PC-550000-CAX16.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES EXPANDED LETTER OF RESPONSE

375-030-23

PROCUREMENT

04/18

Advertisement No.: 25346 DOT FM Number: 222412-2-62-01 & 437905-4-62-01

Submittal Date: 1/28/2025 Project Name: CEI Group 25-R in Escambia County

Consultant’s Name: Mott MacDonald Florida, LLC.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 220 West Garden Street, Suite 700

City: Pensacola State: FL Zip: 32502

Office Location: Pensacola, FL Contact person: Frank Tucker, PE

Phone: 850.426.9833 Contact email: frank.tucker@mottmac.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

Please refer to project advertisement for evaluation criteria. Other required submittals are specified in the advertisement.

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

INTRODUCTION

Mott MacDonald Florida, LLC (MM) is pleased to express our interest in providing the Department with Construction Engineering and Inspection (CEI) services for the SR 8 (I-

10) from Perdido River Bridge to West of SR 95 (US 29) and SR 8 (I-10) at Pine Forest Interchange in Escambia County.

MM has a motivated and committed team of qualified CEI personnel and public information specialists that possess the essential experience required to effectively manage this project to completion. The proposed MM Team has the proven ability to provide the Department with exceptional CEI and contract administration services that are necessary to make a construction project successful. Our team is local and familiar with the project area and is backed by a large network of seasoned professionals and immense resources from both within District Three and worldwide to support the FDOT’s needs. The MM Team is committed to working collaboratively with the Department, Contractor, and Engineer of Record to facilitate quality and timely construction of this highly visible roadway construction contract and it is our desire to be your first choice for providing CEI services to support the Milton Operations Center.

The MM Team also includes subconsultants ABC Group Communication Solutions (ABC) (DBE), and MultiVista Systems (MV). Trans-State will provide inspection support services for in the field construction operations, while ABC Group will provide community outreach and support coordination and notification to the public of the project’s status and traffic impacts through the District Three Public Information Office. MultiVista will assist by providing photography as needed.

375-030-23

PROCUREMENT

MM strives to assist the Department in meeting its goals in support of DBE and SB firms, and in fact currently holds an overall DBE utilization percentage of 10.54% (A+). The staff proposed by MM meets and exceeds the requirements set forth by the Department, including but not limited to being proficient in the following: the Construction Project Administration Manual (CPAM), Material Acceptance & Certification (MAC) system, ProjectSolve (PSSP), Survey Control/LandXML formatting/GPS equivalent programs, EEO/OJT compliance, CTQP Earthwork/Asphalt/Concrete/Final Estimates/IMSA Traffic Signal/Drilled Shaft, the Lane Closure Notification System, MAC Electronic Density Logbook (EERS) data entry platform, and AASHTOWARE’s Project Construction (PrC). The MM Team is committed to continuing education and will stay up to date on any certifications and new software needed for this project. The proposed MM Team has the necessary manpower, construction knowledge, and proven history of successful CEI projects to assist the Department in producing a quality product for this Milton Operations Center project.

UNDERSTANDING OF INTENT AND SCOPE OF

CONSTRUCTION PROJECT

Our team has a thorough understanding of the intent and scope of this contract. We have discussed project intent and potential project issues with members of the Department’s staff, performed site visits, and completed detailed reviews of the plans, Design Scope, and CEI Scope of Services. By understanding the intent and scope of this project, the MM Team will be able to begin collaborating closely with the successful bidder, key FDOT staff, and project stakeholders to assist in producing a quality project for District Three and Okaloosa County even before construction begins. With our experience on similar projects, and our overall experience and knowledgebase from providing roadway and bridge related CEI services, the MM Team presented is the prime choice to execute the intent and scope for this project. District Three can rely on Mott MacDonald to produce the desired outcome by having an established, local firm with the CEI knowledge, expertise, and a rich history of providing exceptional services.

222412-2-52-01 – SR 8 (I-10) from Perdido River Bridge to West of SR 95 (US 29) The main intent of this 3R project is to resurface nearly 6 miles of SR 8 (I-10) from the Perdido River Bridge (CMP 0.222) to west of SR 95 (US 29) (CMP 9.085). Existing travel lanes, exit ramps, and paved shoulders will be resurfaced. The typical section of this four-lane facility primarily consists of two 12-foot travel lanes in each direction separated by a 64-foot grassed median, with 5-foot inside paved shoulders from the beginning of the project to east of Elevenmile Creek and 4-foot inside paved shoulders from east of Elevenmile Creek to the end of the project limits, and 11-foot outside paved shoulders for the entire project limits.

Additional items of construction include both auxiliary lane and shoulder cross slope correction and lane extension for eastbound acceleration ramp from SR 297 (Pine Forest Road), milling and resurfacing of multiple bridge approaches and departures each with their own pavement feathering details and with greater depth milling details for the bridges at Pine Forest Road. Off-Ramps B and D at Pine Forest will be widened, existing guardrail runs will receive new and improved end anchorages throughout, high tension cable barrier (HTCB) with associated 3’ concrete and/or 2’ asphalt mow strips will be installed, the expansion joint at EB 2-L for Bridge 480077 will be replaced, several existing median crossovers will be removed while one will be constructed, stormwater drainage removal and construction, detectable warning mats, sod treatment, rpms, striping, and signage will conclude the work for this project. The existing median crossover located at the beginning of the project will also be resurfaced. This project is scheduled for Letting on 05/28/2025 with a current contract duration of 469 days.

437905-4-52-01 – SR8 (I-10) at Pine Forest Interchange This portion of the contract is an add-on to the previous discussed project that will extend the off-ramp for westbound I- 10 to Pine Forest Road to increase capacity and reduce the chance for the traveling public to que onto I-10 at peak travel times. This project is scheduled for Letting concurrently on 05/28/2025 with a current contract duration of 469 days.

UNDERSTANDING OF PROJECT ISSUES

Recognizing and taking an initiative-taking approach to addressing and/or resolving issues both prior to construction, and as they may arise during construction is vital to the success of a project. With our experience and drive to go beyond simply enforcing contract requirements, we will collaborate with the contractor and the Department to deliver a quality and safe project within time and on budget. The MM Team will strive to create a collaborative environment to address potential problems and produce creative solutions. To this end, we have reviewed the available project documentation and identified the following as potential issues/concerns, and offer the subsequent resolutions and recommendations:

Challenge: Safety/MOT - Several factors combine to make MOT on this contract both complex and critical. This segment of SR8 currently has an average annual daily traffic (AADT) volume of over 60,000 vehicles per day with extremely high morning and evening rush hour peaks due to the population explosion in throughout this corridor area. This heavy vehicle traffic must be safely maintained throughout all phases of construction. MOT, safety, and uninterrupted access to public right-of-way are the number one priority during transportation related construction activities. MOT, safety, and the general wellbeing of those traveling through projects are paramount.

Caution must be utilized when establishing MOT during all phases of construction to provide the necessary protection measures for the contractor, CEI, and the traveling public.

Solution: Our team will closely monitor the initial installation of all MOT items for correctness per the project-specific MOT plans, the FDOT Standard Plans, and the FDOT Standard Specifications. We will continuously monitor traffic and field conditions, as well as perform weekly detailed daytime and nighttime MOT reviews. When issues are discovered, we will immediately alert the contractor’s Worksite Traffic Supervisor.

We will hold the contractor accountable to ensure they correct all safety deficiencies immediately and correct all minor MOT deficiencies that are not immediate safety hazards within 24 hours.

• Lane Closures – According to Sheet No. 121, Lane closures are prohibited throughout the project limits from 6:00am to 8:00pm every day. For ramp closures and detours, closures are only allowed to occur from 12:00am to 4:00am and can only be done so during ‘wrong way’ arrow striping and vehicle detection system testing. And then only one ramp may be closed at any given time.

• Adjacent Facility Coordination – It is the requirement of the plans to maintain access to the Florida Agriculture Check Station, Florida Weigh Station, and the Florida Welcome Center using the scheme shown in the TTCP Sheet No’s. 123-126. However, it is also required to coordinate and maintain communication with the representatives for each during any operations that may temporarily impact the traveling public to these facilities.

Additionally, when temporary traffic control devices are installed within the State of Alabama at the western end of the project, this must be clearly coordinated with

ALDOT.

• Speed Limit – The current speed limit is 70mph but may be reduced to 60mph during active work zones using Index 102-613 (Motorist Awareness System).

The MM Team will ensure the contractor implements this index correctly and takes the system out of operation when work zones are inactive.

Challenge: Project Limits Coordination - This contract ties into two separate ongoing construction projects, both with the same contractor but different CEI firms. 442749-1 is fully within the limits of this contract and the CEI is led by HDR’s Brad Brenner who has worked with this MM Team’s lead Frank Tucker for many years. They have a great working relationship and communication will be seamless. On the east end of this contract, the CEI for 222467-1 is led by Bill Klepac with Mott MacDonald. Both Mr. Tucker and Mr. Klepac work at the same firm and have a solid working relationship with daily communication and CEI discussions.

Challenge: Milling and Resurfacing - A concrete underlayment could be encountered at the westbound approach of SR 297 and potential for other common or recurring milling & resurfacing issues such as depth, cross slope, cleanliness, tack, weather, temporary transitions, drop-offs, spreadrate, and more.

Solution: A close watch on the SR 297 approach area will be needed to ensure that no damage is created to the underlying concrete pavement, while ensuring the full removal of the asphalt. The MM Team is well versed in asphalt milling and paving operations and is intimately familiar with FDOT Specification requirements, VT/QC/IV/IA/QA procedures, CPAM, MAC, and has good working knowledge of the contractor’s QC roadway report (QCRR). The team will be proactive in identifying and addressing concerns both prior to and during asphalt operations taking place. Items such as proper removal of milling debris on roadway prior to paving, verifying dryness of the milled surface, application of appropriate tack and amount of coverage, controlling lane closure lengths, watching for significant delay during lane closures, discussing and reviewing anticipating weather conditions with the contractor prior to milling & paving, maintaining that the contractor is providing the appropriate milling depths and cross slopes, verifying that the contractor is establishing asphalt wedges as appropriate, controlling drop-offs, and safely establishing transitions for the public throughout this corridor. The above items are a fraction of the work involved during the milling & resurfacing process. Our Team’s close review of all milling & resurfacing operations will ensure the Department receives a quality product in a safe, efficient, and timely manner.

Challenge: Expansion Joint Installation - TSP T458 Bridge Deck Joints – The TSP provided for in contract documents addresses the specific and technical requirements for removing and replacing the bridge deck joint at End Bent 2-L for Bridge #480077. Careful consideration must be taken to properly remove the existing joint material and install the new Polymer Nosing, as to achieve the intended life expectancy of the material and to protect bridge deck from future damage.

Solution: MM team will work closely with the contractor and EOR to route and process shop drawings in a timely manner and will proactively work to identify issues or concerns both prior to and during construction. The teams vast experience related to both roadway and bridge construction will be an asset for identifying, addressing, and resolving issues efficiently and effectively.

Challenge: Utilities - Utility coordination is paramount for an on-time project delivery. Utility concerns and conflicts must be addressed prior to or in conjunction with work in particular areas of the project. The utilities throughout this project consist of AT&T Corp., AT&T Florida, CenturyLink/Level 3, Cox Communications, Emerald Coast Utilities Authority (ECUA), Florida Power and Light (FPL) (Distribution & Transmission), International Paper, Pensacola Energy, Uniti Fiber, & Verizon (MCI). A Utility Conflict Matrix has been provided which identifies the anticipated Utility Agency/Owner and the measures required for the noted facility item in question. Once the official Utility Work Schedules (UWS) are developed for the action items related to Pensacola Energy, AT&T Transmission, Uniti Fiber, and the two unidentified owners of the manhole at STA 710+67 LT, and the ITS FOC at STA 420+00 RT, the EOR’s anticipated resolution will then be provided to the contractor. Measures will be provided for the action items to either be exposed, protected, and/or adjusted as needed for in the associated UWS owners. Potential for delay due to lack of communication, inefficient coordination efforts, and shortfalls due to inaccurate project scheduling updates. Solution:

Coordination efforts with the contractor and utility owners will be required to successfully navigate through the utility adjustments for this project. Clear, concise, and regularly updated schedules will be necessary to complete project tasks effectively and without delay. MM’s Team will work closely with the contractor to review all anticipated UWS items, anticipated utility schedules, their completion timeframes, and will review R/W as staked by the contractor.

Challenge: Night Work - Since much of the proposed work will require lane closures, a significant amount of nightwork is anticipated. Solution: The MM Team has extensive experience related to nightwork construction efforts, including nighttime paving operations such as with current work on US 98 in Gulf Breeze, and when combined with the size and availability of our team, will allow us to provide high-quality inspection and oversite around the clock, if necessary. Additionally, our PA and SPE understand the importance of always being available and on-call to quickly address any issues that arise during nightwork operations.

Challenge: Wetland Impacts - Impacts to wetlands along the project corridor. Solution: The MM Team will ensure proper installation of erosion control devices to limit wetland impacts to the greatest extent possible. Monitoring of erosion control devices to conform with project-specific details and permit requirements demands constant attention. The MM Team will take a proactive approach to monitoring the contractor’s erosion control measures, especially in and near wetland areas. In addition, we will review the contractor's SWPPP submittals to verify that issues are being properly documented and resolved efficiently. The MM Team will also require that BMPs are not only used and installed correctly per plan, but also added where our frequent site reviews indicate supplementary need.

Challenge: Potential impacts to endangered species, i.e., Eastern Indigo Snake, Gopher tortoise, black bear, beach mice, etc. Solution: MM team will review permit information and provided feedback to the contractor and PM. Should a project be impacted or require specific initial site inspections, MM will work with the entities and contractor to facilitate these requests, document project occurrences/impacts, and report accordingly.

This contract is a part of the Department’s Resurfacing, Restoration and Rehabilitation (RRR or 3R) program the purpose of which is to extend the service life of an existing highway and enhance safety. This includes the placement of additional surface materials and other work necessary to return an existing roadway to a condition of structural and functional adequacy.

SR 8 is a vital roadway and part of the FDOT’s Strategic Intermodal System (SIS), which means it is a top priority for the State of Florida. Using the 3R process to accomplish these improvements will save taxpayer money and expedite construction while providing a quality extension of life to this important Hurricane Evacuation Route.

“Hurricane Evacuation Routes” – The Florida Division of Emergency Management (FDEM) indicates that SR 8 in Escambia County is deemed a critical evacuation route. These roadways are critical for not only moving people away from the coast prior to an event, but also provides access for restoration efforts following such an occurrence. In the event of a pending storm, MM will work closely with the Department and the contractor to safely and efficiently “safe-up” the project by safeguarding or completing open-ended construction operations, removing and storing MOT devices to a protected area, and videotape the project limits (both pre/post event) to establish an impact record.

Stakeholders and Community Outreach (PIO): The MM Team includes ABC Group who will provide public information support as they have done for more than 20 years in District 3 and the Milton Operations area.

This contract is focused on resurfacing I-10 from the Perdido River Bridge to the U.S. 29 interchange (Exit 10) in Escambia County. This 10-mile segment of I-10 extends from the Alabama-Florida line to Greater Pensacola – an area of Escambia County that is experiencing substantial residential and commercial growth. Resurfacing will improve the interstate for the 62,000 commuters and interstate commerce drivers who travel this roadway daily. Key stakeholders include the Florida Trucking Association, Naval Air Station Pensacola and the National Naval Aviation Museum, Visit Florida Welcome Center, State of Alabama Welcome Center, Escambia County, Visit Pensacola, Pensacola Interstate Fairgrounds, Navy Federal Credit Union’s Pensacola-area headquarters, and the Greater Pensacola Chamber of Commerce.

The plans identify that communication must happen with all lane closures, ramp closures, and detours. The MM Team will coordinate with the District Three public information office to develop and implement print and digital public information strategies to ensure geographic stakeholders are informed about construction-related traffic impacts before they happen.

Given the ongoing construction activities underway nearby and adjacent to the Group 25-R projects, team members will be sensitive to construction fatigue that some stakeholders may be experiencing.

Federal Aid Participation The MM Team is intimately familiar with all requirements for projects that have federal aid as laid out in CPAM Section 5.7 relating to extra work participation, plan sheet revisions, construction zone accidents, Buy America, Final Inspection, and more. With our long-serving and accomplished Resident Compliance Specialist, Kim Channell (MM), we have what it takes to properly monitor the performance of the contractor for compliance with all requirements of EEO, including wages/payroll & labor interviews, OJT, DBE, CUF, and proper recordkeeping. MM has also maintained FDOT’s Districtwide RCS Contract for District 3 since 2013.

Unforeseen Issues No amount of planning, initiative-taking measures, or experience can identify and prevent all construction issues. MM prides itself on taking swift and appropriate actions to resolve unforeseen issues safely and effectively in a timely manner. Our actions and decisions are aided not only by our team’s extensive FDOT CEI experience, but also our significant FDOT roadway and drainage design experience. This design experience sets us apart from many other CEI groups and this advantage has repeatedly proven invaluable. When issues that require design modifications arise, your MM CEI team will go above and beyond to evaluate the situation rather than just make it the Engineer of Record/Design Project Manager’s issue. We then provide potential starting points and/or solutions to the EOR that factor in both constructability and design criteria. This helps provide better and more expeditious solutions when unforeseen issues arise, which in turn mitigates delays to the project schedule.

QUALITY ASSURANCE / QUALITY CONTROL

In addition to monitoring the contractor’s QC program and activities, MM’s proposed Construction Management and Quality Assurance (QA) Team demonstrates our commitment to quality workmanship and will ensure the Department receives a superior product. Jeremy Vaughn, PE (MM) will perform reviews on this project to ensure compliance with all aspects of the project scope including performing proper sampling, testing, and documentation of field operations, following CPAM procedures, verifying training of staff, following the FDOT’s inspection guide lists, and properly tracking contract pay estimates. It is imperative to have an up-to-date and thorough QC process to keep up with the new and ever-evolving requirements and to ensure that we meet and exceed the Department’s expectations. The MM Team will submit our QA/QC Plan and QA/QC Audit Schedule to the Construction

Project Manager, Mr. David Nixon, for review and approval within thirty (30) days of contract award. The QA/QC Plan details our QA organization, methods used to monitor and achieve organization compliance, types of records maintained, and control of subconsultant quality. The MM QA/QC Plan was modeled after the Department’s Statewide QA requirements for CEI inspection. Since that time, our QA/QC Plan has been updated to reflect lessons learned from actual CEI projects, administration changes/updates as made by the Department, Specification changes, and changes made to the Standard Indices, CPAM, Final Estimate Guide List, Basis of Estimates, and the Review and Administration Manual. The QA/QC Plan focuses on the performance of our team members and internal procedures. Our commitment to providing quality services is driven by MM’s senior level management, and backed by our ISO 9001 Quality Management certification, with a constant initiative to improve on the products and services provided to the Department.

PROPOSED STAFF QUALITY

MM proposes a highly qualified team with a broad range of experience on similar construction projects within FDOT District Three and the surrounding local municipalities. The proposed staff meets the required CTQP requirements as outlined in the Scope of Services or can acquire the certification within the allotted time provided. MM has consistently proven to provide sound construction management practices and contract administration oversight as outlined by CPAM and governing contract documents. The proposed team listed below are local to the area, with the entire staff residing within District Three.

Key Project Staffing & Availability Frank Tucker, PE (Senior Project Engineer) (MM) Experience 21 years; 50% availability. Frank has spent his 21-year CEI career serving District 3, which has included major multi- phase, design-build, and federal participation projects for roadway construction. Beginning as an inspector, he has worked his way up in CEI and therefore has a holistic view of the services required for a successful roadway construction project and immense respect for the roles each staff person plays to function as a cohesive CEI team. Frank also has a thorough understanding of the project corridor and personal stake in ensuring successful execution, as he lives just a few miles from the project site and travels this corridor often.

Haden McCaskill, PE (Project Engineer) (MM) Experience 10 years; 50% availability. With 10 total years of construction experience his work has included serving as PA for FDOT D3 and on several Bay County and Okaloosa County projects. He also gained a tremendous amount of experience in the field serving as an Inspector and Senior Inspector on several FDOT projects out of Milton and Panama City Operation Centers.

Ryan McGlothren (Contract Support Specialist) (MM) Experience 16 years; 30% availability. Ryan is a seasoned CEI team member who has worked as a surveyor, CEI

Inspector, and most recently served as the assistant CSS on a large design/build project. His prior field experience, combined with his inspection experience as an assistant CSS will allow him to perform the role of CSS proficiently and effectively.

Chris Barlow (Senior Inspector) (MM) Experience 12 years;

100% availability. Chris is a seasoned, well respected CEI Senior Inspector with over 20 years of construction experience, which includes serving in the capacity as Senior Inspector for Roadway & Bridge projects on numerous full service CEI projects throughout District Three. Mr. Barlow has also worked in the capacity of Asphalt Plant Inspector, and is skilled in specification interpretation, technical special provisions review/understanding, and detailed plan reviews.

Kim Channell (Resident Compliance Specialist) (MM) Experience 18 years; 20% availability. Kim has spent her career providing RCS services to District Three with MM. She is experienced and proficient in monitoring EEO, OJT, DBE, wage rates, and all other forms of compliance. Her high level of efficiency and proficiency are evident while managing multiple projects as a senior EEO/RCS.

Rick Burleson (Inspector) (MM) Experience 19 years; 100% availability.

Josh Field (Inspector) (MM) Experience 8 years; 100% availability.

Tim Horsley (Inspector) (MM) Experience 14 years; 100% availability.

EXPERIENCE ON SIMILAR PROJECTS

For over 30+ years MM has provided CEI services throughout the Florida Panhandle for FDOT District Three & other regional City/County municipalities. Our depth and experience in providing these services sets MM apart from other firms by providing a wealth of knowledge based on similar roadway & bridge related projects. By having an established, local firm that possesses the knowledge, expertise, and rich history of providing exceptional services, the team presented is the prime choice to execute the intent & scope for this contract.

SR 30 (US 98) from Bayshore Road to Portside Drive, FDOT District 3, Santa Rosa County, FL: Frank and Ryan are currently serving for construction of a 4.25-mile multi-lane capacity reconstruction project including widening from a four-lane roadway to a six-lane urban facility with raised medians and a shared use path with sidewalks, curb and gutter, modified and new stormwater facilities, and major utility relocation. The corridor is a high-traffic area and required construction phasing with complex MOT. Ongoing SR 10 (Nine Mile Road) Reconstruction, FDOT District 3, Escambia County, FL: Frank served in their respective roles on this major widening/reconstruction project. This 2.4-mile corridor involves widening from a two-lane rural to four-lane divided suburban typical with the addition of sidewalks, bike lanes, and curb and gutter as well as various drainage system and stormwater facility improvements including major jack-and-bore operations. Our team has consistently received high ratings and positive feedback from Department staff, who specifically recognize us for identifying issues and accomplishing resolutions in a timely fashion and that our communication and coordination continues to be effective for all interested parties. Our current staff commitments will be completed prior to this project. FDOT has rated us 3.8+ in our interim CCEIs.

PJ Adams Parkway Widening Project (FDOT LAP) – Okaloosa County, FL: Haden and Chris have been a part of this roadway reconstruction project involving widening the roadway from a two-lane to four-lane typical with a divided median from just West of SR 85 to a point just west of the intersection of Crab Apple Ave. and Old Antioch Road (~1.65 miles). In addition to the newly constructed travel lanes, construction activities include clearing and grubbing, excavation (regular and subsoil), embankment, significant utility adjustments, drainage improvements, stormwater ponds, curb and gutter, addition of sidewalks and 6-foot bike lanes, noise wall construction, and intersection signalization upgrades with mast arm features. Currently scheduled for completion in November 2024 SR 30 (US 98) 3R from Zoo Entrance to Okaloosa County Line, FDOT District 3, Santa Rosa County, FL: Ryan worked in as an inspector for this 11.2-mile roadway resurfacing. The project included milling and resurfacing of the roadway, widen existing shoulders, construction of keyhole lanes for bicycle safety where needed within existing right turn lanes, and various drainage improvements. The project was awarded Florida’s Best in Construction by FTBA in 2016.

SR 123 Segment 4 Widening, FDOT District 3, Okaloosa County, FL: Ryan served as inspector to address the major traffic congestion along SR 123 and SR 85. The roadway was widened from two to four lanes and a flyover bridge was constructed to replace an existing signalized intersection.

Other work included drainage, signing and pavement markings, lighting, and power relocation. The project received the FICE/FDOT Outstanding Project Award in 2017.

SUMMARY

We are confident that this Letter of Response demonstrates our understanding of the project, shows our comprehensive identification of project issues and our potential and/or recommended solutions, provides our unique relevant project experience, and offers a high-level quality staff to provide CEI services. Our team has worked diligently to earn your trust through our partnerships on past and current work, and we are available and prepared to assist you in any way possible for the success of this project. We look forward to continuing our relationship with District Three and ask that you select Mott MacDonald to deliver this much-needed CEI contract for the Milton Operations Center.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

10.1 10.4 DBE SB UU

Prime Mott MacDonald Florida, LLC.

Su bc on su lta nt s

ABC Group, LLC MultiVista Systems

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Your dedicated team

Mott MacDonald Florida, LLC Abbreviation: (MM) Role: Prime Designation: N/A

ABC Group, LLC.

Abbreviation: (ABC) Role: Community Outreach Designation: DBE

MultiVista Systems, LLC.

Abbreviation: (MV) Role: Aerial Photography Designation: N/A

FDOT Project Manager David Nixon

Team organizational chart FDOT Professional Services Advertisnent: 25346 FM #s 222412-2-62-01 and 437905-4-62-01; CEI Group 25-R in Escambia County

CEI Senior Project Engineer Frank Tucker, PE (MM)

CEI Senior Inspector Chris Barlow (MM)

CEI Inspectors Josh Field (MM) Richard Burleson (MM) Tim Horsley (MM) Jacob Henry, EI (MM) Cassidy Josey (MM)

CEI Project Administrator/ Project Engineer Haden McCaskill, PE (MM)

CEI Contract Support Specialist Ryan McGlothren (MM)

RCS/EEO Compliance Specialist Kimberly Channell (MM)

Community Outreach Michelle Hill (ABC) Amy Minchin (ABC)

QA Reviewer Jeremy Vaughn, PE (MM)

Field Inspection TeamCEI Operational Support

Name Firm Role(s) TIN QC M an ag er (C ou rs e)

CT

QP

C on cr et e F iel d Te ch

Le ve l 1 / A

CI

F iel d

Te ch

L ev el

1 CT

QP

C on cr et e F iel d

In sp

(B rid ge

s) / A

CI

F iel d

Te ch l 2

CT

QP

A sp ha lt

Ro ad wa y 1

/2

CT

QP

A sp ha lt

Pl an t 1 /2

CT

QP

E ar th wo rk 1/

CT

QP

P ile

D riv in g

In sp ec tio n

CT

QP

D ril led S ha ft

In sp ec tio n

IM

SA

T ra ffi c S ig na l In sp ec to r l 1

CT

QP

F in al Es tim at es 1/

FD

OT

In t./

Ad v.

MO

T

Nu cle ar R ad iat io n

Sa fe ty

Fl or id a S to rm wa te r, Er os io n, an d

Se di m en ta tio n Co nt ro l Ce rti fic at io n

Frank Tucker, PE Mott MacDonald CEI Senior Project Engineer T26026375 x 2 A x Haden McCaskill, PE Mott MacDonald CEI Project Engineer M22433094 x x 2 2 x 2 A x x Chris Barlow Mott MacDonald CEI Senior Inspector B64011680 x x 2 1 2 x x x 1 A x x Ryan McGlothren Mott MacDonald CEI Contract Support Specialist M24373286 x 2 2 A x x Tim Horsley Mott MacDonald CEI Inspector H62481689 x 2 2 1 A x x Josh Field Mott MacDonald CEI Inspector F43043278 x S 2 1 2 x x x 2 A x x Rick Burleson Mott MacDonald CEI Inspector B64274159 x x 2 2 2 1 I x x Jacob Henry, EI Mott MacDonald CEI Inspector 9923376 x S 1 A x x Cassidy Josey Mott MacDonald CEI Inspector J20010701 x 1 1 1 A x S

Qualifications & Certifications (Scope of Services) 1=Level 1; 2=Level 2; 3=Level 3; I=Int; A=Adv; X=certified; S=scheduled/pending

Staff hours summary sheet

MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

222412-2-62-01 & 437905-4-62-01 – CEI Group 25-R in Escambia County/ Currently Scheduled Construction Time: 469 days Letting Close

Out

PERSONNEL CLASSIFICATION:

Senior Project Engineer - Frank Tucker, P.E. (MM) 0.20 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 1155 7.00 Project Administrator / Project Engineer - Haden McCaskill, P.E. (MM) 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2888 17.50 Contract Support Specialist - Ryan McGlothren (MM) 0.25 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 1444 8.75 Senior Inspector - Chris Barlow (MM) - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 2723 16.50 Inspector - Josh Field (MM) - - - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1980 12.00 Inspector - Tim Horsley (MM) - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 2475 15.00 Inspector - Jacob Henry (MM) - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 2640 16.00 Inspector - Richard Burleson (MM) - - - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1980 12.00 Inspector Aide - Cassidy Josey (MM) - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 2640 16.00 Resident Compliance Specialist - Kim Channell (MM) 0.10 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.30 726 4.40 Secretary/Clerk Typist - Jessica Luque (MM) 0.10 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.30 726 4.40 Community Outreach Specialist - Senior Specialist (ABC) (DBE) 0.05 0.05 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 - 78 0.48 Community Outreach Specialist - Specialist (ABC) (DBE) 0.10 0.10 0.10 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 - 165 1.00 Community Outreach Specialist - Graphic Designer (ABC) (DBE) 0.10 0.10 0.10 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 - 165 1.00 Totals in Man Months 0.00 0.00 0.00 1.40 5.65 6.63 6.53 6.53 8.53 8.53 8.53 8.53 8.53 8.53 8.53 8.53 8.53 8.53 8.53 8.53 3.00 21785 132.03

Construction Contract Duration: 469 Days Anticipated Letting Date: 05/28/2025 CEI Duration (30 days pre- and 30 days post-): 529 Days Estimated CEI Start: 08/01/2025 Estimated CEI End: 01/08/2027

Pre-Con Active Construction Phase Totals in

Hours

Totals in

Months

2025 2026 2027

# Mott MacDonald Restricted

PROFESSIONAL SERVICES COMMITMENT FORM

375-030-83

10/24

Mott MacDonald Restricted

Submit this form as required in the Request for Proposal or alternatively, at the time of Expanded Letter of Response is due:

Contract/Advertisement No.: 25346 Prime Consultant: Mott MacDonald Florida, LLC Project Description: CEI Group 25-R in Escambia County

Expected percentage of contract fees to be utilized by DBE(s): 4 %. (Combine DBE Prime and DBE subconsultants, if applicable).

Expected percentage of contract fees to be utilized by Non-DBE Small Businesses 0 %. (Combine Non-DBE Small Business Prime and Non-DBE Small Business subconsultants, if applicable).

The proposed Prime and subconsultants/subvendors’ work is as follows:

Prime Type of Work

(List each type of work separately, only one type of work per line) of overall contract amount

DBE Small Business

Non

DBE/

Non

Small Business

Mott MacDonald Florida, LLC 10.1 95.00

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Subconsultant/Subvendor Type of Work

(List each type of work separately, only one type of work per line) of overall contract amount

DBE Small Business

Non

DBE/

Non

Small Business

ABC Group, LLC Non-Professional Service Firm 4.00 MultiVista Systems, LLC Non-Professional Service Firm 1.00 Choose an item.

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375-030-83

Type of Work

(List each type of work separately, only one type of work per line) of overall contract amount

DBE Small Business

Non

DBE/

Non

Small Business

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375-030-83

Type of Work

(List each type of work separately, only one type of work per line) of overall contract amount

DBE Small Business

Non

DBE/

Non

Small Business

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Total percent for Prime and Subs committed:

(Note to Consultants: should be 100% when submitted to FDOT) 100

Total percent for Prime and Subs remaining to be committed:

(Note to Consultants: should be 0% when submitted to FDOT) 0

The percentage column must total 100% for Prime and all subs.

Please note, the number one ranked firm is required to enter DBE Participation in the Equal Opportunity Compliance (EOC) System subsequent to contract award and any future contract amendments or task work orders (if applicable).

DBE status for all firms can be verified by using the DBE Directory:

https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx

Small Business status for Non-Professional Services firms can be found here:

https://ssrs.fdot.gov/Reports/report/PDA%20Reports/Public%20Reports/EOOSmallBusinessCertificationReport

Small Business status for Professional Services firms is located here:

https://www.fdot.gov/procurement/InternetReports.shtm#qual

By: David Skipper, PE Title: Senior Vice President Date: 1/28/2025 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fprocurement%2Fpdf%2Frule-14-75-990746854.pdf%3Fsfvrsn%3D41be1c2c_2&data=04%7C01%7CStephanie.Kutchinski%40dot.state.fl.us%7C337fb188ea8d4b7b0e0608d999552a3a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C637709413321806279%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=lqWvb8kdEy10kPWwYss8j8aDVzAawCGzRJt68%2B798%2FI%3D&reserved=0 https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/CustomSearch.aspx https://ssrs.fdot.gov/Reports/report/PDA%20Reports/Public%20Reports/EOOSmallBusinessCertificationReport https://www.fdot.gov/procurement/InternetReports.shtm#qual

TRUTH IN NEGOTIATION CERTIFICATION

375-030-30

05/14

Pursuant to Section 287.055(5)(a), Florida Statutes, for any lump-sum or cost-plus-a-fixed fee professional services contract over the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY FOUR, the Department of Transportation (Department) requires the Consultant to execute this certificate and include it with the submittal of the Technical Proposal, or as prescribed in the contract advertisement.

The Consultant hereby certifies, covenants, and warrants that wage rates and other factual unit costs supporting the compensation for this project’s agreement are accurate, complete, and current at the time of contracting.

The Consultant further agrees that the original agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the Department determines the agreement price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such agreement adjustments shall be made within (1) year following the end of the contract. For purposes of this certificate, the end of the agreement shall be deemed to be the date of final billing or acceptance of the work by the Department, whichever is later.

Name of Consultant

By:

Date

01/28/2025 David Skipper, PE, Senior Vice President

CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION-

LOWER TIER COVERED TRANSACTIONS FOR FEDERAL AID CONTRACTS

(Compliance with 2 CFR Parts 180 and 1200)

375-030-32

11/15

It is certified that neither the below identified firm nor its principals are presently suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Name of Consultant/Contractor:

By:

Date:

Title:

Instructions for Certification

Instructions for Certification - Lower Tier Participants:

(Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200)

a. By signing and submitting this proposal, the prospective lower tier is providing the certification set out below.

b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances.

d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts).

“First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).

e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in…