PC-550000-CB112.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 26358 DOT FM Number: 45240123201

Submittal Date: 11/3/2025 Project Name: SR 20 Passing Lanes from Bay County Line to Liberty County Line

Consultant’s Name: Greenman-Pedersen, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 1590 Village Square Blvd.

City: Tallahassee State: FL Zip: 32309

Office Location: Tallahassee Contact person: Dustin T. Evans, PE

Phone: 850-559-3504 Contact email: devans@gpinet.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

State Road (SR) 20 spans approximately 358 miles, running west to east across the Florida Panhandle and into northeast Florida. The segment of SR 20 located in Calhoun County dates back to the early 1930s and includes the historically significant Blountstown Truss Bridge over the Apalachicola River. Between 2012 and 2014, much of this corridor within Calhoun County underwent resurfacing, and the western portion was upgraded with 5-foot paved shoulders. As regional transportation infrastructure continues to grow and surrounding roadways expand, SR 20’s traffic volume and the functional importance of SR 20 have also steadily increased.

Greenman-Pedersen, Inc. (GPI) has recent and relevant experience on similar 3R projects in District Three and is delighted to submit this Letter of Response to continue working with the Department to provide innovative solutions for maintenance improvements and safety upgrades. Our team is prequalified in all of the advertised work types (3.1, 7.1, 8.1, 8.2, 8.3, 8.4, 9.1, 9.2, 9.4.1). Through careful review of the Scope of Services, project corridor research, meetings, and on-site evaluations, our experienced team has developed a comprehensive understanding of the Department’s goals and expectations for this project.

GPI is honored by the trust the Department places in us when selected to design a project. We deeply value that confidence and are committed to being a dependable partner to FDOT. We will work proactively with the Design Project Manager, Ray Kirkland, to ensure project success. Our team takes great pride in consistently delivering ahead of schedule and producing high-quality work that not only meets FDOT’s standards but often exceeds expectations ensuring both project objectives and Department goals are fully achieved.

PRACTICAL INNOVATION

At GPI, we believe true innovation stems from challenging conventional thinking and exploring creative solutions while always maintaining a strong focus on safety and cost implications. This mindset has consistently proven successful on recent projects, where close collaboration between our design team and CEI professionals has led to practical, forward-thinking solutions to traditional challenges.

375-030-22

PROCUREMENT

We remain at the forefront of emerging design technologies and modern construction methods. Our team is committed to continuously improving design efficiency and identifying opportunities to reduce construction timelines and costs without compromising corridor safety, service life, or long-term maintainability.

IMMEDIATE AVAILABILITY

GPI’s 12 design and construction professionals that live and work in District Three, have the experience, availability, and expertise to take on issues at a moment’s notice. With our office located in Tallahassee, and remote staff in Chipley, we are able to quickly and efficiently respond to all requests made by the Department during the design and construction phases.

KEY PERSONNEL

GPI’s strong understanding of 3R criteria and the FDOT Design Manual (FDM) enables us to effectively prioritize project needs, identify safety enhancement opportunities, and proactively address any questions or concerns that may arise during the design process. Our team is well-versed in balancing design intent, constructability, and corridor safety, ensuring that proposed improvements enhance both operational performance and long-term maintainability. Our Project Manager, Dustin Evans, PE, brings over 20 years of transportation design and management experience across Florida, with a strong focus in District Three. He has successfully delivered numerous projects that prioritized safety and innovation, implementing creative yet practical design solutions to improve traffic operations, reduce crash risk, and enhance user experience for all modes of transportation. Dustin will serve as an extension of the Department’s staff and will be supported by Kim Stephens, PE; Brandon Jenkins, PE; and Jack Bingemann, PE, all of whom are well versed in the requirements for producing the required documents for the Department. Additionally, this staff have been the lead engineers on several recent District Three projects including SR 30 (US 98), SR 61 (US 319), and SR 8 (I-10). Kim will serve as the Deputy Project Manager, while Jack will serve as the lead roadway designer and Brandon will provide the temporary traffic control plan.

PROJECT TEAM

We have assembled a highly qualified team of subconsultants that have worked successfully with GPI and FDOT on similar projects.

This history ensures we have zero-learning curve and will work exceptionally well together as a team. Both GPI and subconsultant staff have the experience and availability to deliver innovation, cost savings, and practical design. Our subconsultants consist of mostly local firms with multiple offices located here in District Three including:

Alday-Howell Engineering, Inc. (SBE) for roadway support and utility coordination; Ceteris, Inc. (DBE/SBE) for signing and pavement marking; Environmental and Geotechnical Specialists, Inc. (EGS) (DBE) for environmental and geotechnical services; GPI Geospatial, Inc. for Photogrammetric Mapping; Hanson Professional Services Inc. for drainage design; Prime AE Group, Inc. for roadway support; and Southeastern Surveying and Mapping Corp. for survey/SUE.

APPROACH AND UNDERSTANDING OF CRITICAL ISSUES

This project along SR 20 begins at the Bay County Line and extends to the Liberty County Line. It serves as a major east-west route in the heart of Calhoun County providing access for residents, tourists, and commercial services. This corridor is also used as one of the foremost commuter links to Panama City and Tallahassee. SR 20 is classified as a Rural Principal Arterial and is a hurricane evacuation route. This section of roadway has a Context Classification of C2 and an Access Management Classification of 4. Our team’s familiarity with this area and extensive experience within this corridor provide valuable insights that will support the Department in enhancing both the operation and service life of this facility. Improving safety for the traveling public remains a top priority. The GPI team brings significant experience in evaluating and implementing safety enhancements across a range of roadway projects whether funded at the State, Federal, or local level. We will collaborate closely with the District Safety Office and local agencies to maximize safety improvements within the available funding, ensuring a safer facility for all users.

ROADWAY

In support of the growing need to provide safer transportation facilities, the primary purpose of this project is the addition of passing lanes and resurfacing 3 sections along SR 20 between the Bay County Line and the Liberty County Line. SR 20 features a typical section consisting of 2-12’ travel lanes and 5’ paved shoulders. The posted speed varies from 45 MPH to 60 MPH throughout the project limits, and the right-of-way fluctuates along the corridor. Our team has reviewed the typical sections outlined in the 2023 Feasibility Study and

Key Personnel Role Yrs

GPI – 3.1

Dustin Evans, PE Project Manager 20

Kim Stephens, PE Deputy PM / QC Manager 17

Brandon Jenkins, PE Traffic Control 7

Jack Bingemann, PE Roadway Design 4

Alday-Howell Engineering, Inc◆– 3.1

Tommy Johns, PE Roadway Support 25

Ceteris, Inc.⚫◆ – 7.1

Brent Bedini, PE Signing and Marking 14

EGS, Inc.⚫ – 9.1, 9.2, 9.4.1

Tom Hayden, PE Geotechnical 28

Susan McConnell, PE Environmental/Permitting 31

GPI Geospatial, Inc. – 8.3

Ia Hall, PSM, PLS Photogrammetry 27

Hanson Professional Services Inc. – 3.1

Travis Shannon, PE Drainage 18

Prime AE Group, Inc. – 3.1

Mike Molkenbur Roadway Support 30

Southeastern Surveying and Mapping Corp. – 8.1, 8.2, 8.4

Lee Anderson, PSM, PLS Survey/SUE 25

⚫ = DBE, ◆ = SBE, = UU

recognize the importance of selecting a typical section that best fits the corridor. Minimizing right-of-way impacts and harmonizing transitions are essential to the success of this project. After a preliminary review of the crash data, there are 13 crossover crashes within the project limits. These crashes and their specific locations further necessitate the addition of the passing lanes throughout the project limits. Additionally, any impacts to trees or their root systems will be carefully reviewed and coordinated with the Department.

DRAINAGE/PERMITTING

The existing drainage system primarily consists of an open collection system throughout the project limits ranging from a 24” pipe to a 5’ x 3’ CBC (MP 7.313). The scope does not identify any major drainage issues; however, the existing system will be reviewed for issues such as repairing outfalls, analyzing pavement hydraulics (hydroplaning) in the superelevated sections, evaluating permanent erosion control such as ditch pavement or rip rap. GPI will evaluate potential pond sites using hydraulic analysis and geotechnical data to ensure adequate storage and discharge capacity, while also incorporating stormwater management facilities designed to meet requirements for water quality treatment, attenuation, and aesthetic enhancement. Our team will coordinate with the FDOT Resident Maintenance Engineer and District Drainage with any recommended improvements. A preliminary desktop review of the project corridor found wetlands or riverine areas within and adjacent to the FDOT right-of-way. These natural features will be field delineated as necessary immediately following Notice to Proceed, simultaneously with the survey, to eliminate the additional costs of multiple mobilizations and to provide close coordination and accuracy within the Design Team. The permitting agencies for the project will be the Northwest Florida Water Management District (NWFWMD-state regulation), and the United States Army Corps of Engineers (USACE – Federal Regulation). The project is anticipated to qualify for an Environmental Resource Permit (ERP) from NWFWMD and a Standard Permit from USACE.

TEMPORARY TRAFFIC CONTROL PLAN (TTCP)

A well-defined traffic control plan is key to the success of this project. This project will require a Level I TTCP for the resurfacing and passing lane operation. The main concern for this project will be providing adequate and safe access for the large number of trucks and recreational vehicles that use this corridor. We will take into consideration the effects of special events such as spring break and hurricane evacuation procedures. Our team will ensure that all modes of travel are accommodated during the construction process, with clear, concise notes and details for the contractor. Additionally, we will meet with the Area Construction Engineer to review the TTCP and its components, ensuring alignment and minimizing any potential confusion during construction.

QUALITY COMMITMENTS

The GPI Team believes the foundation for a successful project begins with our Quality Management Program, which will ensure that quality standards are maintained throughout the design process. We will develop a Project Specific Quality Control Plan outlining the procedures necessary for each phase of the project and it will be managed by our Quality Control Manager, Kim Stephens, PE. All subconsultant work will receive a quality assurance review by the subconsultant staff, followed by a second quality assurance review by GPI, prior to submittal to the Department. Every review will be documented and certified for audit purposes.

COMMUNICATION / COORDINATION

Early and consistent coordination is vital to the success of any project. As with past projects, we will provide clear communication with the Department, local stakeholders, utilities, permitting agencies, and all County, State, and/or private projects in the vicinity throughout the design process. We will develop a Level I Community Awareness Plan (CAP) without a public meeting. Our Team will coordinate with the adjacent resurfacing projects (FPID: 452936-1& FPID: 450805-1), and safety project (FPID: 445665-1) to ensure all project issues are resolved. Our coordination efforts, combined with a clear understanding of the project scope and Department requirements, will ensure a well-informed design that avoids unexpected issues during bidding and construction. We will also coordinate with District Maintenance to determine if any maintenance activities can be accomplished prior to this project’s construction.

RELEVANT PROJECT EXPERIENCE

GPI is well versed with incorporating practical design solutions and appropriate cost savings during the design and construction for these types of projects. This team has worked together on multiple projects throughout District 3 with similar issues including:

• FPID: 443656-1-52-01, SR 292 (Sorrento Rd.) from Theo Baars Bridge to south of CR 293 (Bauer Rd.) (3R with widening)

• FPID: 445761-1-52-01, SR 30 (US 98) from S Franklin St. to Carrabelle River Bridge (3R with widening and R/W)

• FPID: 220495-6-52-01, SR 61 (US 319) north of Alaska Way to Lost Creek Bridge (Capacity with R/W)

• FPID: 452940-1-52-01, SR 61 (US (319) from Timberwolf Crossing to Georgia State Line in Leon County (3R with widening) All four of our similar projects have improvements that are relevant to this project including milling and resurfacing, drainage, widening, R/W, utility coordination, traffic control plans, and permitting. These projects also require a thorough understanding of existing roadway conditions and the need for constant coordination with local agencies, stakeholders, and FDOT while still achieving the ultimate goal of extending the useful life of the existing asphalt pavement.

CLOSING

We are committed to identifying innovative approaches that enhance safety, accelerate delivery, and maximize value. We look forward to the opportunity of providing our qualifications in more detail.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 7.1 8.1 8.2 8.3 8.4 9.1 9.2 9.4.1 DBE SB UU

Prime Greenman-Pedersen, Inc.

S u b c o n s u lt a n ts

Alday-Howell Engineering, Inc.

Ceteris, Inc.

Environmental and Geotechnical Specialists, Inc.

GPI Geospatial, Inc.

Hanson Professional Services Inc.

Prime AE Group, Inc.

Southeastern Surveying and Mapping Corp.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Project Advertised Major & Minor Work Types

DBE SB UU

Prime

S u b c o n s u lt a

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Project Advertised Major & Minor Work Types

DBE SB UU

Prime

S u b c o n s u lt a

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

REQUEST FOR TECHNICAL PROPOSALS

DESIGN SERVICES

PASSING LANE CONSTRUCTION

State Road 20 Passing Lanes from Bay County Line to Liberty County Line in Calhoun County

Advertisement Number Financial Project Nos. F.A.P. Nos.

26358 45240123201 N/A

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 1

2.0 PROJECT ASSIGNED 1

3.0 SCOPE OF CONSULTANT SERVICES 1

4.0 LENGTH OF CONSULTANT SERVICES 1

5.0 CONTRACT RESTRICTIONS AND 2

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 3

7.0 PROJECT RELATED INFORMATION PACKAGES 4

8.0 INTERVIEWS 6

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 7

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 8

11.0 CONSULTANT SELECTION 8

12.0 NEGOTIATIONS 9

13.0 PROJECT MANAGER 9

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C TECHNICAL PROPOSAL STAFFHOUR SHEETS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

(Attachments Continued)

E INTERVIEWS EVALUATION SHEET

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I PROFESSIONAL SERVICES COMMITMENT FORM

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements as described herein.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to participate in an interview with the Department and also submit a written Project Related Information Package for the anticipated work. Both the interview and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that responses in the interview are limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following projects shall be assigned to the selected consulting firm:

Financial Project No.: 45240123201 F.A.P. No.: N/A County: Calhoun Funding Sources: State Funding

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $1,250,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 SUBCONSULTANT PARTICIPATION:

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments after contract execution. Also, if you are awarded supplemental agreements as part of this project, the subconsultant commitments of each task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

5.4 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.5 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.6 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

https://vendor.myfloridamarketplace.com/ organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of events (2-page maximum, 11” x 17” is permitted)

5. Staffhour SUMMARY (one sheet showing the hours of the prime and all subs)

Resumes and organization or staffing chart shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm.

Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. (local time) on December 3, 2025.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and I. All forms shall be executed by an officer of the consultant firm submitting the proposal.

7.1.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b) :

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officier or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.1.6 Professional Services Commitment Form (375-030-83) :

The form shall be submitted with the Project Related Information Package.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 INTERVIEWS:

An Interview is requested for each of the four firms being considered for these projects. The interview will include sufficient information to enable the Department to evaluate the capability of the firms to provide the desired services.

8.1 INTERVIEW GUIDELINES:

A portion of the prepared interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information.

TRC members may also ask follow-up clarifying questions during the interview, where time permits.

The Department may pose questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

Just prior to the start of the interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. The Consultant may keep a physical copy of the questions during the interview. The Consultant may not leave their respective rooms to review the questions. The five minutes for reviewing questions is not considered part of the Interview. Discussions by the Consultant team members during the 5-minute review are not part of the interview process and are not considered in evaluation of the Consultant.

Introductions of Consultant staff and Department staff are also not counted as part of the interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement. (Closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The interview may conclude early if less time is actually required.

Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the interview room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

The Consultant may have available in the room for their own use a clean flip chart. No content can be previously drawn on the flip chart. The Consultant is not permitted to bring in prepared diagrams or drawings to display. Illustrations will be discarded at completion of interviews and will not be given to the TRC for evaluation after the interview. The Consultant may begin drawing as soon as the questions are given to them (the beginning of the five minutes of review).

The Consultant may bring one unaltered aerial plot, 24”x 36” maximum for use during the interview. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. No alterations other than a North arrow as well as street names can be shown on the aerial for locating purposes when brought to the interview. The unaltered aerial may be drawn upon by the Consultant. One aerial per project may be submitted. No other visual aides are allowed. No visual aides are permitted during the interview.

Consultants may bring in paper notepads or index cards with notes during their interviews, for their own reference and use. The notepads and index cards will not be submitted to the Department, nor shared with the TRC.

Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the interview. This includes Google Glass, Ray-Ban meta smart glasses, or other similar type function technology wearables.

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s interview shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan

J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mr. Ray Kirkland. His address, telephone number and email address are 1282 Office Park Drive, Chipley, Florida 32428;

Phone (850) 415-9026; rkirkland@hntb.com mailto:rkirkland@hntb.com

FIGURE 1

LOCATION MAP

ATTACHMENT A

SCOPE OF SERVICES

ADVERTISEMENT October 20, 2025

EXHIBIT A

SCOPE OF SERVICES

FOR

PASSING LANE CONSTRUCTION

Financial Project ID: 452401-2-32-01

State Road 20 Passing Lanes from Bay County Line to Liberty County Line

FDOT District 3

CALHOUN COUNTY

ADVERTISEMENT Page A-2 FPID: 452401-2-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS 6b DRAINAGE PLANS 6c SELECTIVE CLEARING AND GRUBBING (N/A)

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS (N/A) 43

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS (N/A)

18 STRUCTURES - MISCELLANEOUS (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS (N/A)

22 SIGNALIZATION PLANS (N/A)

23 LIGHTING ANALYSIS (N/A)

24 LIGHTING PLANS (N/A)

25 LANDSCAPE ANALYSIS (N/A)

26 LANDSCAPE PLANS (N/A)

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (N/A) . 56

ADVERTISEMENT Page A-3 FPID: 452401-2-32-01

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (N/A)

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

ADVERTISEMENT Page A-4 FPID: 452401-2-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 452401-2-32-01

Roadway:

Roadway ID Begin Milepost End Milepost

47010000 3.200 17.400

Project Description: SR 20 Passing Lanes from Bay County Line to Liberty County Line Bridge No(s).:

• 470013 – SR 20 over Juniper Creek

• 470060 – SR 20 over Chipola River

• 470015 – SR 20 over Commander Creek

• 470016 – SR 20 over Hogpen Branch

Context Classification:

• C2-Rural Sparsely settled lands; may include agricultural land, grassland, woodland, and wetlands.

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

• Major work mix includes:

o 3.1 - Minor Highway Design

• Minor work groups include:

o 7.1 - Signing, Pavement Marking and Channelization o *8.1 - Control Surveying o *8.2 - Design, Right of Way & Construction Surveying o *8.3 - Photogrammetric Mapping o *8.4 - Right of Way Mapping o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing o 9.4.1 - Standard Foundation Studies

ADVERTISEMENT Page A-5 FPID: 452401-2-32-01

*Survey Method(s) to be determined by the CONSULTANT and approved by the

DEPARTMENT.

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to DEPARTMENT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum extent possible the DEPARTMENT's need to apply its own resources to assignments authorized by the DEPARTMENT.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract Documents, including Construction Documents. The DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract.

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2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environment (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT.

Financial Project ID: 452401-2-32-01

These passing lanes primarily consists of adding passing lanes in 3 locations along SR 20 between the Bay County Line and the Liberty…