PC-550000-CAV94.pdf

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Pursuant to Section 120.57(3), Florida Statutes, and Rule Chapter 28-110, Florida Administrative Code, any person adversely affected by the agency decision or intended decision shall file with the agency both a notice of protest in writing and bond, where applicable, within 72 hours after the posting of the notice of decision or intended decision, or posting of the solicitation with respect to a protest of the terms, conditions, and specifications contained in a solicitation and will file a formal written protest within ten days after the filing of the notice of protest. The required notice of protest and bond, and formal written protest must each be timely filed with the Florida Department of

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3776 for assistance.

10/03/2024 09:48 AM

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Professional Services Advertisement - 25539

Project Threshold : Project is greater than or equal to $500,000.00 (Technically Prequalified & Unlimited Audit required)

Business Development Initiative Project :

This is a Business Development Initiative.

District : 05

Major Work :

3.1— Minor Highway Design

Minor Work :

4.1.1— Miscellaneous Structures

7.1— Signing, Pavement Marking & Channelization

7.3— Signalization

8.2— Design, Right of Way, Construction Surveying

8.3— Photogrammetric Mapping

8.4— Right of Way Mapping

9.1— Soil Exploration

9.2— Geotechnical Classification Lab Testing

9.4.1— Standard Foundation Studies

9.5— Geotechnical Specialty Lab Testing

Selection Method : Letter of Response and Interview

Professional Liability Insurance : $250,000.00

Financial Management Numbers :

23797513212

Project Description : CSC for Districtwide Miscellaneous Design (Drainage) BDI

Plain Language Description :

10/3/24, 9:48 AM Procurement Development Application - Ad Detail https://pdaexternal.fdot.gov/Pub/AdvertisementPublic/AdDetail/05/13605/PS/A/S 1/4

Continuing Services Contract for Districtwide Miscellaneous Design (Drainage) BDI: Provide maintenance & drainage design consultant services for various tasks throughout the District. This Contract provides technical support for all six Operations Units and other FDOT disciplines on an as-needed basis.

Project Manager : Victor LoPiccolo

Number of contracts that may be awarded from this advertisement : 1

Contract Amount/Limit : $3,000,000.00

TRC Members (Subject to Change) :

Aaron Trippensee

Emily Schanker

Lorraine Edwards

See Standard Notes List :

Type Note

Standard

Note 7

This project has been reserved for competition among only small businesses in accordance with the Department's Business

Development Initiative (BDI) Program. Letter submittals for this project will only be accepted from firms that meet the definition of a small business set forth by section 337.027, Florida Statutes. The prime consultant submitting a Letter must be a qualified professional services firm and meet the small business definition of section 337.027, Florida Statutes at the time of submittal of the Letter and must maintain this status as a small business through contract execution. All subconsultants utilized for the project, including lower-tier and non-professional services firms, must also be a small business pursuant to section

337.027, Florida Statutes at the time of submittal of the Letter and must also maintain this status as a small business through contract execution. Contract execution is contingent upon firms maintaining small business status through contract execution. To ensure regulatory compliance and accountability for the BDI Program, firms agree to furnish any pertinent information requested by the Department to verify the statements in the Small Business Affidavit. The small business status of the prime and subs may be subject to audit of financial documents to confirm small business status prior to BDI contract execution. Small business certification may be rescinded immediately upon the determination that a firm is no longer eligible per the small business definition. Note: Any professional services consultant firm prequalified under Rule 14-75, F.A.C., that is shown as a

Small Business on the Professional Services Prequalified Small Business Report (please check Small Business column) is not required to supply the Small Business Affidavit Form with the Letter. Any non-professional services subconsultant firm that is shown as a Small Business on the Small Business listing for Construction, Maintenance and Other Contractual Services Firms is not required to supply the Small Business Affidavit Form with the Letter. SMALL BUSINESS ELIGIBILITY CRITERIA: • a.

The prime and subconsultants proposed for this project must meet the small business definition set forth by section 337.027, Florida Statutes. They are also required to submit a notarized copy of the Small Business Affidavit Form with the Letter.

Professional Services firms who appear on the Department’s Small Business listing (please check Small Business column) are currently self-certified, and are not required to resubmit the Form. Non-Professional Services firms who appear on the Small

Business listing for Construction, Maintenance and Other Contractual Services Firms are currently self-certified, and are not required to resubmit the Form. Please refer to the advertisement for other submittal requirements or Supplemental Information. •

b. Submitting firms that are small businesses must completely comply with the professional services prequalification process as described in the Florida Administrative Code Chapter 14-75 (https://www.flrules.org/gateway/ChapterHome.asp?Chapter=14-

75), F.A.C. Small Business listing for Professional Services - (check Small Business column)

Notes :

Type Note

Advertisement

Description

Continuing Services Contract for Districtwide Miscellaneous Design (Drainage) BDI

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Special Notes

Department Designee: Paul Wabi

9/4/2024 - Letter of Response due date has been updated.

Standard Note

7 Important

Supplemental

Information

Exception for the subject small business set aside project only: Certified Small Business firms responding to this solicitation may subcontract with firms that are not small businesses, subject to the following limitations: 0% up to a maximum limit of

45.0 % of total contract fees may be subcontracted to firms that are non-small business firms. During contract negotiations and post contract award, the percentage of total contract value (including supplemental amendments) allocated to non-small businesses shall not exceed the aforementioned advertised maximum limit.

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Type Note

Audit Package

Please be advised if you are awarded this contract the cutoff date for the Professional Services Audit package and payroll registers shall be due on the Negotiation Period Begin date as referenced on the Advertisement Schedule. Firms that are interested in competing are advised of these deadlines. The awarded Consultant shall also provide Professional Liability

Insurance (PLI) by conclusion date for negotiation or earlier.

Advertisement tentative date note

Advertisement Tentative Dates

Shortlisted Firms will be provided with the RFP. Shortlisted firms must consult the RFP for actual Due Dates and Times.

Tentative Forms, Org Chart or Staffing Chart, Resumes Due Date: 10/21/2024

Tentative Interview Date: 10/22/2024

Scope of Services / Attachments :

25539.pdf

Schedule - The times displayed are automatically adjusted for the time zone of your system :

Type Date - Time

Advertisement Date 9/03/2024

Response Deadline Date/Time 9/18/2024 05:00 pm

Shortlist Selection Date/Time 10/07/2024 09:30 am

Technical Review Committee Meeting 1 Date/Time 10/22/2024 09:30 am

Technical Review Committee Meeting 2 Date/Time 10/22/2024 11:30 am

Technical Review Committee Meeting 3 Date/Time 10/22/2024 02:30 pm

Consultant Interviews Date/Time 10/22/2024

Final Selection Date/Time 11/04/2024 09:30 am

Negotiations Period Begin Date 11/13/2024

Negotiations Period Ending Date 12/11/2024

Note: Oral Presentations and Consultant Interviews are exempt meetings. Times will be available in the RFP issued to Shortlisted firms.

Respond To :

Attn.: Michelle Sloan

Submittals must be sent to: d5.profserv@dot.state.fl.us

Phone: 386-943-5528

Physical Address:

719 South Woodland Blvd.

Deland , FL 32720

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES LETTER OF RESPONSE

375-030-22

PROCUREMENT

04/18

Advertisement No.: 25539 DOT FM Number: 237975-1-32-12

Submittal Date: 9/18/2024 Project Name: Districtwide Miscellaneous Design (Drainage)

Contract

Consultant’s Name: Osiris 9 Consulting, LLC (Firm must use the name shown on the Consultant’s qualification letter.)

Street Address: 950 S. Winter Park Drive, Suite 326

City: Casselberry State: FL Zip: 32707

Office Location: Orlando, FL Contact person: Leonardo Valencia, PE

Phone: 407-921-4672 Contact email: leonardo.valencia@osiris9.com By submittal of this letter the Consultant certifies that all information provided in the letter is true and accurate. The Consultant further certifies that staff proposed are currently employed by the firm(s) identified, or the Consultant shall provide a statement indicating when staff will become employed by the identified firm(s).

The Letter of Response should address the following information:

• Proposed approach and understanding of critical issues.

• Relevant project experience – Similar type of work experience.

• Other content provided by firm.

• Proposed key personnel and their proposed roles (do not include resumes).

Consultants: Please be aware that all font (including font in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. ½” clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.

INTRODUCTION: The Osiris 9 Consulting (O9C) Team is excited to demonstrate we are well suited to provide design services support to meet the unique needs of District 5 (D5) staff in this miscellaneous design continuing service contract (CSC). Our Team is comprised of an exceptional group of professionals with the necessary experience and understanding of the scope of services required. We are eager to work closely with Project Manager Victor LoPiccolo, CPM, to accomplish the Department’s objectives on this contract. O9C opened offices in Orlando and Gainesville in 2023. Our Orlando office is centrally located in D5, and our Gainesville office is 30 minutes away from D5’s northwestern boundary. Our headquarters in Jacksonville is less than one hour from the northeastern district boundary. This geographic coverage of D5, coupled with immediate responsiveness as projects arise, allows us to rapidly visit project locations or the D5 office in DeLand.

FOCUSED ON DEPARTMENT OBJECTIVES: Based on our meeting with Mr. LoPiccolo and the TRC Team, we understand our Team will be supporting D5 with unique and complex projects that may occur in waves and overlap. Therefore, we assembled the O9C Team with four redundant Teams that will jump into action when D5 requires it. We are committed to D5's priority of identifying and implementing innovative solutions with cost savings in the design, survey collection, and construction of any of these projects.

Our Team of professionals has a proven track record in their fields of specialization and will address the unique challenges and scope of any task work order (TWO) that arises throughout the contract life cycle. Our management Team has tremendous experience with TWO based contracts, serving as the prime consultant on seven current TWO based contracts and as a subconsultant on 13 other active TWO based contracts. We can rapidly issue TWO assignments in one day and our management system monitors TWO contract progress and budgets weekly.

375-030-22

PROCUREMENT

THE RIGHT TEAM: O9C staff have completed hundreds of TWO driven contract tasks for FDOT throughout the state and have developed a reputation for innovative solutions on some of the most prominent drainage projects within the State of Florida. In line with D5's priority for cost savings on this contract, we have assembled a group of consultant firms on our Team that have a history of working together, and each firm has many years of experience delivering projects for D5. Our strategic subconsultant Burgess & Niple (B&N), formerly ICON, successfully leads the current contract and has, according to Mr.

LoPiccolo, “Raised the Bar” for project delivery. They will lead a Task Team and provide guidance on project management procedures and quality assurance. The remaining subconsultants on our Team include: Florida Bridge & Transportation (FBT), DRMP, Environmental Science Associates (ESA), Arehna Engineering (AR), CivilSurv Design Group (SUR), Brindley Pieters & Associates (BPA), and Geotechnical & Environmental Consultants (GEC). B&N, DRMP, GEC and ESA are non-BDI firms, and their participation will be significantly less than the maximum allowable 45%. See Table 1:

Leadership Team for a summary of key staff, years of experience, and roles proposed for each Team member. We have 30+ additional staff, not in Table 1, available to assist in any assignment.

RELEVANT TEAM EXPERIENCE: SR 400 and I-4 Drainage Study: Expert drainage investigation and report in response to local business accusations of increased flooding from the I-4 Ultimate construction that escalated to the US Congressional attention.

SR 421 (Dunlawton Ave) Drainage Study: District Secretary’s special request for a forensic approach to determine roadway overtopping. Modeled Halifax Canal for bank improvements and upgraded emergency response measures to prevent overtopping.

SR 13/CR 13 Culvert Extensions: Design and permitting of 25 cross drain extensions to remove drop-off hazards from the clear zone and other improvements such as a nutrient removal baffle box.

Fountain of Youth Drainage Study: Flooding in two small neighborhoods escalated to politicians. A brief study resulted in scaled plans for immediate construction.

SR 35 (US301) From North of CR 470 E to SR 44 Expansion: Over a dozen new ponds sited with limited Right-of-Way (R/W), within OFWs, and impaired basins.

D5 Design Traffic CSC: Prime consultant with D5 TWO based experience.

D7 Drainage CSC (2019 & 2024): Major subconsultant with more than 10 TWOs.

KEY TEAM STAFF: Project Manager (PM) Leonardo (Leo) Valencia, PE, has 21 years of experience, including 10 years as an ERP reviewer for the St. Johns River Water Management District in Orlando. Leo has management experience on several TWO based contracts and his project experience ranges from drainage connection permit applications, road widening, and limited access projects to minor drainage, safety, and maintenance response projects. Deputy PM Christian Gyle, PE, CFM, has 20 years of experience and has an exceptional history of innovative drainage design and permitting to aid in navigating any permitting issues. Principal in Charge Walter Nemecek, PE, has 27 years of experience designing and managing a wide range of over 50 drainage and flood improvement projects including master stormwater models, forensic investigations, and innovative ERP solutions saving over $10 Million in R/W. Most O9C design staff have worked with Walter for their entire careers on some of the most challenging projects in Florida. Imran Ghani, PE, AICP, former Florida Turnpike Enterprises PD&E Manager, founder of O9C, and Orlando Office leader, has tremendous understanding of D5 management priorities and will oversee Public Involvement and review TWO preparation. Satya Kolluru, PE, PTOE, has designed safety improvements on over 150 projects. He will provide input on safety improvements from the project’s outset and review designs at all milestones. Bryon Wuczynski, PE, served as engineer for I-75 RRR and will be responsible for signing and pavement marking (S&PM). Eric Olszewski, PE (B&N), has 19 years of experience including being the lead designer for the current drainage CSC contract with D5. Juan Valenzuela, PE (FBT), has 22 years of experience including serving as the D5’s districtwide structures CSC lead plans reviewer. Frank Lopez, PSM (DRMP), will lead the survey effort with 22 years of experience and has provided survey services for many D5 projects including the CSC C-A024 contract for D5. Tom Percival (O9C) has 50+ years of experience (34 working for D5). He will serve as a project resource and will lead QA/QC.

Table 1: Leadership Team Name (Firm-Years Exp.)

Project Manager/Team Lead #1 Leonardo Valencia, PE (O9C-21) Deputy Project Manager/Team Lead #2 Christian Gyle, PE, CFM (O9C-20) Principal in Charge/Team Lead #3 Walter Nemecek, PE (O9C-27) Team Lead #4 Eric Olszewski, PE (B&N-19) Drainage Support Carl Spirio, PE (B&N-36) David Anderson, PE (O9C-36) Bryon Wuczynski, PE (O9C-20) Tim Henderson, PE (O9C-6) Kyle Morgan, PE (O9C-4) Will Mechling, PE, CFM (O9C-4) Roadway/TCP/S&PM Joe Moslemian, PE (O9C-6) Bryon Wuczynski, PE (O9C-20) Traffic Satya Kolluru, PE, PTOE (O9C-20) Jim Ingram, AFOT, CFOT/D (O9C-24) Survey/SUE/Mapping Frank Lopez, PSM (DRMP-22) Tegan Desmond, PSM (DRMP-47) Ken Glass, PSM (SUR-40) Gary Allen, PLS (SUR-43) Miscellaneous Structures Juan Valenzuela, PE (FBT-22) Environmental Eric Schneider (ESA-26) Doug Skurski (ESA-26) Geotechnical Jessica McRory (AR-21) Chris Meyer (GEC-33) Utility Coordination Patricia Dickerson (BPA-20) Public Involvement Imran Ghani, PE (O9C-27) QA/QC / Roadway/Drainage/Traffic David Anderson, PE (O9C-36) Tom Percival (O9C-51) QA/QC Structures Mark Niedermann, PE (FBT-36)

PROJECT APPROACH AND UNDERSTANDING OF CRITICAL ISSUES: Under this contract we will support and assist District staff in addressing drainage design concerns in anticipation of future issues or rapid response to unexpected and evolving drainage emergencies.

For both circumstances, our Team will provide innovative and long-lasting solutions. We understand that projects will vary in scope and could be the result of aging infrastructure or poor design. We listed critical issues anticipated for this contract.

Local Engagement: We are aware there is a human factor involved in addressing many concerns. This requires seasoned engineers experienced in engaging the public that can convey and explain complex issues in non-technical terms.

Therefore, once a project is brought to our attention, we will coordinate with Mr.

LoPiccolo to schedule a site visit to identify project issues. We will engage property owners, District staff, and other key stakeholders, and we will consider all concerns to develop innovative and cost-effective solutions to meet D5’s highest standards.

RACE Day: Osiris 9 is built on the principle that the best design is not done in a vacuum - instead all disciplines must collaborate. We developed an approach to problem solving called Rapid Alternative Concept Evaluation (RACE) Day. During RACE Day, a multi-disciplinary Team of drainage, roadway, traffic, safety, structural engineers, and environmental planners collaborate to efficiently develop and analyze innovative alternatives. Our goal is to create cost-effective and implementable alternatives to recommend to our clients. We accelerate design by utilizing immediately available data, including, but not limited to, LiDAR contours, R/W maps, GIS parcels, Web Soil Survey, and the National Wetland Inventory. This allows us to immediately begin design without needing to wait for surveyed information, and when more precise data is obtained, we make the necessary modifications to promptly finish off the design. For complex/tight designs, we use 3D design to verify tie-downs and to avoid/identify utility conflicts.

Drainage: Anyone can regurgitate designs from the drainage manuals, but FDOT staff call upon us because they know we think outside the box and develop practical solutions that other engineers miss. We have provided drainage solutions to FDOT throughout the state for hundreds of projects, including nutrient removal baffle boxes, regional ponds, flood reduction, and creating additional permitting credit from existing FDOT and municipal ponds. These innovative solutions eliminate R/W acquisition, reduce overall cost, and deliver projects ahead of schedule.

Permitting: Still available within the New State Stormwater Rule, we anticipate most projects within this contract will qualify for permit exemptions. If not, we will seek a General Permit to reduce application efforts and approval time. We will apply for an Individual Permit only if necessary. With 20+ years’ experience interpreting Florida Statutes with Water Management District staff we can expedite applications through the review process. General or Individual Permits approved after December 28, 2025, must demonstrate nutrient loading net improvement.

Environmental: All permits go through the ACOE since the supreme court ruling. With 26 years of experience, Eric Shneider anticipates reviewer needs to reduce and expedite applications. He understands mitigation nuance in D5 and the ACOE preferences.

Survey/SUE: Survey is a critical factor at the very earliest stages of any project and redundancy is critical to ensure we can meet any schedule. Therefore, we have partnered with DRMP and SUR to provide district-wide, reliable, innovative and effective survey service that keeps any project moving and staying ahead of schedule. Both firms have served FDOT for a combined total of 70 years. They provide a wide range of survey and SUE services. Some types can be performed rapidly with minimal disruption to traffic to better fit a “quick-burn” task.

Quality Assurance (QA) & Quality Control (QC): Two of O9C’s Core Values are Client Focused and Excellence Driven. We believe this is accomplished in large part by delivering high quality products. Every deliverable passes a strict Quality Control review that is approved by our Quality Control Manager, David Anderson, with more than 36 years of experience.

Task Management/Execution: Upon accepting a TWO, Leo will meet with the D5 PM to clearly define project goals, objectives, commitments, risks, scope and staff hours, and expedite delivery of required information to procurement. Leo will assign a TM, who is responsible for scope refinement, data collection (existing permits, geotech, survey, etc.), and a field review to identify existing deficiencies.

Cost Savings: We are keenly aware that inflation has driven up construction costs across all our projects in the last couple years. We understand the budget constraints of the Department on this contract and will identify innovative cost-saving measures to offset construction increases and any value-added costs.

Why The O9C Team? We have assembled a well-qualified Team and are eager to make this contract a success. Osiris 9 has a history of delivering high quality work to FDOT, with an average composite consultant grade of 4.0. We are confident our Team is the best choice.

Sincerely, Leo Valencia, PE – Project Manager, Osiris 9 Consulting, LLC

CRITICAL DRAINAGE DESIGN ISSUES

Roadside Ditches/Outfall Design Cross Drains/Storm Drain Pond Siting Analysis and Report Storm Management Facility Design Permit Determination/Exemptions Regional Ponds/Innovative Permitting R/W Encroachment Avoidance Water Elevation Base Clearance Determination Jurisdictional Wetland Lines/Mitigation Design Drainage Connection Permit Review Constructability Floodplain Compensation Design Utility Conflict Avoidance

Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:

Consultant Name Project Advertised Major & Minor Work Types

3.1 4.1.1 7.1 7.3 8.2 8.3 8.4 9.1 9.2 9.4.1 DBE SB UU

Prime Osiris 9 Consulting, LLC

Su bc on su lta nt s

Burgess & Niple, Inc.

CivilSurv Design Group, Inc.

DRMP, Inc.

Arehna Engineering, Inc.

Geotechnical and Environmental Consultants, Inc.

Florida Bridge and Transportation, Inc.

Brindley Pieters & Associates, Inc.

Environmental Science Associates

SB = Small Business UU = Under-utilized work type; subconsultant is a professional services firm and is prequalified in the Under-Utilized Work Group. Refer to the advertisement for applicability.

My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PROFESSIONAL SERVICES - RFP

October 7, 2024 mtavernari@bayerunited.com leonardo.valencia@osiris9.com JSerynek@OspreyEG.com

Re: Request for Proposal - CSC for Districtwide Miscellaneous Design (Drainage) BDI

Dear Consultant:

I am pleased to advise you that your firm has been shortlisted for the CSC for Districtwide Miscellaneous Design (Drainage) BDI. To enable the Department to complete the evaluation of your firm, you are requested to prepare resumes, an organization chart or staffing chart, and to participate in an interview with the technical review committee. The resumes and organization chart or staffing chart must be prepared in accordance with the enclosed information, which includes a scope of services. Resumes, required forms, and organization chart or staffing chart shall be e-mailed to D5.ProfServ@dot.state.fl.us. All documents are due by 3:00 PM, October 21, 2024.

The interviews are scheduled for October 22, 2024 in Sumter County Conference Room at the District Headquarters.

Note: All times listed in this letter and attached documents are Eastern Time Zone unless specifically noted otherwise.

Sincerely, Laura Prosser, Contract Analyst II Procurement Office

Attachments CC: Victor A. LoPiccolo, CPM

Request For Proposals For

CSC for Districtwide Miscellaneous Design (Drainage) BDI

1. Purpose:

2. Scope of Consultant Services:

3. Length of Consultant Services:

4. Contract Restrictions & Proposed Method of Compensation:

5. Staffing Requirements:

6. Scope of Services Meeting:

7. Deadline for Questions:

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

9. Consultant Interviews:

10. Consultant Selection:

11. Contract Negotiations:

12. Schedule:

Attachment A – Scope of Services

Attachment B – Standard Professional Services Agreement Terms

Attachment C – Interview Evaluation Form

Attachment D – Required Certifications

Attachment E – Anticipated Method of Compensation (Rates not included)

Request For Proposals

1. Purpose:

The Florida Department of Transportation requires professional services for the project known as CSC for Districtwide Miscellaneous Design (Drainage) BDI. Additional information is necessary to complete the evaluation of each shortlisted consultant’s ability to provide the desired services. As a result, each shortlisted consultant is requested to provide resumes, organization chart or staffing chart, required certification, forms, and to participate in an interview to discuss qualifications for the project.

Shortlisted Consultants:

Bayer United Engineering Consultants, LLC Osiris 9 Consulting, LLC Osprey Engineering Group, LLC

2. Scope of Consultant Services:

For a detailed description of the required consultant services, refer to Attachment A, Scope of Services.

3. Length of Consultant Services:

The consultant services are scheduled for a maximum period of 5 years. The consultant services shall begin only upon the receipt of written notice (i.e. Task Work Order) from the Department. The term of the contract is 5 Years.

4. Contract Restrictions & Proposed Method of Compensation:

A standard consultant contract will be executed with the selected consultant for this project. The standard contract terms are provided as Attachment B. The following additional information is furnished to the consultant firm for consideration:

4.1 Professional Liability Insurance Requirement: $250,000.00. For purposes of contracting, only Professional Liability Insurance from a company or companies authorized to do business in the State of Florida is acceptable. The selected prime consultant shall submit proof of Professional Liability Insurance coverage in the minimum threshold amount designated above, prior to contracting. The policy/ies and coverage described herein may be subject to a deductible. Pay all deductibles as required by the policy. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department’s approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention. A commitment letter from a financial institution is also not acceptable for purposes of contracting.

4.2 Computer Usage: The selected Consultant firm may desire to use the

Department's mainframe computer (not CADD) for project related tasks.

Requested computer services will be considered during the contract negotiations.

4.3 Subconsultant Services: Services assigned to subconsultants must be approved in advance by the Department. Subconsultants performing the standard types of work covered by Rule Chapter 14-75, F.A.C., must be technically prequalified with the Department or have an application for prequalification under review at the time that they are proposed.

Subconsultants with fees less than $500,000, and/or performing specialty services

(non-standard types of work), a self-certified overhead statement may be accepted. These overhead statements must be sent to Central Office for review and approval.

Private attorney services may not be utilized on Department contracts without advance approval from the Attorney General’s Office. The advance approval may only be requested by Agency General Counsel (FDOT), and not the consultant firm. Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. As referenced in Section 287.059(3), F.S.:

“An agency requesting approval for the use of private attorney services shall first offer to contract with the Department of Legal Affairs for such attorney services at a cost pursuant to mutual agreement. The Attorney General shall decide on a case-by-case basis to accept or decline to provide such attorney services as staffing, expertise, or other legal or economic considerations warrant. If the Attorney General declines to provide the requested attorney services, the Attorney General’s written approval shall include a statement that the private attorney services requested cannot be provided by the office of the Attorney General or that such private attorney services are cost-effective in the opinion of the Attorney General. The Attorney General shall not consider political affiliation in making such decision. The office of the Attorney General shall respond to the request of an agency for prior written approval within 10 working days after receiving such request. The Attorney General may request additional information necessary for evaluation of a request. The Attorney General shall respond to the request within 10 working days after receipt of the requested information.”

When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a http://www.fdot.gov/procurement/pdf/Rule%2014-75.pdf competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S.). Universities proposed as subconsultants will not be added to the professional services contract.

4.4 Small Business Participation:

This project is a small business reserved project. The prime consultant must be a small business. All subconsultants must also be small businesses unless specified otherwise within the advertisement. Please complete FDOT Form No.

375-030-83 to indicate your firm and all subconsultant’s small business participation.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, consultants should have already submitted their Bid Opportunity List through the Department’s Equal Opportunity Compliance System found at the following link (https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?

ReturnUrl=%2fEqualOpportunityCompliance). If you have not yet completed your bid opportunity list through this online application, please do so at this time. Prime Consultants can obtain access to the new EOC system by filling out the Contractors and Consultants New Users Access Form. Please complete the form and submit it to EOOHelp@dot.state.fl.us.

Consultants please be reminded that if you are selected on this project, you need to enter your subconsultant commitments of each task work order in the Equal Opportunity website after invoice has been paid in CITS. Also, if you are awarded amendments to task work orders, the subconsultant commitments will also need to be reported after the respective invoice has been paid.

4.5 Method of Compensation:

This will be a task assignment type contract. A fee and method of compensation will be negotiated for each task assignment.

4.6 Public Entity Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://pdl.fdot.gov/api/form/downloadAttachment/10980573 https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://fdotwp1.dot.state.fl.us/EqualOpportunityCompliance/Account.aspx/LogIn?ReturnUrl=%2fEqualOpportunityCompliance https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffdotwww.blob.core.windows.net%2Fsitefinity%2Fdocs%2Fdefault-source%2Fequalopporunity%2Feoc-rcs-user-manual%2Feoc-system-access-request-form.pdf%3Fsfvrsn%3D899539b3_0&data=02%7C01%7CKelly.Walls%40dot.state.fl.us%7C72c061ab81c841be0eb408d703d68c8a%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636982092320368962&sdata=KYy0%2FLjCiK5oF%2F2PSqs662Qm%2BB%2F63Kw7%2BzUYl%2BDqe0Q%3D&reserved=0 mailto:EOOHELP@dot.state.fl.us

Antitrust Vendor Violator Contract Language: Pursuant to section

287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact a new business with a public entity.

Affidavit Regarding Labor and Services: Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete and submit FDOT Form No. 375-030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

4.7 Vendor Registration through E-PROCUREMENT: As per Rule 60A-1.030, all consultants doing business with the State shall register in the MyFloridaMarketPlace system. Information about the registration process is available, and registration may be completed by linking to the following web address: https://vendor.myfloridamarketplace.com

NOTE: Contracts procured under s. 287.055, Florida Statutes are exempt from the 1% transaction fee. Interested persons lacking internet access may request assistance from MyFloridaMarketPlace Customer Services at (866) FLA-EPRO (352-3776) or State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

4.8 Inspector General: The Consultant agrees to comply with section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with section 20.055(5), Florida Statutes.

5. Staffing Requirements:

After submittal of Letters and up through contract execution, proposed subconsultants/subcontractors/sub-vendors, teaming arrangements, or key staff of the Consultant cannot be changed or substituted except in instances of force majeure or in the event of circumstances that cannot reasonably be anticipated and/or are beyond the control of the prime consultant. In such cases, changes or substitutions are subject to the discretion of the Department, and cannot be made without written approval of the Department. All such requests made during the contract procurement must be routed and coordinated through PSU only, as the official point of contact during contract https://pdl.fdot.gov/api/form/downloadAttachment/17378449 https://vendor.myfloridamarketplace.com/ procurement. After contract execution, subconsultant/subcontractor/sub-vendor, teaming arrangement, or key staff changes/substitutions require pre-approval of the Department’s Project Manager before implementing. All qualification/certification requirements of the original advertisement shall govern, where applicable.

6. Scope of Services Meeting:

A Scope of Services meeting is not required for this project.

7. Deadline for Questions:

Any technical or administrative questions shall be addressed to the following:

Laura Prosser, Procurement Office, MS 4-524 Florida Department of Transportation, 719 S. Woodland Blvd., DeLand, FL 32720, Phone: 386-943-5526, E-mail address: D5.ProfServ@dot.state.fl.us

NOTE: The shortlisted consultant teams shall not have any conversations concerning this project with the project manager, technical review committee, selection committee, or any other persons regarding issues related to this project other than the specified procurement office personnel identified above.

The deadline for technical questions is October 10, 2024.

There is no deadline for contract or administrative questions.

8. Resumes, Organization Chart or Staffing Chart, Required Certification, and Forms:

Please note that there is no requirement for submittal of technical proposals.

The firms being considered for this project are required to electronically submit resumes, organization chart or staffing chart, required certification, and forms. Resumes must be no longer than 2 pages per resume per person. The organization chart or staffing chart is limited to a one page chart which can be either 8 ½” x 11” or 11” x 17”, at the discretion of the Consultant. Font size of 11, with ½ inch margins are recommended for clarity, but not required for Consultant submittals. The Consultant firm may elect to submit an organization chart OR staffing chart, not both. Examples of acceptable and unacceptable content for organization charts, staffing charts, staff hour estimate charts, and a link to the Construction Training and Qualification Program (CTQP) system can be found at this link. Organization, staffing, or staff hour estimate charts containing extra narrative content (not in conformance with examples) will be deemed unacceptable, at the sole discretion of the Procurement Office, and will not be passed on to the Technical Review Committee for review and evaluation with the other submittals.

Resumes and organization chart or staffing chart shall include sufficient information to http://www.fdot.gov/procurement/SubmittalExamples.shtm enable the Department to evaluate the technical capability of the firms to provide the desired services. Resumes shall be included only of persons who will actually be playing key roles in the project, if selected. Resumes and organization chart or staffing chart shall not contain links to other web pages that would provide additional technical content.

8.1 Other Information & Required Certifications:

Organization Chart or Staffing Chart and Resumes (including

Subconsultants): Consultant shall include the names and levels of key personnel (including Project Manager), names of subconsultant staff (if any). Resumes are limited to 2 pages in length.

Form No. 375-030-30, Truth in Negotiation Certification – Attachment D

Form No. 375-030-83, Professional Services Commitment Form – Attachment D

Form No. 375-030-32, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts – Attachment D

Form No. 375-030-33, Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts – Attachment D

Form No. 375-030-34, Disclosure of Lobbying Activities – Attachment D If this form is not applicable for your firm, please sign your firm name and write N/A on the top of the form.

Form No. 375-031-06, E-Verify – Attachment D

Form No. 375-030-60, Vendor Certification Regarding Scrutinized Companies Lists – Attachment D

The forms provided in Attachment D shall be executed by an officer of the consultant firm submitting the proposal.

8.2 Copyrighted Material:

Copyrighted material will be accepted only if accompanied by a waiver that will allow the FDOT to make paper or electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempted from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

8.3 Submittal of resumes, organization chart or staffing chart, required certification, and forms:

The resumes, organization chart or staffing chart, required certification, and forms shall be submitted as an attached, single computer file via e-mail. PDF (Adobe Acrobat) is the preferred format, but a Word file is acceptable. Please do not include cover sheets or dividers. The Department has a 20 MB limit on e-mail attachments. The file shall be sent to D5.ProfServ@dot.state.fl.us. Deadline for FDOT receipt of file is 3:00 PM on October 21, 2024. All submittals may be subject to public records requests. Zipped email attachments are NOT acceptable, and will be disabled by FDOT’s email server due to security reasons.

9. Consultant Interviews:

Consultants under consideration for this project will be interviewed by the Technical Review Committee (TRC) in person, or by video-conference if TRC member(s) are in a district and cannot travel on the date of interviews.

9.1 INTERVIEW REQUIREMENTS: The following guidelines will govern the interviews:

(1) A portion of the prepared Interview questions shall be common to all shortlisted Consultants. The Department may prepare additional questions that are unique for a Consultant based on the Consultant’s Letter of Response, organization/staffing chart, or other information. TRC members may also ask follow-up clarifying questions during the Interview, where time permits.

(2) The Department may pose questions about hypothetical or actual projects, or situational questions, but only during the follow-up Question and Answer portion.

(3) Just prior to the start of the Interview, each Consultant team shall be given the prepared questions to review for five (5) minutes. One copy of the questions shall be provided to each member of the Consultant team. The Consultant may keep the copy of the questions during the Interview. The Consultant may not leave the Interview room to review the questions. The Consultant firm remains in the same room as the TRC and Professional Services Unit (PSU) staff when reviewing the questions. The five minutes for reviewing questions is not considered as part of the Interview.

Discussions by the Consultant team members during the 5 minute review are not part of the Interview process, and are not considered in evaluation of the Consultant.

(4) Introductions of Consultant staff and Department staff are also not counted as part of the Interview time. Interviews are limited to 45 Minutes total, inclusive of Consultant opening statement and Questions and Answers

(Q&A). Ten (10) minutes will be allowed after the Interview for follow-up questions pertaining to the Consultant’s responses and Consultant closing statement (closing statement is optional and only if time permits). PSU shall be timekeeper, and is responsible for ensuring the Consultant firm adheres to the stated time limits. The Interview may conclude early if less time is actually required. Each Consultant firm may make an opening statement of approximately 5 minutes (opening statement is optional). The opening statement shall not be separately timed.

(5) Attendance at the interview by the Consultant’s proposed Project Manager is strongly recommended.

(6) A maximum of 6 attendees per Consultant team is allowed. Switching out of participants in the Interview room is not permitted. Disciplines that must attend the interview are the Project Manager. If a proposed subconsultant is listed as a subconsultant on more than one (1) team for a single project, then it is the responsibility of the subconsultant to disclose this information with each respective team. The Department representatives in attendance will at a minimum be the members of the Technical Review Committee and a Procurement Office representative (interview facilitator).

(7) No handouts other than standard paper business cards will be allowed before, during, or after the interview.

(8) The Department shall supply and make available either a standard white board or flip chart with markers during the interview. The Consultant is not permitted to bring in prepared diagrams or drawings to display on the Department-supplied flip chart or white board. Procurement will discard the flip chart pages at the completion of the interview. Flip charts and/or white board illustrations will not be given to TRC for evaluation after the interview.

Consultant may begin drawing as soon as the questions are handed to them (the beginning of the five minutes of review).

(9) No visual aides are permitted during the interview. The Department will make Google Earth available during the…