PC-550000-CAW21.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25312 DOT FM Number: 437905-2-32-01

Submittal Date: 9/9/2024 Project Name: SR 8 from E of EB Weigh Station to E of SR 10

Consultant’s Name: Mead and Hunt, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 1424 E. Piedmont Drive, Suite 100

City: Tallahassee State: Florida Zip: 32308

Office Location: Tallahassee Contact person: Michael Schwier, PE

Phone: 850-509-4855 Contact email: michael.schwier@meadhunt.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

The Beulah community has witnessed expansive growth over the past two decades largely driven by Navy Federal Credit Union’s (NFCU) campus employing 10,000 people. NFCU, and the naval air station, are major economic and political influencers in the county and generate significant traffic volumes. Adjacent to NFCU, the county is aiming to develop its 540 acre OLF-8 parcel, consistent with a 2021 master plan, as a mixed use site with residential, retail, office, and light industrial uses. The county has not accepted a developer’s proposal at this time. Additionally, District 1 County Commissioner Bergosh spearheaded the ongoing Beulah Master Plan, which has engaged the community.

Intertwined with this growth is FDOT’s mission for safe and efficient movement of people and goods. This project is the culmination of the SR 8 (I-10) widening PD&E (437905-1-22-01) and System Interchange Modification Report (SIMR), which recommended DDI interchange reconstruction at SR 10 (Nine Mile Rd) and SR 297 (Pine Forest Rd) and four to six lanes widening of I-10. The recommendations are consistent with the I-10 Master

Plan, SIS Plans, Freight Mobility and Trade Plan, and the Florida- Alabama TPO 2045 LRTP. Project 433113-1, now funded for construction, will provide a new interchange for SR 99 (Beulah Rd) while Escambia County implements a complete streets project on Frank Reeder Road which could provide connectivity to NFCU.

I-10 is an Urban Principal Arterial Interstate and a SIS facility providing the only east-west limited access highway in the region.

The I-10 widening and interchange reconstruction are critical for traffic operations and functionality of the local and regional system.

Proposed Key Personal:

Project Manager Michael Schwier, PE will lead our team having managed complex roadway reconstruction, bridge replacement, and PD&E projects focusing on coordination and communication.

He led our recent CSC contract completing eight TWO ($4.2M fee) in about 18 months. He also managed the SR 390 widening in Lynn Haven, SR 30 over Bayou Chico Bridge Replacement, and the I-75 SB Truck Parking Expansion PD&E in Columbia County.

Michael is committed to making this project his priority and has

375-030-22

PROCUREMENT

proactively met with local stakeholders, including County Transportation Engineer, Chris Phillips.

Deputy PM and Roadway EOR Matt Johnson, PE brings interstate, reconstruction, 3R, and bridge replacement knowledge with his 21-year career spent almost entirely in D3. His leadership experience on Nine Mile DB, SR 390, I-10 resurfacing, I-275/I-75 Widening, and I-26 widening is invaluable in reducing risk on this project. Structures Lead Matt Trimble, PE brings 21 years of experience on projects such as the signature bridge on the I-395 DB in Miami, Scudder Falls Bridge (I-95 over Delaware River), and I-4 Connector Interchange with Lee Roy Selmon Expressway.

Rich Vansickle, PE, with STV, will lead the TTCP with over 35 years of relevant experience. Rich has led design and TTCP efforts for the following interstate projects: I-295/I-95 South Interchange, I-10 Marietta Interchange Replacement, I-95 Widening DB, and is nearing completion on D3’s I-10 widening 222830-6 in Leon County.

Mead & Hunt is joined by a thoughtfully chosen team of consultant partners with limited access and interchange experience in the District. STV and Balmoral are major partners, with recent D3 interstate widening experience. Our entire team is available for this project, and we are committed to exceeding DBE/SBE goals.

Relevant Project Experience:

• Mead & Hunt’s staff, Matt Johnson (PM & EOR), Matt Trimble (structures EOR), and Michael Schwier (PIC) were responsible for the Nine Mile Road DB widening project (218609-6 and -7) giving us a thorough understanding of the stakeholders, site conditions, and traffic demands of this area.

• Multiple FDOT Interstate Design Projects; I-275/I-75 widening from US 41 to SR 56, Suncoast Expwy from Van Dyke Rd to Pasco Co. line, CSX over I-4 bridge replacement, I-75 at SR 80 Interchange Reconstruction, I-10 Truck Parking Expansion Design in Jefferson Co, SR 85 from PJ Adams to I-10, I-10 widening from Gadsden Co. Line to west of SR 263, and I-10 widening in Okaloosa Co to list a few.

• I-26 Widening and Interchange Reconstruction from MM 187 to MM 194, SCDOT: This 7-mile inside widening project increased I-26 from four to six lanes. Two interchanges were reconstructed including a dog bone diamond interchange at SC- 27 using two roundabouts.

• Carolina Crossroads (I-20/I-26/I-126) EIS, SCDOT: Our team was responsible for developing preliminary design alternatives for over 12 miles of interstate improvements and nine interchanges through extensive alternative analysis screening and environmental impact evaluation. This included extensive coordination with FHWA and completing two SIMR along with all traffic modeling. Rob Dubnicka, PE, PTOE led the traffic engineering, microsimulation modeling and SIMRs.

Project Understanding and Approach

Roadway: I-10 from east of the EB Weigh Station to east of SR 10 (Nine Mile Rd) will be widened from four to six lanes funded as a Moving Florida Forward project. The typical section of a 6-lane rural divided highway with a design speed of 70 mph will be accomplished by widening to the inside, reducing the median width from 64’ to 40’. Design standards require a median barrier for the reduced median width. The additional inside lane will be sloped toward the median, requiring a Design Variation for cross slope of adjacent lanes. It is noted that the 3R project required an Exception for cross slope and superelevation. A Variation will also be needed for the existing crest curve at STA 342+00. The only R/W acquisition is for Pond 3-4C at the east end of the project.

Nine Mile Road Interchange: The PD&E recommended a DDI, having evaluated four interchange alternatives. Median piers on the new overpass bridge creates geometric constraints, limiting alternatives. The PD&E concept includes locally widening Nine Mile Rd to six lanes. The Pathstone Blvd intersection, located 1,500’ from the western crossover, will soon be signalized to accommodate continued development. This intersection and its signal timing will directly influence the functionality of a DDI. Pine Cone Dr to the east has been recommended for a full traffic operational analysis which could lead to signalization of the intersection. Critical elements for a successful DDI include crossover angle, storage within the DDI, signal control, and pedestrian/bicycle accommodations. The significance of NFCU cannot be overstated. NFCU is considering changes to their remote work policy bringing staff back to campus. Conversations are ongoing to stagger shift changes to reduce peak-hour traffic surge. The widenings 218605-4 PD&E and -5 Design projects ended early. Although, Phase IV plans were completed in 2022 to provide a third EB lane from Security Place to the west of the Elevenmile Bridge. Additional improvements on Nine Mile Rd could be included in this project to alleviate local congestion. It must be noted that the SIMR 2046 traffic analysis assumed six lanes from Bell Ridge Dr through the interchange. An Interchange Access Request (IAR) re-evaluation will be required with traffic

KEY MEAD & HUNT STAFF (YEARS EXP.) (AVAILABILITY)

Project Manager: Michael Schwier, PE (31) (75%)

Deputy PM & Roadway EOR: Matt Johnson, PE (21) (75%)

Roadway Modeling: Chris Lees, PE (15) (85%)

Traffic Engineer: Rob Dubnicka, PE, TE, PTOE (37) (50%)

Structures EOR: Matt Trimble, PE (21) (75%)

Quality Control: Sean Moore, PE (35) (40%)

SUBCONSULTANT TEAM (YEARS EXP.) (AVAILABILITY)

STV | TTCP | Rich Vansickle, PE (35) (60%)

Osiris9(DBE) |Traffic, Signals, ITS | Satya Kolluru, PE, (20)(70%)

Balmoral Group(DBE) | Drainage | Jennifer Nunn, PE (19)(50%)

PECS(DBE) | Lighting | John Fielding, PE (14) (50%)

FBT (SBE) | Misc Structures | Michael Hebert, PE (32)(60%) ETP(DBE) | Noise | Jason Cornell (20) (70%) Tullo(DBE) | Landscape Arch | Gina Tullo-Williams RLA (27)(50%) EGS (DBE) | Geotechnical | Tom Hayden, PE (28) (50%) | Environmental | Tracey Ludyjan-Ybarra (18) (35%) | Environmental | Susan McConnell (30) I.F. Rooks | Photogrammetry. | Dave McKay, PSM (41) (35%) T2UE | Survey/SUE/Mapping | Byron Faircloth, PSM (19) (70%) Carpe Diem(DBE) | Public Inv. | Brandi DeRuiter (15) (40%) validation to determine if traffic volumes used in the SIMR reflect the area’s travel conditions and patterns and may need to consider the effect of not providing six lanes on Nine Mile Road on the interchange operation. We anticipate design modifications that would add value to the project as well as provide significant cost savings to the Department that would alter the SIMR approved design and might require a SIMR re-evaluation.

3D Design: Mead & Hunt has completed ORD 3D delivery on multiple new construction projects for design using clash detection and design reviews. Leading the way in workforce development for ORD proficiency, Michael Schwier is the Consultant Facilitator providing ACEC/FDOT ORD training to the industry for the last five years. Mead & Hunt has also provided instructors for this training.

Structures: The Elevenmile Creek Bridges will be replaced as a single, multi-span bridge roughly 450’ long. The 36” FIB beams strike an excellent balance by maximizing span lengths to achieve economy in bridge construction while providing drift clearance with minimal change to the vertical profile. Constructing in the median first, allows phased construction with no reduction in travel lanes.

Drainage: The project is within a single watershed (WBID #489).

Runoff does not discharge to an OFW or any nutrient impaired watershed. Elevenmile Creek is a regulatory FEMA floodway and designated as Zone AE. A bridge hydraulics analysis will be required to provide a No-Rise Certification, as well as cup-for-cup compensation for any floodplain impacts. Two existing cross drains (30” pipe and 6’x4’ CBC) in the corridor will be evaluated for extension/replacement. Correspondence with FDOT Maintenance and the PD&E Study have confirmed no overtopping of the roadway has occurred within this segment of I-10. Along I-10, existing runoff sheet flows or is conveyed via median inlets or shoulder gutter to roadside ditches conveying runoff directly to major cross drains or rivers with no permitted treatment.

Improvements are expected to mimic existing patterns. Pond siting will utilize the PD&E sites for treatment and attenuation of the additional impervious associated with the widening. Eight pond sites were identified in the PD&E, six are within the interchange and will be analyzed together for treatment and attenuation. The existing pond within the EB Rest Area will be expanded. Pond 3+4C, located near the end project, will jointly serve the adjacent 437905-3 project and will be constructed in this project. Due to the previously approved PD&E, treatment criteria will follow criteria established prior to June 28th, 2024.

TTCP: A TTCP Level III, requiring a multi-phased traffic control plan will be necessary. I-10 and Nine Mile Rd are hurricane evacuation routes. With median widening on I-10, traffic control phasing will require placement of overbuild on the existing outside shoulders to shift traffic and allow placement of temporary barrier walls to shield the median work area. Ramp improvements at Nine Mile Rd can generally be constructed offline minimizing impacts to vehicular traffic. Pedestrian and bicycle traffic will be maintained on permanent paths and sidewalks; and temporary paths when needed. DDI construction will occur in 4 phases. 1) Relocating existing utilities to the west side of the roadway, behind the proposed curb line. Traffic will remain in the existing condition during this phase. 2) Temporary pavement, signals, and barriers will be used to shift all traffic to the east side of the center pier under the I-10 Bridge. A pedestrian path will be maintained behind the temporary barrier in both directions. 3) Temporary signals and barriers will be adjusted to shift SB traffic to the west side of the center pier. Two through lanes and one turn lane of NB traffic will be maintained while the new pavement is constructed during the two subphases. Pedestrian traffic will be maintained using a walkway behind temporary wall barriers. 4) Final signing and pavement markings will be placed to shift intersection operation into the final DDI configuration.

Signals: For the efficient operation of a DDI, the signal timing (cycle lengths, splits, and offsets) and phasing should match the parameters in the Vissim traffic models used in the development of the SIMR. Our team will evaluate the modeled timings and will field adjust the timing to provide efficient operation of the DDI.

Signal interconnection will be designed using 48-single mode fiber optic cable to interconnect the DDI with upstream and downstream signals to avoid queue backups into adjacent signals. We are aware of FDOT and Escambia County preferences.

ITS: Impacted ITS infrastructure that cannot be avoided will be replaced such as the DMS truss. Upgraded features may include Wrong Way Vehicle Detection Systems, Connected Autonomous Vehicle (CAV) features, and Smart Work Zone systems. A Maintenance of Communication Plan will be designed to ensure mitigation measures are in place to minimize or avoid downtimes for existing ITS features either during or after construction.

Permitting/Environmental: An Individual ERP under 62-330 is required through FDEP since Elevenmile Creek is sovereign submerged lands along with a Nationwide Permit with USACE.

The ERP will include stormwater for added impervious surfaces. A Type 2 CE was approved as part of the PD&E. A re-evaluation will be required for any design changes. PD&E Commitments include noise analysis during final design and a bat survey.

Communication/Coordination: From project management to public involvement, the Mead & Hunt team advocates for D3’s interests. Consistent messaging and branding are critical to avoid stakeholder confusion. We would like to facilitate monthly coordination with adjacent projects to support D3’s corridor objectives and track project schedules against the work program.

Innovation: The Nine Mile Bridge replacement will not be complete until 01/28. The I-10 3R has a letting date of 03/26 with 469 construction days and increases the pavement thickness, changing the profile elevation. To address a changing final surface and utilize topography most accurately reflecting the roadway conditions present when we begin construction, we propose to use the CADD models for both projects to produce the Phase I and potentially Phase II submittals. Full DTM, via LAMP/aerial lidar, will be performed after the 3R construction is complete, with the bridge segment being resurveyed. This gives us the advantage of beginning design immediately at NTP.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 3.2 4.1.1 4.1.2 5.4 6.3.1 7.1 7.2 7.3 99 DBE SB UU

Prime Mead and Hunt, Inc.

S u b c o n s u lt a n ts

STV Incorporated

Osiris 9 Consulting, Inc

The Balmoral Group, LLC

Panhandle Engineering & Construction, Inc

Florida Bridge and Transportation, Inc.

Environmental Transportation Planning, LLC

Tullo Planning Group, LLC

Environmental & Geotechnical Specialist, Inc.

I.F. Rooks & Associates, LLC

T2 UES, Inc.

Carpe Diem Community Solutions, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

8.1 8.2 8.3 8.4 9.1 9.2 9.4.1 15 DBE SB UU

Prime Mead and Hunt, Inc.

S u b c o n s u lt a n ts

STV Incorporated

Osiris 9 Consulting, Inc

The Balmoral Group, LLC

Panhandle Engineering & Construction, Inc

Florida Bridge and Transportation, Inc.

Environmental Transportation Planning, LLC

Tullo Planning Group, LLC

Environmental & Geotechnical Specialist, Inc.

I.F. Rooks & Associates, LLC

T2 UES, Inc.

Carpe Diem Community Solutions, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

REQUEST FOR TECHNICAL PROPOSALS

FOR

DESIGN

MULTI-LANE RECONSTRUCTION FOR SR 8 (I-10) FROM EAST OF THE EASTBOUND

WEIGHT STATION TO EAST OF SR 10 (US 90A/ NINE MILE ROAD)

IN

ESCAMBIA COUNTY

Advertisement Number Financial Project Nos. F.A.P. Nos.

25312 43790523201 D324-043-B

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 4

2.0 PROJECT ASSIGNED 4

3.0 SCOPE OF CONSULTANT SERVICES 4

4.0 LENGTH OF CONSULTANT SERVICES 4

5.0 CONTRACT RESTRICTIONS AND 5

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS 6

7.0 PROJECT RELATED INFORMATION PACKAGES 6

8.0 ORAL TECHNICAL PRESENTATION 9

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT 11

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL 11

11.0 CONSULTANT SELECTION 11

12.0 NEGOTIATIONS 12

13.0 PROJECT MANAGER 13

FIGURES

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C STAFFHOUR FORMS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

(ATTACHMENTS CONTINUED)

E ORAL TECHNICAL PRESENTATION EVALUATION SHEETS

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to make an oral technical presentation to the Department and also submit a written Project Related Information Package for the anticipated work. Both the oral technical presentation and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that presentation material is limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project Nos.: 43790523201 F.A.P. Nos.: D324-043-B County: Escambia Funding Sources: Federally Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $10,000,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

https://vendor.myfloridamarketplace.com/

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of events (2-page maximum, 11” x 17” is permitted)

5. Staffhour SUMMARY (one sheet showing the hours of the prime and all subs)

Resumes and organization or staffing chart shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm.

Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. (local time) on Wednesday October 2, 2024.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and I.

7.1.1 Truth-In-Negotiations Certificate:

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts (Compliance with 49 CFR, Section 20.100 (b):

https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists (Form No. 375- 030-60):

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 DBE and Small Business Participation:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment I to this Request for Proposal, and to submit that Statement with their Project Related Information Package.

7.1.6 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 ORAL TECHNICAL PRESENTATION:

The oral technical presentations will be held by the Department of Transportation on Thursday, October 3, 2024, from 8:00 a.m. to 12:00 p.m. (local time) in the Design Conference Room A&B of the District Three Design Building, Florida Department of Transportation, 1074 Highway 90 in Chipley, Florida. The order of presentations will be determined by random drawing and the time frames for the presentation will be as follows:

5 minutes for set-up 45 minutes for formal presentation 15 minutes questions & answers period

5 minutes take-down

The following information should be considered when preparing for the oral technical presentations:

Presentations shall be project specific.

Presentations should demonstrate an awareness of project issues, explanation of the proposed approach, and plans of staffing for the project.

PSU shall serve as timekeeper for the Oral Presentations and Q&A Session Approximately 5 minutes each are allowed for set-up and breakdown. Set-up and breakdown are not included in the time limit for Oral Presentations or Q&A, and are not timed.

Questions can be both standard (asked of all firms) and clarifying (related to a point addressed by the Consultant in the Oral Presentation).

Attendance at the oral presentation by the Consultant’s proposed project manager is strongly recommended. Inclusion of lead personnel proposed for the project is also encouraged. A maximum of 6 attendees per Consultant team is permitted. The Department has the discretion to specify disciplines that should attend from the Consultant firm. The Department may also elect not to specify disciplines. Switching of participants in the oral presentation room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information to each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (oral presentation facilitator).

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

The Consultant may bring one altered aerial plot, 24” x 36” maximum for use during the oral presentation. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. One aerial per project may be submitted. Altered aerial is defined as alterations to the aerial perspective from the air. Acceptable alterations to the aerials include:

o An aerial rendering o A concept from a aerial view o An overlay of concepts or photos from an aerial perspective o An aerial photograph

Unacceptable alterations include:

o Roadway typical section o Org chart or staffing chart information o Detailed narrative information or narrative information typically found in a technical proposal The number of slides to be included in the PowerPoint presentation is limited to

50. Shortlisted firms should number the slides included in the presentation.

Additionally, altered aerial boards may be utilized in the oral presentation. If the Consultant wishes to provide a copy of the board(s), the board(s) shall be reduced in size to one 11 x 17 aerial plot and shall be sent to the Procurement contact along with the presentation slides. The Consultant shall e-mail a copy of the presentation containing the PowerPoint slides to the Procurement contact. This presentation must be e-mailed to the Procurement contact one day prior to the date/time of the presentation assigned to the firm and shall not include any additional documentation other than the slides to be presented in the actual oral presentation. The Consultant is not permitted to leave behind physical copies of the PowerPoint slides. The Procurement Office will distribute to the TRC as an electronic leave behind. Presentation slides not timely emailed to the Procurement contact will not be passed on to the TRC. Consultants will be assessed/scored based on the information verbally communicated in the oral presentation. The TRC is not obligated to review slides after the oral presentation has occurred.

Smart boards, videos, computer animations, and 3-D models may not be used in the presentation without prior approval of the District Secretary, Assistant Secretary or their designee. However, any other media (i.e., PowerPoint) may be used.

Consultants are permitted to refer to paper notepads or index cards with notes during their oral presentation. The notes will not be reviewed or evaluated by the

TRC.

Consultant supplied video monitors are allowed. If utilized, the Consultant will be solely responsible for the setup and use of the equipment.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s oral technical presentation shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mrs. Nikole Arrant. Her address, telephone number and email address are 1282 Office Park Dr, Chipley, FL 32428; Phone (850) 415- 9017; narrant@hntb.com.

FIGURE 1

LOCATION MAP

P

B14

SITE 8-A

OLF

Forest

Pine

AIRPORT

COASTAL

35 36

10 11

P in e

F or es t

Exit 5 297A

90A

PROJECT LOCATION MAP

N

Escambia County

Multi-Lane Reconstruction Project

East of SR 10 (US 90A / Nine Mile Road) From East of the Eastbound Weigh Station to

SR 8 (I-10)

Section No.: 48260000, 48010000

FPID: 437905-2

(48260000)

CMP 3.461

BEGIN PROJECT

(48260000)

CMP 6.211

END PROJECT

(48010000)

CMP 7.483

END PROJECT

(48010000)

CMP 6.616

BEGIN PROJECT

(48260000)

BR #480061/#480066

CMP 5.501-5.554

BRIDGE EXCEPTIONS

1/2 MILE

ATTACHMENT A

SCOPE OF SERVICES

ADVERTISEMENT AUGUST 26, 2024

EXHIBIT A

SCOPE OF SERVICES

FOR

MULTI-LANE RECONSTRUCTION

Financial Project ID: 437905-2-32-01

State Road (SR) 8 (I-10) from east of the Eastbound Weigh Station to east of SR 10 (US 90A / Nine Mile Road)

FDOT District 3

ESCAMBIA

ADVERTISEMENT Page A-2 FPID: 437905-2-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT

11 STRUCTURES - TEMPORARY BRIDGE

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS

18 STRUCTURES - MISCELLANEOUS

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS

22 SIGNALIZATION PLANS

23 LIGHTING ANALYSIS

24 LIGHTING PLANS

25 LANDSCAPE ANALYSIS

26 LANDSCAPE PLANS (N/A)

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE

ADVERTISEMENT Page A-3 FPID: 437905-2-32-01

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (Design to Occur During Plans Update)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (Design to Occur During Plans Update)

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

ADVERTISEMENT Page A-4 FPID: 437905-2-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 437905-2-32-01

Project Description: State Road (I-10) from east of the Eastbound Weigh Station to east of SR 10 (US 90A / Nine Mile Road)

Roadways:

• 48260000 Begin Milepost: 3.461 End Milepost: 6.211

• 48010000 Begin Milepost: 6.616 End Milepost: 7.483

Federal Aid Project No.: D324-043-B

Bridge No(s).:

• BR480069 – Westbound SR 8 (I-10) over Elevenmile Creek

• BR480070 – Eastbound SR 8 (I-10) over Elevenmile Creek

• BR480061 – Westbound SR 8 (I-10) over SR 10 (US 90A / Nine Mile Road)

• BR480066 – Eastbound SR 8 (I-10) over SR 10 (US 90A / Nine Mile Road)

Context Classification:

• SR 8 (I-10) – N/A – LA – Limited Access Facility

• SR 10 (US 90A / Nine Mile Road) – C3C – Suburban Commercial – Mostly non-residential uses with large building footprints and large parking lots within large blocks and a disconnected or sparse roadway network

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

• Major work mix includes:

o 0213 - ADD LANES & RECONSTRUCT

• Major work groups include:

o 3.2 - Major Highway Design o 4.1.2 - Minor Bridge Design o *8.1 - Control Surveying o *8.2 - Design, Right of Way & Construction Surveying o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing

ADVERTISEMENT Page A-5 FPID: 437905-2-32-01

• Minor work groups include:

o 3.1 - Minor Highway Design o 4.1.1 - Miscellaneous Structures o 5.4 - Bridge Load Rating o 6.3.1 - Intelligent Transportation Systems Analysis and Design o 7.1 - Signing, Pavement Marking and Channelization o 7.2 - Lighting o 7.3 - Signalization o *8.3 - Photogrammetric Mapping o *8.4 - Right of Way Mapping o 9.4.1 - Standard Foundation Studies o 15.0 - Landscape Architect

*Survey Method(s) to be determined by the CONSULTANT and approved by the

DEPARTMENT.

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The…