PC-550000-CAX37.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25908 DOT FM Number: TBD

Submittal Date: 12/30/2024 Project Name: Motor Carrier Size and Weight (MCSAW)

Consultant

Consultant’s Name: Halff Associates, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 2255 Killearn Center Boulevard, Suite 200

City: Tallahassee State: FL Zip: 32309

Office Location: Tallahassee, FL Contact person: Bryan Hubbard, PE

Phone: 850.848.9405 Contact email: bhubbard@halff.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Halff brings unmatched experience, knowledge and immediate availability to provide the MCSAW division with exceptional service and response. With every contract and every task, Halff strives to be an extension to the department and deliver intentional planning, concepts, policies, training, designs and outreach. Leading this effort for Halff is the ideal FDOT PM, Bryan Hubbard, PE. Bryan is a highly experienced PM with a diverse background in scale maintenance, emergency coordination and structural engineering.

He has the internal FDOT experience to make this a successful program for MCSAW and FDOT. As the Statewide Scale Maintenance Manager at MCSAW, Bryan oversaw all design, construction, maintenance and technology related to scale operations. He managed consultant contracts, construction projects and a work program with an annual budget exceeding $20 million. Under his leadership, MCSAW projects were completed on time and under budget. Bryan also managed a team of four full-time FDOT employees and over 20 consultants. At the FDOT State Safety Office, Bryan served as the Central Office Emergency

Coordination Officer, coordinating relief efforts with various agencies during emergency events. He was responsible for writing and maintaining the Emergency Management Procedure and other guidelines for the Transportation Emergency Operations Center (TEOC). During events, Bryan managed the TEOC's staffing levels, day-to-day operations, and the procurement and maintenance of technology resources, including cell phones, computers and satellite equipment. In his role at the FDOT Office of Maintenance as a Special Projects Structural Engineer, Bryan managed consultant resources to automate the issuance of overweight/over-dimensional permits via an online system. This involved developing GIS maps for departmental structures and coordinating with multiple development teams. He also oversaw load rating activities statewide and worked on special projects related to changes in state and federal laws. Notably, Bryan performed structural analysis for the Federal FAST Act and assisted in developing a statewide fiber optics network and a security camera system for MCSAW field offices. Matthew Thibault (Halff) will serve as the

375-030-22

PROCUREMENT

Deputy Project Manager. Matt has been working with MCSAW since 2016 and has been involved with 8 of the 9 designed/constructed Mainline Screening Bypass Systems. He coordinated efforts for the MCSAW Statewide Network and has extensive experience managing Task Work Order (TWO)-based contracts. In addition, Matt is the PM for the ongoing Okaloosa County Telecommunication/Broadband contract that will establish a fiber optic communication network, allowing the County to provide broadband services to its residents. His team is also working with Okaloosa County on moving their Traffic Management Center design into construction. These projects highlight his ability to coordinate between municipalities and FDOT.

The Halff team has been carefully organized to manage a wide range of potential assignments from this contract, including concurrent overlapping TWOs. Supporting Halff’s in-house staff are several talented subconsultants with whom we have worked in the past and who share Halff’s strong commitment to quality.

AtkinsRealis USA, Inc. (Atkins), which has vast General Engineering Consultant (GEC) experience across the state, will lead the telecommunications and networking tasks. Southwest Research Institute, Inc. (SWRI) is available to assist with new technology testing, specifications development and more. With nearly 39 years of experience, SWRI’s Tammy Duncan will assist the team with software engineering and development. Former Statewide Scale Operations Manager Keith Westphal of Westphal Consulting LLC will lead training and industry outreach.

Gary Kranston, RA, LEED AP of Bentley Architects and Engineers will lead architecture. As the incumbent on the MCSAW Design Support contract, Travis Richards and his team at WGI, Inc. as well as Daniel Rodriguez, PE, and his team at HBC Engineering Company further strengthen the team with additional support.

APPROACH/UNDERSTANDING OF CRITICAL ISSUES

To reach MCSAW’s objectives, a multifaceted approach will be taken. From day one, we will be prepared to assist with MCSAW’s day-to-day operational needs. We will simultaneously assess the program and determine the most efficient way to achieve the program goals. To accomplish this, our team will implement an intentional plan to Transition, Align and Activate the program.

Transition: Halff will coordinate with the existing consultant and FDOT MCSAW to transition current tasks or determine which parties are responsible for the completion. Some of these tasks are ongoing and will need to be continued throughout the entirety of the contract, such as the GIS Asset Management Database and MCSAW Network Support. Align: This phase aligns the program with MCSAW’s vision and focus. We understand that this will significantly emphasize assessing, developing and managing the work program. Our PM Bryan has extensive experience managing this work program during his tenure as the Scale Maintenance Manager. He successfully delivered 86 TWOs on-time and under budget through the MCSAW Design Services contract to meet the work program delivery schedules. Activate: During the Transition and Align phases, our team will simultaneously perform currently assigned tasks, including supporting the statewide network, installing security camera and DVR systems and providing day-to-day support to MCSAW staff. Our team of experts will carry the focus and vision of MCSAW from the Align phase to advance this program, helping FDOT lead the nation in technology, innovation and efficiency.

Facility Assessments: To advance the MCSAW program, our team proposes a comprehensive facility assessment to evaluate buildings, scales and existing technology. This assessment will serve as the baseline for future enhancements and make certain the facilities meet current standards and Department preferences.

A key advantage of the Halff team is our comprehensive knowledge of existing facilities and ancillary systems. As the Statewide Scale Maintenance Manager, Bryan has intimate knowledge of every weigh station, virtual location and scale. His operational knowledge of these facilities and assets is unrivaled. To assist with equipment costs and replacements, our team will inventory parts on hand and create a tracking system for MCSAW’s preventive maintenance activities. This system will assist maintenance personnel when devices or systems are inoperable or nearing the end of their life cycle.

Performance Measures and Quality Assurance/Quality Control (QA/QC): To maximize the program’s effectiveness, performance measures are utilized to optimize service levels. Performance measures like establishing a QC program to monitor static scale PM services will be implemented throughout the contract. We plan to introduce a Senior ITS Inspector with over 17 years of experience in scale maintenance and ITS construction, integration and inspection to monitor these PM services to ensure minimal operation costs. This new position will monitor projects in-person to implement MCSAW’s vision and focus on every project. Halff’s teaming partners offer a depth of knowledge, offering fresh perspectives during reviews and evaluations. Halff’s QA/QC Program integrates quality into every project from the start, with all employees responsible for its execution. Designers, Technicians and Project Engineers prepare and review plan sets, while Project Managers oversee the quality of services and deliverables, performing interim reviews and addressing comments. Finally, QC Managers verify the thoroughness of the QA/QC process before the Project Manager approves the plans for submittal.

Training/Industry Outreach: Training and Industry Outreach will be led by Keith Westphal (Westphal Consulting LLC) who has extensive experience in commercial vehicle law enforcement and the transportation industry. Keith has spent almost his whole career working with FDOT in Law Enforcement Operations, the MCSAW office, and more recently he has managed the FDOT Permit Office.

For the last 11 years, Keith has successfully navigated procedural and staffing changes while meeting all contract performance measures. Keith’s past interactions with the Florida Trucking Association and other industry groups like Florida Heavy Haulers, Crane Riggers Association and Florida Loggers will provide valuable industry insight as laws and rules change in the future.

The Halff team will look to streamline MCSAW’s training needs through computer-based trainings (CBT) or additional training opportunities throughout the year. We will also collaborate with MCSAW to coordinate necessary conferences and workshops that enhance exposure to FDOT and MCSAW. In addition, the Halff team is prepared to provide the industry with updates on the MCSAW program and its growth through various media, which may include presentations, publications, media clips, outreach meetings or society functions.

Specs/Standards: Introducing new technologies, systems or policies is only effective when they are standardized and can be efficiently implemented. Creating standards and procedures will help MCSAW ensure the quality of services and products provided by their consultants and contractors. This may include standardizing the construction of technology systems, such as cabinet wiring diagrams or device placements. Other tasks could involve helping MCSAW finalize the development of the 770-pay items and specifications dedicated to MCSAW’s program and systems. Task Leader Tracy Forester (Halff), with over 36 years of experience in Florida and with FDOT, served as a subconsultant on the Central Office TSMO GEC contract that included staff augmentation at the Traffic Engineering Research Laboratory. This has given him and the Halff team valuable insight into the process of establishing, re-evaluating and updating both current and new specifications, such as specification 633 fiber optic cable.

Telecommunications/Networking: Stating Halff is a full-service firm is an understatement because with our team, you get it all. In times of troubleshooting, maintenance or system inoperability, our team is available for immediate response. Several members of our team, including our PM, are SLERS-certified and certified Ruckus Network Implementers. These certified professionals will be made immediately available to perform onsite repairs when network switches fail or for programming updates. Task Leader David Heupel (Atkins) currently leads the Florida ITS Communications Operations Network (FION) topology design and maintenance. He has extensive knowledge of OIT cyber security coordination and Statewide RTMC and ITS network coordination.

MOVING FORWARD

Halff’s objective with every contract and project is to progress and improve lives and communities by turning ideas into reality. This mission, established at our firm’s inception 75 years ago, will be brought with the same enthusiasm to the MCSAW program.

Emerging Technology: MCSAW has positioned itself at the forefront of technology, emerging as an industry leader by providing accommodating facilities and scalable systems that enhance the effectiveness and efficiency of the freight industry and community in Florida. Our team aims to further improve the mainline screening systems by incorporating additional technologies, such as over-dimensional detection systems along mainline corridors. This can be achieved using technology similar to the tolling authority’s transponder units. These transponder units would enable the deployment of dimensional screening sites across the state by mounting VDIM equipment on existing infrastructure, allowing MCSAW to track freight more accurately, including along arterials and non-state-maintained road systems. The collected information can be shared with the FDOT planning department to accurately program necessary maintenance or capacity-based projects for these roadways. Other technologies like HAZ MAT placard readers or thermal technology can be integrated into the mainline screening system locations to add an elevated level of screening bypassing freight to minimize threats posed by transported items. Thermal imaging could also detect potential human trafficking and share alerts directly with law enforcement. With Federal Motor Carrier Safety Administration (FMCSA) and Federal Highway Administration (FHWA) rule changes allowing more technology onboard vehicles and along roadsides, Halff is uniquely qualified to research and implement the necessary equipment to leverage the benefits of Connected Freight and prepare for the future of Autonomous Freight.

Emergency Response: Halff has extensive experience in emergency response for catastrophic events, with over 20 years of service on contracts requiring emergency signal assessments in affected areas. In our recent deployment for Hurricane Milton, we were on-site at the Seffner Weigh Station base camp. Halff will work with MCSAW, FDOT, and FDEM offices to standardize emergency response operations at weigh stations. This includes items like preparing staging plans for all weigh station locations, identifying necessary infrastructure upgrades or establishing policies necessary to guide the scale staff during a response deployment.

Modernized Training: During his time at MCSAW, Bryan had the idea to streamline training efforts by creating a centralized location for weight inspector training. This state-of-the-art facility would allow new weight inspectors to virtually operate a weigh station, increasing their exposure to less common situations. This facility could also train CVE inspectors and utilize CCTV cameras in the inspection area to allow the entire class to experience the hands-on inspections. All trainings could be recorded and incorporated into new CBTs to provide additional training opportunities for remote users. The new training facility could be built at an existing weigh station like Madison or White Springs, allowing a centralized FDOT-owned facility for all commercial vehicle training.

Partnering: To achieve the program’s goals, it is vital to partner within the department or other associated agencies with similar goals and vision. We can collaborate with partners such as the TDA office, AG LAW, Traffic Operations, FHP and FTE to understand their program objectives and explore potential partnerships that align with MCSAW's goals. We have undertaken similar efforts to complete the MCSAW Statewide Network System in conjunction with the Traffic Operations FION Network. To advance this initiative, we will look for additional partnerships, such as placing scale/screening systems along the Turnpike, which is currently the only major state corridor without any weight inspection.

WHY HALFF

With every contract and task, we strive to improve lives and communities by bringing ideas to reality. Halff will deliver MCSAW’s vision and ideas into reality. We will serve as your extension, be intentional and deliver a successful and efficient program for the Department and the freight industry.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 3.2 6.3.1 14.0 3.3 4.1.1 6.3.2 6.3.3 6.3.4 7.1 DBE SB UU

Prime Halff Associates, Inc.

Su bc on su lta nt s

AtkinsRealis USA Inc.

Bentley Architects and Engineers HBC Engineering Company Southwest Research Institute, Inc.

Westphal Consulting LLC

WGI, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

7.2 8.1 8.2 13.3 DBE SB UU

Prime Halff Associates, Inc.

Su bc on su lta nt s

AtkinsRealis USA Inc.

Bentley Architects and Engineers HBC Engineering Company Southwest Research Institute, Inc.

Westphal Consulting LLC

WGI, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25908

Submittal Date: 12/23/2024

DOT FM Number: NA

Project Name: Motor Carrier Size and Weight (MCSAW) Consultant

Consultant’s Name: HNTB Corporation (Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 1726 Metropolitan Boulevard, Suite 304

City: Tallahassee State: FL Zip: 32312

Office Location: Tallahassee, FL Contact person: Derek Barrs

Phone: 904-466-4152 Contact email: dbarrs@hntb.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

HNTB is excited to continue supporting the Motor Carrier Size and Weight (MCSAW) Division of the Office of Maintenance through this Consultant contract. Our team remains committed to advancing MCSAW’s position as a national leader in safety, mobility and workforce development by leveraging innovative approaches to enhance operations. Our proactive approach strengthens legislative awareness by monitoring industry trends, keeping MCSAW ahead of changes impacting commercial vehicle operations. By integrating a strategic communication framework, HNTB will facilitate efficient internal and external coordination, strengthening stakeholder engagement. This approach delivers clear messaging that promotes education and transparency, which enhances decision-making and elevates operational success for the Division. Through our continued partnership, we will deliver your vision of furthering FDOT’s national leadership in providing efficient solutions to meet the growing supply chain demands while preserving Florida’s critical infrastructure. We recognize that sustaining national leadership requires innovation to seize future opportunities, including the continued investment and deployment of automated vehicles and fluctuating construction costs. Our experienced team allows Statewide Scale Operations Manager Steve Marshall and Project Manager Pamela Blake to focus on high priority program objectives, while HNTB manages daily operational activities aligned with MCSAW’s vision. HNTB will continue to position MCSAW as the central hub for freight-related information across FDOT, supporting informed decision-making and leveraging your targeted investment strategies. Our cost-benefit-focused approach aligns operational goals with purposeful spending, to make sure every dollar has a destination. Our extensive staff resources will keep you informed of emerging policies and potential impacts to the program, reinforcing MCSAW’s role as a vital source of freight-related insights. This strategy elevates the MCSAW program across all pillars of the Secretary’s Compass: Safety, Resiliency, Workforce Development, Supply Chain and Technology – all in support of our Communities.

As the industry continues to integrate emerging technologies, such as connected and automated vehicles (CAVs) for goods movement, HNTB provides a team with deep understanding of industry trends and established stakeholder relationships. This enables us to identify opportunities early and successfully facilitate stakeholder consensus and partnerships for project implementation. Led by Project Manager (PM) Derek Barrs, our focused team of local professionals includes Craig Toth, PE, Clayton Tyson, Pete McGilvray and Angela Sherrod. Supported by our Florida-based staff and bolstered by HNTB’s national expertise in emerging mobility solutions, we offer the depth of resources necessary to continue delivering your vision. HNTB’s strong internal relationships across Florida government agencies, partner agencies, national policy organizations and technology vendors provide MCSAW with stakeholder access essential for advancing its national leadership in size and weight enforcement and utilization of emerging data and mobility solutions. As demonstrated through past critical instances, our team’s ability to collaborate with key stakeholders positions MCSAW for continued success in this evolving landscape.

Approach and Understanding of Critical Issues: This contract supports the critical needs of MCSAW’s programmatic role of the division as described below, providing coordination with your staff and oversight of other consultant contracts. Our approach supports the design, construction and maintenance of your facilities while providing ongoing business plan development and implementation, strategic communications and support to your staff. Support: Maintaining project controls is crucial to MCSAW’s success, which functions as Budgeting District 65. Our support will expand existing SharePoint sites to incorporate integrated dashboards that allow you to monitor various program activities. Leveraging FDOT’s investments and HNTB’s expertise in multiple functional areas will allow for seamless progress tracking and enhanced project visibility. This reporting process will keep Pamela Blake continuously informed of project status and activities. Project Management: Driving the program’s success begins with a committed PM, and Derek Barrs is qualified for this role. His extensive experience as former Chief of the Florida Highway Patrol, Commercial Vehicle Enforcement (FHP- CVE) provides legacy knowledge and key relationships at the local, state and national level. As PM, Derek will provide program oversight and be available to address and resolve critical issues. He will oversee our team’s task leads, as well as the in-house support position, led by Keith Westphal. Keith will manage key functions such as facilitating meetings and coordinating follow-ups.

This position will be housed in the Barry Building, to provide immediate access for daily coordination and critical issue response on this contract. Strategic Communications: Advancing MCSAW’s mission requires clear, consistent and effective communication with internal and external stakeholders. To support this effort, HNTB will provide comprehensive communications support led by Angela Sherrod, an award-winning journalist and public relations expert with over 20 years of experience in broadcast journalism, crisis communication and community engagement. This team will support efforts to enhance internal communications to ensure staff are informed of key updates, process changes and training needs. Externally, the team will develop strategic messaging and outreach to increase the visibility of MCSAW’s mission and operations. By delivering targeted, clear, consistent and impactful communication and messaging, our strategy will enhance operational efficiency, support stakeholder trust and elevate the profile of MCSAW’s leadership and programs. Facility Assessments: Proactive support for project development, construction oversight and facility maintenance are key to achieving MCSAW’s mission. At the forefront of this effort is Doug Burkhart, one of the industry’s best professionals, recognized for his extensive knowledge of MCSAW’s program and strong district partnerships. Based in Tallahassee, Doug will apply his expertise to drive efficient project delivery. He will collaborate with John Heller to oversee project scheduling, forecasting and active monitoring of consultant and contractor activities for timely execution and alignment with MCSAW’s priorities. To further strengthen asset management, Brian Furniss will leverage his 21 years of experience managing the largest transit agency in the U.S.

to support long-range analytics and identify future program enhancements. This will assist with prioritizing improvements based on asset conditions in conjunction with other needed improvements. We propose the expansion of the asset management system, integrating the Work Program information to further coordinate adjacent projects, such as roadway resurfacing, for overall program efficiencies. Similarly, the strategic planning will ensure that the work program is accurately developed for both the five-year and 10-year horizon, and maximizes the return on investment. We will coordinate with Pamela Blake for programming needs for design and construction funding for early coordination needs with the districts to maximize concurrent project development and deployment opportunities, and for long term maintenance funding needs. Performance Measures: Jimmy McDonald will leverage his 20 years of experience in supply chain logistics to provide enhanced collaboration opportunities with modal partners, including rail, sea, air and spaceports to increase the footprint and effectiveness of the MCSAW program. Jimmy’s experience will further support development of coordinated performance measures through his engagement with the District Freight Coordinators and other internal and external stakeholders for operational improvement opportunities. Performance measures will also be supported by InNovo Partners (DBE) and will focus on evaluation parameters such as benefit cost analysis, permit usage, mainline bypass and safety considerations for comprehensive program effectiveness evaluation. The HNTB-developed Weight Inspector Reporting Application (WIRA) will be expanded for additional reporting functionality, including automated reporting for annual State Enforcement Plans as well as evaluation of existing and future staffing requirements. Outreach and Training: With staff located statewide, an efficient training program for new and experienced staff is imperative to maintain MCSAW’s high performance levels. Led by Clayton Tyson (Tyson), we will continue to update training material with the latest policies and procedures and develop computer-based training and videos through Dawn Moliterno (Quest Corporation - DBE). We will incorporate staff in the production of training materials, such as Weight Inspectors, for in-person events to demonstrate key activities. We recognize as new technology is incorporated into the daily activities of the weight inspectors, additional screening tasks will be required. We will develop Standard Operating Procedures (SOPs) outlining how the scale operating software, WIMenforce™, should be monitored as well as additional activities to undertake when alerted to a violation. The SOPs and training will be developed in concert with any policy updates to ensure consistent application across all facilities and be delivered through the MCSAW Weight Inspector Academy. The SOPs will be updated as new screening applications are developed within Freight Operations eXchange (FOX) system, an advanced MCSAW developed application identified as an industry best practice.

We will include FHP staff in trainings and explore the conversion of an inspection barn into a national best practice training facility as additional innovative approaches. Specifications and Standards: Keeping MCSAW current with changes to federal and state policies is critical to delivering the MCSAW mission. Derek Barrs will lead efforts in support of proactively monitoring and capturing policy changes and opportunities for increased program efficiency through partner collaboration. Derek will work closely with the Commercial Vehicle Operations Division of the Traffic Engineering and Operations Office to leverage opportunities to incorporate innovation from the Federal Motor Carrier Safety Administration (FMCSA) Innovative Technology Deployment working group. Malcolm Tomatani will lead efforts in developing specifications and standards to uniformly apply these changes. Malcolm will work closely with staff across FDOT and will facilitate a coordinated approach to new and updated documents. His in-depth knowledge of the process and timing will support early incorporation and drive program efficiency. Telecommunications and Networking: Core to achieving your vision is the statewide MCSAW communications platform, which interconnects the facilities with FOX. This platform is led by Pete McGilvray who locally manages our Strategic Technology Team. Through our collaboration with other stakeholders, we will support the integration of other systems, such as intermodal and port facilities, to make a more robust platform and increase the overall program efficiency. This includes leveraging emerging technologies, such as electronic logging devices (ELDs) and Level 8 electronic screening, to further increase decision support systems. By integrating with private sector technology such as ELDs, MCSAW can achieve advanced notification of CMV and the status of prior screening events. This decreases the need for further screening and allows vehicles to continue on their route without the need for additional static weighing, reducing congestion and increasing safety near the weigh stations. This is just a prime example of leveraging innovation through collaboration for multiple benefits and maximized return on investment. Craig Bettmann will lead the team to examine data and develop algorithms which will rely on historical data to effectively manage and sort criteria based on real-time system performance.

Relevant Project Experience: The HNTB team brings unmatched experience with the activities required under this contract. Our current working relationships with other partner functional areas within FDOT Central Office as well the Districts makes us uniquely qualified to continue providing exemplary solutions to you. Additional direct, relevant project experience includes:

• Central Office Commercial Vehicle Operations/Traffic Incident Management GEC

• Central Office Transportation Systems Management & Operations (TSM&O) GEC

• Central Office CAV GEC

• Central Office Emerging Technology GEC

• Various FDOT Districtwide ITS, TSM&O and Regional Transportation Management Center (RTMC) Contracts

Proposed Key Personnel: Our team of industry leading professionals will drive the success of your vision.

Name Role Name Role Derek Barrs Project Manager Clay Packard Technology Craig Toth, PE Advisor Malcolm Tomatani Standards and Specs.

Doug Burkhart Facilities Brian Furniss Asset Inventory Claudia Paskauskas (InNovo

(DBE))

Performance Measures David Kelly (Epic (DBE)) Asset Mgmt.,Comm.

Clayton Tyson (Tyson Consult.)

Outreach and Training Dawn Moliterno (Quest (DBE)) Training

Peter McGilvray Telecommunications Angela Sherrod Communications Keith Westphal Program Support Dan Beaty Quality Manager

Quality: Quality management is the cornerstone of HNTB’s relationships and client commitments. We bring more than standard quality control (QC) programs, we provide 4for4 service: Quality Work, On Time, Within Budget and To Your Satisfaction. Our QC program will be led by Quality Manager Dan Beaty who will verify compliance with our work plans and the QC process with independent review and backchecking, and will include our continued senior management performance audits, led by Principal-in-Charge Len Becker.

Why HNTB: We will focus to deliver on activities that align with your mission and vision to drive the success of the MCSAW program.

Our dedicated, committed team of national industry-leading experts has been thoughtfully assembled to offer you collaboration and partnership, with a forward-facing focus on emerging technologies. Together, we will advance safety and mobility solutions for commercial vehicle operations, keep you ahead of the curve and support you in maintaining your national role as a leader in size and weight compliance for infrastructure and safety preservation.

3.1 3.2 3.3 4.1.1 6.3.1 6.3.2 6.3.3 6.3.4 7.1 7.2 DBE SB UU

Prime HNTB Corporation

Su bc on su lta nt s

Element Engineering Group, LLC Epic Engineering & Consulting Group, LLC InNovo Partners, LLC Quest Corporation of America, Inc, Clayton Tyson Consulting, LLC Westphal Consulting, LLC

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

8.1 8.2 13.3 14.0 DBE SB UU

Prime HNTB Corporation

Su bc on su lta nt s

Element Engineering Group, LLC Epic Engineering & Consulting Group, LLC InNovo Partners, LLC Quest Corporation of America, Inc, Clayton Tyson Consulting LLC Westphal Consulting, LLC

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Procurement Office Home Page (http://www.fdot.gov/procurement/)

Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond, where applicable, within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of Transportation, Clerk of Agency Proceedings, 605 Suwannee St, Mail Station 58, Tallahassee FL 32399. Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes.

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All Prime Consultants and all Subvendors/subconsultants/subcontractors must register with the State's web-based e-Procurement system - "MyFloridaMarketPlace." (http://dms.myflorida.com/mfmp) Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. You can also sign up to attend a vendor registration training session or call 1-866-352- 3776 for assistance.

01/16/2025 11:15 AM

Selection Results

Professional Services - 25908

District : 99

Project Description :

Motor Carrier Size and Weight (MCSAW) Consultant

Schedule - The times displayed are automatically adjusted for the time zone of your system :

Type Date - Time Advertisement Date 12/09/2024 Response Deadline Date/Time 1/06/2025 05:00 pm Longlist Date/Time 1/08/2025 09:00 am Shortlist Selection Date/Time 1/16/2025 11:00 am Shortlist Posting Date/Time 1/16/2025 11:15 am Phase II Submittal Deadline Date/Time 2/03/2025 03:00 pm Technical Review Committee Meeting 1 Date/Time 2/04/2025 03:00 pm Oral Presentation Date/Time 2/04/2025 Final Selection Date/Time 2/25/2025 11:00 am Negotiations Period Begin Date 3/11/2025 Negotiations Period Ending Date 4/08/2025

Note: Oral Presentations and Consultant Interviews are exempt meetings. Times will be available in the RFP issued to Shortlisted firms.

Shortlisted Firms :

HALFF ASSOCIATES, INC.

HNTB CORPORATION

Letters Received By The Department :

HALFF ASSOCIATES, INC.

HNTB CORPORATION

http://www.fdot.gov/procurement/ http://www.fdot.gov/procurement/ http://dms.myflorida.com/mfmp http://dms.myflorida.com/mfmp

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PROFESSIONAL SERVICES - RFP

January 17, 2025 bhubbard@halff.com dbarrs@hntb.com

Re: Request for Proposal - Motor Carrier Size and Weight Consultant

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the Motor Carrier Size and Weight Consultant. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an oral presentation with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart shall be e-mailed to co.profserv@dot.state.fl.us. All documents are due by 3:00 PM, February 3, 2025.

The oral presentations are scheduled for February 4, 2025 in Room 412 at the Haydon Burns Building.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Aneisha Whitfield, Lead Contract Analyst Procurement Office

Attachments CC: Pamela Blake

Request For Proposals

For Motor Carrier Size and Weight Consultant

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Oral Presentations:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services Attachment B – Standard Professional Services Agreement Terms Attachment C – Oral Presentation Evaluation Form Attachment D – Required Certifications Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as Motor Carrier Size and Weight Consultant. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an oral presentation to discuss qualifications for the project.

Shortlisted Consultants:

Halff Associates, Inc.

HNTB Corporation

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 5 years. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 5 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services

(non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

Consultants are strongly encouraged to propose a DBE or Small Business to perform services for each under-utilized work group identified in the advertisement. DBEs or Small Businesses can be proposed at either the Prime or Sub-level for the Under-utilized Work Group(s). Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts.