PC-550000-CAV99.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25436 DOT FM Number: 448043.1.32.01 & 448043.2.32.01

Submittal Date: 9/17/2024 Project Name: Continuing Services for Surveying, Mapping, and SUE

Consultant’s Name: DRMP, Inc.

(Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 6853 SW 18th Street, Suite 310

City: Boca Raton State: Florida Zip: 33433

Office Location: Boca Raton, Florida Contact person: Matt Floyd, PSM

Phone: 561.451.8124 Contact email: MFloyd@drmp.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

For over 40 years, DRMP, Inc. (DRMP) has been providing Design Survey and Mapping services and Subsurface Utility Engineering (SUE) services to various FDOT districts. As a regional firm in the Southeastern US with a strong presence in Survey, Mapping, and SUE in District 4 (D4), DRMP and its partners are well-prepared to provide a capable team for the Districtwide Surveying and R/W Mapping Services contract.

With prior experience working as a subconsultant on continuing services contracts for D4, DRMP has a proven track record of collaboration and a comprehensive understanding of the District's requirements. We are dedicated to fulfilling this contract with the expertise and awareness necessary to produce high-quality deliverables in a timely manner to D4. At DRMP, our commitment to communication, teamwork, technological advancement, and safety is the foundation of our success.

Approach: DRMP recognizes that the goal of this contract is to provide various services under workgroups 8.1, 8.2, 8.3, and 8.4 on an on-call basis, with Task Work Orders (TWO) differing significantly from one assignment to another. It is crucial to thoroughly understand the scope of services and examine existing data from the subject area to succeed in this format.

Identifying any unique requests or circumstances and determining the appropriate approach to the request is essential in effectively addressing each task order. As part of our strategy, we will begin by requesting records and scheduling a site visit to document current site conditions. If questions arise during this initial investigation, a brief meeting will be arranged with D4’s Project Manager for clarification before developing staff hours.

Understanding that multiple TWOs may be requested simultaneously, we recognize the need to coordinate, multitask, and work collaboratively with our partners to achieve the desired results and meet demanding schedules. Under the leadership of our Contract Manager, J. Matt Floyd, PSM, who possesses extensive experience with both D4 and our subconsultants, we ensure a respectful atmosphere is established and maintained

375-030-22

PROCUREMENT

throughout the contract's duration. The listed partners bring a well-respected team to the table, providing ample redundancy throughout the workgroups and excellent geographic coverage of the District's assets. This comprehensive approach underscores our commitment to delivering high-quality services while efficiently and for effectively addressing the varied and dynamic requirements of the contract. The DRMP team is prepared to provide innovative and dynamic solutions, backed by our proven experience, to the real-world challenges the Department is facing.

Understanding of Critical Issues: DRMP recognizes the paramount importance of adhering to FDOT policies and procedures outlined in the FDOT Surveying and Mapping Handbook, as well as compliance with all relevant Federal, State, and local laws throughout the entirety of each project. Our dedication to delivering exceptional service is underpinned by our methodical approach to Design Surveys, commencing with the establishment of a reliable and accurate control network.

Utilizing a comprehensive Network Design Plan (NDP) submitted for approval by a D4 representative, we meticulously employ the Florida Permanent Reference Network and a combination of NGS and existing project control to ensure the redundancy of measurements. Additionally, we remain abreast of potential changes stemming from the FDOT Central Office regarding the implementation of double running procedures into leveling, thus positioning ourselves to adapt our procedures to align with D4's directives. Our data collection methods encompass a wide range of techniques, enabling us to select the safest means for gathering crucial data, including conventional survey, GPS survey, Terrestrial LiDAR scanning, Terrestrial Mobile LiDAR, and Aerial LiDAR applications. For waterways, our utilization of autonomous solutions in the collection of multibeam and single beam hydrographic data via the Teledyne Z-boat unit speaks to our commitment to leveraging cutting-edge technology for maximum data accuracy.

Furthermore, our underground data services employ state-of-the-art equipment such as electromagnetic (EM) and Ground Penetrating Radar (GPR) to accurately pinpoint utility locations, adhering to the ASCE/UESI/CI 38-22 Standard Guideline for Investigating and Documenting Existing Utilities. Mapping rights of way in South Florida involves a meticulous process that begins with the retracement and establishment of the Historic Baseline of Survey. This foundational step is crucial, as it entails a thorough examination of historical survey data specific to the area of interest, providing essential context for the accurate demarcation of the rights of way. Following this, a comprehensive baseline review meeting with the D4 Right of Way Surveyor takes place, serving as a pivotal checkpoint in the mapping process. This meeting allows for in-depth discussions and evaluations of the survey data and preliminary findings, ensuring that the mapping effort adheres to necessary standards and considerations of the department. By beginning with the retracement and establishment of the Historic Baseline of Survey, and subsequently engaging in a detailed baseline review meeting, the process ensures that rights of way in South Florida are accurately mapped, facilitating informed decision-making in the design being proposed.

Safety: At DRMP, we place the utmost importance on safety and it is deeply ingrained in every aspect of our operation.

Recognizing the significance of safety in project execution, we embrace the principles of the Vision Zero initiative, which underscores our commitment to prioritizing safety and minimizing risks. To actively address safety matters, we conduct bi-weekly field meetings where comprehensive discussions and assessments of safety protocols and procedures take place, nurturing a proactive approach to mitigating potential risks.

Additionally, daily tailgate meetings are an integral part of our safety protocol, fostering open communication and awareness among on-site personnel to promote a safe work environment.

To ensure that our field personnel are equipped with the necessary competencies, we mandate intermediate Maintenance of Traffic (MOT) training. This training emphasizes the critical importance of maintaining safe and efficient traffic operations during project execution, playing a fundamental role in ensuring the safety of both our team and the travelling public.

Furthermore, our field personnel hold certifications from leading safety authorities such as OSHA, SFRTA, and CSX R/R, demonstrating their proficiency and commitment to upholding the highest safety standards. Additionally, certifications for Confined Space Entry highlight our dedication to maintaining safety in specialized work environments. In alignment with our dedication to safety, we strictly adhere to the FDOT’s Survey Safety Handbook, a comprehensive guide that outlines best practices for ensuring safety in surveying operations. Moreover, we maintain strict adherence to the current Department Roadway and Traffic Design Standards (600 series), ensuring that our projects are meticulously planned and executed in full compliance with the latest safety regulations and industry standards. At DRMP, safety is not just a priority; it is a fundamental value which guides every action and decision, and we remain unwavering in our commitment to upholding the highest safety standards across all our projects.

Quality Control / Quality Assurance: Throughout our survey and mapping process, we have implemented stringent quality control measures to uphold the accuracy and reliability of the collected data, which are paramount for the successful completion of our projects. Our commitment to maintaining the highest standards of accuracy and quality is evident in the

DRMP Relevant Project Experience Contract No. CAG53 D4 CSC for Surveying, Mapping, and SUE (Sub to Manuel G. Vera) Contract No. CA714 D4 CSC for Surveying, Mapping, and SUE (Sub to GPI) Contract No. CAM23 D4 CSC for Surveying, Mapping, and SUE (Sub to Biscayne) meticulous alignment of our work with a comprehensive set of regulations and standards. Specifically, our protocols adhere closely to the guidelines outlined in the FDOT Survey and Mapping Handbook, as well as the FDOT Surveying and Mapping Procedures. Additionally, we diligently follow D4 submittal standards and checklists, as well as the D4 Survey and Right of Way Mapping Guidelines. By integrating these guidelines into our processes, we reinforce our dedication to delivering data that meets or exceeds regulatory requirements and industry expectations. This approach not only ensures the reliability and precision of our mapping work but also underscores our commitment to providing clients with the highest level of service and deliverables.

Proposed Key Personnel: Recognizing the pivotal role of the Contract Manager (CM) in ensuring the success of the contract, DRMP has designated J. Matt Floyd, PSM, with 80% availability, to serve as the CM for this contract pursuit, leveraging his extensive experience and expertise. Matt has consistently demonstrated his capabilities and understanding of the intricacies of projects within the District, having effectively managed numerous task work orders and spearheaded consultant management for surveying and mapping assignments. In addressing SUE efforts and Quality Control and Quality Assurance (QA/QC) on the contract, Jay Scagliola, PSM, with 60% availability, brings his extensive expertise in subsurface utilities and his successful track record in managing contracts for D4 and D6 to provide valuable insights and leadership in this realm. Playing a crucial role in the technical aspect of the project, Brent W. Bass, PE, PSM, with 60% availability, will provide his specialized knowledge in mobile LiDAR and UAS LiDAR technology, assuming the lead in DRMP’s TML operations and providing technical oversight for corridor design projects. Blake Bussard, PSM, with 90% availability, boasts significant experience in project management and production for SUE and survey deliverables for D4 and will bring his expertise to bear as the production manager on this contract. Concerning R/W mapping, Brandon Robbins, PSM, who holds a 60% availability, will lead DRMP’s R/W section, ensuring seamless coordination across various office locations to offer comprehensive support for all FDOT mapping production. Additionally, Kelly Martin, GISP, will oversee DRMP’s GIS/remote sensing program, strategically bridging the gap between surveying, SUE, and GIS to facilitate the integration of geospatial data effectively. Bringing valuable in-house title search capability to expedite requests for title information as needed, Robin D. Derr, former Lead Title Analyst at FDOT D5, will enhance the team with her expertise.

Collectively, these key personnel and their expertise provide DRMP with a well-rounded and highly skilled team to deliver exceptional services for D4. The subconsultants listed in the staffing chart were chosen based on our existing relationships with them and their proven track record of delivering high-quality and responsive service to FDOT. Their roles were carefully selected to align with their areas of expertise, ensuring that our team has full redundancy across all functions.

Dedication to D4 DRMP is devoted to providing the utmost quality in all aspects of our service to D4. From meticulously planning the best approach for each task to executing the work systematically and thoroughly and culminating in the timely delivery of projects to the department, DRMP is dedicated to prioritizing the needs of D4 throughout the duration of this five-year contract. Our dedication to excellence will guarantee D4 receives outstanding service from start to finish.

Combined Team Resources PSMs 27 Survey Crews 30 SUE Crews 14 Survey Technicians 51 Mobile LiDAR Units 8

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

8.1 8.2 8.4 8.3 DBE SB UU

Prime DRMP, Inc.

Su bc on su lta nt s

GPI Geospatial, Inc.

Ritzel-Mason, Inc.

Biscayne Engineering Company, Inc.

American Government Services Corporation.

Colliers Engineering & Design, Inc.

Manuel G. Vera & Associates, Inc.

Bob's Barricades, Inc.

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

October 14, 2024 adao@bowman.om mfloyd@drmp.com fparuas@gpinet.com benjamin.hoyle@kci.com

Re: Request for Proposal - AD25436/37 Continuing Services for Surveying, Mapping and SUE

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the AD25436/37 Continuing Services for Surveying, Mapping and SUE contract. To enable the Department to complete the evaluation of your firm, you are requested to prepare a Technical Proposal, resumes, and organization chart or staffing chart. The Technical Proposal, resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Technical Proposal, resumes, organization chart or staffing chart, and required forms shall be e-mailed to D4.profserv@dot.state.fl.us. All documents are due by 3:00 PM, October 29, 2024.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Georgia Cole, Contract Analyst III Procurement Office

Attachments CC: Jeffrey Smith, PSM

PF415GC

My Signature

Request For Technical Proposals For

AD25436/37 Continuing Services for Surveying, Mapping and SUE

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Technical Proposals:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Technical Proposal Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as AD25436/37 Continuing Services for Surveying, Mapping and SUE .

Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide a Technical Proposal, resumes, organization chart or staffing chart, and required certifications and forms.

Shortlisted Consultants:

Bowman Consulting Group, Ltd., Inc.

DRMP, Inc.

GPI Geospatial, Inc.

KCI Technologies, Inc.

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 5 years. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 5 years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services (non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 DBE/Small Business Participation:

The Department encourages DBE and small business firms to compete for professional services projects, and also encourages all other firms to use DBE and small business consultants as subconsultants. However, use of DBE and small business subconsultants is not mandatory and no preference points will be given during the selection process for DBE and/or small business participation.

Consultants shall complete Form No. 375-030-83 to indicate commitments anticipated for the project.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time.

Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments of each task work order in the Equal Opportunity website after invoice has been paid in CITS. Also, if you are awarded amendments to task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

4.5 Method of Compensation:

This will be a task assignment type contract. A fee and method of compensation will be negotiated for each task assignment.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

Antitrust Vendor Violator Contract Language: Pursuant to section

287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31.

Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to https://pdl.fdot.gov/api/form/downloadAttachment/17378449 https://vendor.myfloridamarketplace.com/ the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

Georgia Cole, Procurement Office Phone: 954-777-4650 E-mail address: d4.profserv@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is October 25, 2024.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and

Forms:

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms.

Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Font size of 11, with ½ inch margins are recommended for clarity, for Consultant submittals. Note: The Technical Proposal has a required font size and margin as specified in section 9 of this RFP. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other http://www.fdot.gov/procurement/SubmittalExamples.shtm submittals.

Resumes and organization chart or staffing chart shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification-Attachment D

Form No. 375-030-83, Professional Services Commitment Form– Attachment D

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-030-60, Vendor Certification Regarding Scrutinized

Companies Lists – Attachment D

Form No. 375-031-06, E-Verify – Attachment D

Construction Training and Qualification Program (CTQP) printouts may also be submitted, if applicable.

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to D4.profserv@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on October 29, 2024. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Technical Proposals:

Consultants under consideration for this project will be required to submit a Technical Proposal to be reviewed by the Technical Review Committee (TRC). The Technical Proposal is due by 3:00 PM, on October 29, 2024.

The firms being considered for this project are required to electronically submit a written technical proposal. The proposal is not to exceed 5 single-sided, letter sized (8 ½ x 11) pages, and font size will be restricted to 11 pitch or larger, with ½ inch margins. Please be aware that all font (including graphics, tables, and captions on photos) will be restricted to 11 pitch or larger. Font must not be condensed. The page limit does not include resumes, organization chart or staffing chart, and required certifications and forms. Technical Proposal shall not contain links to other web pages that would provide additional technical content.

Technical proposal shall include sufficient information to enable the Department to evaluate the firm’s technical capability for providing the desired services.

The technical proposal shall include, at a minimum, those items described in Attachment C – Technical Proposal Evaluation Form.

10. Consultant Selection:

A technical review committee will review the Technical Proposal, resumes and the organization chart or staffing chart received from the consultant firms being considered for final selection. Attachment C provides the criteria to be considered by the technical review committee in the evaluation. Evaluations and comments will be provided to the Selection Committee.

The Selection Committee, consisting of Steven C. Braun, P.E., District Secretary; John

P. Krane, P.E., Director of Transportation Development; Paul A. Lampley, P.E., Director of Transportation Operations; and a representative of the Procurement Office, will meet to discuss the capabilities of the consultant firms. At the discretion of the Committee, other persons may be requested to provide information at the meeting.

The results of the final selection meeting will be posted on the FDOT Procurement Advertisements web page.

11. Contract Negotiations:

Contract discussions will be initiated with the firms ranked numbers 1 and 2 by the Selection Committee. The consultant will be asked to prepare a fee proposal with backup information to support the proposed wage rates for the services. The consultant's audit information will be used to determine the allowance for administrative overhead and fringe benefits for the project, facilities capital cost of money and direct expense percentage. If subconsultants are proposed to work on the project, information to substantiate each firm's overhead rate and proposed wage rates will also be required.

Should the Department be unable to negotiate a fair, reasonable, and competitive price for the consultant services with the firms ranked numbers 1 and 2, the Department will terminate the negotiations. The Department will then begin contract negotiations with the next ranked firm.

The proposed costs MUST be submitted in the Automated Fee Proposal Spreadsheet.

The Automated Fee Proposal and Guidelines can be obtained by accessing the following link and clicking on the Automated Fee Proposal Spreadsheet:

http://www.fdot.gov/procurement/formmenu.shtm.

When completing the AFP, it is the expectation that the Consultant submit resumes for each individual proposed on the project. Consultants, please understand that it is critical that you classify proposed staff in accordance with Attachment B of the Negotiation Handbook. If proposed staff is classed inappropriately, it may cause delays in having to revisit the staff hours (if applicable for this project). In order to minimize time delays, please utilize the Negotiation Handbook typical definitions found in Attachment B to best decide the proposed classifications.

Upon completion of the Automated Fee Proposal, the Awarded Prime Consultant shall email the Automated Fee Proposal to the District Professional Services Unit.

The Awarded Prime Consultant MUST also prepare the back-up information to support the proposed wage, overhead and expense costs for services proposed.

The due date for the Automated Fee Proposal and backup documentation shall be provided in the Request for Fee Proposal document (or e-mail).

This webpage also contains an Automated Fee Proposal User’s Guide which may be very helpful in understanding the spreadsheet. At a minimum, the fee proposal shall http://www.fdot.gov/procurement/formmenu.shtm include the following:

Identification of the Basis for Proposed Wage Rates Approved Overhead and Fringe Benefits and Expense Percentage Proposed Operating Margin Identification of the Basis for Loaded Rates Subconsultant Costs

The negotiated compensation will be in an amount the Department determines is fair, competitive, and reasonable considering the scope and complexity of the project.

12. Schedule:

Date Time Action

October 25, 2024 5:00 PM Cutoff Date for Technical Questions October 29, 2024 3:00 PM Technical Proposals, resumes, organization chart or staffing chart, and required certifications and forms due (aka Phase II Submittal Deadline)

November 18, 2024 9:30AM Final Selection

Dates for selected firm after final selection, please note dates are subject to change:

Date Time Action November 26, 2024 12PM Fee Proposal Due December 18, 2024 Planned end of Negotiation Date

(Negotiation conclusion date) January 17, 2025 Planned Date of Execution

Note: All times listed in this document are Eastern Time Zone unless specifically noted otherwise.

A-1

Attachment A – Scope of Services

SCOPE OF SERVICES

CONTINUING SERVICES FOR SURVEYING, MAPPING, AND SUE

FM # 448043-1-32-01 & 448043-2-32-01

A. OBJECTIVE:

Major Work Types: 8.1; 8.2; 8.4

The Department desires to obtain assistance from the consultant, hereinafter referred to as the Surveyor & Mapper, for the performance of miscellaneous Surveying and Mapping Services.

These services include but are not limited to, Field Surveys, Historical Baseline and Existing Right of Way Determination, Global Positioning System (GPS) Surveys, Monumentation Surveys, Bathymetric Surveys (which includes single beam, multi beam and side scanner sonar capabilities), Utility Designation and Excavation (including Underwater Utilities), Tree Surveys (trees identified by an Arborist or Landscape Architect), Right of Way Control Survey Maps, Right of Way Maps, Maintenance Maps, Right of Way Monumentation Maps, Boundary Surveys, Quality Assurance Reviews, Expert Witness Testimony, Title Search Plotting Maps, Title Document Review and Analysis, Sketches, Parcel Staking, Legal Descriptions and Documents of Conveyance.

8.1: Control Surveying: This type of work provides horizontal and vertical control to a specified standard for Department projects.

8.2: Design, Right of Way, and Construction Surveying: This type of work includes boundary surveys, right of way surveys, as-built surveys, construction layout surveys, topographic surveys, hydrographic surveys, quantity surveys, record surveys, mean high water line surveys, and special purpose surveys.

8.4: Right of Way Mapping: This type of work includes the production of right of way related maps, as well as the preparation of legal descriptions and sketches of legal descriptions based on information supported by the applicable surveys or maps defined in the preceding types of work, title searches, and other documents.

Minor Work Type: 8.3

District-wide Aerial Surveys, Mobile Lidar, Aerial Lidar, and Photogrammetry services are required by the Department of Transportation for projects to be individually assigned in District IV. The Consultant will be responsible for all work necessary to control, take and process precision quality aerial photography that will produce quality, rectified photographic imagery at various scales. The Consultant will also be responsible for all photogrammetric work necessary to interpret measure, digitize and compile, by stereoscopic techniques, the mapping and survey data from the aerial photography, as required by the individually assigned project.

8.3: Photogrammetric Mapping: This type of work includes surveys and the preparation of maps using photogrammetric methods.

B. THE SURVEYOR & MAPPER'S RESPONSIBILITIES:

Total Station Equipment used on the surveys shall be compatible with FDOT Electronic Field

Book processing standards. Field Data shall be delivered electronically for input into FDOT

Electronic Field Book software. The Surveyor & Mapper must have the ability to establish state plane coordinates with survey grade unmanned equipment, including Real Time Kinematic

(RTK) capabilities.

The Surveyor & Mapper shall also provide for traffic control (Flagging & Barricades) during their surveys or identify a sub-consultant to provide for traffic control.

The Surveyor shall comply at all times with applicable Federal, State, and local laws, provisions and policies governing safety and health. This includes Title 29, Code of Federal Regulations, Parts 1910, Occupational Safety and Health Regulations, including confined space entry requirements for General Industry and Construction including any subsequent revisions and updates. In order to safely conduct the public through the work area, full compliance with the current Department Roadway and Traffic Design Standards (600 Series), Survey Safety Handbook, and current Maintenance of Traffic Training FDOT Topic No. 625-010-010-a is a minimum requirement.

All work shall be accomplished in accordance with the criteria established by:

The Department's Highway Field Specifications FDOT Survey Handbook (Survey Procedure Topic No. 550-030-101a) District IV Survey Guidelines Florida Statue 472.027 FDOT Utility Accommodation Manual, ASCE Standard, Topic #710-020-001 District 4 Right of Way Mapping Guidelines FDOT Right of Way Mapping Procedure, Topic Number 550-030-015-c Right of Way Mapping Handbook Right of Way Mapping CADD Handbook CADD Production Criteria Handbook FDOT Location Manual Minimum Technical Standards for Land Surveyors, Chapter 5J-17.050-052, F.A.C.

Any special instructions provided by the District Surveyor.

All work shall be coordinated with the District Surveyor and will be subject to review.

The Surveyor & Mapper (Prime Consultant) is required to have two (2) survey parties ready to work within 24 hours and a third survey party ready within 48 hours of notice to proceed along with enough office staff to support this contract.

The Surveyor & Mapper shall have at least one crew available that is CSX R/R certified. This certification must be maintained though the life of the contract.

The Surveyor & Mapper shall also have at least one crew available that is confined space certified with any equipment necessary or be able to rent the equipment to enter confined spaces.

This certification must be maintained though the life of the contract.

Establish and implement a QA/QC plan. Also includes sub-consultant review, response to comments and any resolution meetings if required, preparation of submittals for review, etc. The QA/QC plan must be submitted to the District Surveyor for his review at the time of the notice to proceed (NTP) of the contract.

It shall be the responsibility of the Surveyor & Mapper to utilize the very best professional judgment, practices, and principles possible during the performance of the work commissioned under this contract. The Surveyor & Mapper shall be aware that as the project is developed, certain modifications and/or improvements to the original Task Work Order may be required.

The Surveyor & Mapper and the DEPARTMENT will determine if any of these modifications warrant any supplemental fee request(s). The Surveyor & Mapper shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary i.e., management of time, funds, resources, and documentation. The CONSULTANT shall set up and maintain throughout the duration of the contract a project log, correspondence file, and database of surveying and mapping files for each Task Work Order.

B - 1

Attachment B – Standard Professional Services Agreement Terms http://www.fdot.gov/procurement/pubsmenu.shtm

375-030-12

OGC – 2/21

Page A1 of 11

STANDARD PROFESSIONAL SERVICES AGREEMENT TERMS

February 2021

1. SERVICES AND PERFORMANCE

A. Before making any additions or deletions to the work described in the Agreement, and before undertaking any changes or revisions to such work, the parties will negotiate any necessary cost changes and will enter into a Supplemental Agreement covering such work and compensation. Reference herein to the Agreement will be considered to include any Supplemental Agreement.

B. In the performance of professional services, the Consultant will use that degree of care and skill ordinarily exercised by other similar professionals in the field under similar conditions in similar localities. The Consultant will use due care in performing its services and will have due regard for acceptable engineering standards and principles. Consultant's standard of care shall not be altered by the application, interpretation, or construction of any other provision of this Agreement.

C. The Consultant agrees to provide project schedule progress reports in a format acceptable to the Department and at intervals established by the Department. The Department will be entitled at all times to be advised, at its request, as to the status of work being done by the Consultant and of the details thereof. Coordination will be maintained by the Consultant with representatives of the Department, or of other agencies interested in the project on behalf of the Department. Either party to the Agreement may request and be granted a conference.

D. All services will be performed by the Consultant to the satisfaction of the Director who will decide all questions, difficulties and disputes of any nature whatsoever that may arise under or by reason of the Agreement, the prosecution and fulfillment of the services hereunder and the character, quality, amount and value thereof; and the decision upon all claims, questions and disputes will be final and binding upon the parties hereto. Adjustments of compensation and contract time because of any major changes in the work that may become necessary or desirable as the work progresses will be subject to mutual agreement of the parties, and Supplemental Agreement(s) of such a nature as required will be entered into by the parties in accordance herewith.

In the event that the Consultant and the Department are not able to reach an agreement as to the amount of compensation to be paid to the Consultant for supplemental work desired by the Department, the Consultant will be obligated to proceed with the supplemental work in a timely manner for the amount determined by the Department to be reasonable.