PC-550000-CAW61.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25391 DOT FM Number: 445251-2-22-01

Submittal Date: 10/7/2024 Project Name: PD&E Study for SR 261 (US 319) & SR 10

(US 90/Mahan Drive) Intersection Improvements

Consultant’s Name: Hanson Professional Services Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 910 N. Waukesha Street

City: Bonifay State: Florida Zip: 32425

Office Location: Bonifay, Florida Contact person: Tracy Boutwell, PE

Phone: 850.777.6321 Contact email: tboutwell@hanson-inc.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Hanson Professional Services Inc. (Hanson), along with our teaming partner Volkert, Inc., is excited for the opportunity to partner with FDOT District Three (D3) on this PD&E Study for the SR 261 (US 319) and SR 10 (US 90/Mahan Drive) Intersection Improvements in Leon County. The primary purpose of the project is to address capacity and safety issues at this intersection in the City of Tallahassee. Proposed improvements will be developed to address the needs of the intersection and will include reviewing at grade alternatives, grade separated alternatives, a continuous flow intersection, and other innovative intersection designs that address the capacity and safety concerns while meeting the required LOS.

This intersection provides major access to I-10 and US 27 as well as providing access to the Tallahassee International Airport, Florida State University, and the Florida Capital. Both SR 261 and SR 10 are also part of the emergency evacuation route network for Leon County. The anticipated Class of Action for this project is a Type 2 Categorical Exclusion but will need to be coordinated with Central

Office for a final determination based on the project impacts. Our goal is to develop alternative solutions to meet the purpose and need of this project and to achieve LDCA so this project can move forward to future phases.

PROPOSED KEY PERSONNEL

Our Project Manager, Tracy Boutwell, PE, has more than 28 years of experience in PD&E Studies and design projects. Tracy has managed the SR 77 Washington County, Nine Mile Road, SR 297, and SR 173 PD&E Studies and has worked on numerous other PD&E Studies including Capital Circle, SR 85, US 98 at Hurlburt Intersection, and SR 79. She has also provided management and environmental reviews on the Districtwide Miscellaneous PD&E contracts for the past 10 years. Additional Hanson staff members that will be supporting Tracy will be Project Principal Brian Lemieux, PE, with 26 years of experience, Grant Harris, PE, with six years of experience providing roadway design and conceptual plans, and Travis Shannon, PE, with 17 years of drainage and roadway design

375-030-22

PROCUREMENT

04/18 experience. Brian served as the Project Manager for the I-10 PD&E Study in Leon and Gadsden Counties and Project Principal for the SR 173 PD&E Study. Travis has served as the Project Manager and Lead Drainage Engineer for numerous D3 design projects including the I-10 and SR 173 PD&E Studies. Hanson will be joined by Volkert, Inc. for lighting, structures, and environmental support, AC-Structural (ACS) for structures, BW Engineers & Planners, Inc. (BWEP) for traffic engineering studies, Southern Traffic Services, Inc. for traffic counts, Environmental Transportation Planning, LLC (ETP) for noise, Tierra, Inc. for contamination and geotechnical, Southeastern Archaeological Research, Inc.

(SEARCH) for cultural resources, Carpe Diem Community Services, Inc. (CDCS) for public involvement, Hayes Consulting Services, LLC for right of way relocations/estimates, Southeastern Surveying and Mapping Corporation (SSMC) for survey, and I.F. Rooks & Associates, LLC for photogrammetry.

Our team is prequalified in all required work groups and has provided PD&E services to D3 for many years. A summary of our key personnel is shown below.

RELEVANT PROJECT EXPERIENCE

» SR 173 (Blue Angel Parkway) PD&E Study – D3 » I-10 PD&E Study from US 90 to SR 263 – D3 » US 27/Okeechobee Road at SR 826 PD&E & Design – D6 » CR 510 PD&E Study – D4 » Golden Glades Interchange Enhancement Project (IAR) – D6 » I-95 at 45th Street PD&E Study – D4 (2019 ACEC Award) » Districtwide Miscellaneous PD&E Studies – D3 (Volkert and

Hanson) » I-10 PD&E Study Santa Rosa and Okaloosa Cos – D3 (Volkert) » 23rd Street Flyover Design – D3 (Volkert) » I-75 Moving Florida Forward PD&E Study – D5 (Volkert)

APPROACH AND UNDERSTANDING OF CRITICAL ISSUES

Our approach will start by taking a fresh look at the recommendations from the previously completed Feasibility Study, identify any new issues that may impact the previous alternatives, and review additional alternatives that may not have been fully vetted during the Feasibility Study.

ENGINEERING ANALYSIS: Hanson and BWEP prepared the Mahan Drive (SR 10/US 90) Intersection Feasibility Study and Project Traffic Analysis Report (PTAR) that examined three potential intersections for relieving congestion and addressing safety concerns along this corridor. These initial alternatives provided the required LOS and needed safety improvements along with the justification for needing an in-depth PD&E Study to determine the preferred alternative to move forward into design.

Additional alternatives will be reviewed to determine if there are others that were not reviewed or not reviewed in detail during the Feasibility Study, which should be considered. Only viable alternatives that meet the purpose and need of the project will be carried forward through the evaluation process. The goal for the alternatives analysis is to find alternatives that 1) provide the needed capacity and safety improvements, 2) reduce the overall footprint and right of way needs, and 3) provide a constructable solution.

Our goal will be to ensure that all proposed improvements are viable, constructable, and cost-effective.

Traffic Operations & Safety: US 319 and US 90 are heavily traveled corridors carrying daily traffic exceeding 35,000 and 48,000 vehicles respectively and approaching capacity thresholds. With an increase in population and further development of land use in the area, it is expected that these corridors and intersection will experience further deterioration in operations with delays exceeding 150 seconds. This intersection is considered a high crash location with more than 150 crashes over the last five years with rear end crashes exceeding 60%, indicating very congested conditions. The first step in preparation of any traffic study is to review and collect existing traffic data. The Feasibility Study traffic data was collected prior to the Covid pandemic. Traffic conditions have changed since the completion of this study, so the information needs to be verified against current traffic count data and adjusted accordingly. If it is determined that the future forecasts from the Feasibility Study need to be updated, our future traffic development approach will be based on the current FDOT Project Traffic Forecasting Handbook and include a combination of the latest adopted Long Range Transportation Plan (LRTP) travel demand model and growth rate estimate. The model validation will be checked to ensure that the base year model volumes match the existing counts. The horizon year model volumes will be checked for reasonableness by comparing with historic trends and the Bureau of Economic and Business Research (BEBR) population projections for the study area. The growth rate along the study corridor and within the influence area of the study will be determined based on trends analysis, population growth trends, and the growth from the travel demand model. The peak hour traffic volumes will be developed for No-Build and Build alternatives for opening year and design year. LOS analysis will be performed for the intersection alternatives using the latest version of the appropriate tools such as Synchro based on the Highway Capacity Manual Methodology. If microsimulation is required to analyze and compare any innovative intersection alternatives, then appropriate calibration and other required steps as per the Traffic Analysis Handbook will be performed. Drainage/Permitting: Runoff from the project area discharges into the Northeast Drainage Ditch/Weems Pond which is in a FEMA Zone AE floodplain with a designated floodway. There

Key Staff (Years Exp.) Firm Role Av.

Tracy Boutwell, PE (28) Brian Lemieux, PE (26) Grant Harris, PE (6) Travis Shannon, PE (17) B. Wadhawan, PE, PTOE (23) Colin Campbell, PE (23) Malies Warren (24) Brandi DeRuiter (15) Jason Cornell (28) Steven RabbySmith, MA (29)

Hanson Hanson Hanson Hanson

BWEP

ACS

Volkert

CDCS

ETP

SEARCH

Project Manager Project Principal Concept Dev.

Drainage Traffic & Safety Structures Env. Lead Public Inv.

Noise Cultural

85% 75% 85% 65% 45% 60% 50% 65% 70% 40%

See our complete team listed in the prequalification table.

are no nutrient related impairments within the project basins. All the existing drainage and any potential impacts will be evaluated and documented within the Location Hydraulics Report. All analysis will be prepared in accordance with the Department’s PD&E Manual and Drainage Manual. Stormwater alternatives will be evaluated through the WATERSS process including an Environmental Look Around (ELA) meeting. We are aware of potentially available treatment credits in the existing City of Tallahassee Weems Pond which will be coordinated through the ELA process. Our team is dedicated to evaluating innovative approaches to stormwater management and are up to speed on recent rule changes that will affect permitting requirements, which will be coordinated with the Northwest Florida Water Management District. Stormwater management criteria, alternatives, and recommendations will be documented in the Pond Siting Report to satisfy FDOT and regulatory requirements. Structural Analysis: The grade separation concept presented in the Feasibility Study is a Single Point Urban Interchange (SPUI) that includes a bridge more than 400 feet in length that will be evaluated for viable and cost-effective structure types during the PD&E Study. The existing Northeast Drainage Ditch (NEDD) culvert that passes under SR 261 and the NEDD culvert under SR 10 will require evaluating based on impacts by the alternatives per the PD&E Manual. The scope also identifies existing Bridge No. 550117 over the FG&A railroad located south of the intersection which is just outside the limits of these alternatives. Since it is a steel structure, a fatigue life evaluation will be required if the project limits are extended to include this bridge. Geotechnical: Initial review indicates significant deposits of plastic soils within 24 inches of the natural grade within the corridor.

Select soils are also present. We recommend additional geotechnical soil borings during the PD&E Study to delineate the limits of the plastic soils to account for the potential removal of these soils per Index 102 during construction. Identification of these areas during the PD&E Study will help to determine the need for additional construction methods (sheet piles, lane shifts, detours, etc.) that will need to be addressed during the final design and accounted for in the construction estimates. Constructability: Maintenance of traffic is crucial to allow for continued movement of people and goods through the area during all phases of construction. Our team has the unique ability to incorporate constructability into the development of design concepts by utilizing years of previous construction engineering experience developing and designing temporary traffic control concepts, including temporary retaining walls, bridge construction over roadways, and intersection reconfigurations. Utilities/Railroad: There are 14 utility/agency owners and a railroad crossing within the study area. Utility impacts were noted during the Feasibility Study and moderate utility impacts are expected with the construction of this project. Of note are two (2) electric power transmission lines that cross the study area along SR 10 and SR 261 as well as two (2) natural gas pipelines that cross both roadways. Early coordination with the existing utilities will be conducted and documented in the Utilities Assessment Package.

ENVIRONMENTAL ANALYSIS: The project limits are located within a completely urban area. Impacts associated with the proposed improvements will be evaluated and avoidance and minimization strategies will be developed during the PD&E Study.

Natural Environment: Minimal involvement with listed species and wetlands is anticipated. The study area has the potential for three

(3) federally listed wildlife species (wood stork, eastern indigo snake, and red-cockaded woodpecker), and one state listed wildlife species (gopher tortoise) to occur. Wetlands are located at the southwest quadrant of the intersection, and ponds and other surface waters are located near the intersection. No Outstanding Florida Waters, aquatic preserves, rivers, or Essential Fish Habitat are located in the study area. Minimization and avoidance will be developed for the alternatives during the study. Sociocultural: The potential impacts to residents and businesses within the study area will be evaluated in the Sociocultural Effects Evaluation (SCE), including community cohesion, safety, potential for land use changes, mobility, aesthetics, and relocation potential. The number of displacements will be dependent on the typical section.

Environmental Justice will be evaluated as part of the SCE. Section 4(f): The Goose Pond Trail, Blair Stone Parkway Trail, and other Section 4(f) resources are located within the project area and will need to be evaluated for Section 4(f) applicability. Cultural Resources: A Cultural Resources Assessment Survey will be required to identify and document any historic and archaeological resources within the Area of Potential Effect. Preliminary research identified 17 previously recorded archaeological sites, five (5) buildings, two (2) resource groups, and 30 parcels containing unrecorded historic-aged resources in or adjacent to the preliminary project corridor. Physical Environment: Noise sensitive sites exist along the corridor including outdoor seating areas, churches, and recreation areas. A comprehensive study will be conducted for the corridor that will follow the FDOT PD&E Manual to determine if these locations are viable sites for noise abatement measures based on the FDOT acoustic and cost reasonableness criteria.

Based on our initial review of the Florida Department of Environmental Protection (FDEP) GIS databases, a total of 20 regulated storage tank facilities, eight (8) FDEP cleanup sites, seven (7) waste cleanup sites, and one (1) solid waste facility were identified within the 500-foot buffer. In addition, the railroad corridor and the bridge are potential contamination sites as well.

PUBLIC INVOLVEMENT: Early coordination is essential to build a strong consensus and public support. A comprehensive Public Involvement Plan will outline established methodology considering demographics and reasonable accommodations, as well as identify key stakeholders. The project corridor is located within the boundaries of the City of Tallahassee and Leon County and is in the Capital Region Transportation Planning Agency (CRTPA).

QUALITY ASSURANCE/QUALITY CONTROL

QA/QC is our top priority. We are committed to providing D3 with superior services and quality products. We will develop a customized Quality Control Plan utilizing FDOT’s PD&E QC Plan template and document checklist and require that all subconsultants implement the same QA/QC procedures. Our QC Officer, Brian Lemieux, PE, will ensure independent reviews of all documents have been completed prior to all submittals.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

2.0 3.2 4.2.1 6.1 8.2 3.1 4.1.2 8.3 9.1 7.2 DBE SB UU

Prime Hanson Professional Services Inc.

Su bc on su lta nt s

Volkert, Inc.

Agenor & Campbell Structural Engineers LLC D/B/A AC-Structural

BW Engineers & Planners, Inc.

Southern Traffic Services, Inc.

Southeastern Surveying and Mapping Corporation I.F. Rooks & Associates, LLC Tierra, Inc.

Southeastern Archaeological Research, Inc.

Hayes Consulting Services, LLC Environmental Transportation Planning, LLC Carpe Diem Community Solutions, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

REQUEST FOR TECHNICAL PROPOSALS

PROJECT DEVELOPMENT AND ENVIRONMENTAL (PD&E) STUDY

FOR

SE 261 (US 319) & SR 10 (US 90/MAHAN DRIVE) INTERSECTION IMPROVEMENTS

IN

LEON COUNTY

Advertisement Number Financial Project Nos. F.A.P. Nos.

25391 44525122201 N/A

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 1

2.0 PROJECT ASSIGNED 1

3.0 SCOPE OF CONSULTANT SERVICES 1

4.0 LENGTH OF CONSULTANT SERVICES 1

5.0 CONTRACT RESTRICTIONS AND 1

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 3

7.0 PROJECT RELATED INFORMATION PACKAGES 3

8.0 ORAL TECHNICAL PRESENTATION 6

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 7

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 8

11.0 CONSULTANT SELECTION 8

12.0 NEGOTIATIONS 9

13.0 PROJECT MANAGER 9

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C STAFFHOUR FORMS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

(ATTACHMENTS CONTINUED)

E ORAL TECHNICAL PRESENTATION EVALUATION SHEETS

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The Florida Department of Transportation desires to retain the consultant to conduct a Project Development and Environmental Study for SE 261 (US 319) & SR 10 (US 90/Mahan Drive) Intersection Improvements in Leon County.

The Department is considering three consultant firms for the final selection and one contract will be awarded for this project. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to make an oral technical presentation to the Department and also submit a written Project Related Information Package for the anticipated work. Both the oral technical presentation and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that presentation material is limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project Nos.: 44525122201 F.A.P. Nos.: N/A County: Leon Funding Sources: State Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $250,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of events (2-page maximum, 11” x 17” is permitted)

5. Staffhour SUMMARY (one sheet showing the hours of the prime and all subs)

Resumes and organization or staffing chart shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm.

Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. (local time) on Tuesday, November 12, 2024.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and I.

7.1.1 Truth-In-Negotiations Certificate:

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Conflict of Interest Certification for PD&E Agreements:

This certification is required for consultants utilized for Preparation of Environmental Documents and shall be executed and included with the submittal of the Project Related Information Package.

7.1.5 Vendor Certification Regarding Scrutinized Companies Lists:

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.6 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.1.7 DBE Utilization:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment I to this Request for Proposal, and to submit that Statement with their Project Related Information Package.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 ORAL TECHNICAL PRESENTATION:

The oral technical presentations will be held by the Department of Transportation on Wednesday, November 13, 2024, from 8:00 a.m. to noon (local time) in the Emergency Operations Conference Room of the District Three Operations Building, Florida Department of Transportation, 1074 Highway 90 in Chipley, Florida. The order of presentations will be determined by random drawing and the time frames for the presentation will be as follows:

5 minutes for set-up 30 minutes for formal presentation 30 minutes questions & answers period 5 minutes take-down

The following information should be considered when preparing for the oral technical presentations:

Presentations shall be project specific.

Presentations should demonstrate an awareness of project issues, explanation of the proposed approach, and plans of staffing for the project.

PSU shall serve as timekeeper for the Oral Presentations and Q&A Session Approximately 5 minutes each are allowed for set-up and breakdown. Set-up and breakdown are not included in the time limit for Oral Presentations or Q&A, and are not timed.

Questions can be both standard (asked of all firms) and clarifying (related to a point addressed by the Consultant in the Oral Presentation).

Attendance at the oral presentation by the Consultant’s proposed project manager is strongly recommended. Inclusion of lead personnel proposed for the project is also encouraged. A maximum of 6 attendees per Consultant team is permitted. The Department has the discretion to specify disciplines that should attend from the Consultant firm. The Department may also elect not to specify disciplines. Switching of participants in the oral presentation room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information to each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (oral presentation facilitator).

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

The Consultant may bring one altered aerial plot, 24” x 36” maximum for use during the oral presentation. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. One aerial per project may be submitted. Altered aerial is defined as alterations to the aerial perspective from the air. Acceptable alterations to the aerials include:

o An aerial rendering o A concept from a aerial view o An overlay of concepts or photos from an aerial perspective o An aerial photograph

Unacceptable alterations include:

o Roadway typical section o Org chart or staffing chart information o Detailed narrative information or narrative information typically found in a technical proposal The number of slides to be included in the PowerPoint presentation is limited to

50. Shortlisted firms should number the slides included in the presentation.

Additionally, altered aerial boards may be utilized in the oral presentation. If the Consultant wishes to provide a copy of the board(s), the board(s) shall be reduced in size to one 11 x 17 aerial plot and shall be sent to the Procurement contact along with the presentation slides. The Consultant shall e-mail a copy of the presentation containing the PowerPoint slides to the Procurement contact. This presentation must be e-mailed to the Procurement contact one day prior to the date/time of the presentation assigned to the firm and shall not include any additional documentation other than the slides to be presented in the actual oral presentation. The Consultant is not permitted to leave behind physical copies of the PowerPoint slides. The Procurement Office will distribute to the TRC as an electronic leave behind. Presentation slides not timely emailed to the Procurement contact will not be passed on to the TRC. Consultants will be assessed/scored based on the information verbally communicated in the oral presentation. The TRC is not obligated to review slides after the oral presentation has occurred.

Smart boards, videos, computer animations, and 3-D models may not be used in the presentation without prior approval of the District Secretary, Assistant Secretary or their designee. However, any other media (i.e., PowerPoint) may be used.

Consultants are permitted to refer to paper notepads or index cards with notes during their oral presentation. The notes will not be reviewed or evaluated by the

TRC.

Consultant supplied video monitors are allowed. If utilized, the Consultant will be solely responsible for the setup and use of the equipment.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s oral technical presentation shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Ms. Sherry Alaghemand. Her address, telephone number and email address are 1074 Hwy 90, Chipley, Florida 32428; Phone

(850) 330-1510 ; sherry.alaghemand@dot.state.fl.us.

FOR

SE 261 (US 319) & SR 10 (US 90/MAHAN DRIVE) INTERSECTION IMPROVEMENTS

IN

LEON COUNTY

FIGURE 1

LOCATION MAP

FOR

SE 261 (US 319) & SR 10 (US 90/MAHAN DRIVE) INTERSECTION IMPROVEMENTS

IN

LEON COUNTY

ATTACHMENT A

SCOPE OF SERVICES

September 9, 2024 Page A-1 FPID: 445251-2-22-01

EXHIBIT A

SCOPE OF SERVICES

FOR

PROJECT DEVELOPMENT AND ENVIRONMENT (PD&E) STUDIES

SR 261 (US 319) & SR 10 (US 90/ Mahan Drive) INTERSECTION IMPROVEMENTS

District 3

Leon County

This Scope of Services is an attachment which is incorporated into the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and __________________________________________________ (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 445251-2-22-01

Federal Aid Project No.: NA

ETDM No.: 14409

County Section No.: 55003000 & 55020000

Project Description: S.R. 261 (US 319) & SR 10 (US 90) Intersection Improvements

Bridge No.: 550117 FG&A Railroad Bridge

Railroad Crossing No.: 550117 FG&A Railroad Bridge

Project Type: PD&E Study Intersection Improvements

Lead Agency Florida Department of Transportation

Federal Funding: TBD

Anticipated Class of Action: Anticipated Type 2 CE

September 9, 2024 Page A-2 FPID: 445251-2-22-01

TABLE OF CONTENTS

1.0 SCOPE OF SERVICES PURPOSE

2.0 PROJECT DESCRIPTION AND OBJECTIVES

2.1 PROJECT OBJECTIVES

2.2 PROJECT REQUIREMENTS AND PROVISIONS FOR WORK

Governing Regulations

Liaison Office

Personnel

Sub-Consultants

Lead Agency, Cooperating Agencies, and Participating Agencies

Meetings and Presentations

Communication

Quality Control

Schedule

Submittals

Computer Automation

Conflict of Interest

2.3 COORDINATION WITH OTHER CONSULTANTS AND ENTITIES

2.4 CONTRACT MANAGEMENT

2.5 ADDITIONAL SERVICES

Alternative Corridor Evaluation- NA

Advance Notification

Scoping- NA

Notice of Intent- NA

Miscellaneous Services- None

2.6 SERVICES TO BE PERFORMED BY THE DEPARTMENT

2.7 OPTIONAL SERVICES

3.0 PUBLIC INVOLVEMENT

3.1 PUBLIC INVOLVEMENT PLAN ELEMENTS

Public Involvement Plan (PIP)

Project Website and Social Media

Public Involvement Data Collection

Public Involvement Comment Tracking

3.2 SCHEDULED PUBLIC MEETINGS

Types of Public Meetings

Meeting Requirements

3.3 PUBLIC HEARING

3.4 COMMENTS AND COORDINATION REPORT / PUBLIC INVOLVEMENT ACTIVITIES REPORT

3.5 NOTIFICATION OF APPROVED ENVIRONMENTAL DOCUMENT

September 9, 2024 Page A-3 FPID: 445251-2-22-01

3.6 ADDITIONAL PUBLIC INVOLVEMENT REQUIREMENTS

4.0 ENGINEERING ANALYSES AND CONSIDERATIONS

4.1 REVIEW OF PREVIOUS STUDIES

4.2 EXISTING CONDITIONS ANALYSIS

4.3 SURVEY

Survey Design

Photogrammetry

4.4 GEOTECHNICAL INVESTIGATION

4.5 TRAFFIC ANALYSIS

Traffic Analysis Methodology – N/A (Update to Feasibility Study TAMR)

Traffic Counts – N/A (Update to Feasibility Study Traffic Counts)

Vehicle Classification Counts on Roadway Segments and Ramps – N/A(Update to Feasibility Study) 25

Pedestrian, Bicycle and Other Multimodal Data – N/A (Update to Feasibility Study)

Calibration and Validation Data for Microsimulation (Optional) – N/A(Update to Feasibility Study) . 26

Existing Traffic Operational Analysis – N/A(Update to Feasibility Study)

Future Demand Forecasting – N/A(Update to Feasibility tudy)

No-Build Analysis – N/A (Update to Feasibility Study)

Development and Screening of Build Alternatives

Intersection Control Evaluation

Operational Evaluation of Build Alternatives

Project Traffic Analysis Report – N/A (Update to Feasibility Study PTAR)

Interchange Access Request – N/A

Traffic Data for Noise Study

Traffic Data for Air Quality Analysis

Signalization Analysis

4.6 SIGNAGE

4.7 TOLLING CONCEPTS (OPTIONAL) (NA)

4.8 SAFETY

Existing Conditions Analysis

Future Conditions Analysis

Documentation of Safety Analysis

4.9 UTILITIES AND RAILROAD

Utilities

Railroads

4.10 ROADWAY ANALYSIS

Design Controls and Criteria

Typical Section Analysis

Geometric Design

Intersections and Interchange Evaluation

Access Management

Multimodal Accommodations

September 9, 2024 Page A-4 FPID: 445251-2-22-01

Lighting

4.11 IDENTIFY CONSTRUCTION SEGMENTS

4.12 TRANSPORTATION SYSTEMS MANAGEMENT AND OPERATIONS

4.13 STRUCTURES

Existing Structures

Structure Typical Sections

Proposed Structure

Structures over Navigable Waters

4.14 DRAINAGE

Floodplain and Drainage Data Collection

Drainage Analysis

Floodplain Compensation Analysis

Sea Level Rise Analysis

Stormwater Management Analysis

Drainage Design (Optional) (NA)

Location Hydraulics Report

Bridge Hydraulics Report (Optional) (NA)

4.15 LANDSCAPING ANALYSIS (OPTIONAL) N/A

4.16 PROJECT COST ESTIMATES

Construction Cost Estimates

Right of Way Cost Estimates

Other Cost Estimates

4.17 ALTERNATIVES EVALUATION

Comparative Alternatives Evaluation

Selection of Preferred Alternative

Value Engineering – N/A

4.18 CONCEPT PLANS

Base Map

Alternatives Concept Plans

Preferred Alternative

Typical Section Package

Design Exceptions and Design Variations

4.19 TRANSPORTATION MANAGEMENT PLAN

4.20 RISK MANAGEMENT (OPTIONAL) – N/A

4.21 ENGINEERING ANALYSIS DOCUMENTATION

Constructability Review

5.0 ENVIRONMENTAL ANALYSIS AND REPORTS

5.1 SOCIOCULTURAL EFFECTS

Social

Economic

September 9, 2024 Page A-5 FPID: 445251-2-22-01

Land Use Changes

Mobility

Aesthetic Effects

Relocation Potential

Farmland

5.2 CULTURAL RESOURCES

Archaeological and Historical Resources

Recreational Areas and Protected Lands

Section 4(f) and Concurrent Requirements (Optional)

5.3 NATURAL RESOURCES

Wetlands and Other Surface Waters

Essential Fish Habitat

Protected Species and Habitat

Natural Resource Documentation

Water Resources

Wild and Scenic Rivers

Floodplains

Coastal Zone Consistency

Coastal Barrier Resources

5.4 PHYSICAL EFFECTS

Highway Traffic Noise

Transit Noise and Vibration Impact Analysis

Air Quality

Construction

Contamination

5.5 CUMULATIVE EFFECTS EVALUATION (WHEN APPLICABLE) (SWEPT DIRECTION)

5.6 PROJECT COMMITMENTS

6.0 ENVIRONMENTAL DOCUMENT

6.1 PLANNING CONSISTENCY

Transportation Plans

Planning Consistency Form

7.0 METHOD OF COMPENSATION

September 9, 2024 Page A-6 FPID: 445251-2-22-01

1.0 SCOPE OF SERVICES PURPOSE

The Scope of Services describes the responsibilities of the CONSULTANT and the Florida Department of Transportation (FDOT or DEPARTMENT) when conducting Project Development and Environment (PD&E) Studies necessary to comply with DEPARTMENT procedures and underlying laws and regulations and to obtain approval of the Environmental Document.

All activities encompassed by this Scope of Services include:

Major work groups include:…