PC-550000-CAW12.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25316 DOT FM Number: 45274513201

Submittal Date: 8/23/2024 Project Name: SR 10 (US 90) Over White River Bridge

No. 580005

Consultant’s Name: Florida Bridge and Transportation, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 633 Dartmouth Street

City: Orlando State: FL Zip: 32804

Office Location: Orlando Contact person: Michael Hebert, P.E.

Phone: 321-663-6101 Contact email: mhebert@flbridge.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

Florida Bridge & Transportation, (FBT) would like to emphasize our strong interest in continuing our relationship with District 3 by providing professional engineering services for the subject project.

Our current bridge replacement projects for the district are on the shelf as our shelf submission took place about one month ago.

Therefore, from a resource allocation and availability standpoint, this project lines up perfectly for our entire FBT Team. Our team has been steadily gathering information as we are and have been for quite some time very interested in this White River Bridge Replacement. As mentioned in our recent meetings with the Design Project Manager, each of the TRC members, and the District Project Management Engineer, our team is intimately familiar with the project site, have a thorough and complete scope understanding and all the project issues.

Project Approach and Understanding of Critical Issues WB SR 10 over White River (#580005) will be replaced in this project. The forty-two span, 1,386’ long precast slab unit bridge was constructed in 1970, has a sufficiency rating of 67.5, and is Structurally

Deficient. Based on our recent meeting with District 3 Structures Maintenance, the existing bridge was classified as Structurally Deficient because the National Bridge Inventory (NBI) rating for the superstructure and deck is a 4, considered to be in poor condition due to advanced corrosion in some of the sonovoid flat slab units.

Our design team has visited the site multiple times and has thoroughly reviewed the scope of services. Additionally, we have discussed the project with District 3 representatives from the following Departments: Roadway, Structures and Drainage Design, Structures Maintenance, Geotechnical, Environmental Permitting, Utilities, and Project Management. Based on our preliminary investigations, we have formulated a list of critical issues that pertain to: Traffic Control, Bridge Hydraulics, Geotechnical, Bridge, and Environmental.

TRAFFIC CONTROL – With SR 10 being designated as a “Hurricane Evacuation Route”, a note alerting the Contractor all lanes are to be open within 12 hours of a hurricane evacuation

375-030-22

PROCUREMENT

notice will be in the TTCP notes. Prior to the BDR and 30% plans, the scope identifies the need for an Alternatives Analysis Report (AAR) which will provide a minimum of two alternatives for the Department’s final approval on how to best proceed with the bridge replacement. Our team will compare the AAR alternatives in an evaluation matrix considering the costs related to roadway, traffic control, bridge, right of way, & environmental.

SR 10’s EB bridge over White River was successfully replaced in 2012-2016 utilizing an onsite diversion with an ACROW bridge. The ACROW bridge carried WB, and the existing WB bridge carried EB.

This same approach will be an option evaluated in the AAR. As shown in Figure 1, EB could be carried on the ACROW while WB could be shifted to existing EB while the existing WB bridge is replaced with the scope required three lane bridge.

A second option has been evaluated and will be documented in the AAR. It is the same concept utilized on the Simpson River bridge replacement currently in construction less than 1,000 ft to the north on SR 10. The Simpson River concept widened the WB bridge to the inside resulting in a bridge wide enough to carry three lanes for the ultimate six lane section and was intended to carry all four lanes while the EB bridge was replaced. However, this plan changed during construction because while the WB inside widening was underway, the existing EB bridge began to settle causing major safety concerns requiring EB bridge closure. Since the existing WB bridge was not wide enough to carry all four lanes yet, SR 10 was reduced to a three-lane section until the WB bridge widening was completed. This resulted in a great deal of delays on SR 10. The lesson learned was widening can’t take place in such proximity to the existing bridge. Consequently, our recommendation is to eliminate this second option from consideration and introduce a third option into the AAR. In lieu of inside widening, consider widening the existing EB bridge to the outside to carry the ultimate EB three lane portion of the SR 10 six lane section (See Figure 2).

This widened EB bridge is wide enough to carry all four SR 10 lanes temporarily while the WB bridge is removed and replaced (See Figure 3). This offers a much less constrained workspace for the contractor while moving the proposed piling installation more than 75’ away from the existing WB bridge exterior piling. One negative is the proposed widened EB bridge low member elevation will drop by approximately 4”. Since the existing low member is set 9’ above the Mean High-Water Elevation, the minimum required vertical clearance for pleasure watercraft navigation per FDM 260.8.1 is 6’.

Therefore, a reduction to 8.67’ clearance is acceptable.

Construction costs were estimated for each of the options. The onsite diversion option is estimated at approximately $41.3M while the widening of the EB bridge option is estimated at approximately $50.2M, approximately $8.9M more costly. The EB bridge widening option results in slightly greater wetland impacts, although not significant. Right of way impacts are approximately the same for each option. Our planning team evaluated when SR 10 will reach a level of service (LOS) D for a four-lane section based on traffic volumes. Based on the closest traffic count station’s 43,500 vehicles (2023), LOS D is reached in the year 2043, well within the 20-year design year estimated to be 2052 based on a letting of fall 2028. Our recommendation is to proceed with the EB bridge widening option because it avoids the “throw-away” costs (~$5M) of the onsite diversion while investing in setting up SR 10 for the ultimate six lane typical section, consistent with the Simpson River bridge site to the north.

BRIDGE HYDRAULICS – The SR 10 WB Bridge crosses the White River at the north end of Escambia Bay. The bridge is tidally influenced with a Mean High Water of +1.01 ft-NAVD88 and a Mean Low Water of -0.24 ft-NAVD88. Given its location, design hydraulic parameters will be associated with either a landfalling hurricane event or a runoff event. FEMA’s most recent Flood Insurance Study maps the bridges in Zone VE (elevation 15). The team has an existing 2D hydraulic model that will be modified for this bridge.

This model will simulate the design runoff events as well as the hurricane surge events and the associated wave climate. The results from this modeling will provide the inputs to calculate the wave loading on the bridge superstructure, calculate the scour at

Eastbound Bridge Outside Widening

Onsite Diversion

Widened Eastbound Bridge Carrying Four Lanes

MHebert Text Box Figure 1

MHebert Text Box Figure 2

MHebert Text Box Figure 3 the substructure elements, determine the clearances, and aid in designing the abutment protection.

GEOTECHNICAL – The site has been classified as extremely aggressive for the sub and superstructure due to a water sample test performed for the EB bridge replacement revealing White River has a chloride content of 3,000 ppm. Our team member, EGS, performed the soil borings for the EB bridge. Based on our review of the soil boring profiles and knowledge of an installation challenge communicated in a letter of intent to claim by the contractor (Scott Bridge) due to “subsurface obstructions” encountered at bent 13, our team is aware of a hard gravel layer above the minimum tip elevation at some locations within the bridge limits. This will warrant the need for targeted preforming to ensure piles achieve minimum tip elevations and will help to mitigate potential pile driving delay claims by the contractor during construction. Our team also reviewed pile driving records from both the old existing WB and recently constructed EB bridges. We recommend 24-inch concrete piles to be consistent with the adjacent EB bridge. From this very valuable information, our team is aware of the range in pile lengths supporting the existing EB bridge. The piling lengths ranged from 40’ at end bent 22 (NBR =162 tons) to 108’ at intermediate bent 11 (NBR = 346 tons). This knowledge is critical in ascertaining the accuracy of the construction cost estimate.

BRIDGE DESIGN – The WB bridge design will match the recently constructed EB bridge which featured FIB 36 beams, 21-66’ & 1- 33’ span, & 24” prestressed concrete piling. The profile will match existing with 0% longitudinal grade and a low member elevation of ~10’ (NAVD). The superstructure will be in the splash zone (defined as 12’ above the MHW), consequently our team plans to coordinate corrosion protection needs with the State Materials Office as required by SDG Table 1.4.3-3. Based on experience on other bridges in this situation in District 3, we expect corrosion protection measures such as Stainless Steel/CFRP strands in the beams, GFRP reinforcing in the in the deck, beams, caps, and Class IV concrete.

ENVIRONMENTAL – The project is expected to require an Individual ERP submitted to the Florida Department of Environmental Protection (FDEP) due to an increase in the number of travel lanes. Our research has found FDOT holds a TIITF easement for sovereign submerged lands along SR 10 over White River through December 2070. An application for the authorization to use the state-owned submerged lands will be included along with the Individual ERP application. The project will also qualify under Federal Regulations for Nationwide (NW) Permit #3 for Maintenance or NW #14 for Linear Transportation Projects submitted to the USACE. Since this project is within Gulf Sturgeon critical habitat, our team will support the Department’s efforts in the preparation of a Section 7 Formal Consultation with US Fish & Wildlife (FWS). Preliminary research has also identified the White River and Escambia Bay as an Environmental Sensitivity Index (ESI) Invertebrate habitat for Gulf Stone Crab, Daggerblade Grass Shrimp, Pink Shrimp, Blue Crab, Atlantic Brief Squid, Octopus, White Shrimp, Brown Shrimp, and Atlantic Rangia.

Relevant Project Exp. Similar Work Experience FBT has delivered 28 bridge replacements for District 3 within the last 15 years. With FBT as the prime consultant, most of this team has prepared design plans for 10 design groups, 16 total bridges within District 3 within the last 15 years. Due to the success of all these bridge replacement projects, similarity in project scope, recent similar experience, and FBT's overall familiarity with District 3, we feel this bridge replacement project is the perfect next step for our experience in District 3.

Proposed Key Personnel and Roles Project Manager - Michael Hebert, P.E. of Florida Bridge & Transportation (FBT) is a 32-year veteran who has managed and been the Bridge EOR of eight off-system bridge replacement groups (13 bridges) and three on-system bridge replacement groups (three bridges) for District 3 over the last 15 years as well as seven off-system bridge replacements for District 2 over the last 10 years.

Deputy Project Manager & Bridge EOR – Joshua Davis, P.E.

of Florida Bridge & Transportation (FBT) is a 21-year veteran who has served as Project Engineer on three bridge replacements for District 3 in recent years including SR 10 over Yellow River in Okaloosa County, a 1,617’ long bridge, FIB-36 superstructure bridge with many similarities to this project.

Roadway Design and Traffic Control EOR – Tim Linder, P.E.

of Comprehensive Engineering Services (CES) is a 40-year veteran who served in this role on each of the 13 off-system bridge replacements and 3 on-system bridge replacements managed by Michael mentioned above.

Bridge Hydraulics –Dr. William Miller, P.E. Taylor Engineering, Inc is a 28-year veteran of bridge hydraulics and score estimates. He has successfully completed over 100 bridge hydraulic studies throughout Florida and is currently the Coastal engineer for the SR30 (US98) Bridge over St. Andrews Bay ICWW and SR-30/US-98 Bridge over Ochlockonee Bay.

Geotechnical EOR – Matt Landshoot, P.E. of Environmental & Geotechnical Specialists (EGS) is a 15-year veteran who has served as Geotechnical EOR on 50+ bridges over the last five years for District 3. EGS was also the Geotech EOR for the White River EB bridge replacement in 2012.

Environmental Permitting – Tracey Ludyjan Ybarra (EGS) is a 18-year veteran who served in this role on nine off system and three on system bridge replacements with this team.

Why Choose FBT – The FBT Team has significant and relevant experience with similar projects. We have met with the key project staff and have also visited the project site on several occasions.

Our experience as Specialty Engineers and Design-Build partners has afforded us the privilege to work directly with contractors equipping us with an understanding of what contractors need regarding barge vs work platform and constructability. In addition, this team has a great deal of availability. Our most recent design assignment, Prim Avenue over Holmes Creek was recently put on the shelf. We can’t emphasize enough how vitally important this project is to our Team as we have tremendous availability. We respectfully request to be shortlisted on this project.

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 4.1.1/2 5.4 7.1 8.1 8.2 8.3 8.4 9.4.1 9.1/2 DBE SB UU

Prime Florida Bridge and Transportation, Inc.

Su bc on su lta nt s

Comprehensive Engineering Services, Inc.

Taylor Engineering Inc.

Southeastern Surveying and Mapping Environmental and Geotechnical Specialists Carpe Diem Community Solutions, Inc.

Ceteris

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

REQUEST FOR TECHNICAL PROPOSALS

FOR

DESIGN OF

SR 10 (US 90) OVER WHITE RIVER BRIDGE NO. 580005

IN

SANTA ROSA COUNTY

Advertisement Number Financial Project Nos. F.A.P. Nos.

25316 45274513201 D324 016 B

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DISTRICT THREE

INDEX

SECTION PAGE

1.0 PURPOSE 4

2.0 PROJECT ASSIGNED 4

3.0 SCOPE OF CONSULTANT SERVICES 4

4.0 LENGTH OF CONSULTANT SERVICES

5.0 CONTRACT RESTRICTIONS AND 5

PROPOSED METHOD OF COMPENSATION

6.0 STAFFING REQUIREMENTS

7.0 PROJECT RELATED INFORMATION PACKAGES 6

8.0 ORAL TECHNICAL PRESENTATION

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT

10.0

11.0 CONSULTANT SELECTION

12.0 NEGOTIATIONS

13.0 PROJECT MANAGER

FIGURES

COOPERATION WITH AGENCY INSPECTOR GENERAL 11

1 LOCATION MAP

ATTACHMENTS

A SCOPE OF SERVICES

AA PROPOSED METHOD OF COMPENSATION

B CERTIFICATIONS

C STAFFHOUR FORMS

D FDOT CONSULTANT FEE PROPOSALS (AUDIT PACKAGE)

(ATTACHMENTS CONTINUED)

E ORAL TECHNICAL PRESENTATION EVALUATION SHEETS

F PROPOSED PROJECT SCHEDULE

G STANDARD PROFESSIONAL SERVICES AGREEMENT

H FDOT STANDARD WORK CLASSES

I DBE PARTICIPATION STATEMENT

1.0 PURPOSE:

The Florida Department of Transportation requires consulting services for the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility.

The Department is considering three consultant firms for the final selection. Additional information is necessary to complete the evaluation of each firm's ability to provide the desired services. As a result, the firms shall be requested to make an oral technical presentation to the Department and also submit a written Project Related Information Package for the anticipated work. Both the oral technical presentation and the written package shall include data about the probable job performance and manpower application.

Note: Professional Services selections are “Qualifications Based Selections” (QBS) only, in accordance with F. S. 287.055, the Consultant Competitive Negotiations Act (CCNA). All efforts must be made to protect the integrity of a “QBS” throughout the acquisition process.

According to CCNA, subsection (4), compensation factors can only be considered during competitive negotiations as prescribed under subsection (5). Therefore, it is not appropriate to introduce professional services contract fee information prior to final selection. Please ensure that presentation material is limited to discussion of management principles and concepts in regard to the consultant scope of work. This includes any reference to costs in dollars or percentages of the work in whole or in part, as well as references to audited rates. It is acceptable to discuss quantifiable measures associated with construction project savings.

References to consultant fees, multipliers or percentage fee savings associated with the consultant scope of work may result in the firm being found non-responsive.

2.0 PROJECT ASSIGNED:

The following project shall be assigned to the selected consulting firm:

Financial Project Nos.: 45274513201 F.A.P. Nos.: D324-016-B County: Santa Rosa Funding Sources: Federally Funded

3.0 SCOPE OF SERVICES:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

4.0 LENGTH OF SERVICES:

The Consultant services shall begin upon written notice from the District Three Director of Transportation Development. The Consultant shall submit a project schedule as a part of the negotiation process to be negotiated and approved by the Department.

5.0 CONTRACT RESTRICTIONS AND PROPOSED METHOD OF COMPENSATION:

The following information is furnished to the consultant firm for consideration during the preparation of the technical proposal:

5.1 PROFESSIONAL LIABILITY:

The consultant firm selected to perform the desired services must have professional liability insurance coverage of $5,000,000.

For purposes of contracting only, Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing with ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

5.2 SUBCONTRACTUAL SERVICES:

The Department must approve services assigned to subconsultants in advance. The subconsultants must be qualified to perform all work assigned to them and must be technically prequalified with the Department in order to perform the standard types of work covered by Rule 14-75.

For subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

5.3 METHOD OF COMPENSATION:

The Department anticipates that a lump sum with limiting amounts will be established for this contract. A Total Maximum Limiting Amount shall be established based upon final negotiations and shall compensate the consultant for costs associated with the project. These costs shall include employee salaries; combined with the consultant’s actual approved overhead, the direct expense rate and Facilities Capital Cost of Money (if applicable).

In addition to compensating the consultant for project costs, the lump sum fee shall include an operating margin for professional services. The operating margin is calculated as a percentage of direct salaries. The percentage is negotiated within a range of 12 to 42 percent.

5.4 PROGRESS PAYMENTS:

For Lump Sum amounts, progress payments shall be due and payable monthly in proportion to the percentage of work approved and accepted by the Department. For maximum limiting fees, progress payments shall be due and payable monthly for the actual work performed during the billing period. Final payment shall be due and payable upon satisfactory completion of the services and approval and acceptance of the contract deliverables by the Department. Invoices for this agreement will be submitted through the Department’s Consultant Invoice Transmittal System. A Corporate User ID must be obtained from the Department for this purpose.

5.5 REGISTRATION IN MYFLORIDA MARKET PLACE

If you have not registered in MyFlorida Market Place, please register on-line @ https://vendor.myfloridamarketplace.com or call 1-866-352-3776 for assistance.

6.0 STAFFING REQUIREMENTS:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Director. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

7.0 PROJECT RELATED INFORMATION PACKAGE:

The pertinent data shall be submitted in electronic format only. All submittals, except the organization or staffing chart should adhere to minimum font size of 11, with ½” margins.

Submittals are subject to public records requests. The data in the written Project Related Information Package shall be restricted to the following:

1. Certifications (see 7.1)

2. Organization or Staffing chart (may be either 8 ½” x 11” or 11” x 17”, at https://vendor.myfloridamarketplace.com/ the discretion of the Consultant. Names and levels of key personnel for Prime and Subconsultants (including Project Manager) shall be included.

3. Resumes (restricted to 2 pages each). Key staff only.

4. Schedule of events (2-page maximum, 11” x 17” is permitted)

5. Staffhour SUMMARY (one sheet showing the hours of the prime and all subs)

Resumes and organization or staffing chart shall not contain links to other web pages that would provide additional technical content.

Examples of acceptable and unacceptable content for organization charts, staffing charts, and staff hour estimate charts are provided at https://www.fdot.gov/procurement/SubmittalExamples.shtm.

Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

No additional information should be included in this package. The entire package should be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please note, the Department’s e-mail system has a 20 MB size limitation for any single e-mail, including attachments. E-mails exceeding this limitation will be rejected by the e-mail server. It is the responsibility of the Consultant not to exceed this limitation.

Submittals shall be made to d3.profserv@dot.state.fl.us and must be received by the Department no later than 3:00 p.m. (local time) on September 30, 2024.

7.1 FORMS TO BE INCLUDED IN THE PROJECT RELATED INFORMATION

PACKAGE: At the time the project related information package is submitted, the consultant shall include the following forms which are located in Attachments B and I.

7.1.1 Truth-In-Negotiations Certificate:

This certification shall be executed and included with the submittal of the Technical Proposal for any lump-sum or cost-plus-a-fixed fee professional services agreement over $60,000.00.

7.1.2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion For Federal Aid Contracts (Appendix B Certification):

This certification for Federal-Aid contracts shall be certified and dated by an officer of the firm, association or corporation submitting the proposal.

7.1.3 Certification For Disclosure of Lobbying Activities On Federal-Aid Contracts https://www.fdot.gov/procurement/SubmittalExamples.shtm mailto:d3.profserv@dot.state.fl.us

(Compliance with 49 CFR, Section 20.100 (b):

The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, or an officer or employee of a member of Congress in connection with any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement , and the extension, continuation, renewal, amendment, or modification of any federal contract, grant , loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instruction. This form should only be completed if it is applicable for your firm. Please denote inapplicability by checking the N/A box at the top of the document and signing where indicated.

7.1.4 Vendor Certification Regarding Scrutinized Companies Lists (Form No. 375- 030-60):

This certification shall be executed and included with the submittal of the Technical Proposal for any professional services agreement of $1,000,000 or more.

The authorized representative certifies, by signing this certification, that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or the Scrutinized Companies that Boycott Israel List.

7.1.5 DBE and Small Business Participation:

The Department encourages DBE firms to compete for Department professional services projects, and also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of DBE sub-consultants is not mandatory and no preference points will be given in the selection process for DBE participation.

Consultants are requested to indicate their intention regarding DBE participation on the DBE Participation Statement contained in Attachment I to this Request for Proposal, and to submit that Statement with their Project Related Information

Package.

7.1.6 E-Verify:

This certification shall be executed by the consultant for all procurements.

The authorized representative acknowledges and certifies compliance with Section 448.095, Florida Statutes, for the duration of the contract term.

7.2 COPYRIGHTED MATERIAL IN TECHNICAL PROPOSAL PACKAGE:

Copyrighted material will be accepted as a part of a proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.0 ORAL TECHNICAL PRESENTATION:

The oral technical presentations will be held by the Department of Transportation on Tuesday October 1, 2024 from 8:00 a.m. to 12:00 p.m. (local time) in the Emergency Operations Center

Conference Room of the District Three Design Building, Florida Department of Transportation, 1074 Highway 90 in Chipley, Florida. The order of presentations will be determined by random drawing and the time frames for the presentation will be as follows:

5 minutes for set-up 45 minutes for formal presentation 15 minutes questions & answers period 5 minutes take-down

The following information should be considered when preparing for the oral technical presentations:

Presentations shall be project specific.

Presentations should demonstrate an awareness of project issues, explanation of the proposed approach, and plans of staffing for the project.

PSU shall serve as timekeeper for the Oral Presentations and Q&A Session Approximately 5 minutes each are allowed for set-up and breakdown. Set-up and breakdown are not included in the time limit for Oral Presentations or Q&A, and are not timed.

Questions can be both standard (asked of all firms) and clarifying (related to a point addressed by the Consultant in the Oral Presentation).

Attendance at the oral presentation by the Consultant’s proposed project manager is strongly recommended. Inclusion of lead personnel proposed for the project is also encouraged. A maximum of 6 attendees per Consultant team is permitted. The Department has the discretion to specify disciplines that should attend from the Consultant firm. The Department may also elect not to specify disciplines. Switching of participants in the oral presentation room is not permitted. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information to each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (oral presentation facilitator).

No reference to or discussion of consultant fees in reference to dollars, percentages or audited rates should be made. Such references may result in the firm being found non-responsive.

The Consultant may bring one altered aerial plot, 24” x 36” maximum for use during the oral presentation. Split views are allowed, as long as the overall total size does not exceed 24” x 36”. One aerial per project may be submitted. Altered aerial is defined as alterations to the aerial perspective from the air. Acceptable alterations to the aerials include:

o An aerial rendering o A concept from a aerial view o An overlay of concepts or photos from an aerial perspective o An aerial photograph

Unacceptable alterations include:

o Roadway typical section o Org chart or staffing chart information o Detailed narrative information or narrative information typically found in a technical proposal The number of slides to be included in the PowerPoint presentation is limited to

50. Shortlisted firms should number the slides included in the presentation.

Additionally, altered aerial boards may be utilized in the oral presentation. If the Consultant wishes to provide a copy of the board(s), the board(s) shall be reduced in size to one 11 x 17 aerial plot and shall be sent to the Procurement contact along with the presentation slides. The Consultant shall e-mail a copy of the presentation containing the PowerPoint slides to the Procurement contact. This presentation must be e-mailed to the Procurement contact one day prior to the date/time of the presentation assigned to the firm and shall not include any additional documentation other than the slides to be presented in the actual oral presentation. The Consultant is not permitted to leave behind physical copies of the PowerPoint slides. The Procurement Office will distribute to the TRC as an electronic leave behind. Presentation slides not timely emailed to the Procurement contact will not be passed on to the TRC. Consultants will be assessed/scored based on the information verbally communicated in the oral presentation. The TRC is not obligated to review slides after the oral presentation has occurred.

Smart boards, videos, computer animations, and 3-D models may not be used in the presentation without prior approval of the District Secretary, Assistant Secretary or their designee. However, any other media (i.e., PowerPoint) may be used.

Consultants are permitted to refer to paper notepads or index cards with notes during their oral presentation. The notes will not be reviewed or evaluated by the

TRC.

Consultant supplied video monitors are allowed. If utilized, the Consultant will be solely responsible for the setup and use of the equipment.

9.0 PUBLIC ENTITY CRIME INFORMATION STATEMENT:

As per Section 287.133, paragraph (2) (a), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

10.0 COOPERATION WITH AGENCY INSPECTOR GENERAL:

As per Section 20.055(5), Florida Statutes, the following statement shall be made a part of all invitations to bid, request for proposals, and any contract documents:

“It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

11.0 CONSULTANT SELECTION:

The consultant firm’s oral technical presentation shall be evaluated by a technical group. Evaluation comments shall be submitted by the group to the District Professional Services Office. The comments shall be combined with other appropriate information and forwarded to the Selection Committee.

The Selection Committee, consisting of the District Secretary, the appropriate District Director and

Department Head, shall meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The Selection and Technical Committees shall consider and weigh the following areas in their selection process:

A. Adequacy of management staff B. Adequacy of technical staff C. Current or projected workload D. Recent or current experience in similar work E. Proposed Project Office location(s) F. Understanding of scope G. Adequacy of proposed schedule H. Innovative approaches to work I. Quality Control Plan J. Estimate of Work Effort

The Selection Committee shall establish a ranking order of the firms to provide the desired services.

The results shall be available via the Internet.

12.0 NEGOTIATIONS:

Upon ranking, the consultant firm will enter into negotiations with the Department. An automated fee proposal, staff hours and audit package shall be requested from the No.1 ranked consultant. The consultant shall submit an electronic copy of the automated fee proposal and an audit package (Attachment D), within 10 working days from the date the selection results are posted on the Internet. The audit package shall include the Letter of Qualification from the Department as documentation of the approved audited rates as well as appropriate information to support the wage rates.

The Professional Services Office in conjunction with the Department’s Project Manager will evaluate the firm’s wage rates, combined overhead and direct expense rate. If negotiations are successful, the Professional Services Office shall proceed with contract execution. If there are differences between the selected firm and the Department in the considered data, the Department's negotiator shall determine a fair and reasonable fee. The selected firm will then be given the option of accepting or rejecting the revised fee. Should the revised fee be rejected, the Department may terminate negotiations with the firm, documenting the reason for rejection, and initiate the aforementioned procedure with the firm ranked second by the Department's Selection Committee.

Should the Department be unable to negotiate a contract with the second ranked firm, the aforementioned procedure will be initiated with the third ranked firm. Should the Department be unable to negotiate a satisfactory contract with any of the selected firms, the Department shall select additional firms in order of their competence and qualification and continue negotiations in accordance with these procedures until an agreement is reached. The negotiated fee shall be at a compensation, which the Department determines is fair, competitive and reasonable considering the scope and complexity of the project.

13.0 PROJECT MANAGER:

The Department's Project Manager for this project shall be Mr. Dean Mitchell. His address, telephone number and email address are 1282 Office Park Dr, Chipley, FL 32428; Phone (850) 415- 9016; dmmitchell@hntb.com mailto:dmmitchell@hntb.com

DESIGN

OF

SR 10 (US 90) OVER WHITE RIVER BRIDGE NO. 580005

IN

SANTA ROSA COUNTY

FIGURE 1

LOCATION MAP

R iver

NORIEGAS

ISLAND

Fishermans

Floridatown

Bass Hole

Cove

Little

White R.

R.

R.

R.

191A r

B

CP

Simpson

Dead

East

PROJECT LOCATION MAP

N

Santa Rosa County

Bridge Replacement Project over White River Bridge No. 580005

SR 10 (US 90)

Section No.: 58010000

FPID: 452745-1

CMP 1.300

BEGIN PROJECT

CMP 1.740

END PROJECT

CMP 1.392-1.654

BRIDGE #580005

1/2 MILE

DESIGN

OF

SR 10 (US 90) OVER WHITE RIVER BRIDGE NO. 580005

IN

SANTA ROSA COUNTY

ATTACHMENT A

SCOPE OF SERVICES

ADVERTISEMENT August 12, 2024

EXHIBIT A

SCOPE OF SERVICES

FOR

BRIDGE REPLACEMENT

Financial Project ID: 452745-1-32-01

Federal Project No. D324-016-B

State Road (SR) 10 (US 90) over White River (Bridge No. 580005)

FDOT District 3

SANTA ROSA COUNTY

ADVERTISEMENT Page A-2 FPID: 452745-1-32-01

Table of Contents

1 PURPOSE

2 PROJECT DESCRIPTION

3 PROJECT COMMON AND PROJECT GENERAL TASKS

4 ROADWAY ANALYSIS

5 ROADWAY PLANS

6a DRAINAGE ANALYSIS

6b DRAINAGE PLANS

6c SELECTIVE CLEARING AND GRUBBING (N/A)

7 UTILITIES

8 ENVIRONMENTAL PERMITS and ENVIRONMENTAL CLEARANCES

9 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS

10 STRUCTURES - BRIDGE DEVELOPMENT REPORT

11 STRUCTURES - TEMPORARY BRIDGE

12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE (N/A)

13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE

14 STRUCTURES - STRUCTURAL STEEL BRIDGE (N/A)

15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE (N/A)

16 STRUCTURES - MOVABLE SPAN (N/A)

17 STRUCTURES - RETAINING WALLS

18 STRUCTURES – MISCELLANEOUS (N/A)

19 SIGNING AND PAVEMENT MARKING ANALYSIS

20 SIGNING AND PAVEMENT MARKING PLANS

21 SIGNALIZATION ANALYSIS (N/A)

22 SIGNALIZATION PLANS (N/A)

23 LIGHTING ANALYSIS (N/A)

24 LIGHTING PLANS (N/A)

25 LANDSCAPE ANALYSIS (N/A)

26 LANDSCAPE PLANS (N/A)

27 SURVEY

28 PHOTOGRAMMETRY

29 MAPPING

30 TERRESTRIAL MOBILE LiDAR

31 ARCHITECTURE DEVELOPMENT (N/A)

32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (N/A) . 76

ADVERTISEMENT Page A-3 FPID: 452745-1-32-01

33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (N/A)

34 INTELLIGENT TRANSPORTATION SYSTEMS PLANS (N/A)

35 GEOTECHNICAL

36 PROJECT REQUIREMENTS

37 INVOICING LIMITS

ADVERTISEMENT Page A-4 FPID: 452745-1-32-01

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

HIGHWAY AND BRIDGE/STRUCTURAL DESIGN

This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT or FDOT) and [Consultant Name or leave blank until CONSULTANT is selected] (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:

Financial Project ID: 452745-1-32-01

Federal Aid Project No.: D324-016-B

Roadway: 58010000 Begin Milepost: 1.300 End Milepost: 1.740

Project Description: SR 10 (US 90) over White River

Bridge No(s).: 580005

Context Classification: C-1-Natural Land

1 PURPOSE

The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for improvements to the transportation facility described herein.

Major work mix includes:

o 0022 - BRIDGE REPLACEMENT

Major work groups include:

o 3.1 - Minor Highway Design o 4.1.2 - Minor Bridge Design8.1 - Control Surveying o 8.1 – Control Survey* o 8.2 – Design, Right of Way, and Construction Survey* o 9.4.1 - Standard Foundation Studies

Minor work groups include:

o 4.1.1 - Miscellaneous Structures o 5.4 - Bridge Load Rating o 7.1 - Signing, Pavement Marking and Channelization o 8.3 – Photogrammetric Mapping* o 8.4 – Right of Way Mapping* o 9.1 - Soil Exploration o 9.2 - Geotechnical Classification Laboratory Testing

ADVERTISEMENT Page A-5 FPID: 452745-1-32-01

*Survey Method(s) to be determined by the CONSULTANT and approved by the

DEPARTMENT.

Alternative construction contracting methods have NOT been identified for this project at this time.

The general objective is for the CONSULTANT to prepare a set of Contract Documents including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with FDOT policy, procedures and requirements. These Contract Documents will be used by the contractor to build the project and test the project components. These Contract Documents will be used by the DEPARTMENT or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The CONSULTANT shall follow a systems engineering process to ensure that all required project components are included in the development of the Contract Documents and the project can be built as designed and to specifications.

The Scope of Services establishes which items of work in the FDOT Design Manual and other pertinent manuals are specifically prescribed to accomplish the work included in this Contract, and also indicate which items of work will be the responsibility of the CONSULTANT and/or the DEPARTMENT.

The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original concepts may be required. The CONSULTANT shall incorporate these refinements into the design and consider such refinements to be an anticipated and integral part of the work. This shall not be a basis for any supplemental fee request(s).

The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. CONSULTANTs are expected to know the laws and rules governing their professions and are expected to provide services in accordance with current regulations, codes and ordinances and recognized standards applicable to such professional services. The CONSULTANT shall provide qualified technical and professional personnel to perform to DEPARTMENT standards and procedures, the duties and responsibilities assigned under the terms of this Agreement. The CONSULTANT shall minimize to the maximum extent possible the DEPARTMENT's need to apply its own resources to assignments authorized by the DEPARTMENT.

The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of Contract Documents, including Construction Documents. The DEPARTMENT's technical reviews are for high-level conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work performed and work products developed under this Scope of Services. The DEPARTMENT may provide job-specific information and/or functions as outlined in this contract.

ADVERTISEMENT Page A-6 FPID: 452745-1-32-01

2 PROJECT DESCRIPTION

The CONSULTANT shall investigate the status of the project and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities. If a Preliminary Engineering Report is available from a prior or current Project Development and Environment (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT.

Financial Project ID: 452745-1-32-01

The principal intent of this project is to replace the existing structurally deficient two-lane westbound bridge (No. 580005) on SR 10 (US 90) over White River in Santa Rosa County, Florida. The roadway approaches should be resurfaced/reconstructed as appropriate, but as a minimum to the extent of the new guardrail. At the project location the existing westbound roadway typical section consists of two 12’ lanes, a 40’ grassed median with a 2’ paved inside shoulder, and a 9’ outside shoulder (4’ paved). The existing bridge typical section consists of two 12’ lanes, 10’ outside and 6’ inside shoulders with concrete barrier rail (40’ clear roadway width). The bridge typical will be increased to accommodate the 3-lane section proposed in the Project Development & Environmental (PD&E) study completed and approved 2/5/2019. The new structure should be constructed along the existing horizontal alignment.

Prior to the Bridge Development Report (BDR) and 30% Plans, the CONSULTANT will prepare an Alternatives Analysis Report which will provide two alternatives for the DEPARTMENT’s final approval on how to best proceed with the bridge construction.