PCR-26-0271_-_RFQ_-_ESRI_Software.pdf

California Department of Forestry and Fire Protection (CAL FIRE)

Version 1.9 – 12/17/2025 Page 1 of 9

REQUEST FOR QUOTE

(IT GOODS)

CAL FIRE PCR #: 26-0271

The California Department of Forestry and Fire Protection (hereinafter referred to as “CAL FIRE”) is inviting you to review and respond to this solicitation for quote. The items are listed in Section A.

Quote Items. Payment Terms are Net 45.

Miscellaneous charges—including, but not limited to, shipping, tariffs, and similar fees—that exceed the amounts specified in the original quote will not be reimbursed.

This solicitation is being conducted under the authority of the California Public Contract Code

(PCC) Section 12100, purchasing authority for information technology (IT) goods and services.

The buyer will determine the appropriate acquisition method after the evaluation of all responsible and responsive quotes. If claiming Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) status, the vendor must hold a current SB or DVBE certification (GC Section 14838.5).

Responses must comply with the instructions and requirements found herein. Failure to comply with any of the instructions or requirements may cause the response to be rejected. Award will be made to the bidder deemed responsive by meeting all of the stated requirements. CAL FIRE may modify any part of the solicitation by issuance of one (1) or more amendment.

CAL FIRE CONTACT AND KEY ACTION DATES

Questions and responses must be submitted electronically via e-mail to the CAL FIRE Procurement

Analyst by the Response Due Date identified below.

CAL FIRE CONTACT

Procurement Analyst:

Phone Number:

E-mail Address:

Chuck Jackson-Kirkpatrick & Andrea Armstrong

(279) 220-5639 & (916) 279-1665

Charles.Jackson-Kirkpatrick@fire.ca.gov &

Andrea.Armstrong@fire.ca.gov

KEY ACTION DATES

Solicitation Release Date:

Response Due Date:

September 8, 2026

September 22, 2026 by 3:00 PM PT

The undersigned bidder offers and agrees if this response is accepted within 60 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the referenced General Provisions. By signing below, with inclusion of the date of signature, the below signed bidder declares under penalty of perjury under the laws of the State of California if a claim is made for the Small Business or Disabled Veterans

Business Enterprise preference, the information set forth within is true and correct.

Official Printed Name and Title (Must be authorized to bind Bidder contractually) Official’s Signature Date https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=12100.&lawCode=PCC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14838.5.&lawCode=GOV mailto:Charles.Jackson-Kirkpatrick@fire.ca.gov mailto:Andrea.Armstrong@fire.ca.gov

California Department of Forestry and Fire Protection PCR # 26-0271

Version 1.9 – 12/17/2025 Page 2 of 9

A. QUOTE ITEMS

Please provide the quote for the following items:

Quantity MFG Name

Description/Specifications

Vendor may propose an alternative model/brand name or trade name that complies with the specifications or requirements of this solicitation. Any mention of a model/brand name or trade name description is for reference purposes only.

Alternative models/brands must be approved by Unit IT Coordinator.

Esri Flex ESRI ArcGIS Enterprise: ArcGIS Enterprise (Advanced and Standard)

Esri Flex

ESRI

ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS Data Reviewer, ArcGIS Geostatistical Analyst, ArcGIS Network Analyst, ArcGIS Schematics, and ArcGIS Spatial Analyst, ArcGIS Pipeline

Referencing

Esri Flex ESRI ArcGIS GIS Server: Advanced, Standard, Basic

Esri Flex

ESRI

ArcGIS Enterprise Additional Capability Servers: ArcGIS Image Server, ArcGIS GeoEvent Server

Esri Flex ESRI ArcGIS Monitor

Esri Flex

ESRI

ArcGIS Enterprise Contributor (formerly Editor) User Type Annual

Subscription

Esri Flex

ESRI

ArcGIS Enterprise Mobile Worker User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Enterprise Creator User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Enterprise Professional (formerly Standard) User Type Annual

Subscription

Esri Flex

ESRI

ArcGIS Enterprise Professional Plus (formerly Advanced) User Type

Annual Subscription

Esri Flex

ESRI

ArcGIS 3D Analyst for ArcGIS Enterprise Creator or Professional User

Type Annual Subscription

Esri Flex

ESRI

ArcGIS Data Reviewer for ArcGIS Enterprise Creator or Professional User

Type Annual Subscription

Esri Flex

ESRI

ArcGIS Geostatistical Analyst for ArcGIS Enterprise Creator or

Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Network Analyst for ArcGIS Enterprise Creator or Professional

User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Spatial Analyst for ArcGIS Enterprise Creator or Professional User Type Annual Subscription

(1-Year Term for all subscriptions unless stated otherwise below)

Version 1.9 – 12/17/2025 Page 3 of 9

Esri Flex

ESRI

ArcGIS Workflow Manager for ArcGIS Enterprise Creator or Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Online (3 Organizational Subscriptions)

Esri Flex

ESRI

ArcGIS Online Viewer User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Online Contributor (formerly Editor) User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Online Mobile Worker User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Online Creator User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Online Professional (formerly Standard) User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Online Professional Plus (formerly Advanced) User Type Annual Subscription

Esri Flex

ESRI

ArcGIS 3D Analyst for ArcGIS Online Creator or Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Data Reviewer for ArcGIS Online Creator or Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Geostatistical Analyst for ArcGIS Online Creator or Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Network Analyst for ArcGIS Online Creator or Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Spatial Analyst for ArcGIS Online Creator or Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Workflow Manager for ArcGIS Online Creator or Professional User Type Annual Subscription

Esri Flex

ESRI

ArcGIS Pipeline Referencing (Location Referencing) for ArcGIS Online Professional or Professional Plus User Type Annual Subscription

Perpetual Products Rolled-In Qty. (if applicable)

Qty. to Be

Deployed

Total

ArcGIS Notebook

Server Advanced

1 0 1

ArcGIS Runtime

Basic 50 License

Pack

6 0 6

Version 1.9 – 12/17/2025 Page 4 of 9

Annual Subscription

Products

Term 1

ArcGIS Online - Premium

Feature Data Store M-4

Annual Subscription**

ArcGIS Online Premium

Feature Services Level 3 with Domestic Unlimited

Premium Support Annual

Subscription*

ArcGIS Hub Premium ArcGIS

Online Community Annual

Subscription

ArcGIS Hub Premium

Additional 1,000 ArcGIS

Online Community Creator

Annual Subscription

ArcGIS Velocity Advanced

US Region Annual

Subscription

StreetMap Premium

Enterprise Server Up to 4 cores Single State Display and Geocode

*Includes one Premium Feature Data Store M-4 Annual Subscription

**Second Annual Subscription in addition to that included with ArcGIS Online Premium Feature

Services Level 3 Annual Subscription

User Type Products Term 1

ArcGIS Online (3

Organizational

Subscriptions)

Number of Users

ArcGIS Data

Interoperability for ArcGIS

Online Creator, Professional, or Professional

Plus, User Type Annual

Subscription

ArcGIS Business Analyst

Web App Advanced

Version 1.9 – 12/17/2025 Page 5 of 9

Online Annual Subscription

ArcGIS Online Service

Credits (based on user types listed under Esri Flex)

423,250

Additional Benefits Quantity

Esri International User Conference

Registrations

Authorized Tier-Two Standard Support

Callers

Advantage Program: One annual subscription to the Advantage Program.

- This program includes the following components for the year:

o Up to 200 Advisor hours o Annual one-day Planning Meeting o Technology Webcasts o 200 Learning and Services credits that can apply towards:

▪ Business and Technical Consulting: Access to a range of industry, business, and technical domain consultants. Get advice and hands-on help from

GIS experts, industry specialists, developers, and designers.

▪ Training: Access to an extensive curriculum of instructor-led training courses as well as client-site training options. A complete list of Esri training facilities and course catalog are available at www.esri.com/training.

▪ Premium Support Services (PSS): Access to prioritized incident management and all-hours technical support. PSS has been designed to meet the needs of Esri customers who are developing, implementing, or supporting complex, mission-critical GIS applications.

▪ Esri Managed Cloud Services: Access to a variety of hosting options for the ArcGIS platform that leverage a cloud environment designed to be reliable, cost-effective, and secure.

http://www.esri.com/training

Version 1.9 – 12/17/2025 Page 6 of 9

Esri Premium Support Services (PSS): One annual PSS subscription with a total of

6 authorized callers and Unlimited premium support cases.

• Premium Support Advanced Annual Subscription with Four (4) Authorized

Callers included in ArcGIS Online Premium Feature Services Level 3 with

Domestic Unlimited Premium Support Annual Subscription.

• Two additional authorized callers are also included.

PSS gives your organization the convenience of prioritized case management and personalized technical support for Esri customers. Premium Support Services complement and extend existing standard technical support options by providing focused industry-centric support. The PSS program has been designed to meet the needs of Esri customers who are developing, implementing, or supporting complex, mission-critical GIS applications. With the Premium Support Services program, your organization will benefit from the highest level of technical support that Esri offers.

- PSS key components include:

o An assigned Technical Account Manager who acts as your organization’s liaison within Esri Support Services and across Esri departments o 24/7/365 case response and work clock o Prioritized case management o One-hour response time for all reported PSS issues o Daily status updates for all PSS cases o Premium access to the My Esri Portal o Quarterly review of PSS cases and service o Other benefits exclusive to PSS customers

NORUS Support for Standard and Premium Support

B. SHIPPING AND BILLING INFORMATION

The Ship To and the Bill To address will be in the PO header and the contact information will be located in the comments section at the bottom of the PO upon award.

C. REQUIREMENTS

The following requirements must be met. Failure to comply with any of the requirements may cause the response to be rejected.

1. Vendor must submit the quote via e-mail to the Procurement Analyst by the due date provided in the Key Action Dates. The subject line shall include the CAL FIRE PCR number.

2. The quote must be submitted on company’s letterhead and include company name, Version 1.9 – 12/17/2025 Page 7 of 9 sales representative name, address, phone number(s), and email address.

3. The quote must contain the following:

a) Price for the item

b) Sales tax (if applicable)

c) Discounts offered

d) Total cost

e) Shipping (if applicable)

*Shipping and Handling, which is taxable, must be noted on the quote.

f) E-Waste Fees (if applicable)

g) Number of days or date the quote is valid (must be valid for a minimum of 30 days)

4. The following administrative documents shall be submitted with the quote:

a) Bidder Declaration (GSPD-05-105)

b) Commercially Useful Function (CUF) Documentation (Required if the Vendor or any subcontractor is a certified SB/DVBE)

c) DVBE Declarations (DGS PD 843) (Required if the Vendor or any subcontractor is a certified DVBE)

d) Civil Rights Certification (Required if amount exceeds $100,000)

e) Iran Contracting Act Certification (Required if amount exceeds $1,000,000)

f) Payee Data Record (STD. 204) (Required if Vendor has not previously provided the

STD. 204 to the State or if Vendor needs to update information)

g) Seller’s Permit (Required for any tangible personal property purchase)

h) CalRecycle 74 (Revised 01/23) (Please sign and mark N/A if necessary)

D. BIDDER INSTRUCTIONS

Bidder Instructions (GSPD-451) are incorporated by reference and can be accessed here:

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.pdf. Vendors are advised to review the Bidder Instructions in addition to this solicitation to ensure submission of a responsive bid.

E. TIE-BREAKER CLAUSE

In the event of a tie between two or more vendors, the following criteria shall be applied in order:

1. Small Business and/or DVBE Certification: Preference shall be given to vendors certified as a Small Business (SB) and/or Disabled Veteran Business Enterprise (DVBE) by the California

Department of General Services. Vendors holding both certifications shall receive higher preference.

2. Coin Toss: If a tie still remains after applying the above preference, the award shall be determined by a coin toss conducted by the awarding agency. The coin toss shall be witnessed by at least two state employees, and the outcome shall be documented in the procurement file.

F. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding

Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” https://www.documents.dgs.ca.gov/dgs/fmc/GS/PD/GSPD05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/GS/PD/GSPD05-105.pdf http://www.osi.ca.gov/ProcurementForms/EXHIBIT%20G%20-%20CUF.docx http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx http://www.osi.ca.gov/ProcurementForms/EXHIBIT%20I%20-%20IRAN%20CERT.docx https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www2.calrecycle.ca.gov/Docs/Web/111480 https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.pdf

Version 1.9 – 12/17/2025 Page 8 of 9 refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

G. PLASTIC TRASH BAG CERTIFICATION VIOLATIONS

Public Resources Code §42290 et seq. prohibits the State from contracting with any supplier, manufacturer, or wholesaler, and any of its divisions, subsidiaries, or successors that have been determined to be noncompliant to the recycled content plastic trash bag certification requirements. This includes award of a State contract or subcontract or renewal, extension, or modification of an existing contract or subcontract. Prior to award the State shall ascertain if the intended awardee or proposed subcontractor is a business identified on the current

CalRecycle noncompliant list(s). In the event of any doubt of the status or identity of the business in violation, the State will notify the Board of the proposed award and afford the

Board the opportunity to advise the State. No award will be made when either the Bidder or a subcontractor has been identified either by published list or by advice from the Board, to be in violation of certification requirements.

H. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

I. TERMS AND CONDITIONS

This solicitation and Vendor quote are subject to the following terms and conditions. CAL FIRE will not sign Vendor quote forms. Payment Terms are Net 45.

☐ INFORMATION TECHNOLOGY - GENERAL PROVISIONS - NON-CLOUD GOODS & SERVICES,

DGS PD 403-ITGP (Non-Cloud) (Revised and Effective 2/20/2025) published at:

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-2 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=11549.64.&highlight=true&keyword=Generative%20Artificial%20Intelligence

Version 1.9 – 12/17/2025 Page 9 of 9 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-

Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

☒ INFORMATION TECHNOLOGY - GENERAL PROVISIONS CLOUD - COMPUTING SERVICES, DGS

PD 402-ITGP (Cloud) (Revised and Effective 2/20/2025) published at:

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-

Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

*** BELOW APPLIES ONLY TO THE BUYER***

When amendments are necessary

Amendments to original purchase documents are necessary when there is any change or modification to the original document as issued to the supplier. Examples of when amendments are required include:

• A change in shipping terms

• A change in supplier’s name

• A change in subcontractor(s)

• An increase or decrease of pricing/extended pricing/overall costs

• An addition or cancellation of an item or multiple items

• A change in the description, specifications or substitution of any product

Warning: Letters or verbal notification between buyers and suppliers cannot be used to modify a contract. Contract changes/amendments must be formally executed in writing (via revised/amended PO) to modify a contract.

Supplier Treatment

Buyers conducting competitive procurements shall provide qualified suppliers with a fair opportunity to participate in the competitive solicitation process. Stimulating competition in a manner conducive to sound State fiscal practices emphasizing the elimination of favoritism, fraud, and corruption in awarding contracts.

Supplier Signatures

For any written solicitation, supplier quote and/or bid responses regardless of dollar value;

solicitation format or delivery method (i.e., fax, electronically, mailed or delivered in person) must include the signature of an authorized supplier representative of the bidder.

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf