PC-550000-CB263.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

08/25

Advertisement No.: 27332 DOT FM Number: 420756-9-12-05

Submittal Date: 3/16/2026 Project Name: Districtwide Environmental Assistance

Consultant’s Name: Kimley-Horn and Associates, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 2619 Centennial Boulevard, Suite 200

City: Tallahassee State: FL Zip: 32308

Office Location: Tallahassee Contact person: Lindsay Slautterback

Phone: 850.553.3531 Contact email: Lindsay.Slautterback@Kimley-Horn.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Kimley-Horn appreciates the opportunity to submit this letter for your consideration to continue serving on the Districtwide Environmental Assistance Consultant contract with the District 3 Environmental Management Office (DEMO). We bring a proven, multitalented team with an in-depth understanding of the contract, FDOT District 3 (D3) priorities, and established processes that will bring efficiencies to this contract. These separators eliminate any learning curve and provide a seamless continuity of service. Our adaptive and flexible approach supports collaboration and evolving Department needs, allowing us to remain effective. With a strong foundation of experience and demonstrated commitment to D3, our team is ready to get to work.

Strong Project Management Team: Lindsay Slautterback, AICP, RSP1, has more than a decade of transportation and environmental planning experience supporting D3 and will serve as Project Manager (PM) and primary point of contact, providing a consistent and reliable presence for DEMO. She will continue the familiar, effective communication approach that has been in place for several years under the current contract, an approach that has proven valuable as DEMO has navigated staff and leadership transitions.

Lindsay is supported by Kate Widness, AICP, CNU-A, who will serve as Contract Manager and technical advisor. With 14 years of experience working closely with DEMO staff, Kate has been a steady, trusted resource through evolving staffing, procedures, and day-to-day practices. Her longstanding relationships and institutional knowledge have helped ensure continuity and project success.

Michael Garau, PE, and Sarah Johnson, CSECO, GTA, each with 24 years of experience, will serve as statewide environmental experts and task work order (TWO) specialists. Both have supported the current contract and are well versed in D3’s approach to minor project documentation as well as larger PD&E efforts. Their continued involvement provides technical depth and consistency, reinforcing a stable and dependable team structure that supports both DEMO staff and project delivery.

375-030-22

PROCUREMENT

Proven Track Record and Deep Understanding of Contract Needs: Kimley-Horn brings a proven track record and a strong, contract-specific understanding that enables us to support DEMO efficiently and effectively. Our team understands the nuances of this contract, including scoping, schedule management, and review coordination, through our close, day-to-day collaboration with our FDOT PM and her team. We have developed strong project management practices, such as environmental documentation tracking spreadsheets, which have improved efficiency and overall deliverable quality. By providing institutional knowledge and consistent coordination, we help things run smoothly everyday and especially during periods of change. We function as an extension of DEMO staff, with clear communication, aligned timelines, and dependable follow-through.

Trusted Teaming Partners: Kimley-Horn brings a deep bench of internal partners with extensive environmental expertise, complemented by exceptional teaming partners that provide specialized technical support for this contract. Metric Engineering, Inc. will continue to serve as lead environmental experts and will work closely with Lindsay on each TWO. Nicole Mauntler, PE, AICP, brings strong relationships within D3 and has provided exceptional service across a wide range of projects, including this contract.

Our team also includes Gortemoller Engineering, Inc. (SB) for highway design engineering; Environmental and Geotechnical Specialists, Inc. (EGS) for mussel species surveys and contamination services; and Anevay, Inc. (SB) for geotechnical support as project needs arise. All other services outlined in the scope of services, ranging from cultural resources to navigation studies, are well within the capabilities of the Kimley-Horn team.

Flexible Approach: Our team has demonstrated consistent accessibility and responsiveness, whether through timely updates, quick coordination calls to resolve questions, participation in trainings as guidance evolves, or the delivery of supporting documentation on short notice. This adaptable approach allows us to respond efficiently to shifting requirements while maintaining clear communication and reliable, consistent support for the District.

3.1 Environmental Permitting. Our environmental team brings

deep, current knowledge of permitting across local, state, and federal agencies, with Steven Brighton and Sarah Johnson, CSECO, GTA, playing key roles in navigating the ever-evolving Section 404 and species coordination landscape. As guidance and rules related to jurisdictional wetland limits continue to shift, our team understands how these changes affect documentation, schedules, and agency coordination. Drawing on this experience, we deliver complete, well-supported permit packages that minimize follow-up requests and support an efficient permitting process.

3.2 Public Involvement. The Kimley-Horn team has extensive

experience supporting public involvement efforts in D3, leading engagement activities for PD&E and design projects throughout the District. Our team is well-versed in the PD&E Manual and understands D3 expectations for a range of meeting formats, including standard public engagement as well as required public hearings per the manual. We consistently deliver clear, cohesive materials that foster meaningful engagement and support effective communication with stakeholders.

3.3 Commitment Monitoring. Our team has extensive

experience developing, tracking, and carrying forward commitments using FDOT’s Project Commitment Tracker (PCR).

Metric’s role on the District Six Environmental Compliance Districtwide contract reinforces our hands-on experience coordinating across departments to ensure commitments are practical, trackable, and effectively implemented.

3.4 Emergency Recovery/Special Government Declared

Activities. Our team has demonstrated long-standing readiness to support the Department during emergency events, including Kimley-Horn’s role under the Central Office Chief Engineer’s Contract following the Surfside condominium collapse and Metric’s more than 15 years of emergency response and recovery support for FDOT D3, dating back to Hurricane Ivan.

3.5 Review/Comment/Response Tasks. Our team can support

D3 with tracking, review, comments, and recommendations related to changes or updates to state and federal laws, policies, rules, and regulations. Our national experts in NEPA, environmental issues, and planning consistently monitor Federal Register postings.

3.6 Wetland Delineation/Evaluation. Kimley-Horn provides

wetland delineation and functional assessment services across North Florida that inform impact evaluations, UMAM-based mitigation strategies, and permitting decisions. Our staff routinely delineates wetlands pursuant to Florida’s Unified Wetland Delineation Methodology, as outlined in FAC Rule 62-340.

3.7 Cultural Resources. Kimley-Horn has established a

dedicated cultural resources practice led by Jeffrey Shanks, RPARCH, who joined the firm from the National Park Service and brings deep familiarity with FDOT procedures and the Cultural Resources Assessment Survey (CRAS) process. Our team can support the Department by completing CRAS efforts, preparing reports and draft correspondence, reviewing consultant-prepared survey documents, providing construction monitoring, and coordinating with appropriate agencies and stakeholders in close coordination with DEMO staff.

3.8 Navigation Studies. Our team has prepared navigation

studies for bridges throughout Florida. We have the experienced staff needed to collect waterway crossing information, perform vessel surveys, coordinate with the U.S. Coast Guard, and engage stakeholders as part of bridge concept evaluations.

3.9 Air and Noise Studies. Kimley-Horn brings experience

completing noise studies for FDOT projects throughout Florida, including direct experience in D3. Our team understands FDOT noise criteria and the practical considerations involved in evaluating potential noise impacts for transportation enhancements.

3.10 Mitigation Plans/Banking. Kimley-Horn has experience

evaluating mitigation banking needs for projects throughout the District. This work includes documenting the need for offsite mitigation bank credits and coordinating with regulatory agencies on numerous projects, most recently the Carrabelle–Thompson Airport SEIR and the Philip Griffitts Sr. Parkway Phase III PD&E.

Our team understands D3-specific mitigation bank constraints and the regulatory considerations that influence credit feasibility and future permitting decisions. Our staff also has experience with permittee-responsible offsite mitigation design and planning.

3.11 Contamination. Both Kimley-Horn and EGS have extensive

experience preparing Phase I Contamination Screening Evaluations for projects in D3 and across Florida in accordance with the FDOT PD&E Manual. We have supported dozens of projects requiring contamination concurrence and maintain a long history of close coordination with the District Contamination Impacts Coordinator to provide clear, complete documentation that supports timely review.

3.12 Mapping and Data Collection. Lindsay will continue to lead all mapping and data collection efforts, bringing extensive experience supporting D3 and clients across the state. Our team emphasizes the use of current, reliable datasets to support thorough desktop reviews, accurate mapping, and well-informed site visits. This approach results in high-quality exhibits that directly supports SWEPT documentation and efficient agency review.

3.13 Wildlife and Habitat. Kimley-Horn brings extensive

experience completing wildlife and habitat studies for FDOT and other public agencies. Our staff routinely prepares Natural Resource Evaluations and agency coordination letters and works closely with state and federal agencies to develop effective commitments and avoidance or minimization strategies for potential species impacts.

3.13a. Mussell Surveys. EGS, a U.S. Fish and Wildlife Service (USFWS)–authorized mussel surveyor, will support D3 with freshwater mussel surveys to facilitate early coordination consistent with FDOT’s Freshwater Mussel Programmatic Approach.

3.13b Gopher Tortoise Activities. Sarah is a Florida Fish and Wildlife Conservation Commission (FWC)–authorized gopher tortoise agent (GTA) with experience identifying and relocating gopher tortoises throughout Florida, supported by 13 GTA professionals at Kimley-Horn in Florida alone.

3.13c Nuisance Plant and Animal Species. Members of our team have conducted protected plant surveys throughout Florida and are familiar with the Florida Invasive Species Council (FISC) invasive plant species list and FDACS noxious weed designations used in FDOT habitat assessments. Our team also has experience supporting FDOT bat exclusion efforts in D3 in accordance with current FDOT guidance.

3.14 Section 106 and Section 4(f). Our team has extensive

experience supporting FDOT projects requiring Section 106 and Section 4(f) compliance. This includes identifying and evaluating historic and cultural resources, coordinating with SHPO and OEM on minor projects, documenting effect determinations, and preparing Section 4(f) evaluations for larger projects, such as PD&Es with multiple alternatives.

3.15 Environmental Reviews. Our team provides unmatched

expertise in completing NMSAs and Type 1 CEs on behalf of D3, having prepared SWEPT documentation for hundreds of projects under this contract. We are extremely familiar with ERC and SWEPT and work in both systems daily to proactively obtain and input information that keeps projects on schedule. Our longstanding, trusted relationships with DEMO staff allow us to work collaboratively and efficiently to resolve issues as they arise, including interpreting new guidance, refining documentation, or adjusting schedules to accommodate evolving project timelines.

Our team has also worked closely with District staff to coordinate with USFWS and FWC, a process that has continued to evolve with the introduction of FDOT’s Programmatic Approach tool within SWEPT. Our team is also fully up to date on trainings offered by D3 and Central Office’s OEM.

3.16 Reevaluations. Our team has completed numerous

reevaluations for D3 and understands the documentation requirements for both minor and major projects. We have seamlessly transitioned to the updated SWEPT reevaluation tool, allowing us to efficiently document reevaluations and support timely project delivery.

3.17 Florida Scenic Highways Program. Our team provides

unmatched expertise in the Florida Scenic Highways Program from both a D3 and statewide perspective. Kimley-Horn has played an integral role in supporting the D3 designated scenic highways by assisting with corridor management planning, technical assistance, grant and work program support, and ongoing engagement with byway organizations and agency partners. We bring deep institutional knowledge of program requirements and processes and remain committed to supporting FDOT and byway organizations in advancing corridor preservation, enhancement, and implementation efforts consistent with the Department’s mission.

3.18 Incidental Tasks. Our team is ready to support incidental or unexpected tasks under this contract and can respond quickly as needs arise, with local, multidisciplinary staff at multiple offices throughout the District.

Commitment to Quality. Quality is foundational to our team’s success and is demonstrated through our longstanding support of D3. Proactive QA/QC reviews, subject matter expert oversight, and District-specific knowledge enable consistent work products and seamless transitions between project phases.

KIMLEY-HORN, THE RIGHT TEAM: With proven D3 experience and deep, day-to-day familiarity with FDOT’s environmental processes, Kimley-Horn provides steady leadership and responsive support with no learning curve. Our established District relationships, systems fluency, and proactive management approach allow us to anticipate needs, resolve issues efficiently, and keep projects moving.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

2.0 3.1 3.2 4.1.1 SB

Prime Kimley-Horn and Associates, Inc.

Su bc on su lta nt s

Anevay, Inc.

Environmental and Geotechnical Specialists, Inc.

Gortemoller Engineering, Inc.

Metric Engineering, Inc.

SB = Small Business

REQUEST FOR TECHNICAL PROPOSALS

FOR

DISTRICTWIDE ENVIRONMENTAL ASSISTANCE

Advertisement Number Financial Project Nos. F.A.P. Nos.

27332 42075691205 N/A

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 1

2.0 PROJECT ASSIGNED 1

3.0 SCOPE OF CONSULTANT SERVICES 1

4.0 LENGTH OF CONSULTANT SERVICES 1

5.0 CONTRACT RESTRICTIONS AND 2

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 3

7.0 PROJECT RELATED INFORMATION PACKAGES 4

8.0 INTERVIEWS 6

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 8

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 8

11.0 CONSULTANT SELECTION 8

12.0 NEGOTIATIONS 9

13.0 PROJECT MANAGER 9

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

D INTERVIEWS EVALUATION SHEET

E PROPOSED PROJECT SCHEDULE

(ATTACHMENTS CONTINUED)

F STANDARD PROFESSIONAL SERVICES AGREEMENT

G FDOT STANDARD WORK CLASSES

H PROFESSIONAL SERVICES COMMITMENT FORM

1.0 PURPOSE:

The District Environmental Management Office (DEMO), of the District Three Florida Department of Transportation, requires the professional services of a Consultant to assist in the area of miscellaneous environmental support services relevant to general operations and technical requirements of the DEMO staff.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to give an interview with the Department and also submit a written Project Related Information Package for the anticipated work. Both the interview and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that responses in the interview are limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project No.: 42075691205 F.A.P. No.: N/A County: Districtwide Funding Sources: State Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the Departments Director of Transportation Development. Individual projects will be assigned for a period of sixty (60) months from the date of this Agreement.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $250,000.00.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 SUBCONSULTANT PARTICIPATION:

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments after contract execution. Also, if you are awarded supplemental agreements as part of this project, the subconsultant commitments of each task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

5.4 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for each Task Work Order. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the Task Work Order. These costs shall include employee salaries, combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable) as related to the performance of this work (this includes subconsultants).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.5 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each)

Examples of acceptable and unacceptable content for organization charts and staffing charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm. Organization or staffing charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. Noon (local time) on Monday April 7, 2026.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and H. All forms shall be executed by an officer of the consultant firm submitting the proposal.

7.1.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.1.6 Professional Services Commitment Form (375-030-83):

The form shall be submitted with the Project Related Information Package.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 INTERVIEWS:

An Interview is requested for each of the three firms being considered for these projects. The interview will include sufficient information to enable the Department to evaluate the capability of the firms to provide the desired services.

8.1 INTERVIEW GUIDELINES:

A portion of the prepared interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information.

TRC members may also ask follow-up clarifying questions during the interview, where time permits.

The Department may post questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

Just prior to the start of the interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. One copy of the questions shall be provided to each member of the Consultant team.

The Consultant may keep the copy of the questions during the interview.

The Consultant may not leave the interview room to review the questions.

The Consultant firm remains in the same room as the TRC and Professional Services Unit (PSU) staff when reviewing the questions.

with the Technical Review Committee and Professional Services Unit staff when reviewing the questions. The five minutes for reviewing questions is not considered as part of the interview time. Discussions by the Consultant team members during the 5-minute review are not part of the interview process, and are not considered in evaluation of the Consultant.

Introductions of Consultant staff and Department staff are also not counted as part of the interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement. (Closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The interview may conclude early if less time is actually required.

Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the interview room is not permitted. Disciplines that must attend the interview are April 8, 2026. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

No handouts other than standard paper business cards will be allowed before, during or after the interview.

The Department shall supply and make available either a standard white board or flip chart with markers during the interview. The Consultant is not permitted to bring in prepared diagrams or drawings to display on the Department-supplied flip chart or white board. Procurement will discard the flip chart pages at the completion of the interview. Consultant may begin drawing as soon as the questions are handed to them (the beginning of the five minutes of review).

No visual aides are permitted during the interview. The Consultant may bring one unaltered aerial plot, 24”x 36” maximum for use during the interview. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. No alterations other than a North arrow as well as street names can be shown on the aerial for locating purposes when brought to the interview. The unaltered aerial plot may be marked up or drawn upon by the Consultant during the interview, but not before the interview begins. One aerial per project may be submitted. No other visual aides are allowed.

Consultants may bring in paper notepads or index cards with notes during the interviews, for their own reference and use. The notepads and index cards will not be left behind for the Department, nor shared with the

TRC.

Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the interview. This includes Google Glass, Ray-Ban meta smart glasses, or other similar type function technology wearables.

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s interview shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work

I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment C), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mrs. Alicia Brininger. Her address, telephone number and email address are 1074 Hwy 90, Chipley, Florida 32428; Phone (850) 330- 1502; Alicia.brininger@dot.state.fl.us.

DISTRICTWIDE ENVIRONMENTAL ASSISTANCE

FIGURE 1

LOCATION MAP

ATTACHMENT A

SCOPE OF SERVICES

Scope of Services February 2026 EMO Assistance / FPID 420756-9-12-05

SCOPE OF SERVICES

DISTRICT 3 ENVIRONMENTAL MANAGEMENT OFFICE

DISTRICTWIDE ENVIRONMENTAL ASSISTANCE CONSULTANT

FINANCIAL PROJECT I.D. NO.: 420756-9-12-05

A-i

EMO Assistance / FPID 420756-9-12-05

SCOPE OF SERVICES

DISTRICT 3 ENVIRONMENTAL MANAGEMENT OFFICE

DISTRICTWIDE ENVIRONMENTAL ASSISTANCE CONSULTANT

FINANCIAL PROJECT I.D. NO.: 420756-9-12-05

TABLE OF CONTENTS

1.0 PURPOSE ........................................................................................................... A-1

2.0 OBJECTIVES ..................................................................................................... A-1

3.0 SERVICES .......................................................................................................... A-1

4.0 KEY PERSONNEL ............................................................................................ A-8

5.0 SUBCONTRACTING SERVICES .................................................................... A-8

6.0 MEETINGS & PRESENTATIONS ................................................................... A-8

7.0 RESPONSIBILITIES OF THE DEPARTMENT ............................................... A-9

8.0 RESPONSIBILITIES OF THE CONSULTANT ............................................. A-10

9.0 COMPUTER SERVICES ................................................................................. A-11

10.0 SPECIFICATIONS FOR WORK……………………...……………………..A-11

A-1

EMO Assistance / FPID 420756-9-12-05

SCOPE OF SERVICES

DISTRICT 3 ENVIRONMENTAL MANAGEMENT OFFICE

DISTRICTWIDE ENVIRONMENTAL ASSISTANCE CONSULTANT

FINANCIAL PROJECT I.D. NO.: 420756-9-12-05

1.0 PURPOSE:

The District Environmental Management Office (DEMO), of the District Three Florida Department of Transportation, requires the professional services of a Consultant to assist in the area of miscellaneous environmental support services relevant to the general operations and technical requirements of the DEMO staff.

The Consultant is expected to maintain a team with a thorough understanding of the FDOT’s planning and environmental processes, possess a wide array of transportation planning and environmental technical skills and expertise, and provide innovative public and agency involvement techniques. The CONSULTANT must have a thorough knowledge and understanding of the various Federal, State, and Local laws, rules, policies, and ordinances that relate to the transportation industry. The Consultant must also have a thorough knowledge and understanding of all FDOT programs associated with this Scope of Services.

2.0 OBJECTIVES:

The DEPARTMENT will require the CONSULTANT to provide planning and technical services, analyses, and support in implementing a wide variety of tasks and needs. The Consultant will also be required to provide coordination and public involvement with other agencies, local governments, MPOs, TPOs, regional planning councils, environmental organizations, and the general public.

The CONSULTANT shall minimize the DEPARTMENT’S need to apply its own limited resources to assignments authorized by the District’s Environmental Management Office.

All work will be done in accordance with the Department’s relevant and most recent versions of Manuals, Guidelines, Handbooks, Models, and preferences. This will also apply to any federal resources utilized by the Consultant as well.

3.0 SERVICES:

The Consultant will provide as-needed technical services, analyses, coordination, and support in implementing the following programs and tasks. The following types of work elements may be assigned under the terms and agreement of this Scope of Services:

A-2

EMO Assistance / FPID 420756-9-12-05

3.1 Environmental Permitting

The Consultant will provide support services related to environmental permitting. The Consultant will be required to have knowledge and understanding of all environmental permits from all regulatory agencies including some local regulatory permitting requirements. Work efforts may include, but not necessarily limited to: coordination with local, state, and federal agencies; and complete permits application package for submittal to DEMO for approval. Coordination may require meetings and/or written, phone, fax, and/or email correspondence. The Consultant may be required to include any applicable application/permit fees as well.

3.2 Public Involvement

The Consultant will assist with the planning, organizing, and facilitation of public involvement activities, including the development of power point presentations and associated equipment, handouts and other miscellaneous printed materials, mailings, project websites, maps and miscellaneous graphics, displays, response letters, notifications, etc. The Consultant will also be required to locate suitable facilities for any public involvement activities and pay any required deposits and/or rental fees for use of such facilities.

3.3 Commitment Monitoring

The Consultant will assist the Department in tracking project commitments as a project advances through the Work Program phases. This work effort may include, but not limited to, maintaining relevant and appropriate spreadsheets and/or electronic tracking methods;

coordination with other District departments and personnel; coordination with other agencies, groups, and individuals; and provide progress reports to DEMO.

3.4 Emergency Recovery/Special Government Declared Activities

The Consultant will assist the Department regarding emergency and/or special government declared activities when required. Work activities may include, but not limited to, the following: provide data gathering and mapping, provide inter-agency coordination with commitment tracking, provide environmental reviews and documents, if necessary. If needed, the Consultant will assist the Department with Section 7 Formal Consultation under the Endangered Species Act for emergency related projects. Use of GPS and GIS mapping may be required.

3.5 Review/Comment/Response Tasks

The Consultant will assist the Department with the tracking, review, comments, and recommendations of posted State and Federal laws, policies, rules, regulations, etc. regarding issues related to District 3 projects, programs, personnel, and/or the transportation industry in general.

A-3

EMO Assistance / FPID 420756-9-12-05

The Consultant will also provide reviews, comments, and responses of draft environmental documents, analytical support technical reports, and reevaluations to ensure compliance with NEPA, the PD&E Manual, and any other Federal, State, and Local laws, rules, policies, ordinances, etc. and provide mark-ups and/or a comment/response matrix to DEMO for such reviews.

3.6 Wetland Delineation/Evaluation

The Consultant will assist the Department with the delineations of jurisdictional wetlands in accordance with approved State and Federal guidelines. The Consultant will also complete wetland assessments, as well as permit applications, using the Unified Mitigation Assessment Method (UMAM) or most recent, acceptable assessment method. Development of a Wetland Evaluation Report (WER) may also be required.

3.7 Cultural Resources

The Consultant will assist the Department in the area of cultural resources. This will be accomplished by conducting cultural resources assessment surveys, preparing appropriate reports and draft letters, reviewing assessment survey reports produced by other Consultants, resources monitoring during construction activities, and coordinating with appropriate agencies/parties regarding survey results. All agency coordination will be discussed, reviewed, and evaluated by DEMO staff prior to any actions taken by the Consultant.

3.8 Navigation Studies

The Consultant will assist the Department with navigation studies when needed. Work effort will require the Consultant to collect waterway crossing data and prepare a US Coast Guard Navigation/Bridge Report in accordance with the PD&E Manual. Site reviews, property ownership investigation, and communicating with affiliated property owners and the public in general will be required. Bridge lighting studies and plans may also be required.

3.9 Air & Noise…