PC-550000-CAX46.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25311 DOT FM Number: 437090-8-32-01

Submittal Date: 1/6/2025 Project Name: SR 30 (US 98) from CR 370 (Alligator Drive) to East End of the Ochlockonee Bay Bridge

Consultant’s Name: Protean Design Group, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 6706 North 9th Avenue, Suite D6

City: Pensacola State: FL Zip: 32504

Office Location: Pensacola, FL Contact person: Steve Tomkins, PE

Phone: (850) 696-0904 x201 Contact email: stomkins@proteandg.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Protean Design Group is best suited to provide design services for FPID 437090-8: SR 30 (US 98) from CR 370 (Alligator Drive) to East End of the Ochlockonee Bay Bridge in Franklin County due to our:

in-depth knowledge of project issues and the local area, familiarity with the District’s requirements and preferences, and versatile staff experience on a variety of transportation projects including multiple trails.

THE PROTEAN TEAM Protean has two local offices spanning the length of District 3 (D3), encompassing experienced staff known for their individual expertise, proven project management, and reputation for quality. Steve Tomkins, PE will serve as Project Manager (PM) and Roadway Engineer-of-Record (EOR). He will be responsible for the overall design and production of the contract and serve as the main point of contact between Protean and the District. Steve is currently the PM and EOR for SR 292 and SR 297 (in construction) in Escambia County. His experience includes more than 19 years of managing and designing 3R, widening, safety, and traffic projects including SR 10A and SR

298 (Escambia), SR 390 (Bay), two sections of SR 291 (Escambia), and SR 8 (Washington, Santa Rosa, Jackson). He has worked on numerous sidewalk and ADA improvement projects, providing him the expertise to manage the challenges and complexity that come with constructing a shared use path on a flush shoulder facility. Steve’s extensive PM experience, along with his thorough understanding of the District’s preferences and familiarity with SR 30, will ensure a successful project that is on schedule and exceeds the District’s expectations. Kelsea Patterson, PE will serve as Deputy PM and SAPM EOR. Her background includes 20 years of experience in the management and design of roadway, safety, and traffic projects. She is currently the PM for D3’s CSC Safety Design. Through her unmatched safety design experience, she has designed numerous sidewalk paths, allowing her to bring that knowledge to this project. Ryan Patterson, PE, with 26 years of experience, will serve as Project Director and oversee the contract to ensure best practices are employed throughout the life of the project. His background includes 3R, major reconstruction, widening, safety, 375-030-22

PROCUREMENT

and traffic projects for FDOT. In addition, he served as PM and EOR on 10 miles of the Ochlocknee Bay Trail from Mash Island Park to Surf Road in Wakulla County.

Staff (years of experience) Project Role Protean [DBE] » Roadway/SAPM Steve Tomkins, PE (19) PM/Roadway EOR Kelsea Patterson, PE (20) Deputy PM/SAPM EOR Ryan Patterson, PE (26) Project Director Kim Horlander, PE (35) QA Officer John Novak, PE (53) Constructability Gortemoller [SBE] » Drainage/Lighting Dexter Gortemoller, PE (29) Drainage/Lighting Blake Furbee, PE (12) Drainage Heather Remick, PE (20) Lighting FBT [SBE] » Structures Joshua Davis, PE (21) Structures Michael Hebert, PE (32) Structures EGS [DBE] » Geotech/Environmental Tom Hayden, PE (28) Geotech Craig Dunkelberger, PE (33) Geotech Tracey Ludyjan-Ybarra (18) Environmental Susan McConnell (30) Environmental SSMC » Survey Thomas Mead, PSM, PLS (40) Survey Lee Anderson, PSM, PLS, RLS (24) Survey CDCS [DBE] » Public Involvement Brandi DeRuiter (16) Public Involvement Julie Dodge (10) Public Involvement The Protean Team has worked alongside our 5 specialty subconsultant partners for years, coordinating projects and solving critical issues. Our familiarity with our partners’ workflows and scheduling procedures facilitates smooth and efficient internal Team coordination. In addition, all but 1 firm is DBE/SBE, ensuring we exceed the Department’s aspirational goals.

RELEVANT D3 PROJECT EXPERIENCE

SR 292 3R, Escambia County SR 297 3R, Escambia County SR 291 3R, Escambia County Surfside Middle School SRTS Sidewalk, Bay County 4th Street from Sunnyside Avenue to SR 85 Sidewalk, Okaloosa

County SR 392A from SR 30 to Clara Avenue Sidewalk, Bay County Clara Avenue from SR 30 to Front Beach Road Sidewalk, Bay

County 11th Avenue from 3rd Street to 5th Street, Gadsden County

RELEVANT TRAIL EXPERIENCE

Indian Lake Trail, Marion County Sunset Drive Improvements, Orange County Williamson Boulevard Trail, Volusia County PROJECT UNDERSTANDING The primary purpose of this project is to construct a shared use path along SR 30 from CR 370 to the east end of the Ochlockonee Bay bridge in Franklin County. The typical section consists of a 10- to 12-foot shared use path varying in offset from SR 30. Boardwalks and retaining walls may be required to reduce the number of impacts to wetlands. We will match our begin project limits to the end limits of FPID 437090-7. We are familiar with the Shared-Use Non-motorized (SUN) Trail Program criteria and funding requirements for this project. The existing ROW varies throughout with no additional ROW required. SR 30 is a hurricane evacuation route. The posted speed limit is 55 mph from the beginning of the project to MP 20.199, then decreases to 45 mph to the end of the project. This project requires a CAP Level 1.

Context Classification Access Management C2 – Rural N/A

INITIAL APPROACH Our approach includes a field-intensive review to identify issues or conflicts with the proposed path location, survey requirements necessary for design, and potential design variations or exceptions. We will coordinate our findings with the District’s PM, Jimmy Smith, PE. Should the need for corrections or design variations/exceptions arise, our in-depth review will allow for context-sensitive, cost-effective design solutions or mitigation efforts. These efforts will result in providing a constructable set of contract documents, minimizing or eliminating construction overruns. Our goal is to reduce the District’s effort throughout the life of the project. Our commitment begins at NTP and remains throughout all project phases and construction.

CRITICAL/KEY ISSUES Coordination: Effective and timely communication and coordination is fundamental to this project’s success. Constructing a new path comes with many potential issues, including pedestrian crossings, utility conflicts, bridge improvements, and coordination with local stakeholders, SUN Trail, and the community. This project will be coordinated with the SR 30 shared use path project (FPID 437090-7) from SR 377 to CR 370. This project is being designed by our subconsultant, Gortemoller Engineering, ensuring smooth coordination and design consistency between projects.

Safety: Our goal on every project is to improve safety, enhance mobility, inspire innovation, and continually target FDOT’s vision to eliminate transportation-related fatalities and severe injury crashes. We stay vigilant for potential safety issues and on this project, we will review the recent 5-year crash data in detail to identify safety concerns for the shared use path, primarily vehicles departing the roadway or collisions with pedestrians and bicyclists.

Throughout the design process, pedestrian and bicyclist safety will be paramount, ensuring all users can enjoy the facility safely, both during construction and after completion, primarily if conditions require the path to be shifted closer to SR 30. Our continued safety experience from our D2 and D3 Safety (FDOT PM - Jimmy Smith, PE) contracts allows us to bring the latest countermeasures to every design.

Pavement Design: The District will provide the pavement design.

Preliminary Geotech evaluation indicates ground water to be within 2-feet of the existing ground. This will require raising the path in some location to achieve base clearance or utilizing a graded aggregate base material. We will coordinate our recommendations with the District Materials Engineer prior to implementation.

Utility Coordination: The District will be responsible for utility coordination. We will obtain a “Sunshine 811” design ticket identifying the utility owners and will prepare a utility conflict matrix detailing the impacted facility locations and our recommendations.

Utility conflicts are expected when designing a new facility, and we will coordinate early in the design process with the District’s Utility Coordinator to develop Utility Work Schedules.

Geotech/Environmental: EGS will provide Geotech for this project, along with Environmental Resource Permitting and wetland delineation. Their experience and knowledge of the corridor through their adjacent SR 30 shared use path project (FPID 437090-7) and SR 30 RRR project (FPID 445759-1) will be invaluable during the design and ensure project corridor consistency. Permitting agencies include USACE and FDEP, due to possible sovereign submerged lands along SR 30 over Ochlockonee River. Per FAC Rule 62-330, multi-use trail additions can be exempt from ERP permitting; however, any activity that impacts a wetland or OSW will require a permit submittal to both State and Federal agencies. Our preliminary review identified the following State and/or Federally listed species or species of concern that have the potential to occur in the vicinity of the project:

Godfrey’s blazing star Zigzag silkgrass Alligator snapping turtle American Alligator Tricolored Bat Godfrey’s butterwort Telephus Spurge

White Birds-in-a-nest Eastern Black Rail Piping Plover Rufa Red Knot Eastern indigo snake Red-cockaded

Woodpecker Drainage: Gortemoller will provide drainage analysis and design.

SR 30 has an open drainage system. We anticipate minimal drainage improvements encompassing ditch regrading, side drains under the shared use path and isolated locations of a closed inlet system. Erosion control will be provided throughout the project. A concise report will be prepared noting any issues as well as the existing drainage features. This report will include location, structure type, condition, and recommendations, and will become the basis for our discussion with the District Drainage Engineer and Midway Operations to determine the final recommendations.

SAPM: Signage and striping will be included for the shared use path, including pedestrian crossings on SR 30. Existing signing will be reviewed for compliance with current criteria and for any conflicts with required signing for the shared use path. We will follow the latest District instructions, Standard Plans, and Manual of Uniform Traffic Control Devices.

Lighting: Gortemoller will also provide the lighting analysis and design. The existing lighting along the corridor will be analyzed for compliance with current standards, and recommendations will be made for any necessary additions. Lighting will be provided at any new pedestrian crossings associated with the shared use path being constructed through a JPA.

TTCP: Developing a TTCP to maintain vehicular, bicycle, and pedestrian traffic safely and efficiently during construction, as well as ensuring the protection of construction crews, is of utmost importance. SR 30 will require a TTCP Level 1 and is a designated hurricane evacuation route. The TTCP for this project will be designed to minimize impacts to the traveling public, encompassing bicycle and pedestrian conveyance through all phases of construction, and lane closures for construction on the bridge and adjacent to the roadway. We will complete a lane closure analysis to determine any restrictions, and we will coordinate for concurrence or additional restrictions with Midway Operations prior to implementation.

Structures: FBT will perform the structural analysis for this project. They bring significant experience in structural design for trails, including SR 173 (Escambia), Shingle Creek Eco Park Trail (Osceola) and South Lake Trail (Lake). The bridge over Ochlockonee River (BR490034) is in acceptable condition. The typical section of the bridge will be modified to accommodate the shared use path. A load rating analysis will be conducted for proposed modifications.

Survey: SSMC will bring their extensive D3 survey experience to this project. Their past working relationship with the Department and with the Protean Team will ensure survey needs are coordinated and met from the beginning. SSMC is the surveyor on the adjacent shared use path project expediting the survey effort and providing consistent survey data. They are fully capable of deploying a complete LiDAR data collection effort in addition to traditional survey methods.

QUALITY COMMITMENT Quality is vital for project success;

therefore, we diligently perform QA/QC throughout the life of each project. We have a detailed Quality Control Plan, administered by Kim Horlander, PE, our Quality Assurance Officer. Our QA/QC process focuses on the day-to-day checking of plans, calculations, correspondence, and reports and includes plans-in-hand field reviews to confirm design decisions. Reviewers are familiar with the latest District policies, preferences, and common issues but are not directly involved with the project design, allowing for a fresh look. Constructability/biddability reviews, performed by John Novak, PE, ensure work is constructable, covered by pay items and specifications, and there are no impacts to construction time or cost. Protean’s overall D3 grades are a testament to our work, with an average grade of 3.3 in quality, 3.5 in schedule, and 3.5 in management.

WHY PROTEAN? Protean has a long-standing and successful relationship with D3, providing a variety of design services. We brought together our most experienced subconsultants to offer a Team with exceptional capabilities and past shared use path experience we can draw from and apply to this corridor. Our only active design project will be complete before NTP is executed on this project. Protean and our subs are committed to providing all necessary resources for the success of this project, and we are excited for the opportunity to continue our relationship with D3.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 4.1.1 4.1.2 4.2.1 5.4 7.1 7.2 8.1 8.2 8.3 DBE SB UU

Prime Protean Design Group, Inc.

Su bc on su lta nt s

Gortemoller Engineering, Inc.

Florida Bridge and Transportation, Inc.

Environmental and Geotechnical Specialists, Inc.

Southeastern Surveying and Mapping Corp.

Carpe Diem Community Solutions, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

9.1 9.2 9.4.1 OTH DBE SB UU

Prime Protean Design Group, Inc.

Su bc on su lta nt s

Gortemoller Engineering, Inc.

Florida Bridge and Transportation, Inc.

Environmental and Geotechnical Specialists, Inc.

Southeastern Surveying and Mapping Corp.

Carpe Diem Community Solutions, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

REQUEST FOR TECHNICAL PROPOSALS

DESIGN SERVICES

FOR

SR 30 (US 98) FROM ALLIGATOR DR. TO EAST OF OCHLOCKONEE RIVER

IN FRANKLIN COUNTY

Advertisement Number Financial Project Nos. F.A.P. Nos.

25311 43709083201 N/A

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 1

2.0 PROJECT ASSIGNED 1

3.0 SCOPE OF CONSULTANT SERVICES 1

4.0 LENGTH OF CONSULTANT SERVICES 1

5.0 CONTRACT RESTRICTIONS AND 2

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 3

7.0 PROJECT RELATED INFORMATION PACKAGES 3

8.0 INTERVIEWS 6

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 7

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 8

11.0 CONSULTANT SELECTION 8

12.0 NEGOTIATIONS 8

13.0 PROJECT MANAGER 9

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C TECHNICAL PROPOSAL STAFFHOUR SHEETS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

(Attachments Continued)

E INTERVIEWS EVALUATION SHEET

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements as described herein.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to participate in an interview with the Department and also submit a written Project Related Information Package for the anticipated work. Both the interview and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that responses in the interview are limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following projects shall be assigned to the selected consulting firm:

Financial Project No.: 43709083201 F.A.P. No.: N/A County: Franklin Funding Sources: State Funding

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $375,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of events (2-page maximum, 11” x 17” is permitted)

5. Staffhour SUMMARY (one sheet showing the hours of the prime and all subs)

Resumes and organization or staffing chart shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm.

Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. (local time) on February 5, 2025.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and I.

7.1.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b) :

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officier or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.1.6 DBE Utilization:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment I to this Request for Proposal, and to submit that Statement with their Project Related Information Package.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 INTERVIEWS:

An Interview is requested for each of the four firms being considered for these projects. The interview will include sufficient information to enable the Department to evaluate the capability of the firms to provide the desired services.

8.1 INTERVIEW GUIDELINES:

A portion of the prepared interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information.

TRC members may also ask follow-up clarifying questions during the interview, where time permits.

The Department may pose questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

Just prior to the start of the interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. The Consultant may keep a physical copy of the questions during the interview. The Consultant may not leave their respective rooms to review the questions. The five minutes for reviewing questions is not considered part of the Interview. Discussions by the Consultant team members during the 5-minute review are not part of the interview process and are not considered in evaluation of the Consultant.

Introductions of Consultant staff and Department staff are also not counted as part of the interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement. (Closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The interview may conclude early if less time is actually required.

Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the interview room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

The Consultant may have available in the room for their own use a clean flip chart. No content can be previously drawn on the flip chart. The Consultant is not permitted to bring in prepared diagrams or drawings to display. Illustrations will be discarded at completion of interviews and will not be given to the TRC for evaluation after the interview. The Consultant may begin drawing as soon as the questions are given to them (the beginning of the five minutes of review).

The Consultant may bring one unaltered aerial plot, 24”x 36” maximum for use during the interview. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. No alterations other than a North arrow as well as street names can be shown on the aerial for locating purposes when brought to the interview. The unaltered aerial may be drawn upon by the Consultant. One aerial per project may be submitted. No other visual aides are allowed. No visual aides are permitted during the interview.

Consultants may bring in paper notepads or index cards with notes during their interviews, for their own reference and use. The notepads and index cards will not be submitted to the Department, nor shared with the TRC.

Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the interview.

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s interview shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mr. Jimmy Smith. His address, telephone number and email address are 2902 Madison Street, Marianna, FL 32446;

Phone (850) 372-4126; jimmy.smith@dot.state.fl.us

FOR

SR 30 (US 98) FROM ALLIGATOR DR. TO EAST OF OCHLOCKONEE RIVER

IN FRANKLIN COUNTY

FIGURE 1

LOCATION MAP

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Franklin County

Multi-Use Trail Project

1 MILE

CMP 19.201

BEGIN PROJECT

CMP 21.576

END PROJECT

Trail ID: 49931001

Section No.: 49040000

FPID: 437090-8

from CR 370 (Alligator Drive) to East End of the Ochlockonee Bay Bridge State Road 30 (US 98)

FOR

SR 30 (US 98) FROM ALLIGATOR DR. TO EAST OF OCHLOCKONEE RIVER

IN FRANKLIN COUNTY

ATTACHMENT A

SCOPE OF SERVICES

ADVERTISEMENT December 16, 2024

EXHIBIT A

SCOPE OF SERVICES

FOR

BIKE PATH / MULTI-USE TRAIL

Financial Project ID: 437090-8-32-01

State Road (SR) 30 (US 98) from CR 370 (Alligator Drive) to East End of the Ochlockonee Bay Bridge

FDOT District 3

FRANKLIN COUNTY

ADVERTISEMENT Page A-2 FPID: 437090-8-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS (N/A)

22 SIGNALIZATION PLANS (N/A)

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS (N/A)

26 LANDSCAPE PLANS (N/A)

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING (N/A)

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (N/A) . 64

ADVERTISEMENT Page A-3 FPID: 437090-8-32-01

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (N/A)

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

ADVERTISEMENT Page A-4 FPID: 437090-8-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 437090-8-32-01

Related Financial Project ID(s): 437090-1 through -8

Federal Aid Project No.: N/A

Trail ID No.: 49931001

Roadway ID: 49040000; (MP 19.201 – 21.576)

Bridge No(s): BR490034 – SR 30 over Ochlockonee Bay (MP 20.467 – 21.576)

Description: SR 30 (US 98) from CR 370 (Alligator Drive) to East End of the Ochlockonee Bay Bridge

County: Franklin

Context Classification:

• C2 – Rural Sparsely settled lands; may include agricultural land, grassland, woodland, and wetlands.

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

• Major work mix includes:

o 0106 - BIKE PATH/TRAIL

• Major work groups include:

o 3.1 - Minor Highway Design o *8.1 - Control Surveying o *8.2 - Design, Right of Way & Construction Surveying o *8.3 - Photogrammetric Mapping

• Minor work groups include:

o 4.1.1 - Miscellaneous Structures o 4.1.2 - Minor Bridge Design o 5.4 - Bridge Load Rating o 7.1 - Signing, Pavement Marking and Channelization o 7.2 - Lighting

ADVERTISEMENT Page A-5 FPID: 437090-8-32-01 o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing o 9.4.1 - Standard Foundation Studies

*Survey Method(s) to be determined by the CONSULTANT and approved by the

DEPARTMENT.

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to DEPARTMENT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum extent possible the DEPARTMENT's need to apply its own resources to assignments authorized by the DEPARTMENT.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract Documents, including Construction Documents. The DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products

ADVERTISEMENT Page A-6 FPID: 437090-8-32-01 developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities.