PC-550000-CAX99.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES EXPANDED LETTER OF RESPONSE

375-030-23

PROCUREMENT

04/18

Advertisement No.: 25349 DOT FM Number: 410390-3-62-01 and 453548-1-62-01

Submittal Date: 3/17/2025 Project Name: CEI Inspection Services for Group 25-N: SR 293 from SR 30 to the Mid-Bay Bridge and SR 30 from W. of Paraiso Blvd. to E. of Regions Way

Consultant’s Name: Smith Seckman Reid, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 3243 E. James Lee Blvd.

City: Crestview State: FL Zip: 32539

Office Location: Crestview, FL Contact person: Sharpie Smith, P.E.

Phone: (601) 381-3539 Contact email: Ssmith@ssr-inc.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

Please refer to project advertisement for evaluation criteria. Other required submittals are specified in the advertisement.

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

SMITH SECKMAN REID, INC. (SSR) is pleased to submit our Expanded Letter of Response to provide Construction Engineering and Inspection (CEI) services for FDOT’s Group 25- N projects in Okaloosa County. Our proposed project team has thoroughly reviewed the contract plans, quantities, and specifications, performed multiple site visits, discussed the project(s) with the EOR, Webber Maintenance, and County Traffic Engineer, and has met with FDOT Operations staff to discuss potential issues. For this pursuit, SSR has teamed with ABC Group, LLC (DBE/SBE) to provide Community Outreach Services; MTN Resources, LLC (DBE/SBE) for Contract Support (CSS); and Trans-State Consulting, LLC (DBE/SBE) for Resident Compliance as well as inspection support. SSR is prequalified in FDOT Work Type 10.1 – Roadway CEI, among others, and has committed to a DBE/SBE utilization goal of

17.53% for this contract. SSR proposes to provide the requested CEI Services from our Crestview office located at 3243 E. James Lee Boulevard (Hwy. 90). Under no circumstance will there be a lack of oversight or presence of CEI personnel from the SSR Team. As always, in assembling our team for this contract, SSR’s primary goal was to provide the Department with a knowledgeable and experienced group of individuals who: (1) work well together; (2) are known and trusted by FDOT staff; (3) are familiar with and near to the project; and (4) have the necessary qualifications.

UNDERSTANDING OF INTENT & SCOPE OF PROJECT

Based on our review, the Scope of Services calls for full-service Construction Engineering and Inspection (CEI) to include contract administration, roadway and signalization inspection, 375-030-23

PROCUREMENT

material sampling and testing, final estimate and as-built plans documentation, and consultant community awareness. It will be SSR’s responsibility to faithfully represent the Department’s interest and to administer the construction contract such that all work performed by the Contractor is constructed in substantial conformity with the Plans, Specifications, and any Special Provisions. Our primary goal is to deliver a quality-built project on time and within budget. To that end, SSR along with our Community Awareness partner, ABC Group, will work to facilitate and ensure communication between all parties and key stakeholders in an efficient and timely manner.

Key Stakeholders Include:

• Florida Department of Transportation

• Mid-Bay Bridge Authority

• City of Destin / Destin Middle School

• Kelly Plantation

• Destin Commons Businesses

• Legendary Marina

• Utilities Companies

FDOT CONSTRUCTION CONTRACT #E3X88

The two projects under this contract were designed by Mead & Hunt, Inc.; the Roadway EOR is Christopher Lees, PE. These 3R projects will primarily consist of milling and resurfacing the section of SR 293 (Danny Wuerffel Way) from SR 30 (US 98) to the Mid-Bay Bridge—just south of the toll plaza—as well as SR 30 (US 98) from west of Paraiso Boulevard to east of Regions Way in Destin, Florida (Okaloosa County). Other improvements include concrete sidewalk repair, new and improved curb cut ramps with detectable warning, signalization and pedestrian upgrades, and new signing and pavement markings. The proposed letting date for this “Goes With” (G/W) contract is May 8, 2025 with an anticipated NTP date of July 18, 2025. Contract time has been set at 250 calendar days.

PROJECT #1: SR 293 Resurfacing, FPID: 410390-3-52-01 Work Program Budget: $2.0M

The first project in Group 25-N comprises the resurfacing of SR 293, also known as Danny Wuerffel Way. This 0.8-mile corridor connects US 98 in Destin to the Mid-Bay Bridge southern approach and Toll Plaza. This segment is a vital link between Destin’s beaches, restaurants, and other tourist destinations and commuters coming from the north. Business and residential access to Destin Commons, Paradise Key, Kelly Plantation, and Regatta Bay are all accessed via SR 293. In addition, this roadway is also an important hurricane evacuation route allowing motorists to relocate to the north in the event of a coming storm.

Milling & Resurfacing: Although not numbered, the roadway plans for the SR 293 project include five different Typical Sections (Sheets 3-7). The pavement design calls for milling the existing asphalt pavement 2.0” and resurfacing with 2.0” of FC-

12.5 dense graded friction course (TL-C). This pavement design is consistent across all typical sections with one exception: the two southbound travel lanes are to be milled 3.5” from Sta.

30+72.50 to Sta. 31+50.00 (77.5’) due to excessive rutting, and resurfaced with 2.0” of Type SP structural asphalt and a 1.5” lift of FC-12.5 friction course (TL-C).

PROJECT #2: SR 30 Resurfacing, FPID: 453548-1-52-01 Work Program Budget: $2.5M

The second project in Group 25-N includes the resurfacing of SR 30 (US 98) from west of Paraiso Boulevard to east of Regions Way and is a major east-west arterial through the City of Destin.

This segment services over 60,000 motorists daily and provides access to shopping centers like Destin Commons, Paradise Key, Shoppes at Paradise Isle, and Crystal Beach Plaza. The proposed roadway and pedestrian enhancements will improve safety, ride quality, and help manage congestion for residents and visitors navigating this high-volume corridor.

Milling & Resurfacing: Not unlike the SR 293 pavement design, the three Typical Sections for SR 30 (US 98) also call for milling the existing asphalt pavement 2.0” and resurfacing with 2.0” of FC-12.5 friction course (TL-C). These typicals also show existing bike lanes, turn lanes, and crossovers to be milled 1.5” and resurfaced with 1.5” of FC-12.5 (TL-C).

BOTH PROJECTS

Concrete Sidewalk & Curb Returns: In addition to milling and resurfacing, both projects include 4” and 6” concrete sidewalk repairs/replacement, as well as changes to the curb cut ramps to better align with ADA standards.

Pedestrian and Traffic Signalization: Resurfacing of the SR 293 intersections at US 98 and Commons Drive, as well as the intersections of US 98 and Crystal Beach/Legendary Drive will include new traffic detection loops as well as pedestrian signal assemblies, pushbuttons, and signing. The signal quantities show a combined total of 15 new polycarbonate signal heads being installed, with the existing signals that remain getting new anti-reflective backplates.

Signing and Pavement Markings Improvements: Lastly, improvements to this section of SR 293 and SR 30 will include new signing and thermoplastic pavement markings, as well as tubular markers, durable paint at median noses, and RPMs. All signalization work will be observed and inspected by SSR’s IMSA Certified signal inspector, Jerrye Barriger.

UNDERSTANDING OF PROJECT ISSUES

During our site visit(s) and from discussions with FDOT Operations and Maintenance staff, as well as the EOR, our team observed several potential issues that could arise during construction—some attributed to the design plans themselves.

Utility Conflicts / Utility Work Schedules

Issue #1: The General Notes list 12-13 utility companies and/or stakeholders in the vicinity of these projects. Beginning with the preconstruction conference and throughout the project duration, close utility coordination will be a critical component of successfully completing this project. The project specifications provide a link to four executed Utility Work Schedules (UWS) which add 13 days to contract time for relocates, adjustments, and expose and protect measures. The UWS for Destin Water Users includes five (5) valve boxes that are to be adjusted via a Utility Work by Highway Contractor Agreement (UWHCA).

Resolution #1: SSR’s Project Engineer, Eric Broome, will coordinate closely with all utility owners and seek assistance from the Area Utility Manager, John MacDonald, and his assistant, Kathy Ozmore, when needed. SSR has a great working relationship with utility owner representatives Shawn Croft (Okaloosa Gas) and Monica Wallis (Destin Water Users).

Safety while working near pressurized gas transmission lines is a huge safety issue and our team will ensure that Okaloosa Gas representatives are onsite when work is being done in the conflict areas identified in the UWS. We will coordinate the valve adjustments for Destin Water Users with the contractor or subcontractor when final grades have been established. These adjustments are included and will be paid for under Pay Item #425-6 (SR 30, FPID: 453548-1-52-02). In addition, during a site visit SSR observed an exposed fiber optic cable running in the southbound drainage conveyance through sidedrains and MES’s parallel to SR 30 (US 98). If selected, SSR will be prepared to investigate this further in order to minimize any potential delays at the onset of construction.

Quantities Review

Issue #2A: During our review of the contract quantities, SSR noted that Pay Items #102-104 and #102-107-1 for Temporary Signalization and Temporary Traffic Detection are included in both plans sets for the SR 293 / SR 30 intersection thereby doubling the necessary quantity of 250 ED for that particular intersection and possibly leading to an inflated bid. Resolution #2A: SSR has communicated this issue to the EOR so that changes can be made to the final bid quantities prior to project letting.

Issue #2B: During our review of the contract specifications package, SSR noted that Article 678-2 – Traffic Controller Accessories (pg. 19) includes a specific Malfunction Management Unit (MMU) for the existing controller (APL #678- 016-008), however there is no pay item in the plans to cover the cost of this equipment. Resolution #2B: Upon further review, SSR noted that the designer did include a “Design Note” for Pay Item #632-7-1, Signal Cable, New, F&I, on page 20 of the Quantities Report for FPID: 410390-3-52-01; however there is no mention of this in the associated pay item notes on Sheet T-2 of the Signalization Plans. SSR has communicated a recommendation to the EOR to add a pay item note for clarification so that potential bidders will not overlook this item and its cost resulting in a possible claim or needed supplemental agreement during construction.

Eberle Design – Malfunction Management Unit Type 16

(APL #678-016-008)

Issue #2C: In reviewing the typical sections and quantities for both projects, the SSR Team noted that several typicals call for areas of clearing and grubbing that overlap with the standard sod and shoulder treatment areas. The secondary quantity associated with Pay Item #110-1-1 (LS) is 0.07 acres for SR 293, and 0.97 acres for SR 30. Resolution #2C: SSR believes that Pay Item #110-1-1 is not needed in this situation as most of the sod and shoulder work should be included under Pay Items #570-1-1 and #570-1-2. Further, in areas where sidewalk and curb ramps are being modified, portions of the existing concrete are being removed and paid for as concrete removal (#110-4- 10). SSR has questioned the EOR as to whether the added cost associated with including a clearing and grubbing pay item is warranted. Further quantity revisions may be forthcoming prior to bid letting.

MOT Phasing and Pedestrian Safety

Issue #3A: This segment SR 293 and SR 30 is a popular destination for both locals and tourist alike. The need for proper and relevant work zone signing—both advanced post-mounted and PCMS messaging—will be crucial to the safety and success of the project. Resolution #3A: The SSR Team will work diligently in assuring that all PCMS message boards are operable and displaying relevant work zone safety messages through all phases of construction. In addition, SSR’s Project Engineer, Eric Broome, will coordinate with District Three’s Traffic Operations to effectively utilize the new ITS Dynamic Message Boards located within the vicinity of the project limits on both SR 30 (US 98) and the Mid-Bay Bridge Toll Plaza.

Issue #3B: Given the location of the SR 293 and SR 30 projects, including the proximity to Florida’s world-renown beaches and other tourist attractions, there is an increased likelihood of pedestrians (walking and bicyclist) in and around the work zone.

Furthermore, given that daytime lane closures are prohibited, most of this work—especially milling and resurfacing—will have to be completed at night. This elevates an already existing safety concern even higher. Further, given that MOT Typicals for Phase IIIA (SR 293) and Phase IIB (SR 30) depict bicyclist sharing a lane with vehicular traffic, the risk of a work zone accident involving a pedestrian will be at the highest level.

Resolution #3B: SSR has reviewed the MOT Plans and proposed phasing in-depth. It is our opinion that both Phase II (SR 293) and Phase IIB (SR 30) can be accomplished without shifting the existing bike lane to a shared lane with vehicular traffic. This would greatly lower the potential risks for nighttime accidents during this phase of the project which calls for constructing concrete sidewalk, curb ramps, signing, and signalization items only (no paving operations). This could be accomplished for SR 293 by leaving the two inside travel lanes open and closing off the outside lane and existing bike lane only.

The contractor will likely be using cones (not drums) which could be used in the remaining 16’ of pavement to create a 4’ bike lane away from the sidewalk work and still leave a 10’ “closed” lane for ingress and egress of the work crews. If selected, SSR will explore these options further and discuss possible changes to the MOT Plan that would increase the safety of pedestrians traversing the work zone.

Concrete Sidewalk / ADA Compliance

Issue #4A: Blocked Crosswalks – During a field review, the SSR Team observed that all four approaches to the intersection of SR 293 and SR (US 98) include right turn lanes separated by pedestrian islands. The pedestrian islands also include the mast arm foundation and poles or pedestrian signals in addition to crosswalks connecting the island to the adjacent sidewalks across the right turn lane. More often than not, vehicles entering the right turn lane would que up while waiting to merge and block the pedestrian crosswalk which resulted in pedestrian having to wait on traffic to clear, or either walking in and around traffic outside of the striped crosswalk. Resolution #4A: SSR proposes to simply add MUTCD sign #R51-5a “Yield Here to Pedestrians” to each quadrant of this intersection (to the right of the turn lane and along the shoulder) which would draw the attention of drivers to the crosswalk and, hopefully, eliminate vehicles queuing up and blocking the crosswalk itself.

Issue #4C: Pedestrian Islands – The contract plans for SR 30 (US 98) depict 1.5” milling and resurfacing of the asphalt walkways located between the concrete pedestrian island “bump-outs”. For the contractor to accomplish this, a small milling head or possibly handwork would be needed which is very tedious, time consuming and costly. What’s more, the finished asphalt would have to be hand compacted (not rolled) and cold result in a very rough texture not conducive to pedestrian traffic, especially those in wheelchairs, scooters, bikes, etc. Resolution #4C: If selected, rather than proposing the costly fix to remove and totally reconstruct these islands out of new concrete, SSR will work with the Contractor to cut one 6” investigative core at each pedestrian island location. If no depth or other concerns are found, the limits of the existing asphalt in the island areas—from curb-to-curb—could be removed and replaced with 6” concrete as opposed to paving back with asphalt. Concrete would produce a smoother, longer lasting, and more maintenance free surface in these areas until the island are removed and/or totally reconstructed on a future project.

Issue #4D: Lastly, SSR noted several areas where proposed sidewalk repairs did not conform to minimum ADA widths, where potential dropoff hazards exist that were not addressed in the design, and existing pedestrian handrail that was in disrepair.

Resolution #4D: If selected, SSR will identify and quantify these areas for review with FDOT Operations staff. If agreed to and field changes are warranted, SSR will provide the Contractor with red-lined plan revisions (as-builts in advance) to efficiently address these safety concerns making the project even more of a success.

QUALITY CONTROL & ASSURANCE

The SSR Team is committed to providing the Department with top-level staffing that meet the CEI Scope of Services for this contract. To accomplish this, SSR will accurately document all aspects of the Contractor’s work via thorough DWR’s and will maintain project files in accordance with the CPAM and Department EDMS requirements. In addition, SSR will submit a QA Plan which outlines our internal QA practices for FDOT Ponce de Leon Ops Project Manager, Troy Byers, to review and approve. It is important that any technical or other work products and deliverables are routinely checked and reviewed internally before submittal to the Department or filed to PSSP/EDMS. This includes daily records of work (DWR’s), job progress calculations, general project documentation, materials testing and certifications (MAC, APL submittals, etc.), potential change orders or supplemental agreements, and monthly progress estimates. Our Senior Project Engineer, Sharpie Smith, along with proposed Project Administrator, Eric Broome, and QA-QC reviewer David Donoho, will be responsible for ensuring that all work products are submitted for internal review and will implement SSR’s established processes and procedures throughout the duration of the construction contract. SSR will implement an objective quality assurance review (QAR) program with audits and checklists conducted at the start of the project and throughout the duration of construction in accordance with Department procedures and scope requirements.

Technology, Training, and Certifications: Our inspectors, led by Project Administrator Eric Broome, will perform verification sampling and testing of component materials through the District-wide contract with Terracon. As required, SSR will utilize the Materials Acceptance and Certification System (MAC) to document sample data and test results in accordance with the Job Guide Schedule (JGS). This will include utilization of the relatively new EERS component in MAC, resolving any material deficiencies through the Material Acceptance Resolution (MAR) process—such as rolling straight edge issues—and tracking all APL, BABA, and random samples as required by the Materials Manual. SSR will direct the Contractor to correct any observed discrepancies such that all materials incorporated into the project are in compliance and will document this effort through the MAR process. Our team of Engineers, Project Administrators, and Inspectors meet all of the CTQP certifications required for this contract. In addition, our staff is knowledgeable, experienced, and up-to-date with the latest FDOT applications being utilized on current CEI and Construction contracts, including:

• AASHTOWARE’s Project Construction (PrC)

• MAC / Electronic Earthwork Record System

• Causeway One.Network LCNS

• Project Solve Share Point / EDMS

PROPOSED STAFFING / TECHNICAL PLAN

SSR has looked at the project specific needs for this CCEI contract and proposes the following personnel: Working under the leadership of Eric Broome, PE (SSR), Project Engineer/Administrator, SSR proposes Buck Walters (SSR) as lead Sr. Inspector to oversee all field operations. Buck will be supported by a team of experienced, and qualified inspectors from both SSR and Trans-State Consulting. In addition to the above, administrative support services for the CSS and RCS positions will be provided by DBE subconsultants, MTN Resources and Trans-State Consulting, respectively. Duties for the CSS position will be covered via shared hours between Dana Kelly (lead CSS) and Crystal Creel (Assistant CSS). In addition, SSR is teaming with ABC Group and will rely on their proven track record and experience in providing timely and consistent Community Outreach and Public Information Services. A staff organization chart, qualifications summary, and resumes for each of our team members is included for your review. In summary, the following information highlights some of our key staff’s career and project experience as it relates to the proposed scope of work for these projects.

Sharpie Smith, PE (SSR): Senior Project Engineer / Sharpie has over 37 years of experience providing CEI services on roadway and bridge projects for both the Florida and Mississippi DOT. Sharpie has served as a Project Manager, Project Engineer, Resident Engineer, and District Area Engineer for five counties in South-Central Mississippi as well as the District Maintenance Engineer of the Mississippi Gulf Coast and he served as State Director of the Local Agency Program for Mississippi. Sharpie has been with SSR over 12 years and has served as Sr. Project Engineer on numerous projects recently such as the SR 190 / SR 397 resurfacing projects, the reconstruction of SR 81 at CR 183 and CR 181, the new Foy Shaw Parkway in Crestview, FL, and the SR 85 resurfacing projects in Okaloosa County.

Eric Broome, PE (SSR): Project Engineer / Eric has 28 years of experience working in District 3 and has been employed with SSR since 2017. He began his career in 1996 as a student intern at the FDOT Midway Construction office. He went on to work in PD&E and Roadway Design and Production for various consultants in the Capital Region for several years. In 2009, Eric began a 6.5-year term working as a Design Engineer and Project Manager for Okaloosa County Public works in Crestview, FL. Since coming to SSR, Eric has served as Project Administrator on numerous FDOT projects including the SR 85 and SR 190 / SR 397 3R project s in Okaloosa County, the reconstruction of SR 81 at CR 183 and CR 181 in Walton County, and the new Foy Shaw Parkway LAP project in Crestview, FL.

Dana Kelly (MTNR): Contract Support Specialist / Dana has over 15 years of experience in the transportation construction industry. As a contract support specialist, she directly supports the Project Administrator, prepares monthly status reports, monthly progress estimates, weather/holiday time letters;

processes contract changes; contractor’s monthly certifications and invoices, material certifications; maintains accurate project tracking records. She has worked on a variety of projects in District 3 including SR 30 (US 98) from Bayshore Road to Portside Drive, the reconstruction of SR 81 at CR 183 and CR 181, and the Distictwide RCS contract.

Crystal Creel (MTNR): Assistant CSS / Crystal has 9 years of experience performing RCS duties and is training as a CSS. At the guidance of lead CSS, Dana Kelly, Crystal will support the

Project Administrator with progress meetings, monthly and final estimates, EEO compliance, change orders, data upload and submittal tracking. Additional responsibilities may include contract time tracking, PrC, Project Solve/EDMS, MAC.

Buck Walters (SSR): Senior Roadway Inspector (Paving) / Buck will serve as SSR’s lead senior inspector for this project.

Buck is an experienced Construction Inspector with SSR’s Florida transportation group. He has over 33 years of experience inspecting a wide variety of projects. He represents the owner in the field and is responsible for ensuring the contractor is in compliance with contract documents and specifications at all times. He has all applicable field testing certifications and is a NBIS Certified Bridge Inspector. Buck has worked on a variety of projects in District 3, including the Tram Road over Reedy Creek Bridge Replacement in Holmes County, and the SR 85 resurfacing projects in Okaloosa County.

STAFF AVAILABILITY & WORKLOAD

SSR’s commitment to successfully carry out the CEI administrative and inspection duties for this contract will be our Top Priority. The following table provides a brief overview of our team’s projected availability for key positions:

Key Personnel Projected Availability

Sharpie Smith, PE (SPE) 100%

Eric Broome, PE (PA) 100%

ABC Group (PI/CA) 100%

Dana Kelly (CSS) / Crystal Creel (ACSS)

100%

Krystal Kirouac (RCS) 100%

Buck Walters (SR INSP) 100%

Jerrye Barriger

(IMSA SIGNAL INSP)

100%

PROJECT EXPERIENCE

The SSR Team has successfully completed several projects for PDL Operations in Okaloosa County. Our current CEI Grade of

4.1 and excellent post-audit reviews (PARs) with D3 Final Estimates demonstrates our commitment to FDOT processes and procedures.

T3869: SR 190 and SR 397 Resurfacing Client: FDOT District 3, Okaloosa Co.

Project Description: Work under this contract consisted of milling and resurfacing SR 190 (Valparaiso Prkwy) from SR 85 (Eglin Prkwy) to SR 397 (John Sims Prkwy) and SR 397 from the Eglin AFB Main Gate to SR 190. Additional improvements included concrete sidewalk repair, concrete ditech pavement and other minor drainage, minor widening with new concrete traffic separator, and signing and pavement markings.

Construction Cost: $4.6M – State and Federal Funds

Reference: Troy Byers, FDOT Project Manager Email: Troy.Byers@dot.state.fl.us Phone: (850) 836-5749

T3806: SR 85 Resurfacing – Shalimar & Valparaiso, Florida Clients: FDOT District 3, Okaloosa Co.

Project Description: This project consisted of milling and resurfacing SR 85 (Eglin Parkway) from Richbourg Ave. to General Bond Blvd. in Shalimar, as well as from N. of VPS Airport to Wolverine Ave. in Valparaiso, FL. The project also included extending the turn lanes along SR 85 at Nomad Way (Eglin NW Gate), sidewalk repairs, new mast arms at SR 85 / SR 189, and signing and pavement markings.

Construction Cost: $10.1M – State and Federal Funds Reference: Troy Byers, FDOT Project Manager Email: Troy.Byers@dot.state.fl.us Phone: (850) 836-5749

T3695: SR 20 and SR 81 Resurfacing Client: FDOT District 3, Walton Co.

Project Description: SSR performed complete CCEI Services for this group contract which consisted of milling and resurfacing approximately 48 lane-miles of arterial roadway along SR 20 and SR 81 in Walton County. Other miscellaneous work included:

crossdrain repairs, sidedrain replacements, bridge joint rehabilitation, guardrail installation and resetting, and signing and pavement markings. This project won the FTBA “Best in Rural Construction” project award in 2020.

Construction Cost: $10M – State and Federal Funds Reference: Jason Williams, FDOT Project Manager Email: Jason.Williams@dot.state.fl.us Phone: (850) 836-5720

SUMMARY

SSR appreciates the opportunity to be considered for this important resurfacing, signalization, and pedestrian improvements project in Okaloosa County. We are hopeful that our proposed team displays a competent and experienced group of professionals who are eager to provide FDOT, and the public we serve, with a quality built project completed on time and within budget. We look forward to our continued working relationship with the Florida Department of Transportation District Three.

Sincerely, Sharpie Smith, PE Principal-in-Charge

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

10.1 DBE SB UU

Prime Smith Seckman Reid, Inc.

S u b c o n s u lt a n ts

ABC Group, LLC

Trans-State Consulting, LLC

MTN Resources, LLC

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Team Organization

PONCE DE LEON OPERATIONS

BOBBY ELLIS, PE - OPERATIONS MANAGER

JAMES BARFIELD II, PE - CONSTRUCTION ENGINEER

TROY BYERS - PROJECT MANAGER

DISTRICT 3

SENIOR PROJECT ENGINEER

Sharpie Smith, PE (SSR)

QUALITY ASSURANCE

David Donoho, PE (SSR)

PROJECT ADMINISTRATOR/

PROJECT ENGINEER

Eric Broome, PE (SSR)

CEI INSPECTION SERVICES (AD #25349)

SR 293 (DANNY WUERFFEL WAY) FROM SR 30 (US 98) TO MID-BAY BRIDGE AND

SR 30 (US 98) FROM WEST OF PARAISO BOULEVARD TO EAST OF REGIONS WAY

FPID NO's: 410390-3-62-01 AND 453548-1-62-01

Smith Seckman Reid, Inc. (SSR) Trans-State Consulting, LLC (TSC/DBE)

MTN Resources (MTNR/DBE) ABC Group Communications Solutions (ABC/DBE)

COMMUNITY

OUTREACH SPECIALISTS

Michelle Hill (ABC/DBE) Rachel Forrester (ABC/DBE)

CONTRACT SUPPORT

SPECIALISTS (CSS)

Dana Kelly (MTNR/DBE) Crystal Creel - Assistant CSS

(MTNR/DBE)

SENIOR INSPECTOR

Buck Walters (SSR)

RESIDENT COMPLIANCE

SPECIALIST (RCS)

Krystal Kirouac (TSC/DBE)

ASPHALT PLANT INSPECTOR

FDOT Districtwide Contract (TBD)

INSPECTOR POOL

Derek Kent (SSR) Jonathan Raudales (SSR)

Jerrye Barriger (SSR) Alakai ‘Kai’ Kent (TSC/DBE)

SIGNALIZATION

INSPECTION

Jerrye Barriger (SSR)

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Team Member Project Role Firm

Sharpie Smith Senior Project Engineer SSR 40 • • • • • • David Donoho Quality Assurance SSR 45 • Eric Broome Project Administrator /

Project Engineer

SSR 27 • * • • • • • • • • • • *

Buck Walters Senior Inspector SSR 34 • • • • • • • • • • • Jerrye Barriger Inspector/Signalization

Inspection

SSR 29 • • • • • • • • • • • • • • • •

Derek Kent Inspector SSR 22 • • • • • • • • • • • * • • Jonathan Raduales Inspector SSR 6 • • • • • • • • • • • Alaka ‘Kai’ Kent Inspector TSC 3 • • • • • • • • Dana Kelly Contract Support Specialist MTNR 15 • Crystal Creel Assistant Contract Support

Specialist

MTNR 9 •

Krystal Kirouac Resident Compliance Specialsit

TSC 3

*Pending Certification or Recertification

CEI INSPECTION SERVICES

FDOT CEI Advertisement No.: 25349 Construction Duration: 250 Days (8.3 Months) FPID No: 410390-3-62-01 CEI Contract Time: 310 Days (10.3 Months) Construction Estimate: $2.0M Letting Date: May 8, 2025

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Title Name Pre 1 2 3 4 5 6 7 8 Post Staff

Month Staff

Hours

Senior Project Engineer Sharpie Smith, P.E. (SSR) 0.05 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.05 0.90 149

Project Administrator Eric Broome, P.E. (SSR) 0.15 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.50 3.85 635

Community Outreach Specialist ABC Group (ABC/DBE) 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.03 0.48 78

Resident Compliance Specialist (RCS) Krystal Kirouac (TSC/DBE) 0.05 0.07 0.07 0.07 0.07 0.07 0.07 0.07 0.07 0.05 0.66 109

Contract Support Specialist (CSS) Dana Kelly (MTNR/DBE) 0.15 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.30 2.45 404

Sr. Roadway Inspector Buck Walters (SSR) 0.10 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.10 4.20 693

Roadway Inspector Pool (Includes Signalization Inspection)

Jerrye Barriger (SSR) Charles Kent (SSR) Jonathan Raudales (SSR)

0.25 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 0.10 12.35 2,038

Roadway Inspector Pool Alakai "Kai" Kent (TSC/DBE) 0.00 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.00 0.80 132

Asphalt Plant Inspector TBD

0.00 0.80 2.97 2.97 2.97 2.97 2.97 2.97 2.97 2.97 1.13 25.69 4,238

Totals

Totals

CEI Staff Hour Estimate

Project Description: SR 293 (Danny Wuerffel Way) from SR 30 (US 98) to the Mid-Bay Bridge

C on st ru ct io n L et ti n g

CEI Staffing By Position 2025 2026

FDOT D3 Districtwide Contract

FDOT CEI Advertisement No.: 25349 Construction Duration: 250 Days (8.3 Months) FPID No: 453548-1-62-01 CEI Contract Time: 310 Days (10.3 Months) Construction Estimate: $2.5M Letting Date: May 8, 2025

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Title Name Pre 1 2 3 4 5 6 7 8 Post Staff

Month Staff

Hours

Senior Project Engineer Sharpie Smith, P.E. (SSR) 0.05 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.05 0.90 149

Project Administrator Eric Broome, P.E. (SSR) 0.15 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.50 3.85 635

Community Outreach Specialist ABC Group (ABC/DBE) 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.03 0.48 78

Resident Compliance Specialist (RCS) Krystal Kirouac (TSC/DBE) 0.05 0.07 0.07 0.07 0.07 0.07 0.07 0.07 0.07 0.05 0.66 109

Contract Support Specialist (CSS) Dana Kelly (MTNR/DBE) 0.15 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.30 2.45 404

Sr. Roadway Inspector Buck Walters (SSR) 0.10 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.10 4.20 693

Roadway Inspector Pool (Includes Signalization Inspection)

Jerrye Barriger (SSR) Charles Kent (SSR) Jonathan Raudales (SSR)

0.25 1.50 1.50 1.50 1.50 1.50 1.50 1.50 1.50 0.10 12.35 2,038

Roadway Inspector Pool Alakai "Kai" Kent (TSC/DBE) 0.00 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.00 0.80 132

Asphalt Plant Inspector TBD

0.00 0.80 2.97 2.97 2.97 2.97 2.97 2.97 2.97 2.97 1.13 25.69 4,238

CEI Staff Hour Estimate

Project Description: SR 30 (US 98) from West of Paraiso Boulevard to East of Regions Way

CEI Staffing By Position 2025 2026

Totals

C on st ru ct io n L et ti n g

FDOT D3 Districtwide Contract

Totals

PROFESSIONAL SERVICES COMMITMENT FORM

375-030-83

11/21

Submit this form as required in the Request for Proposal or alternatively, at the time of Expanded Letter of Response is due:

Contract/Advertisement No.: 25349 Prime Consultant: Smith Seckman Reid, Inc.

Project Description: CEI Inspection Services for Group 25-N, Okaloosa County

Expected percentage of contract fees to be utilized by DBE(s): 17.53 %. (Combine DBE Prime and DBE subconsultants, if applicable).

Expected percentage of contract fees to be utilized by Non-DBE Small Businesses 0.00 %. (Combine Non-DBE Small Business Prime and Non-DBE Small Business subconsultants, if applicable).

The proposed Prime and subconsultants/subvendors’ work is as follows:

Prime Type of Work

(List each type of work separately, only one type of work per line) of overall contract amount

DBE Small Business

Non

DBE/

Non

Small Business

Smith Seckman Reid, Inc. 10.1 82.47 Choose an item.

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Subconsultant/Subvendor

(List each type of work separately, only one type of work per line) of overall contract amount

DBE Small Business

Non

DBE/

Non

Small Business

ABC Group, LLC Non-Professional Service Firm 1.84 MTN Resources, LLC Non-Professional Service Firm 9.49 Trans-State Consulting, LLC Non-Professional Service Firm 6.20 Choose an item.

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PROFESSIONAL SERVICES COMMITMENT FORM

375-030-83

11/21

Subconsultant/Subvendor

(List each type of work separately, only one type of work per line) of overall contract amount

DBE Small Business

Non

DBE/

Non

Small Business

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Total percent for Prime and Subs committed:

(Note to Consultants: should be 100% when submitted to FDOT) 100

Total percent for Prime and Subs remaining to be committed:

(Note to Consultants: should be 0% when submitted to FDOT) 0

The percentage column must total 100% for Prime and all subs.

Please note, the number one ranked firm is required to enter DBE Participation in the Equal Opportunity Compliance (EOC) System subsequent to contract award and any future contract amendments or task work orders (if applicable).

DBE status for all firms can be verified by using the DBE Directory:

https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx

Small Business status for Non-Professional Services firms can be found here:

https://ssrs.fdot.gov/Reports/report/PDA%20Reports/Public%20Reports/EOOSmallBusinessCertificationReport

Small Business status for Professional Services firms is located here:

https://www.fdot.gov/procurement/InternetReports.shtm#qual

By: Edwin Sharp "Sharpie" Smith, PE Title: Principal Date: 3/17/2025

TRUTH IN NEGOTIATION CERTIFICATION

375-030-30

PROCUREMENT

05/14

Pursuant to Section 287.055(5)(a), Florida Statutes, for any lump-sum or cost-plus-a-fixed fee professional services contract over the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY FOUR, the Department of Transportation (Department) requires the Consultant to execute this certificate and include it with the submittal of the Technical Proposal, or as prescribed in the contract advertisement.

The Consultant hereby certifies, covenants, and warrants that wage rates and other factual unit costs supporting the compensation for this project’s agreement are accurate, complete, and current at the time of contracting.

The Consultant further agrees that the original agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the Department determines the agreement price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such agreement adjustments shall be made within (1) year following the end of the contract. For purposes of this certificate, the end of the agreement shall be deemed to be the date of final billing or acceptance of the work by the Department, whichever is later.

Name of Consultant

By:

Date

Smith Seckman Reid, Inc.

03/17/2025

CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION-

LOWER TIER COVERED TRANSACTIONS FOR FEDERAL AID CONTRACTS

(Compliance with 2 CFR Parts 180 and 1200)

375-030-32

PROCUREMENT

11/15

It is certified that neither the below identified firm nor its principals are presently suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Name of Consultant/Contractor:

By:

Date:

Title:

Instructions for Certification

Instructions for Certification - Lower Tier Participants:

(Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200)

a. By signing and submitting this proposal, the prospective lower tier is providing the certification set out below.

b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances.

d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts).

“First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).

e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold.

g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration.

h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Smith Seckman Reid, Inc.

Principal

CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES

ON FEDERAL-AID CONTRACTS

(Compliance with 49CFR, Section 20.100 (b))

375-030-33

PROCUREMENT

01/24

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

Name of Consultant:

By: Date:

Authorized Signature:

Title:

Smith Seckman Reid, Inc.

Edwin "Sharpie" Smith

Principal

DISCLOSURE OF LOBBYING ACTIVITIES

375-030-34

PROCUREMENT

02/16

Is this form applicable to your firm?

If no, then please complete section 4 below for “Prime”

YES NO

1. Type of Federal Action:

a. contract

b. grant

c. cooperative agreement

d. loan

e. loan guarantee

f. loan insurance

2. Status of Federal Action:

a. bid/offer/application

b. initial award

c. post-award

3. Report Type:

a. initial filing

b. material change

For Material Change Only:

Year: Quarter:

Date of last report:

(mm/dd/yyyy)

4. Name and Address of Reporting Entity:

Prime Subawardee

Tier , if known:

Congressional District, if known: 4c

5. If Reporting Entity in No. 4 is a Subawardee, Enter Name and Address of Prime:

Congressional District, if known:

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable:

8. Federal Action Number, if known: 9. Award Amount, if known:

10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI):

b. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MI):

11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352.

This information will be available for public inspection.