBHCS), Tibor Rubin VA Medical Center, Long Beach CA.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Pedigo Custom Surgical Closed Case Carts are designed for quick, clean and efficient operating room instrument transport. These carts include a variety of features that ensure sterility of stored surgical instruments and prevent damage during transport. These Pedigo carts are replacing existing carts that have removable covers and don’t meet Veterans Health Administration Directive 1116(2) 10 Infection Prevention and Control policy.

Tibor Rubin VA Medical Center has a major construction contract due to start April 2022. Our current open surgical case carts with case cart covers are unable to protect against the spread of microorganisms and are not capable of providing a sterile infection control and contamination environment compliant with The Joint Commission (TJC) standards and VISN auditor findings.

Throughout construction, Sterile Processing Services (SPS) will need to transport sterile items to the Operating Room Department (ORD) and contaminated items from the ORD to outside temporary mobile decontamination trailer. Acquisition of the Pedigo custom surgical closed case carts will keep medical center compliant with Veterans Health Administration Directive 1116(2) 10 Infection Prevention and Control policy.

The Pedigo Custom Surgical Closed Case Carts are built with a 3rd door in the rear that enables SPS and ORD to safely transport the DeMayo Knee positioner trays and the highly expensive DaVinci Robotic surgical trays through the hospital and on our Ambassador dumbwaiter elevator system.

These tray sets are extremely long and are not be able to fit within the constraints of the standard commercially available size case cart. The custom 3rd door has been added to the rear of the cart to be able to contain these large surgical instrument tray sets. The SPS and ORD dumbwaiter elevator is not the standard size and these carts are built to the specifics of the dumbwaiter.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The highly specialized characteristics and nature of the custom surgical closed case carts limit availability to only one source due to time constraints faced as a result of imminent construction contract. Pedigo custom surgical closed case carts are replacing existing carts that have removable covers and don’t meet Veterans Health Administration Directive 1116(2) 10 Infection Prevention and Control policy. Dumbwaiter elevator size restrictions limit cart accessibility and Pedigo is aware of this history based on existing cart usage. Additionally, VA staff is well-versed on the operability and training of Pedigo brand carts while enhancing availability to provide needed patient care services.

Pedigo Custom Cart 72333:

1. Overall dimensions 36”Wx27”Dx56”H, measurement can’t exceed due to interface and size restrictions of dumbwaiter elevator system.

2. 3rd door on end of cart for access to 12”Wx32”Lx3”H cases, measurement can’t exceed due to interface and size restrictions of dumbwaiter elevator system.

Pedigo Custom Cart 72344:

1. Overall dimensions 30”Wx27”Dx56”H, measurement can’t exceed due to interface and size restrictions of dumbwaiter elevator system.

2. 3rd door on end of cart for access to 12”Wx32”Lx3”H cases, measurement can’t exceed due to interface and size restrictions of dumbwaiter elevator system.

Circumstances of contract action deem only one source reasonably available due to urgency, critical / unique nature of requirement and time constraints, and no other supplies or services will satisfy agency need. Also, following established procedures would result in unacceptable delays.

4. Description of market research conducted and results or statement why it was not conducted:

VIP Query identified 435 SDVOSB / VOSB vendors using NAICS 339112. A Request for Information (RFI) 36C26222Q0399 (SAM.gov) and 1539656 (GSA eBuy) was posted on 02/07/2022. Four (4) vendors responded (2 SB – SAM.gov and 2 SDVOSB – GSA eBuy). Other vendors who responded were referring to a product other than the specified Pedigo brand and did not understand the criticality of measurements / size restrictions and the 3rd door needed to keep the carts closed / contained in non-sterile environments.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR 8.405-1(e) and

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CECIL S. NICHOLS

Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466