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REQUEST FOR TECHNICAL PROPOSALS

FOR

DESIGN SERVICES

SR 263 (US 319) CC SW FROM W SR 363 (US 27) WOODVILLE HWY TO E OF SR 61 (US

319) IN LEON COUNTY

Advertisement Number Financial Project Nos. F.A.P. Nos.

25327 45309613201 N/A

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 4

2.0 PROJECT ASSIGNED 4

3.0 SCOPE OF CONSULTANT SERVICES 4

4.0 LENGTH OF CONSULTANT SERVICES 4

5.0 CONTRACT RESTRICTIONS AND 5

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 6

7.0 ABBREVIATED TECHNICAL PROPOSAL 6

8.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 10

9.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 10

10.0 CONSULTANT SELECTION 11

11.0 NEGOTIATIONS 11

12.0 PROJECT MANAGER 12

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C STAFFHOUR FORMS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

E ABBREVIATED TECHNICAL EVALUATION SHEETS

(ATTACHMENTS CONTINUED)

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to submit an abbreviated written Technical Proposal for the anticipated work. The Technical Proposal package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that presentation material is limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project Nos.: 45309613201 F.A.P. Nos.: N/A County: Leon Funding Sources: State Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $250,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 ABBREVIATED TECHNICAL PROPOSAL:

The shortlisted firms shall submit an abbreviated electronic technical proposal for the project. The proposal shall include sufficient information to enable the Department to fully evaluate the capabilities of the firm and its proposed approach to providing the specified services. Discussion of the firm’s past experience, which is not germane to the specified services for these projects, should not be included. The technical proposal shall not contain links to other web pages that would provide additional technical content.

7.1 ABBREVIATED TECHNICAL PROPOSAL CONTENT:

The technical proposal shall address in detail the following items:

7.1.1 Approach to the Project:

https://vendor.myfloridamarketplace.com/

The consultant firm shall present the proposed approach for completing the desired work. The consultant shall demonstrate the firm's understanding of the objectives and shall discuss the means by which these objectives will be attained. The efficient use of manpower and materials shall be considered. Methods to minimize FDOT project support should be discussed along with innovative approaches for providing the services.

Discussion in your technical proposal should be limited to innovative management principles and concepts without the injection of quantifiable measures associated with consultant fees for this project. It is acceptable to discuss quantifiable measures associated with construction project savings, however quantifiable measures must not be discussed for the consultant scope of work.

7.1.2 Proposed Staffing Plan:

The consultant shall submit a staffing plan, which clearly illustrates the key elements of the organizational structure, proposed to accomplish the management, technical and administrative services required. Project management and key technical personnel within each discipline shall be identified and past experience of each, as it relates to these projects, shall be discussed. Other items to be included in the discussion of the staffing plan are:

a) Man-loading requirements for the job (both quality and quantity).

b) Man-loading capabilities of the firm.

c) Man-loading availability for the project.

7.1.3 Subconsultants:

The consultant shall address the desirability and necessity of subconsultant services on the projects. Where subconsultant services are proposed, the information specified in Section 7.1.2 shall also be furnished for the subconsultant firm(s).

7.1.4 Coordination:

The consultant shall discuss in detail the manner in which proper coordination and information exchange will be guaranteed among the Department and other agencies.

7.1.5 Quality Control:

The consultant shall demonstrate the firm's quality control program, namely the policies and procedures followed to assure a complete, accurate, and quality product.

7.1.6 Other Appropriate Data:

Other data demonstrating the ability and experience of the firm in providing the specified services may be included in the proposal.

7.2 ABBREVIATED TECHNICAL PROPOSAL PACKAGE

A maximum of 5 letter-sized pages has been established for this proposal. The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins. This includes graphics, tables and captions on photos. Submittals are subject to public records requests.

The data in the written Technical Proposal Package shall be restricted to the following:

1. Certifications (see 7.3)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x

17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of Events (2-page maximum, 11” x 17” is permitted)

5. Summary Staffhours

Resumes and organization or staffing charts shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 12:00 p.m. Noon (local time) on December 2, 2024.

7.3 FORMS TO BE INCLUDED IN THE TECHNICAL PROPOSAL PACKAGE:

At the time the technical proposal package is submitted, the consultant shall include the following forms which are located in Attachments B and I.

7.3.1 Truth-In-Negotiations Certificate (Form No. 375-030-30):

This certification shall be executed and included with the submittal of the Technical https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us

Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.3.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.3.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.3.4 Vendor Certification Regarding Scrutinized Companies Lists

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.3.5 DBE Utilization:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment I to this Request for Proposal, and to submit that Statement with their Technical Proposal Package.

7.3.6 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.4 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

9.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

10.0 CONSULTANT SELECTION:

The consultant firm’s technical presentation shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

11.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

12.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mr. Clay Hunter. His address, telephone number and email address are 1282 Office Park Dr, Chipley, Florida 32428; Phone (850) 415-9011;

Chunter@HNTB.com mailto:Chunter@HNTB.com

FIGURE 1

LOCATION MAP

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Hiawatha

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Lake Munson

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PROJECT LOCATION MAP

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Resurfacing, Rehabilitation, Restoration (RRR) Project

1 MILE

Leon County

Section No.: 55002000

FPID: 453096-1

to east of State Road 61 (Crawfordville Road) from west of State Road 363 (US 27/Woodville Highway)

State Road 263 (US 319/Capital Circle SW)

CMP 0.120

BEGIN PROJECT

CMP 1.183

END PROJECT

ATTACHMENT A

SCOPE OF SERVICES

ADVERTISEMENT OCTOBER 21, 2024

EXHIBIT A

SCOPE OF SERVICES

FOR

RESURFACING, REHABILITATION, & RESTORATION

Financial Project ID: 453096-1-32-01

State Road (SR) 263 (US 319/Capital Circle SW) from west of SR 363 (US 27/Woodville Highway) to east of SR 61 (Crawfordville Road)

Small Business Development Initiative

FDOT District 3

Leon County

ADVERTISEMENT Page A-2 FPID: 453096-1-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING and tasks 6c.1 – 6c.11 are not applicable to this project

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS and tasks 9.1-9.16 are not applicable to this project

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT and tasks 10.1 – 10.35 are not applicable to this project

11 STRUCTURES - TEMPORARY BRIDGE and tasks 11.1 – 11.8 are not applicable to this project

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE and tasks 12.1 – 12.28 are not applicable to this project

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE and tasks 13.1 – 13.55are not applicable to this project

14 STRUCTURES - STRUCTURAL STEEL BRIDGE and tasks 14.1 – 14.62 are not applicable to this project

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE and tasks 15.1 – 15.77 are not applicable to this project

16 STRUCTURES - MOVABLE SPAN and tasks 16.1 – 16.102 are not applicable to this project

17 STRUCTURES - RETAINING WALLS and tasks 17.1 – 17.21 are not applicable to this project

18 STRUCTURES - MISCELLANEOUS and tasks 18.1 – 18.35 are not applicable to this project

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS and tasks 21.1 – 21.19 are not applicable to this project.

22 SIGNALIZATION PLANS and tasks 22.1 – 22.14 are not applicable to this project

23 LIGHTING ANALYSIS and tasks 23.1 – 23.17 are not applicable to this project

ADVERTISEMENT Page A-3 FPID: 453096-1-32-01

24 LIGHTING PLANS and tasks 24.1 – 24.10 are not applicable to this project

25 LANDSCAPE ANALYSIS and tasks 25.1 – 25.20 are not applicable to this project

26 LANDSCAPE PLANS and tasks 26.1 – 26.13 are not applicable to this project

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING and tasks 29.1 – 29.36 are not applicable to this project

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT and tasks 31.1 – 31.143 are not applicable to this project

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE and tasks 32.1 – 32.9 are not applicable to this project

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS and tasks 33.1 – 33.21 are not applicable to this project

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS and tasks 34.1 – 34.16 are not applicable to this project

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

ADVERTISEMENT Page A-4 FPID: 453096-1-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 453096-1-32-01

Roadway: 55002000 Begin Milepost: 0.120 End Milepost: 1.183

Project Description: SR 263 (US 319/Capital Circle SW) from west of SR 363 (US 27/Woodville Highway) to east of SR 61 (Crawfordville Road)

Context Classification:

• C3C-Suburban Commercial: Mostly non-residential uses with large building footprints and large parking lots within large blocks and a disconnected or sparse roadway network.

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

• Major work mix includes:

o 0012 - RESURFACING

• Major work groups include:

o 3.1 - Minor Highway Design

• Minor work groups include:

o 7.1 - Signing, Pavement Marking and Channelization o 8.1 - Control Surveying* o 8.2 - Design, Right of Way & Construction Surveying* o 8.3 - Photogrammetric Mapping* o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing *Survey Method(s) to be determined by the CONSULTANT and approved by the

DEPARTMENT.

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These

ADVERTISEMENT Page A-5 FPID: 453096-1-32-01

Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to DEPARTMENT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum extent possible the DEPARTMENT's need to apply its own resources to assignments authorized by the DEPARTMENT.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract Documents, including Construction Documents. The DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract.

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities.

Financial Project ID: 453096-1-32-01

This 3R project primarily consists of resurfacing SR 263 (US 319/Capital Circle SW) from west of SR 363 (US 27/Woodville Hwy) to east of SR 61 (Crawfordville Rd). Existing

ADVERTISEMENT Page A-6 FPID: 453096-1-32-01 travel lanes, auxiliary lanes, median crossovers, and paved shoulders will be resurfaced.

In addition, the 10’ wide asphalt multi-use path adjacent to the project will be resurfaced within the DEPARTMENT's right-of-way. The typical section consists of three 12' eastbound travel lanes and four 12' westbound travel lanes, with 4' paved curb and gutter shoulders separated by a curbed and vegetative median. The right-of-way varies throughout the project limits. No additional right-of-way will be required.

The CONSULTANT shall take a practical approach to all projects by identifying cost savings on all phases of a project (design and construction).

SR 263 has been designated as a "Hurricane Evacuation Route".

SR 263 is a designated Strategic Intermodal System (SIS) growth highway connector facility. The CONSULTANT shall be responsible for identifying and obtaining any Design Variations needed for deviating from SIS criteria.

The surface of the 10’ wide multi-use path adjacent to SR 263 shall receive needed maintenance and resurfacing as a function of this project. In addition to resurfacing, the CONSULTANT shall assess and make recommendations for all signage, striping, drainage, vegetation clearing, and other safety features (guardrail, handrail, etc.). The recommendations will be discussed with the DEPARTMENT and forwarded to the maintaining agency/sponsor. The pavement design for resurfacing the trail shall be provided by the DEPARTMENT.

The CONSULTANT shall coordinate with District Planning Office to determine if the traffic detector loops at the existing Portable Traffic Monitoring Site (PTMS 553029) (CMP 0.500) are to be reinstalled or if the site is to be removed.

The CONSULTANT shall identify and protect existing ITS infrastructure. Coordination with the DEPARTMENT's Traffic Operations office and Leon County ITS office will be required to determine any impacts to the ITS system.

ADA improvements to existing pedestrian features will be included in this project. These improvements will consist of repairing deficient sidewalk, replacing/retrofitting non-compliant curb ramps, and meeting clear space requirements. Bus Stop locations shall be assessed for access needs and landings constructed where appropriate. The need to install, upgrade, or remove pedestrian handrail shall be considered throughout. An ADA Survey Report will be required. See Section 4.15.

Per the FDOT Traffic Operations Office and the Roadway Characteristics Inventory (RCI) Database, the posted (justified) speed limit on SR 263 is 45 mph throughout the project limits. Initial field observations of the posted speed limit agree with the RCI Database. Any contradictions to the posted (justified) speeds described above (found posted in the field, or proposed by CONSULTANT) will require close coordination with the DEPARTMENT's Design Project Manager and approval from the FDOT Traffic Operations Office on the project's Typical Section Package.

Any sideroad turnouts having substandard radii and showing signs of off-tracking and/or curb inlet damage shall be reviewed by the CONSULTANT to determine if improvements

ADVERTISEMENT Page A-7 FPID: 453096-1-32-01 are feasible. Recommendations for radius reconstruction should be discussed with the DEPARMENT's Design Project Manager.

It is the DEPARTMENT's desire to make every effort to avoid impacts to green planting space, trees, and other vegetation within and adjacent to the project limits. The CONSULTANT shall design the limits of construction and any work activities (including staging, storage of equipment, etc.) to minimize or eliminate a threat to green planting space, existing trees, or their root systems. Any green space or tree impacts perceived to be unavoidable shall be closely reviewed with the DEPARTMENT's Design Project Manager who will in turn review with other DEPARTMENT staff as appropriate. When there is the potential to impact trees, the CONSULTANT shall be prepared to provide and present alternate design scenarios with corresponding cost estimates and implications (drainage, utilities, etc.) when requested.

COORDINATION REQUIREMENTS: This project should be coordinated with all adjacent County, State or private projects, including the following known projects:

1) FPID 219484-2-32-01 - FDOT Project - resurfacing of SR 61 (US 319/Crawfordville Road) from south of SR 61 southbound to Arden Road. This project is currently in design and is scheduled to let for construction in FY 26. The DEPARTMENT's Design Project Manager is Ms. Amy Heikkinen, PE, Moffatt & Nichol, (850-845-0317).

2) FPID 219749-2-32-01 - FDOT Project – multi-lane reconstruction of SR 263 (Capital Circle SW) from SR 61 (Crawfordville Rd) to CR 2203 (Springhill Road).

This project is currently in design and is scheduled to let for construction in FY 26.

The DEPARTMENT's Design Project Manager is Mr. Clay Hunter, PE, HNTB, (850-415-9011).

3) FPID 424009-4-32-01 - FDOT Project – multi-lane reconstruction of SR 363 (Woodville Highway) from SR 263 (US 319/Capital Circle) to Gaile Avenue. This project is currently in the design phase. The DEPARTMENT's Design Project Manager is Mr. Michael Layne, PE, Moffatt & Nichol, (850-845-0309).

Features installed on FDOT R/W by non-FDOT, private entities should be considered by the CONSULTANT as they relate to potential impacts. No specific features have been identified within these project limits at this time; however, the construction plans must address the course of action for coordination should features be identified.

SPECIFIC EXCLUSIONS: This project has been discussed with District Three Management and no project specific exclusions have been identified at this time.

All necessary Geotechnical efforts will be provided by the CONSULTANT.

The CONSULTANT shall incorporate the following into the design of this facility:

2.1 Project General and Roadway (Activities 3, 4, and 5)

Public Involvement: This project will have a Community Awareness Plan (CAP) Level II, without a Public Information Meeting.

ADVERTISEMENT Page A-8 FPID: 453096-1-32-01

Other Agency Presentations/Meetings: N/A

Joint Project Agreements: There have been NO JPAs identified at this time.

Lane Closure(s) During Design Phase Approval: If a lane closure is anticipated for any purpose during the design phase of a project (i.e., survey, geotechnical investigation, pavement coring, etc.) the CONSULTANT shall provide the DEPARTMENT's Design Project Manager with all the necessary project/task related information in a memo form to pursue approval from the District Design Office.

Needed information includes 1) the location of the lane closure, 2) the scope of work at the location, 3) the duration of closure, 4) when (date/time) that the work is requested to be performed, 5) Google Earth *.kmz file(s) of the location(s), and 6) Temporary Traffic Control Plans. The approval must be received before the specified work can commence.

Specification Package Preparation: To be negotiated and completed during the Plans Update phase. See the requirements described in Sections 3.3 & 3.7.

Estimated Quantities Report Preparation: The CONSULTANT shall develop accurate quantities and the supporting documentation, including construction days when required. Quantities shall be included in an Estimated Quantities Report per FDM 902.

The CONSULTANT shall be responsible for inputting pay items and quantities into the DEPARTMENT's Project Preconstruction (PrP) System through the use of the DEPARTMENT's Designer Interface.

Phase I - The project shall be established in PrP by Phase I (30%). The District Preliminary Estimates Office will create the project(s) in the system upon receiving a copy of the Notice to Proceed for the design contract.

Phase II - A Summary of Pay Items sheet shall be prepared with Phase II and subsequent plans submittals. The Phase II (60%) submittal shall have all pay items identified with or without quantities. If quantities have not been determined at this point, the CONSULTANT shall load a quantity of "1.0".

Phases III & IV - At Phase III (90%) the CONSULTANT shall have all quantities loaded into PrP, with only minor change anticipated at subsequent submittals. Within PrP, the CONSULTANT shall run a Project Edit Report for the project at Phases III and IV just prior to submitting the plans to the DEPARTMENT for review. This program outputs invalid pay items that may be erroneously loaded for a project. The above shall be provided for each component set of plans (i.e., Roadway, Bridge, Signing and Marking, etc.).

Value Engineering: N/A

Plan Type: The CONSULTANT shall provide only the roadway plans and miscellaneous details necessary to construct this project. The DEPARTMENT's intent is to minimize the design and survey effort where possible. The CONSULTANT shall develop and sign and seal the plans electronically in accordance with Sections 3.9 & 37.5.

ADVERTISEMENT Page A-9 FPID: 453096-1-32-01

Typical Section: The typical section consists of three 12' eastbound travel lanes and four 12' westbound travel lanes, with 4' paved curb and gutter shoulders separated by a curbed and vegetative median.

Resurfacing Limits: SR 263 (Capital Circle) will be resurfaced from the pavement change west of SR 363 (Woodville Highway) to east of SR 61 (Crawfordville Rd).

Special care should be given at the end of the project to prevent a "dip" in the roadway. In addition, the 10' wide asphalt multi-use path adjacent to the project will be resurfaced within the DEPARTMENT's right-of-way.

Right-of-Way: Right-of-way (R/W) acquisition will not be required for this project.

Existing R/W lines, including stations and offset distances at breaks, will be shown on all plan sheets.

Pavement Design: The DEPARTMENT will provide the Pavement Design for this project. The CONSULTANT may have to provide milling/paving details if necessary to prevent build-up of asphalt in the gutters.