PC-550000-CAW87.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25307 DOT FM Number: 41140323201 and 45360513201

Submittal Date: 10/21/2024 Project Name: Design Group 25-04 in Okaloosa and Escambia Co

Consultant’s Name: Neel-Schaffer, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 896 Main Street

City: Chipley State: Florida Zip: 32428

Office Location: Chipley Contact person: David Freni, P.E.

Phone: 850.247.9775 Contact email: David.Freni@neel-schaffer.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Neel-Schaffer, Inc. and our proven team of professionals are ready, available, and excited about the opportunity to design and prepare construction plans for the SR 189 (Beal Pkwy) resurfacing, rehabilitation, and restoration (3R) project in Okaloosa County. The Neel- Schaffer Team is a District 3 experienced team, which will enable us to deliver an efficient and cost-effective design.

PROJECT UNDERSTANDING AND AWARENESS OF ISSUES: We have thoroughly researched the project to develop a complete and comprehensive understanding of the scope and issues. This included reviewing the project scope and other supporting documents, investigating the project during site inspections, and interviewing Department staff.

The project primarily consists of resurfacing SR 189 (Beal Pkwy) from SR 30 (US 98) to SR 393 (Mary Esther Cutoff) in Okaloosa County.

The project limits begin at the SR 30 intersection (CMP 0.000) and end at the SR 393 intersection (CMP 2.705), a length of approximately

2.705 miles.

This segment of SR 189 is a five-lane urban roadway with a Functional Classification of Urban Minor Arterial; Context Classifications of C3R-Suburban Residential, C3C–Suburban Commercial, and C4-Urban General Mix; and is a Hurricane Evacuation Route. The typical section consists of four 12’ travel lanes with a 12’ two-way center left turn lane and curb and gutter with sidewalks along both sides. The posted speed limit is 35 mph; the Access Management Classification is 6; and there are six signalized intersections at SR 30/US 98, Hollywood Blvd, Walter Martin Rd, Hughes St, Yacht Club Dr, and Memorial Pkwy.

375-030-22

PROCUREMENT

Our approach to design is practical and straightforward with a keen eye on safety. We will coordinate with the Department and other stakeholders to evaluate opportunities that provide consistency and enhance vehicular safety along the project corridor. We will approach every task with an eye toward cost and time savings and identify potential design and construction efficiencies that can be realized as savings during project bidding and award.

We consider the following issues as the most essential to be addressed with this project:

Safety Improvements – We understand that improving safety is the Department’s number one priority and we are committed to Florida’s Target Zero initiative and helping achieve your goals for traffic safety with this project. FDOT has identified the most common risk factors in Florida’s fatal and serious injury crashes as Lane Departures (33%), Pedestrian and Bicyclists (28%), and Intersections (25%). We will utilize FHWA’s Proven Effective Countermeasures to evaluate these risk factors, analyze the most recent available crash data for the project, document our findings, and coordinate with the Department and District Safety Program Manager Mike Lewis to address and incorporate the best countermeasures with our design. We will also prepare an ADA Survey and Compliancy Report that documents and addresses all pedestrian feature deficiencies for sidewalks, curb ramps, driveways, side streets, signals, lighting, and bus stops.

Signalization and Lighting – There are six signalized intersections within the project limits. We will coordinate with the Department and Okaloosa County regarding the replacement of traffic loops, implementation of video detection, upgrading of pedestrian detectors and signal heads, and adding reflective backplates to signal heads within the project limits. We will also evaluate the existing project lighting for the need to add/enhance pedestrian lighting and document our recommendations in a Lighting Design Analysis Report.

Signing and Pavement Marking – We will review the existing sign conditions and pavement markings and coordinate with the Department to determine the most appropriate new signage and pavement markings for the corridor, including for the proposed right turn sign and arrows at Miracle Strip Hwy mentioned in the project scope.

Pavement Design – The Department is providing the pavement design, but we will work closely with Hays Griffin and Wesley Chevillot in the District Materials Office to determine the best corrective measures, specifications, and pay items to be included with our design, particularly with regard to removing/preventing the build-up of asphalt along the curb gutters and addressing the pavement settlement issue near the intersection of First St.

Drainage and Erosion Control Design – There are no major drainage issues along the project, but there will be some minor drainage work required, such as repair/replacement of damaged mitered end sections and inlets and adjustment of storm sewer manholes and inlet tops to address ADA issues and accommodate milling and resurfacing operations. We will inspect all drainage structures to determine their condition and ensure they meet clear zone and ADA criteria. We will coordinate with the Milton Operations Office, District Drainage Office, and Area Utility Coordinator and document our findings/recommendations in the Drainage Design Report.

Temporary Traffic Control Plan (TTCP) Design – Although the project scope calls for a Level 1 TTCP utilizing the FDOT Standard Plans (102 Series), we will provide additional TTCP phases and details for constructing the proposed traffic separator at Walter Martin Rd. Our TTCP will ensure that pedestrian and bicycle traffic and all side roads are maintained throughout construction, and we will coordinate with the Okaloosa County Transit Authority regarding bus routes/stops. We will perform a lane closure analysis and coordinate with the Department before proposing any lane reductions during construction. SR 189 is a designated “Hurricane Evacuation Route” and all lanes must be open to traffic within 12 hours of an evacuation notice.

Utility Coordination – The Department is responsible for utility coordination; however, we will identify all utilities within the project limits, evaluate potential impacts, prepare a Utility Conflict Matrix, and assist the Area Utility Manager with the Utility Certification process.

Public Involvement – The Community Awareness Plan (CAP) for this project is a Level 2 with a Virtual Project Update (VPU). We are keenly aware that District Three takes Public Involvement seriously on all projects. We will coordinate with the Public Involvement Office and Okaloosa County to develop a thorough, practical, and proactive CAP.

Environmental Permits – There are no impacts to wetlands or species anticipated with this project and the nature of urban 3R construction activities should qualify the project for an Exemption from the Northwest Florida Water Management District (NWFWMD).

We will coordinate with the District Permit Coordinator at all phases of the project to assist with the Permit Certification process.

EXCEPTIONAL PROJECT TEAM: Neel-Schaffer has assembled a strong team of FDOT experienced professionals and subconsultants to deliver this SR 189 project. Our key staff and subconsultant partners are all familiar to District Three; have previous experience working together in various capacities; and have good working relationships with the Department. Our team members maintain an excellent record of accomplishments in quality, coordination, responsiveness, and design and cost savings innovation, so you can be assured of a smooth and successful delivery of this project on schedule and within budget.

Project Manager – David Freni, PE is a native of northwest Florida and has spent his 30-year career primarily serving District 3. He has successfully designed and managed dozens of projects, including most recently for Neel-Schaffer: SR 285 3R in Okaloosa County (FPID 445734-2), SR 8 (I-10) in Holmes County (FPID 425277-3), and SR 8 (I-10) in Jackson County (FPID 450691-1).

Lead Roadway Engineer – Bryan Brannon, PE is a Holmes County native who spent 20 years working for District 3 in Chipley and served as Neel-Schaffer’s Roadway EOR on the SR 285 project in Okaloosa County and I-10 projects in Holmes and Jackson Counties.

Senior Roadway Designer – Sam Griffin is a Holmes County native who spent 7 years working for District 3 in Chipley as an Engineering Specialist and served as Neel-Schaffer’s Roadway Designer on the I-10 projects in Holmes and Jackson Counties.

Subconsultants – We have partnered with reputable firms known to District 3 to help us successfully deliver this SR 189 project and commit to including a minimum of 40% DBE and SBE participation under this contract, including Underutilized Work Group 5.

• Ceteris (DBE) will provide S&PM services.

• Alday-Howell Engineering (AHE) (SBE) will provide TTCP, utility coordination, and public involvement services.

• Comprehensive Engineering Services (CES) will provide signalization and lighting services.

• Florida Bridge and Transportation (FBT) (SBE) will provide structural services.

• Environmental and Geotechnical Specialists (EGS) (DBE) will provide geotechnical and environmental permit services.

• Snelgrove Surveying & Mapping (SSM) (SBE) will provide the survey services.

• WGI will provide the photogrammetry/lidar and SUE services.

Accountability & Coordination. Accountability and effective communication at all levels will be essential to the successful design of the project. We will achieve this goal by keeping the District informed through monthly progress reports and project discussions/meetings with the Department’s Project Manager Amy Heikkinen. David Freni will be the primary point of contact for Amy and a “Lines of Communication” organization chart will be prepared to identify clear and authoritative lines of communication for all consultant Team members, District staff, and other stakeholders. David will make sure that our team’s communications are proactive, effective, timely, and that there are no last-minute surprises.

Quality Assurance/Quality Control (QA/QC). Neel-Schaffer has a quality control program that has been tested and proven to be very dependable for many years. David Freni will oversee the QA/QC process, which will consist of reviewers who all have a wealth of relevant experience, proactive problem-solving skills, and a goal of providing error-free plans and documents.

WHY NEEL-SCHAFFER?

We understand the Department’s objectives for this contract; we have assigned qualified, experienced professional staff; and we have partnered with reliable known subconsultants. We recognize that every project is unique and very important, no matter how big or small. In summary, we believe the Neel-Schaffer Team is the best choice for this contract and provides added value in many ways:

• A Focused PM and EOR – Our PM David Freni is focused foremost on District 3 and has the design expertise, communication skills, and management experience needed to successfully complete the project.

• A Proven Team – Our team has a proven track record of success with District 3 and provides the full depth of resources and latest technologies required to deliver the project.

• An Eye for Efficiency – We will approach every task with an eye toward cost and time efficiencies that can be realized in construction savings during project bidding and award.

• A Partner in Your Goals – We will help the District exceed your DBE and SBE utilization goals with our partners Ceteris, Alday-

Howell, EGS, Florida Bridge and Transportation, and Snelgrove Surveying and Mapping.

• Immediate Availability – Our only active design project with District 3 is the I-10 Jackson County project that will be completed in

May 2025, so David, Bryan, and Sam are highly motivated and will be immediately available to start work on this project when NTP is issued in March 2025.

We look forward to receiving an opportunity to share more details on our team’s qualifications, our understanding of the scope of work, and our approach to delivering this important project to the Department.

KEY TEAM MEMBERS

Neel-Schaffer

David Freni, PE Bryan Brannon, PE

Ceteris (DBE) David Barton, PE

AHE (SBE)

Jordan Burnett, PE

CES

Arthur Shipley, PE

EGS (DBE)

Tom Hayden, PE

FBT (SBE)

Michael Hebert, PE

Snelgrove Surveying (SBE) Paul Snelgrove, PSM

WGI

Jeremiah Slaymaker, PSM

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 4.1.1 5.4 7.1 7.2 8.1 8.2 8.3 9.1 9.2 DBE SB UU

Prime Neel-Schaffer, Inc

Su bc on su lta nt s

Ceteris, Inc Alday-Howell Engineering, Inc Comprehensive Engineering Services, Inc Florida Bridge and Transportation, Inc Environmental and Geotechnical Specialists, Inc Snelgrove Surveying and Mapping, Inc WGI, Inc

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

9.4.1 DBE SB UU

Prime Neel-Schaffer, Inc

Su bc on su lta nt s

Ceteris, Inc Alday-Howell Engineering, Inc Comprehensive Engineering Services, Inc Florida Bridge and Transportation, inc Environmental and Geotechnical Specialists, Inc Snelgrove Surveying and Mapping, Inc WGI, Inc

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

DBE SB UU

Prime

Su bc on su lta nt s

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

REQUEST FOR TECHNICAL PROPOSALS

DESIGN SERVICES

Design Group 25-04;

SR 189 Beal Pkwy from SR 30 (US 98) to South of SR 393

Mary Esther Cutoff in Okaloosa County and

SR 173 Blue Angel Pkwy from CR 292A Gulf Beach Hwy to SR 292 Sorrento Rd in Escambia County

Advertisement Number Financial Project Nos. F.A.P. Nos.

25307 41140323201 N/A 45360513201 D324-006-B

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 1

2.0 PROJECT ASSIGNED 1

3.0 SCOPE OF CONSULTANT SERVICES 1

4.0 LENGTH OF CONSULTANT SERVICES 1

5.0 CONTRACT RESTRICTIONS AND 2

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 3

7.0 PROJECT RELATED INFORMATION PACKAGES 3

8.0 INTERVIEWS 6

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 7

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 7

11.0 CONSULTANT SELECTION 8

12.0 NEGOTIATIONS 8

13.0 PROJECT MANAGER 9

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C TECHNICAL PROPOSAL STAFFHOUR SHEETS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

(Attachments Continued)

E INTERVIEWS EVALUATION SHEET

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to participate in an interview with the Department and also submit a written Project Related Information Package for the anticipated work. Both the interview and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that responses in the interview are limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following projects shall be assigned to the selected consulting firm:

Financial Project No.: 41140323201 and 45360513201 F.A.P. No.: N/A, D324-006-B County: Okaloosa and Escambia Funding Sources: State Funding

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $375,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of events (2-page maximum, 11” x 17” is permitted)

5. Staffhour SUMMARY (one sheet showing the hours of the prime and all subs)

Resumes and organization or staffing chart shall not contain links to other web pages that would provide additional technical content.

https://vendor.myfloridamarketplace.com/

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm.

Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. (local time) on November 19, 2024.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and I.

7.1.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b) :

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officier or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.1.6 DBE Utilization:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment I to this Request for Proposal, and to submit that Statement with their Project Related Information Package.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida

Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 INTERVIEWS:

An Interview is requested for each of the four firms being considered for these projects. The interview will include sufficient information to enable the Department to evaluate the capability of the firms to provide the desired services.

The interviews will be based upon FPID 41140323201 SR 189 Beal Pkwy from SR 30 (US 98) to South of SR 393 Mary Esther Cutoff.

8.1 INTERVIEW GUIDELINES:

A portion of the prepared interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information.

TRC members may also ask follow-up clarifying questions during the interview, where time permits.

The Department may pose questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

Just prior to the start of the interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. The Consultant may keep a physical copy of the questions during the interview. The Consultant may not leave their respective rooms to review the questions. The five minutes for reviewing questions is not considered part of the Interview. Discussions by the Consultant team members during the 5-minute review are not part of the interview process and are not considered in evaluation of the Consultant.

Introductions of Consultant staff and Department staff are also not counted as part of the interview time. Interviews are limited to 45 minutes total, inclusive of Consultant opening statement and Questions and Answers (Q&A). Ten (10) minutes will be allowed after the interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement. (Closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The interview may conclude early if less time is actually required.

Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the interview room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

The Consultant may have available in the room for their own use a clean flip chart. No content can be previously drawn on the flip chart. The Consultant is not permitted to bring in prepared diagrams or drawings to display. Illustrations will be discarded at completion of interviews and will not be given to the TRC for evaluation after the interview. The Consultant may begin drawing as soon as the questions are given to them (the beginning of the five minutes of review).

The Consultant may bring one unaltered aerial plot, 24”x 36” maximum for use during the interview. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. No alterations other than a North arrow as well as street names can be shown on the aerial for locating purposes when brought to the interview. The unaltered aerial may be drawn upon by the Consultant. One aerial per project may be submitted. No other visual aides are allowed. No visual aides are permitted during the interview.

Consultants may bring in paper notepads or index cards with notes during their interviews, for their own reference and use. The notepads and index cards will not be submitted to the Department, nor shared with the TRC.

Consultants are not permitted to refer to smartphones, tablets, laptops, or other electronic devices during the course of the interview.

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made as part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s interview shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Ms. Amy Heikkinen. Her address, telephone number and email address are 1141 E. Jackson Avenue, Chipley, Florida 32428;

Phone (850) 845-0317; Amy.Heikkinen@dot.state.fl.us.

mailto:Amy.Heikkinen@dot.state.fl.us

FIGURE 1

LOCATION MAP

OKALOOSA COUNTY

Resurfacing, Restoration & Rehabilitation (RRR) Project

SR 189 Beal Pkwy From SR 30 (US 98) to South of SR 393 Mary Esther Cutoff

FPID: 411403-2

Section No.: 57110000

PROJECT LOCATION MAP

N

BEGIN PROJECT

1 MILE

CMP 0.000

END PROJECT

CMP 2.705

ESCAMBIA COUNTY

Shared-Use/Multi-Use Path Project

SR 173 Blue Angel Pkwy From CR 292A Gulf Beach Hwy to SR 292 Sorrento Rd

FPID: 453605-1

Section No.: 48205000

PROJECT LOCATION MAP

N

BEGIN PROJECT

1 MILE

CMP 0.721

END PROJECT

CMP 2.340

ATTACHMENT A

SCOPE OF SERVICES

October 07, 2024

Advertisement

EXHIBIT A

SCOPE OF SERVICES

FOR

DESIGN GROUP 25-04

RESURFACING, REHABILITATION, & RESTORATION

Financial Project ID: 411403-2-32-01

SR 189 Beal Pkwy from SR 30 (US 98) to South of SR 393 Mary Esther Cutoff

OKALOOSA COUNTY

And

SHARED USE PATH

Financial Project ID: 453605-1-32-01

SR 173 Blue Angel Pkwy from CR 292A Gulf Beach Hwy to SR 292 Sorrento Rd

ESCAMBIA COUNTY

FDOT District 3

Advertisement Page A-2 FPID: 411403-2-32-01

FPID: 453605-1-32-01

TABLE OF CONTENTS

1 PURPOSE

2 PROJECT DESCRIPTION

2.1 Project General and Roadway (Activities 3, 4, and 5)

2.2 Drainage (Activities 6a and 6b)

2.3 Selective Clearing and Grubbing (Activity 6c) (N/A)

2.4 Utilities Coordination (Activity 7)

2.5 Environmental Permits and Environmental Clearances (Activity 8)

2.6 Structures (Activities 9 - 18)

2.7 Signing and Pavement Markings (Activities 19 & 20)

2.8 Signalization (Activities 21 & 22)

2.9 Lighting (Activities 23 & 24)

2.10 Landscape (Activities 25 & 26) (N/A)

2.11 Survey (Activity 27)

2.12 Photogrammetry (Activity 28)

2.13 Mapping (Activity 29) (N/A)

2.14 Terrestrial Mobile LiDAR (Activity 30)

2.15 Architecture (Activity 31) (N/A)

2.16 Noise Barriers (Activity 32) (N/A)

2.17 Intelligent Transportation Systems (Activities 33 & 34) (N/A)

2.18 Geotechnical (Activity 35)

2.19 Project Schedule

2.20 Submittals

2.21 Provisions for Work

2.22 Services to be Performed by the DEPARTMENT

3 PROJECT COMMON AND PROJECT GENERAL TASKS

3.1 Public Involvement

3.2 Joint Project Agreements

3.3 Specifications & Estimates

3.4 Contract Maintenance and Project Documentation

3.5 Value Engineering (Multi-Discipline Team) Review (N/A)

3.6 Prime Consultant Project Manager Meetings

3.7 Plans Update

3.8 Post-Design Services

Advertisement Page A-3 FPID: 411403-2-32-01

3.9 Digital Delivery

3.10 Risk Assessment Workshop (N/A)

3.11 Railroad, Transit and/or Airport Coordination (N/A)

3.12 Landscape and Existing Vegetation Coordination

3.13 Other Project General Tasks (N/A)

4 ROADWAY ANALYSIS

4.1 Typical Section Package

4.2 Pavement Type Selection Report

4.3 Pavement Design Package

4.4 Cross-Slope Analysis

4.5 Safety Analysis (N/A)

4.6 Design Analysis

4.7 Operational Analysis (N/A)

4.8 Design Reports

4.9 Design Variations and Exceptions

4.10 Master Design File Setup & Maintenance, Model Management Plan

4.11 Horizontal/Vertical Master Design Files

4.12 Temporary Traffic Control Plan (TTCP) Analysis and Master Design Files

4.13 Utility Data Collection and Analysis

4.14 Roadway Quantities for EQ Report

4.15 Cost Estimate

4.16 Technical or Modified Special Provisions

4.17 Other Roadway Tasks

4.18 Quality Assurance/Quality Control

4.19 Supervision

4.20 Roadway Meetings

4.21 Field Reviews

4.22 Coordination

5 ROADWAY PLANS

5.1 Key Sheet & Signature Sheet

5.2 Typical Section Sheets

5.3 Cross Slope Correction Details

5.4 General Notes/Pay Item Notes

5.5 Project Layout/Model Management

Advertisement Page A-4 FPID: 411403-2-32-01

5.6 Plan View (Plan Sheets)

5.7 Profile View (Plan/Profile Sheets) (N/A)

5.8 Special Profiles (N/A)

5.9 Sidewalk Profiles

5.10 Interchange Layout Sheet (N/A)

5.11 Details

5.12 Soil Survey Sheets

5.13 Cross Sections

5.14 Temporary Traffic Control Plan

5.15 Utility Adjustment Sheets

5.16 Project Control Sheets

5.17 Utility Verification Data (SUE Data)

5.18 Quality Assurance/Quality Control

5.19 Supervision

6a DRAINAGE ANALYSIS 6a.1 Base Clearance Analysis (N/A) 6a.2 Hydroplaning Analysis (N/A) 6a.3 Existing Permit Analysis 6a.4 Utility Conflict Matrix (for drainage structures) (N/A) 6a.5 Noise Barrier Drainage Analysis (N/A) 6a.6 Temporary Drainage Analysis (N/A) 6a.7 Pond Siting Analysis and Report (N/A) 6a.8 Analysis of Pipe Video Inspection Report 6a.9 Bridge Hydraulic Report (N/A) 6a.10 Design of Cross Drains 6a.11 Design of Ditches and Side Drains 6a.12 Design of Stormwater Management Facility (N/A) 6a.13 Design of Floodplain Compensation (N/A) 6a.14 Design of Storm Drains 6a.15 Optional Culvert Material 6a.16 Design of Trench Drains (N/A) 6a.17 French Drain Systems (N/A) 6a.18 Design of Drainage Wells (N/A) 6a.19 Stormwater Runoff Control Concept

Advertisement Page A-5 FPID: 411403-2-32-01

6a.20 Other Drainage Tasks 6a.21 Drainage Design Documentation Report 6a.22 Drainage Quantities for EQ Report 6a.23 Cost Estimate 6a.24 Technical or Modified Special Provisions 6a.25 Quality Assurance/Quality Control 6a.26 Supervision 6a.27 Drainage Meetings 6a.28 Field Reviews 6a.29 Coordination

6b DRAINAGE PLANS 6b.1 Drainage Map (Including Interchanges) 6b.2 Bridge Hydraulics Recommendation Sheets (N/A) 6b.3 Drainage Structures 6b.4 Lateral Ditches 6b.5 Retention/Detention/Floodplain Compensation Ponds (N/A) 6b.6 Quality Assurance/Quality Control 6b.7 Supervision

6c SELECTIVE CLEARING AND GRUBBING (N/A)

7 UTILITIES

7.1 Utility Kickoff Meeting

7.2 Identify Existing Utility Agency Owner(s)

7.3 Make Utility Contacts

7.4 Design Alternative Processing

7.5 Preliminary Utility Meeting

7.6 Individual/Field Meetings

7.7 Collect and Review Plans and Data from UAO(s)

7.8 Subordination of Easements Coordination

7.9 Utility Design Meeting

7.10 Review Utility Markups & Work Schedules and Processing of Schedules & Agreements

7.11 Utility Coordination/Follow-up

7.12 Utility Constructability Review

7.13 Additional Utility Services

7.14 Processing Utility Work by Highway Contractor (UWHC)

Advertisement Page A-6 FPID: 411403-2-32-01

7.15 Contract Plans to UAO(s)

7.16 Certification/Close-Out

7.17 Other Utilities

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

8.1 Preliminary Project Research

8.2 Field Work

8.3 Agency Verification of Wetland Data

8.4 Complete and Submit All Required Permit Applications

8.5 Coordinate and Review Dredge and Fill Sketches (N/A)

8.6 Complete and Submit Documentation for Coordination and/or USCG Bridge Permit Application (N/A)

8.7 Prepare Water Management District or Local Water Control District Right of Way Occupancy Permit Application (N/A)

8.8 Prepare Coastal Construction Control Line (CCCL) Permit Application (N/A)

8.9 Prepare USACE Section 408 Application to Alter a Civil Works Project (N/A)

8.10 Compensatory Mitigation Plan

8.11 Mitigation Coordination and Meetings

8.12 Regulatory Agency Support (N/A)

8.13 Other Environmental Permits

8.14 Technical Support to the DEPARTMENT for Environmental Clearances and Re-evaluations (use when CONSULTANT provides technical support only)

8.15 Preparation of Environmental Clearances and Re-evaluations (use when CONSULTANT prepares all documents associated with a re-evaluation) (N/A)

8.16 Contamination Impact Analysis (N/A)

8.17 Asbestos Survey (N/A)

8.18 Technical Meetings

8.19 Quality Assurance/Quality Control

8.20 Supervision

8.21 Coordination

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

9.1 Key Sheet and Index of Drawings

9.2 Project Layout

9.3 General Notes and Bid Item Notes

9.4 Miscellaneous Common Details

9.5 Incorporate Report of Core Borings

Advertisement Page A-7 FPID: 411403-2-32-01

9.6 Standard Plans- Bridges

9.7 Existing Bridge Plans

9.8 Structures Quantities for EQ Report

9.9 Cost Estimate

9.10 Technical Special Provisions and Modified Special Provisions

9.11 Field Reviews

9.12 Technical Meetings

9.13 Quality Assurance/Quality Control

9.14 Independent Peer Review (N/A)

9.15 Supervision

9.16 Coordination

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT (N/A)

11 STRUCTURES - TEMPORARY BRIDGE (N/A)

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE

12.1 Overall Bridge Final Geometry (N/A)

12.2 Expansion/Contraction Analysis (N/A)

12.3 General Plan and Elevation (N/A)

12.4 Construction Staging (N/A)

12.5 Approach Slab Plan and Details (N/A)

12.6 Miscellaneous Details (N/A)

12.7 End Bent Geometry (N/A)

12.8 End Bent Structural Design (N/A)

12.9 End Bent Plan and Elevation (N/A)

12.10 End Bent Details (N/A)

12.11 Bent Geometry (N/A)

12.12 Bent Stability Analysis (N/A)

12.13 Bent Structural Design (N/A)

12.14 Bent Plan and Elevation (N/A)

12.15 Bent Details (N/A)

12.16 Foundation Layout (N/A)

12.17 Finish Grade Elevation Calculation (N/A)

12.18 Finish Grade Elevations (N/A)

12.19 Bridge Deck Design (N/A)

12.20 Superstructure Plan (N/A)

Advertisement Page A-8 FPID: 411403-2-32-01

12.21 Superstructure Sections and Details (N/A)

12.22 Prestressed Slab Unit Design (N/A)

12.23 Prestressed Slab Unit Layout (N/A)

12.24 Prestressed Slab Unit Details and Schedule (N/A)

12.25 Deck Topping Reinforcing Layout (N/A)

12.26 Superstructure Sections and Details (N/A)

12.27 Preparation of Reinforcing Bar List (N/A)

12.28 Load Rating

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE (N/A)

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES -…