PC-550000-CAW92.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

DOT FM Number: 448395-1-32-01

Project Name:

Advertisement No.: 25390

Submittal Date: 10/7/2024

Consultant’s Name:

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 2316 Killearn Center Boulevard, Suite 201-A

City: Tallahassee State: Florida Zip: 32309

Office Location: Tallahassee, FL Contact person: Peter Deiuliis, RA

Phone: (904) 380-2556 Contact email: peter.deiuliis@mbakerintl.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Michael Baker International, Inc. brings proven architectural expertise on complex projects in Florida and throughout the nation, including design of similar operations buildings for other state DOTs. Nationally ranked #37 among the Top 300 Architecture Firms by Engineering News-Record (ENR), our team has a strong reputation for providing quality and cost-effective design solutions, similar to those expected on this project. We also bring a full complement of in-house building science and engineering capabilities that we offer for the District’s consideration.

PROPOSED STAFF & EXPERIENCE

Our proposed Project Manager (PM), Peter Deiuliis, RA, has over 21 years of experience in Project management, Construction management, Owner’s representation, Public Works, and Civic/Governmental design and construction. A 20-year veteran of the US Navy’s Civil Engineer Corps, Peter has led large construction programs at Walter Reed National Military Medical Center and Naval Station Mayport as well as design of the Brewer

Public Safety Building in Maine. Peter has served as the Disaster Preparedness Officer for Naval Facilities Engineering Systems Command Southeast. This experience uniquely aligns his architectural experience and knowledge of the inner workings of an Emergency Operations Center (EOC) to provide functional and sustainable solutions for the end user. Tiffany Castricone, RA, will serve as Deputy PM and Architect-of-Record (AOR) and has over 17 years of experience in planning, designing, and managing coordination of projects in the public, private, and federal sectors.

Tiffany’s experience includes the successful delivery of similar projects in Bay County and the surrounding areas, including the Bay County Courthouse addition (60,000 sf). Tiffany also has superior knowledge of the Florida Building Codes, hurricane shelters, and Essential Facilities in Risk Category IV (DWU completed 2023). Through their collective experience, our PM and Deputy PM are thoroughly familiar with the needs of designing an essential facility in D3. Mike Wojnarowicz will serve as the Lead

Michael Baker International, Inc.

d/b/a Michael Baker International, LLC's Engineering Segment

Design of FDOT D3 Operations Building Replacement

375-030-22

PROCUREMENT

04/18

Designer/BIM Manager overseeing all disciplines in the digital design environment to facilitate interdisciplinary coordination efforts and to mitigate discrepancies, ensuring constructability. Mike has 12 years of experience in architectural design of state and local government projects. His recent experience includes Florida-based hardened facilities and EOCs in Risk Category IV applications where he has specified and detailed exterior components to conform to FL Product Approvals to reinforce building envelopes.

Nicole Bennati, PE, SE will serve as Structural Engineer of Record and has over 17 years of experience in the structural design of buildings. Nicole has led the design of several facilities in the region such as the Jacksonville Transportation Authority (JTA) Intercity Bus Terminal, the JTA Regional Transportation Center, and the Destin Water Users project. She has served as EOR for facilities designed to resist 195 MPH typhoon wind speeds and classified as Seismic Design Category D.

The Michael Baker team includes: O’Neal Survey & Mapping (DBE): Survey, Southeastern Survey & Mapping (SSMC): SUE, Ceteris (DBE): S&PM, Tullo Planning Group (DBE): Landscape Architecture, and EGS (DBE): Environmental. Our team has been assembled specifically for their established reputations within D3 and recent performance working together. We are immediately available upon Notice to Proceed (NTP).

SIMILAR/RELEVANT PROJECT EXPERIENCE

In the following table, Michael Baker shows a track record of delivering designs of complex programs and phasing for buildings both in the D3 area and projects with similar programs. We successfully delivered the Destin Water Users (DWU) project, which included locating the new buildings in an adjacent parking lot while keeping the existing buildings operational during construction of the new facilities and parking garage. It had a two-story CMU 13,000 sf office building, two pre-engineered metal buildings, a 6,500 sf inventory building, 9,000 sf workshop and a three-story parking garage. The office building was designed with one section operating 24/7 and the building was designated an essential facility to house staff through a major hurricane.

PROJECT UNDERSTANDING & CRITICAL ISSUES

The primary goal of this project is to design and construct a new Operations Building as an essential facility for D3 to maintain operations during and after a hurricane event, reduce long-term and ongoing operations and maintenance costs, consolidate staff within one building (replacing several buildings), and improve campus safety. The placement of the new Operations Building will be coordinated through strategic phasing sequences to maintain the functions of the existing facilities and site circulation. We propose to construct a 155’ x 80’ (37,000 sf total) three story, red brick building with a standing metal seam roof in the parking lot to the east of the current Operations Building/south of the Mapping building, while simultaneously, demolishing the OIT/Storage and Mapping buildings. This will consolidate the schedule, while preparing for unknowns during demolition of those buildings. The new D3 Operations Building will have the EOC on the first level, office space, and a dedicated public meeting space for up to 150 people. The building will have a total of 90 offices. Each floor will have dedicated server rooms, mech. rooms, break rooms, restrooms, storage, and meeting rooms. The building will be designed to the 2023 Florida Building Code as a Risk Category IV Essential Facility. The structural design will include systems to resist a minimum of the 145 MPH code-required wind speed for a Risk Category IV structure at this location, or higher wind speeds if desired by the Owner. Other critical components include phasing to maintain operability and campus functionality, transitioning

Key Staff (Yrs. Experience) Role Firm Jeff Roberts, PE, RSP1 (23) Principal-In-Charge Michael Baker Peter Deiuliis, RA (21) Project Manager Michael Baker Tiffany Castricone, RA (17) DPM/AOR Michael Baker Michael Wojnarowicz (12) BIM Designer Michael Baker David Tudryn, RA (37) Technical Advisor Michael Baker Christina Hohman (14) LEED/Sustainability Michael Baker Nicole Bennati, PE (17) Structural EOR Michael Baker Cristin Johnson, PE (12) Mech./Plumbing Michael Baker Donnie MacKay, PE (13) Electrical Michael Baker Lonn Hunter, RCDD (29) Telecom/AV Michael Baker Steven Iovanna, RA (34) QA/QC Officer Michael Baker Kaitlin Davidson (10) Public Involvement Michael Baker Travis Justice, PE (25) S&PM Ceteris Mike O’Neal, PSM (38) Surveyor O’Neal Thomas Mead (40) SUE SSMC Susan McConnell (30) Environmental EGS Gina Tullo-Williams, RLA (27) Landscape Arch. Tullo We will exceed the Department’s DBE/SBE goals for this project.

D3 Local Experience Other Similar Experience

• DWU Destin Water Users

(Okaloosa): two-story office building, two warehouses, and three-story precast parking garage. Designed to 159mph wind speeds shelter in place.

• AFNorth Essential Facilities repairs and upgrades after Hurricane Michael (Tyndall AFB/Bay County) three connected two-story brick buildings 114,000 sf designed to 175mph shelter in place.

• Whiting Field Air Traffic Control Tower (Santa Rosa): an Essential Facility (Risk Category IV) designed to 156mph wind speed.

• DeFuniak Springs General Aviation Terminal (Walton County); 7,400 sf designed to 135mph wind speeds.

• CTDOT: D1 Connecticut Highway Operations Center in Newington, CT, 14,000 sf, Highway Operations and Storm Centers, Traffic Incident Management, Engineering Department, and Conference Rooms.

• ALDOT: I-65 Greenville Restroom facilities 7,000 sf.

• Jacksonville Transportation Authority (JTA): Jacksonville Regional Transportation Center at LaVilla, FL, LEED Gold, designed to 125mph, 67,000 sf of transportation-focused support program and extensive office and public meeting spaces.

• Punta Gorda Airport: 14,000 sf general aviation terminal, designed to 168mph, which performed in Hurricane Ian’s (2022) 155mph wind speeds.

departments and assets into the new facility, and a close account of maintaining the District’s budget and schedule.

Project Phasing: The project includes construction of the new Operations Building centered amidst the active FDOT D3 campus and the demolition of six existing buildings. Carefully planned phasing will minimize impacts to FDOT services during demolition and construction. The optimal solution, as mentioned above, constructs the new facility first, making it operational prior to the demolition of existing facilities. Once the demolition is complete, parking will be reinstated prior to the completion of the new Operations building, to minimize the loss of parking time. The current operations building remains functional until the new building is complete and ready for staff to move in, along with the server network infrastructure and backup generator. Alternatively, temporary facilities may be provided as required to enable demolition and construction to facilitate operational continuity.

Collaborative workshops with District management will include an analysis of impacts and costs to help inform the appropriate solution. Michael Baker’s in-house building space planners and designers are well-versed in this genre of phasing and will be guide the District through this important step of the project.

Project Budget: The construction funding is $19.7M. This includes demolition of six facilities, a complicated phasing plan, potential requirement for temporary space, a design which seamlessly integrates with the existing campus fabric, and the construction of a new critical facility which will consolidate existing operations in a single 37,000 sf building. Michael Baker has highly qualified and experienced cost estimators that will be integrated with the design team from the preliminary design stages because we believe it is imperative that a cost estimator is involved early in the design process and work closely with the design team to ensure decisions are in line with the anticipated budget.

Campus Integration: The new Operations Building will be a major component of the FDOT D3 Campus, perhaps the largest building on the site. There will be three other large existing facilities on the north side of Route 90 which compose the current campus fabric.

The architecture and landscape architecture of the new Operations Building, parking, and site circulation will need to integrate seamlessly with the existing facilities to create a cohesive campus.

Michael Baker and Tullo Design group are experienced with this location and master planning effort. Our local experienced staff make us uniquely qualified to ensure the new Operations Building plugs in naturally and enhances the overall site aesthetics.

Critical Infrastructure: The new facility will be considered critical infrastructure able to remain in operation continuously during emergency events, backup generator sized to power 100% of the building load. The building must remain fully operational during a storm event and the generator must be in a location that is unlikely to be affected by flooding, wind, or other weather events. In addition, the server operations currently located in the existing operations building will be moved to the new building which will necessitate the creation of a Server Switchover Plan. Critical infrastructure projects such as these introduce atypical design challenges which require a different set of subject matter experts than usual. Michael Baker possesses these capabilities and experience making us uniquely qualified for this type of facility.

Comms: The FDOT D3 Operations Building will be the primary point of presence for communications of the District. When transitioning from the existing building to the new Operations Building, the incoming services for voice, data, cellular, and video carriers from local service providers will have dual services during the cut-over period. The design configuration will ensure minimal to nearly zero downtime during the transition, avoiding impacts to the installation. Internet connectivity along with voice/data/video will be provided via fiber optic cabling, terminating in the new demarcation room. During construction, the existing cabling infrastructure will be preserved and the outdoor antenna array connection back to the new telecom room will be established. All construction to the spaces will be given robust pathway infrastructure for connectivity with dual redundancy and resiliency. The design of the audio/visual, video teleconference systems, sound reinforcement systems, Telecom, and supporting infrastructure will be fully vetted by the design team to meet the District’s needs. Closed circuit television (CCTV) and access control can be hosted on shared systems monitored by emergency management personnel.

Mechanical/Plumbing/Electrical: The mechanical system is proposed to utilize packaged chillers to serve the building’s chilled/hot water VAV system with zoning controlled by individual thermostats for Conference rooms, public meeting spaces, and other specialized zones. The design is a combination of maintainability, efficiency, and thermal comfort. All mechanical systems shall be reinforced and protected from flooding with hurricane resistant louvers. The plumbing system will be designed around high-efficiency equipment and safeguards to protect against external pressures to regulate water utility and pressure to the building. Electrical design includes building power distribution for equipment (HVAC, fire alarm, etc.), convenience receptacles, interior and exterior lighting, and a backup generator.

Sustainable Design: As a full-service Architecture and Engineering firm, we are particularly skilled at approaching sustainable design in an integrated manner and prioritize the consideration of the end user building operations and maintenance in determining the best strategy to achieve LEED Green building certification. Energy usage, durability, and maintenance are some of the key considerations in design decision-making. Our sustainability team and dedicated energy modeling specialists provide iterative analyses that consider first cost and life cycle cost, to arrive at a solution that provides best value to the client. In the past 17 years, MBI has completed over 100 LEED certified projects, including 35 LEED Gold and three LEED Platinum buildings.

COMMITMENT TO QUALITY

We will provide a comprehensive Project Specific QA/QC Plan for each project, outlining the procedures our independent reviewers use to verify, check, and evaluate all documents. Each submittal will include proof of adherence to these procedures. We are excited to continue to serve D3 on this important project.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

14.0 3.1 7.1 7.2 8.1 8.2 8.3 15.0 DBE SB UU

Prime Michael Baker International, Inc. D/B/A Michael Baker International, LLC'S Engineering Segment

Su bc on su lta nt s

O’Neal Survey & Mapping Southeastern Surveying and Mapping Corporation Ceteris, Inc Tullo Planning Group, LLC Environmental and Geotechnical Specialists, Inc

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance Jennie.Arezzi Line

Jennie.Arezzi Line

REQUEST FOR TECHNICAL PROPOSALS

FOR

DESIGN

D3 CHIPLEY OPERATIONS BUILDING

IN

WASHINGTON COUNTY

Advertisement Number Financial Project Nos. F.A.P. Nos.

25390 44839513201 N/A

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 4

2.0 PROJECT ASSIGNED 4

3.0 SCOPE OF CONSULTANT SERVICES 4

4.0 LENGTH OF CONSULTANT SERVICES 4

5.0 CONTRACT RESTRICTIONS AND 5

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 6

7.0 PROJECT RELATED INFORMATION PACKAGES 6

8.0 ORAL TECHNICAL PRESENTATION 9

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 11

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 11

11.0 CONSULTANT SELECTION 11

12.0 NEGOTIATIONS 12

13.0 PROJECT MANAGER 13

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C STAFFHOUR FORMS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

(ATTACHMENTS CONTINUED)

E ORAL TECHNICAL PRESENTATION EVALUATION SHEETS

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to make an oral technical presentation to the Department and also submit a written Project Related Information Package for the anticipated work. Both the oral technical presentation and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that presentation material is limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project Nos.: 44839513201 F.A.P. Nos.: N/A County: Washington Funding Sources: State

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $1,250,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at https://vendor.myfloridamarketplace.com/ the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of events (2-page maximum, 11” x 17” is permitted)

5. Staffhour SUMMARY (one sheet showing the hours of the prime and all subs)

Resumes and organization or staffing chart shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm.

Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. (local time) on November 12, 2024.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and I.

7.1.1 Truth-In-Negotiations Certificate:

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us

(Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists (Form No. 375- 030-60):

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 DBE and Small Business Participation:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment I to this Request for Proposal, and to submit that Statement with their Project Related Information

Package.

7.1.6 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 ORAL TECHNICAL PRESENTATION:

The oral technical presentations will be held by the Department of Transportation on Wednesday, November 13, 2024 from 8:30 a.m. to 12:00 p.m.(local time) in the Design Conference Room of the District Three Design Building, Florida Department of Transportation, 1074 Highway 90 in Chipley, Florida. The order of presentations will be determined by random drawing and the time frames for the presentation will be as follows:

5 minutes for set-up 45 minutes for formal presentation 15 minutes questions & answers period

5 minutes take-down

The following information should be considered when preparing for the oral technical presentations:

Presentations shall be project specific.

Presentations should demonstrate an awareness of project issues, explanation of the proposed approach, and plans of staffing for the project.

PSU shall serve as timekeeper for the Oral Presentations and Q&A Session Approximately 5 minutes each are allowed for set-up and breakdown. Set-up and breakdown are not included in the time limit for Oral Presentations or Q&A, and are not timed.

Questions can be both standard (asked of all firms) and clarifying (related to a point addressed by the Consultant in the Oral Presentation).

Attendance at the oral presentation by the Consultant’s proposed project manager is strongly recommended. Inclusion of lead personnel proposed for the project is also encouraged. A maximum of 6 attendees per Consultant team is permitted. The Department has the discretion to specify disciplines that should attend from the Consultant firm. The Department may also elect not to specify disciplines. Switching of participants in the oral presentation room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information to each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (oral presentation facilitator).

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

The Consultant may bring one altered aerial plot, 24” x 36” maximum for use during the oral presentation. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. One aerial per project may be submitted. Altered aerial is defined as alterations to the aerial perspective from the air. Acceptable alterations to the aerials include:

o An aerial rendering o A concept from a aerial view o An overlay of concepts or photos from an aerial perspective o An aerial photograph

Unacceptable alterations include:

o Roadway typical section o Org chart or staffing chart information o Detailed narrative information or narrative information typically found in a technical proposal The number of slides to be included in the PowerPoint presentation is limited to

50. Shortlisted firms should number the slides included in the presentation.

Additionally, altered aerial boards may be utilized in the oral presentation. If the Consultant wishes to provide a copy of the board(s), the board(s) shall be reduced in size to one 11 x 17 aerial plot and shall be sent to the Procurement contact along with the presentation slides. The Consultant shall e-mail a copy of the presentation containing the PowerPoint slides to the Procurement contact. This presentation must be e-mailed to the Procurement contact one day prior to the date/time of the presentation assigned to the firm and shall not include any additional documentation other than the slides to be presented in the actual oral presentation. The Consultant is not permitted to leave behind physical copies of the PowerPoint slides. The Procurement Office will distribute to the TRC as an electronic leave behind. Presentation slides not timely emailed to the Procurement contact will not be passed on to the TRC. Consultants will be assessed/scored based on the information verbally communicated in the oral presentation. The TRC is not obligated to review slides after the oral presentation has occurred.

Smart boards, videos, computer animations, and 3-D models may not be used in the presentation without prior approval of the District Secretary, Assistant

Secretary or their designee. However, any other media (i.e., PowerPoint) may be used.

Consultants are permitted to refer to paper notepads or index cards with notes during their oral presentation. The notes will not be reviewed or evaluated by the

TRC.

Consultant supplied video monitors are allowed. If utilized, the Consultant will be solely responsible for the setup and use of the equipment.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s oral technical presentation shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mr. Chris Kneiss. His address, telephone number and email address are 1074 Hwy 90, Chipley, FL 32428; Phone (850) 330-1614;

chris.kneiss@dot.state.fl.us .

mailto:chris.kneiss@dot.state.fl.us

DESIGN OF D3 CHIPLEY OPERATIONS BUILDING

FIGURE 1

LOCATION MAP

D3 Chipley Operations Building

1074 Highway 90

FPID: 448395-1-32-01

PROJECT LOCATION MAP

N

PROJECT

LOCATION

250 FEET

OPERATIONS

BUILDING

DESIGN OF D3 CHIPLEY OPERATIONS BUILDING

ATTACHMENT A

SCOPE OF SERVICES

Advertisement

October 17, 2024

EXHIBIT A

SCOPE OF SERVICES

FOR

Financial Project ID: 448395-1-32-01

D3 CHIPLEY OPERATIONS BUILDING

DISTRICT 3

Advertisement Page A-2 FPID: 448395-1-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

2.1 Project General and Roadway (Activities 3, 4, and 5)

2.2 Drainage (Activities 6a and 6b)

2.3 Selective Clearing and Grubbing (Activity 6c) (N/A)

2.4 Utilities Coordination (Activity 7) (N/A)

2.5 Environmental Permits and Environmental Clearances (Activity 8)

2.6 Structures (Activities 9 - 18) (N/A)

2.7 Signing and Pavement Markings (Activities 19 & 20)

2.8 Signalization (Activities 21 & 22) (N/A)

2.9 Lighting (Activities 23 & 24)

2.10 Landscape (Activities 25 & 26)

2.11 Survey (Activity 27)

2.12 Photogrammetry (Activity 28)

2.13 Mapping (Activity 29) (N/A)

2.14 Terrestrial Mobile LiDAR (Activity 30)

2.15 Architecture (Activity 31)

2.16 Noise Barriers (Activity 32) (N/A)

2.17 Intelligent Transportation Systems (Activities 33 & 34) (N/A)

2.18 Geotechnical (Activity 35) (N/A)

2.19 Project Schedule

2.20 Submittals

2.21 Provisions for Work

2.22 Services to be Performed by the DEPARTMENT

3 PROJECT COMMON AND PROJECT GENERAL TASKS

3.1 Public Involvement

3.2 Joint Project Agreements (N/A)

3.3 Specifications & Estimates

3.4 Contract Maintenance and Project Documentation

3.5 Value Engineering (Multi-Discipline Team) Review (N/A)

3.6 Prime Consultant Project Manager Meetings

3.7 Plans Update

3.8 Post-Design Services

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3.9 Digital Delivery

3.10 Risk Assessment Workshop (N/A)

3.11 Railroad, Transit and/or Airport Coordination

3.12 Landscape and Existing Vegetation Coordination

3.13 Other Project General Tasks (N/A)

4 ROADWAY ANALYSIS

4.1 Typical Section Package (N/A)

4.2 Pavement Type Selection Report (N/A)

4.3 Pavement Design Package (N/A)

4.4 Cross-Slope Analysis (N/A)

4.5 Safety Analysis (N/A)

4.6 Design Analysis

4.7 Operational Analysis (N/A)

4.8 Design Reports

4.9 Design Variations and Exceptions (N/A)

4.10 Master Design File Setup & Maintenance, Model Management Plan

4.11 Horizontal/Vertical Master Design Files

4.12 Temporary Traffic Control Plan (TTCP) Analysis and Master Design Files (N/A)

4.13 Utility Data Collection and Analysis (N/A)

4.14 Roadway Quantities for EQ Report

4.15 Cost Estimate

4.16 Technical or Modified Special Provisions

4.17 Other Roadway Tasks (N/A)

4.18 Quality Assurance/Quality Control

4.19 Supervision

4.20 Roadway Meetings (N/A)

4.21 Field Reviews

4.22 Coordination

5 ROADWAY PLANS

5.1 Key Sheet & Signature Sheet

5.2 Typical Section Sheets (N/A)

5.3 Cross Slope Correction Details (N/A)

5.4 General Notes/Pay Item Notes

5.5 Project Layout/Model Management

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5.6 Plan View (Plan Sheets)

5.7 Profile View (Plan/Profile Sheets)

5.8 Special Profiles (N/A)

5.9 Sidewalk Profiles

5.10 Interchange Layout Sheet (N/A)

5.11 Details

5.12 Soil Survey Sheets

5.13 Cross Sections

5.14 Temporary Traffic Control Plan (N/A)

5.15 Utility Adjustment Sheets

5.16 Project Control Sheets

5.17 Utility Verification Data (SUE Data)

5.18 Quality Assurance/Quality Control

5.19 Supervision

6a DRAINAGE ANALYSIS

6a.1 Base Clearance Analysis

6a.2 Hydroplaning Analysis (N/A)

6a.3 Existing Permit Analysis

6a.4 Utility Conflict Matrix (for drainage structures)

6a.5 Noise Barrier Drainage Analysis (N/A)

6a.6 Temporary Drainage Analysis (N/A)

6a.7 Pond Siting Analysis and Report (N/A)

6a.8 Analysis of Pipe Video Inspection Report (N/A)

6a.9 Bridge Hydraulic Report (N/A)

6a.10 Design of Cross Drains (N/A)

6a.11 Design of Ditches and Side Drains

6a.12 Design of Stormwater Management Facility

6a.13 Design of Floodplain Compensation (N/A)

6a.14 Design of Storm Drains

6a.15 Optional Culvert Material

6a.16 Design of Trench Drains (N/A)

6a.17 French Drain Systems (N/A)

6a.18 Design of Drainage Wells (N/A)

6a.19 Stormwater Runoff Control Concept

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6a.20 Other Drainage Tasks

6a.21 Drainage Design Documentation Report

6a.22 Drainage Quantities for EQ Report

6a.23 Cost Estimate

6a.24 Technical or Modified Special Provisions

6a.25 Quality Assurance/Quality Control

6a.26 Supervision

6a.27 Drainage Meetings

6a.28 Field Reviews

6a.29 Coordination

6b DRAINAGE PLANS

6b.1 Drainage Map

6b.2 Bridge Hydraulics Recommendation Sheets (N/A)

6b.3 Drainage Structures

6b.4 Lateral Ditches

6b.5 Retention/Detention/Floodplain Compensation Ponds

6b.6 Quality Assurance/Quality Control

6b.7 Supervision

6c SELECTIVE CLEARING AND GRUBBING (N/A)

7 UTILITIES (N/A)

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

8.1 Preliminary Project Research

8.2 Field Work

8.3 Agency Verification of Wetland Data (N/A)

8.4 Complete and Submit All Required Permit Applications

8.5 Coordinate and Review Dredge and Fill Sketches (N/A)

8.6 Complete and Submit Documentation for Coordination and/or USCG Bridge Permit Application (N/A)

8.7 Prepare Water Management District or Local Water Control District Right of Way Occupancy Permit Application (N/A)

8.8 Prepare Coastal Construction Control Line (CCCL) Permit Application (N/A)

8.9 Prepare USACE Section 408 Application to Alter a Civil Works Project (N/A)

8.10 Compensatory Mitigation Plan (N/A)

8.11 Mitigation Coordination and Meetings (N/a)

8.12 Regulatory Agency Support (N/A)

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8.13 Other Environmental Permits

8.14 Technical Support to the DEPARTMENT for Environmental Clearances and Re-evaluations (use when CONSULTANT provides technical support only)

8.15 Preparation of Environmental Clearances and Re-evaluations (use when CONSULTANT prepares all documents associated with a re-evaluation) (N/A)

8.16 Contamination Impact Analysis (N/A)

8.17 Asbestos Survey (N/A)

8.18 Technical Meetings

8.19 Quality Assurance/Quality Control

8.20 Supervision

8.21 Coordination

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS (N/A)

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS (N/A)

18 STRUCTURES - MISCELLANEOUS (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

19.1 Traffic Data Analysis (N/A)

19.2 No Passing Zone Study (N/A)

19.3 Signing and Pavement Marking Master Design File

19.4 Multi-Post Sign Support Calculations (N/A)

19.5 Sign Panel Design Analysis

19.6 Sign Lighting/Electrical Calculations

19.7 S&PM Quantities for EQ Report

19.8 Cost Estimate

19.9 Technical Special Provisions and Modified Special Provisions

19.10 Other Signing and Pavement Marking Analysis (N/A)

19.11 Field Reviews

19.12 Technical Meetings

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