PC-310000-H1194.pdf

The State of Florida Division of Emergency Management

Solicitation Type: Request for Proposal (RFP) Under Executive Order

Title: Inspection & Assessment Services Contractors for the Florida Statewide Residential Mitigation Program, Elevate Florida.

Solicitation No.: RFP-DEM-24-25-017

Procurement Officer: Mina Barekat 2555 Shumard Oak Blvd.

Tallahassee, FL 32399-2100 Phone: 850-815-4621

Email: Mina.Barekat@em.myflorida.com mailto:Mina.Barekat@em.myflorida.com

TABLE OF CONTENTS

SECTION 1. INTRODUCTION

1.1 Solicitation Objective

1.2 Background Information

1.3 Method of Procurement

1.4 Timeline of Events

1.5 Who May Respond

1.6 Term

1.7 Definitions

1.8 Special Accommodations

1.9 Procurement Officer

1.10 Order of Precedence for Solicitation

1.11 Purchases from Other Entities

1.12 Agency’s Right to Reject Proposals

SECTION 2. SOLICITATION PROCESS

2.1 Question Submission

2.2 Addenda to the Solicitation

2.3 General Contract Conditions and Contract Formation

2.4 MyFloridaMarketPlace (MFMP) Registration

2.5 Florida Substitute Form W-9 Process

2.6 Division of Emergency Management Enterprise Solution (DEMES)

2.7 Registration with the Florida Department of State

2.8 Disclosure of Proposal Contents

2.9 Modification or Withdrawal of Proposals

2.10 Diversity

2.11 Proposal Disqualification

2.12 No Alternate Proposals

2.13 Convicted Vendor, Discriminatory, and Antitrust Violator Vendor Lists

2.14 Cooperation with the Inspector General

2.15 Florida Accountability Contract Tracking System (FACTS)

2.16 Additional Information

SECTION 3. RESPONDING TO THE SOLICITATION

3.1 How to Submit a Proposal

3.2 PUR 1001, General Instructions

3.3 Scoring Criteria

3.4 Mandatory Proposal Requirements and Format

3.7 Responsive Requirements

3.8 Subcontracting

3.9 Public Records & Respondent Confidential Information

SECTION 5. BASIS OF AWARD

5.1 Scoring Calculation

5.2 Agency Decision

5.3 Background Check Requirements

SECTION 6. ATTACHMENTS AND FORMS

6.1 Attachments

6.2 Forms

Remainder of Page Intentionally Left Blank

SECTION 1. INTRODUCTION

1.1 Solicitation Objective

The Florida Division of Emergency Management (FDEM or Agency) is seeking to establish a pool of qualified Respondents to provide Inspection and Assessment services to implement the statewide residential mitigation grant program, Elevate Florida.

Qualified Respondents will provide a broad range of services that include structural integrity assessments, elevation certificates, construction inspections, geotechnical reports, wind retrofit assessments, and demolition inspections throughout individual projects from pre-construction to closeout. General descriptions of service tasks are outlined in Attachment A, Scope of Work.

This is an ongoing program that will include inspections throughout Florida. Once under contract, Respondents may be assigned inspections in batches, geographically, or other manners as deemed appropriate. Qualified Respondent

(s) will be issued a Notice to Proceed to perform services to a subset of homes in each batch based on location, availability, and other factors. This procurement will have a quick turnaround. The Agency expects to have a kickoff meeting within 1 (one) week of Vendor selection for Structural Integrity and Construction Inspection services.

1.2 Background Information

The Agency is implementing Florida’s first Statewide Residential Mitigation

Program, Elevate Florida. Through Elevate Florida, FDEM will administer two federal mitigation grant programs funded by Federal Emergency Mitigation Assistance (FEMA) under which residential projects are eligible. Each of these programs may have a cost-share requirement for the property owner, due at contract signing. Below are the eligible project types which are further defined in Attachment A, Scope of Work.

Eligible Project Types:

Elevation Mitigation Reconstruction Acquisition-Demolition Wind Retrofits

1.3 Method of Procurement

Emergency procurement under the authority of Executive Order 24-214, as amended and subsequently extended under 25-26.

1.4 Timeline of Events

The table below contains the Timeline of Events for this solicitation. Respondents shall become familiar with the Timeline of Events. The dates and times within the Timeline of Events may be subject to change. It is the Respondent’s responsibility to check for any changes. All changes to the Timeline of Events will be made through an addendum to the solicitation. Respondents are responsible for submitting all required documentation by the dates and times specified below (Tallahassee, Florida local time). The Agency will not consider late submittals.

Timeline of Events - Action/Location Event Date Event Time

(Eastern Time)

RFP posted on the VIP. 3/13/2025 TBD

Deadline to submit questions to the

Procurement Officer.

3/18/2025 11:00am

Division’s anticipated posting of answers to Respondent’s questions on the VIP.

3/21/2025 11:00am

Deadline to submit Reply and all required documents to the Procurement

Officer via email.

3/31/2025 3:00pm

Evaluations Conducted.

4/1/2025 –

4/8/2025

NA

Evaluator Scores due to Procurement. 4/8/2025 4:00pm

Anticipated Post Notice of Intent to

Award on the VIP.

4/14/2025 TBD

1.5 Who May Respond

Respondents must provide proof of the ability to meet the Responsive Requirements listed in the RFP to be considered for award.

1.6 Term

The initial term will begin on the execution date of the Contract and shall end

December 31, 2027, unless terminated earlier in accordance with the Contract conditions. Exceptional purchase contracts pursuant to section 287.057 (3)(a) may not be renewed. Contracts will be issued with no guaranteed quantity of requested services. The use of this contract is wholly dependent upon the needs of the Agency.

1.7 Definitions

Definitions contained in section 287.012, Florida Statutes, Rule 60A-1.001, Florida Administrative Code, the Scope of Work, FDEM PO Terms and Conditions, Form PUR 1000 (as it may be updated), and Form PUR 1001 are incorporated by reference. Where in conflict, the definitions listed in this section supersede the incorporated definitions. All definitions apply in both their singular and plural sense.

A. Acquisition-Demolition - A structure is purchased from voluntary sellers and demolished, to be maintained by the local community as open space. The local community must agree to participate in this project type.

B. Agency – The Division of Emergency Management.

C. Agency Term Contract – An indefinite quantity contract to furnish commodities or contractual services during a defined period.

D. Confidential Information – A redacted portion of a Respondent’s documents, data, or records disclosed relating to its Proposal that the Respondent claims is confidential and not subject to disclosure pursuant to chapter 119, Florida Statutes, the Florida Constitution, or any other authority.

E. Contract – Any binding agreement that results from this competitive procurement, if any, between the Agency and the Vendor.

F. Contractor - The Vendor or Vendors that enter into a Contract as a result of this solicitation.

G. Customer – The Division of Emergency Management.

H. DEMES – The Division of Emergency Management Enterprise Solution. The

Agency’s electronic system utilized to request quotes, issue purchase orders during emergencies, and for processing all invoices.

I. Mitigation Reconstruction - The construction of an improved, elevated building on the same site where an existing building and/or foundation has been partially or completely demolished or destroyed. These activities result in the construction of code-compliant and hazard-resistant structures. Mitigation Reconstruction is the alternative to Structure Elevation when the structure is not sound enough to elevate, as determined during application review.

J. MyFloridaMarketPlace - MyFloridaMarketPlace (MFMP) is the State of Florida’s eProcurement system.

K. Proposal – The response/reply to an RFP.

L. Respondent - A Vendor who submits a Proposal to this solicitation.

M. State – The State of Florida.

N. Structural Elevation - Physically raising an existing structure.

O. State Holiday - An observed and paid State holiday.

P. Subcontractor – A Vendor that has executed an agreement with the

Contractor and has been approved by the Agency to perform services under the Contract.

Q. Unit Price - The maximum amount charged per Inspection/Assessment Service Type, as submitted by the Respondent on Attachment B, Price Proposal.

R. Vendor – As defined in Rule 60A-1.001, F.A.C., and that is capable and in the business of providing the commodities or service as those within the solicitation.

S. Vendor Information Portal (VIP) – The State of Florida’s Vendor registration, supplier diversity, and bidding system developed in accordance with section 287.042(3), F.S. The Vendor Information Portal is accessible at https://vendor.myfloridamarketplace.com.

T. Wind Retrofit - Measures that reduce the risk of future wind damage to structures. This may include alterations to the roof, windows, doors, and other vulnerable components of structures. Wind mitigation is another alternative for homes that are not sturdy enough to elevate.

1.8 Special Accommodations

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fvendor.myfloridamarketplace.com%2F&data=05%7C01%7CNicole.Walker%40dms.fl.gov%7Cd38a3a6eff994d8181eb08db23fcb675%7Ced173fed38394a3ca952140e906fed8d%7C0%7C0%7C638143340533516786%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=bawWG1kiSF9B%2FuvjOVIaeISbWDXkUETlOGDnzvbL0RI%3D&reserved=0

Any person requiring special accommodation due to a disability should contact the Agency’s Procurement Manager at (850) 815-4606. Requests for accommodation for meetings must be made at least five (5) working days prior to the meeting. A person who is hearing or speech impaired can contact the American with Disabilities Act (ADA) Coordinator by using the Florida Relay Service at (800) 955-

8771 (TDD).

1.9 Procurement Officer

The Procurement Officer listed below is the sole point of contact for this RFP. All emails to the Procurement Officer should contain the solicitation name and number in the subject line of the email.

Mina Barekat, Purchasing Specialist Florida Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 Phone: 850-815-4621 Email: Mina.Barekat@em.myflorida.com

1.10 Order of Precedence for Solicitation

In the event conflict exists among the documents comprising the RFP, the conflict will be resolved in the following order of priority (highest to lowest):

a) Addenda to RFP, if issued (in reverse order of issuance)

b) Attachment A, Scope of Work

c) Attachment B, Price Proposal

d) Technical Proposal Instructions and Evaluation Criteria

e) Attachment C, FDEM Contractual Service Agreement

f) This RFP document

g) Other RFP attachments and Forms

1.11 Purchases from Other Entities

Pursuant to their own governing laws, and subject to the agreement of the Vendor, other state agencies as defined in Rule 60A-1.001(4)(b) and (c), Florida Administrative Code, and Eligible Users as defined per Rule 60A-1.001(4), Florida Administrative Code, may be permitted to make purchases at the terms and conditions contained herein upon written approval from the Agency (Executive Director or designee) prior to contracting and are also required to follow the provisions of section 287.042(16), Florida Statutes.

1.12 Agency’s Right to Reject Proposals

The Agency may reject any Proposal not submitted in the manner specified by this solicitation. Proposals that do not meet all requirements, specifications, terms, and conditions of the solicitation or fail to provide all required information, documents, or materials may be rejected as non-responsive. Respondents whose Proposals, references, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may mailto:Mina.Barekat@em.myflorida.com be rejected as not responsible. The Agency reserves the right to determine which Proposals meet the requirements of this solicitation and which Respondents are responsive and responsible.

The Agency is placing Vendors on notice of prohibitions. The Agency will not request documentation of, consider, or give preference based on a Respondent’s social, political, or ideological interests or preferences, pursuant to section

287.05701 F.S.

Although this solicitation uses terms such as “must”, “shall”, “will”, and “is required”, and may define certain items as requirements, the Agency reserves the right, in its discretion, to waive any minor irregularity, technicality, or omission if the Agency determines that it is in the best interest of the State to do so. However, failure to provide requested information may result in the rejection of a Proposal. There is no guarantee that the Agency will waive an omission or deviation, or that any

Vendor with a Proposal containing a deviation or omission will be considered for award of this procurement. The Agency may reject any Proposal not submitted in the manner specified by this solicitation.

A deviation from a requirement or condition is material if, in the Agency’s discretion, it provides a substantial advantage to one Respondent over another or has a potentially significant effect on the quality of the Proposal or on the cost to the State.

SECTION 2. SOLICITATION PROCESS

2.1 Question Submission

Respondents are strongly encouraged to ask questions regarding the RFP including attachments and the proposed Contract terms and conditions.

Questions must be submitted in writing via email to the Procurement Officer by the date and time reflected in the ‘Timeline of Events’ section. Questions and Answers will be posted via an Addendum to the MyFloridaMarketPlace Vendor Information Portal (VIP) by the date and time in the “Timeline of Events’ section.

The Agency is not obligated to revise the solicitation or attachments.

The Agency requests that questions contain the solicitation number in the subject line of the email. The Questions and Answers Addendum will become part of the solicitation. Questions will not constitute formal protest of the specifications of the solicitation.

Questions are requested to be submitted in the following format:

RFP Section or Attachment Name and Page Number

Question

2.2 Addenda to the Solicitation

The Agency reserves the right to modify this solicitation by issuing addenda.

Addenda will be posted on the VIP. It is the responsibility of the Respondent to regularly check for addenda to the RFP. The Respondent is solely responsible for determining whether addenda to the RFP have been issued and for reviewing impact of addenda on the RFP.

2.3 General Contract Conditions and Contract Formation

In accordance with Rule 60A-1.002(7), Florida Administrative Code, Form PUR 1000, General Contract Conditions is included herein by reference. The PUR 1000 can be found at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_age ncy_resources/state_purchasing_pur_forms.

The following sections of the PUR 1000 are inapplicable:

• Section 5(n). Force Majeure, Notice of Delay, and No Damages for Delay.

The Contract document will consist of the Attachment A, Scope of Work, the Contract document and Forms, Special Conditions, and the Attachment B, Price Proposal submitted by the awarded Respondent upon which the award was based.

This solicitation and all terms, including Forms and Attachments are hereby incorporated into the awarded contract by reference. No additional documents submitted by a Respondent will be incorporated in the Contract. During the solicitation period, the Agency may specifically identify and incorporate by reference any additional documents which are to be incorporated into the Contract.

2.4 MyFloridaMarketPlace (MFMP) Registration

Awarded Vendor(s) must complete this process prior to Contract execution. For additional information, please visit: https://vendor.myfloridamarketplace.com/.

2.5 Florida Substitute Form W-9 Process

Awarded Vendor(s) must register and complete an electronic Florida Substitute Form W-9 prior to Contract execution. The Internal Revenue Service (IRS) receives and validates the information Vendors provide on the Form W-9. For instructions on how to complete the Florida Substitute Form W-9, please visit:

https://flvendor.myfloridacfo.com/.

2.6 Division of Emergency Management Enterprise Solution (DEMES) The Agency has adopted an electronic platform for doing business (requesting quotes, issuing PO’s and reviewing/approving invoices). Awarded Contractors are required to register for a DEMES account and utilize the platform. Please visit the

DEMES home page for additional DEMES resources and registration information:

https://www.fdemportal.com/vendors/s/login.

2.7 Registration with the Florida Department of State

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ https://www.fdemportal.com/vendors/s/login

If awarded a Contract, the Respondent shall provide a PDF file of their current and active registration with the Department of State prior to contract execution. NOTE:

Pursuant to section 607.1501, Florida Statutes, out-of-state corporations where required must obtain a Florida Certificate of Authorization pursuant to section

607.1503, Florida Statutes, from the Florida Department of State’s Division of

Corporations to transact business in the State of Florida. Website:

www.sunbiz.org.

2.8 Disclosure of Proposal Contents

All documentation produced as part of any RFP will become the exclusive property of the Agency and will not be returned to the Respondent unless withdrawn prior to the RFP opening in accordance with the Modification or Withdrawal of Proposal section.

2.9 Modification or Withdrawal of Proposals

Respondents may modify the Proposal at any time prior to the RFP due date by sending the modified Proposal to the Procurement Officer. A Proposal may be withdrawn by notifying the Procurement Officer in writing before the RFP opening.

2.10 Diversity

The State is committed to supporting its diverse business population through involving woman-, veteran-, and minority-owned business enterprises in the state’s purchasing process. The Agency supports diversity in its procurements, and requests that all subcontracting opportunities afforded by this solicitation be shared with certified woman-, veteran-, and minority- owned business enterprises. The award of subcontracts should reflect the vast array of citizens in the State.

Respondents can search for certified businesses online at the Office of Supplier Development’s Certified Vendor Directory or by contacting 850-487-0915 for information on certified businesses that may be considered for subcontracting opportunities. The Certified Vendor Directory is accessible at:

https://vendor.myfloridamarketplace.com/search/vendor.

The Office of Supplier Development’s Mentor-Protégé Program connects certified businesses with private business entities for business development mentoring.

The Agency strongly encourages Vendors doing business with the State to consider becoming a mentor and participating in this initiative. More information on the Mentor-Protégé Program may be obtained by contacting the Office of Supplier Development at 850-487-0915 or by email at: osdinfo@dms.fl.gov.

2.11 Proposal Disqualification

Each Respondent must meet the requirements and possess the experience and personnel resources to provide the products and/or services described in this RFP to be eligible for award. Proposals that do not meet all requirements, specifications, terms, and conditions of the solicitation or fail to provide all required information, documents, or materials may be rejected as non-responsive.

http://www.sunbiz.org/ https://vendor.myfloridamarketplace.com/search/vendor mailto:osdinfo@dms.fl.gov

Any one or more of the following causes may be considered as sufficient for the disqualification of a Vendor and the rejection of its Proposal or Proposals:

a) More than one Proposal for the same contract from an individual, firm, or corporation under the same or different names.

b) Evidence of collusion among Vendors.

c) Any suspension or debarment of the parent company, subsidiary, or individual involved with the Vendor by federal or any state jurisdiction within the last five

(5) years.

d) If the unit prices are obviously unbalanced either in excess or below reasonable cost analysis values.

e) If there are any unauthorized additions, interlineations, conditional or alternate bids, or irregularities of any kind which may tend to make the Proposal incomplete, indefinite, or ambiguous as to its meaning.

The Agency reserves the right to request additional information pertaining to the Respondent’s ability and qualifications to provide the products/services described in this RFP, as deemed necessary during the RFP or after contract award, if any.

The Agency reserves the right to determine which Proposals meet the requirements of this solicitation and which Respondents are responsive and responsible.

2.12 No Alternate Proposals

Only one Proposal may be submitted by each Respondent. Respondents that wholly or partially own one or more subsidiaries or affiliates, each with its own Brand, may submit only one Proposal on behalf of one Brand regardless of the number of Brands, subsidiaries, or affiliates owned or controlled by the Respondent.

2.13 Convicted Vendor, Discriminatory, and Antitrust Violator Vendor Lists

a) Convicted Vendor List.

Pursuant to section 287.133, F.S., a person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity;

and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, F.S. for CATEGORY TWO for a period of 36 months following the date of being placed on the Convicted Vendor List.

b) Discriminatory Vendor List.

Pursuant to section 287.134, F.S., an entity or affiliate who has been placed on the Discriminatory Vendor List may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

c) Antitrust Violator Vendor List.

Pursuant to section 287.137, F.S., a person or an affiliate who has been placed on the Antitrust Violator Vendor List following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

2.14 Cooperation with the Inspector General

Pursuant to section 20.055(5), Florida Statutes, the Vendor, and any subcontractors understand and will comply with their duty to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing.

2.15 Florida Accountability Contract Tracking System (FACTS)

On March 1, 2012, the Department of Financial Services (DFS) implemented a centralized web-based contract reporting system to increase transparency and accountability in government contracting in Florida. The system, known as Florida Accountability Contract Tracking System or FACTS, displays grant and contract procurement information, expenditure data, audit information, and contract document images as required per section 215.985, Florida Statute. The link to the DFS FACTS public website is: https://facts.fldfs.com.

2.16 Additional Information

By submitting a Proposal, the Respondent certifies that it agrees to and satisfies all criteria specified in this solicitation. The Agency may request, and the Respondent shall provide supporting information or documentation. Failure to supply supporting information or documentation as required and requested may result in the Proposal being deemed non-responsive.

SECTION 3. RESPONDING TO THE SOLICITATION

3.1 How to Submit a Proposal

Submissions must be forwarded via email to the Procurement Officer in pdf. format no later than the date and time provided in the ‘Timeline of Events’ section of this RFP (or as revised by addenda). Submissions should include the following in the https://facts.fldfs.com/ subject line:

Responding Vendor Name Solicitation Number: RFP-DEM-24-25-017

3.2 PUR 1001, General Instructions

The PUR 1001, General Instructions to Respondents, are incorporated by reference and can be found at:

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf.

The following sections of the PUR 1001 (General Instructions) are inapplicable:

• Section 3. Electronic Submissions: Section 3.1 of this RFP will supersede.

• Section 4. Terms and Conditions: Section 1.10 of this RFP will supersede.

• Section 5. Questions: Section 2.1 of this RFP will supersede.

3.3 Scoring Criteria

Proposals will be evaluated and scored according to the following criteria:

Technical Proposal Criteria

• Relevant Experience - up to 25 points.

• Capability and Capacity - up to 25 points.

• Technical Approach & Methodology - up to 25 points.

Price Proposal

• Inspection & Assessment Service Types - up to 25 points per Inspection/Assessment type.

3.4 Mandatory Proposal Requirements and Format

Proposals should contain the following mandatory information, forms, and certifications. Vendors should utilize and title the individual sections in their proposal as outlined below in section a) through g).

Failure of the Respondent to provide any information as required by this section may result in a score of zero for that element of the evaluation.

a) Transmittal Letter/ Letter of Interest The Respondent must submit a transmittal letter on the Respondent’s letterhead with the following information: Company name, physical address, and primary point of contact information.

Respondent shall specify which Inspection and Assessment Services of the Attachment A, Scope of Work they can perform. Respondents will be evaluated on the Inspection and Assessment service they specify and assigned work only for that service. Respondents who specify Structural Integrity Assessments and Wind Retrofit Assessments must also be able to provide Construction Inspection http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

Services. This letter must be signed by a principal representative of the applicant firm.

b) Relevant Experience Respondent shall provide a brief history of firm relevant experience including a general background, knowledge of and experience working on residential projects.

Provide a description of previous experience and understanding of Hazard Mitigation Assistance (HMA) residential projects if applicable. Include a project list demonstrating proficiency in the applicable scope. Respondent shall provide all applicable licensure information for verification purposes.

Respondents can demonstrate experience by describing your company’s number of years’ experience providing like services, identifying clients, and describing past projects. Examples should include entity name, contract amount or total spend information, specific dates, locations, and the nature of the project for which the Respondent provided these services. Demonstrated familiarity or prior experience with HMA programs for grant compliance purposes is preferred.

How will Relevant Experience be scored

Evaluation Criteria Points

Respondent does not demonstrate that it has quality, depth, or relevance in experience in providing Inspection and Assessment services as outlined in the Scope of Work.

Respondent demonstrates a minimal level of quality, depth, or relevance in experience in providing Inspection and Assessment services as outlined in the Scope of Work.

Respondent demonstrates a good level of quality, depth, or relevance in experience in providing Inspection and Assessment services as outlined in the Scope of Work.

Respondent demonstrates an extensive level of quality, depth, or relevance in experience in providing Inspection and Assessment services as outlined in the Scope of Work.

c) Capability and Capacity Respondent shall provide a concise profile of the organization to include organization structure, capacity, and unique qualifications. Include a brief narrative on the background of the Company. Outline the details of the firm’s size, date established and ownership. Respondent shall provide a statement of the firm’s resources and capacity and demonstrated scalability to carry out the timelines as established by the Attachment A, Scope of Work. Please provide within your narrative a description of ability to scale as needed for concurrent inspections.

Describe capacity to complete inspections across multiple regions. Include licensure information for each identified staff member.

How we will score Capability and Capacity

Evaluation Criteria Points

Respondent’s proposal does not demonstrate the Respondent’s ability to provide the support personnel statewide to accomplish the goals of this project.

Respondent’s proposal demonstrates that the Respondent has minimal ability to provide the support personnel statewide to accomplish the goals of this project.

Respondent’s proposal demonstrates that the Respondent has a good ability to provide the support personnel statewide to accomplish the goals of this project.

Respondent’s proposal demonstrates that the Respondent has exceptional ability to provide the support personnel statewide to accomplish the goals of this project.

d) Technical Approach and Methodology

Respondent shall describe their understanding of the selected components of the Attachment A, Scope of Work, and provide a description of how the work will be performed.

How we will score Technical Approach and Methodology

Evaluation Criteria Points

Respondent’s proposal does not demonstrate the Respondent’s understanding of the components of the Attachment A, Scope of Work, and does not provide methods for completing the SOW milestones.

Respondent’s proposal demonstrates that the Respondent has minimal understanding of the components of the Attachment A, Scope of Work and provides poor methods for completing the SOW milestones.

Respondent’s proposal demonstrates that the Respondent has a good understanding of the components of the Attachment A, Scope of Work and provides methods for completing the SOW milestones.

Respondent’s proposal demonstrates that the Respondent has an exceptional understanding of the components of the Attachment A, Scope of Work and provides sound methods for completing the SOW milestones.

e) Attachment B – Price Proposal

Respondent shall complete and submit pricing on the Attachment B, Price Proposal, provided. The Price Proposal is broken down by the following Inspection and Assessment Service types: Structural Integrity Assessments & Construction Inspections, Geotechnical Reports, Elevation Certificates, Demolition Inspections, Wind Retrofit Assessments & Construction Inspections.

Respondents should only complete a Price Proposal applicable to the Inspection and Assessment Service types they perform, and as identified in your Transmittal Letter/Letter of Interest.

Ensure to complete the Price Proposal fully. Unit pricing per inspection type shall be all-inclusive and include all charges for airfare, lodging, meals, vehicle rental, fuel, parking, tolls, or any other travel expense, incidentals or associated costs required to satisfy all requirements of Attachment A, Scope of Work.

Respondents are asked to identify their preferred service region (according to FDEM Regions Map located in the Attachment A, Scope of Work). The Agency will take preference into consideration, however, cannot guarantee work will be assigned strictly to preference.

Failure by the Respondent to provide pricing as described shall result in the Proposal being deemed non-responsive and therefore, the Proposal shall be rejected. Footnotes, notations, additions, and exceptions made in reference to or on Attachment B, Price Proposal will not be considered.

How we will score price proposals Price proposals for each Inspection and Assessment Service type will be calculated separately. The Respondent may be awarded up to 25 points for its Attachment B, Price Proposal. The Respondent will receive points based on the following methodology:

The Respondent with the lowest sum of all unit pricing per each Inspection and Assessment Service type, will receive the maximum score for that category.

Other Respondents will receive points based on the following formula:

(X ÷ N) × M = Z

Where:

X = lowest sum of all unit pricing per Inspection for the specific Inspection and Assessment Service type from all Respondents.

N = Respondent’s sum of all unit pricing per Inspection for the specific Inspection and Assessment Service type.

M = Maximum score possible for each Inspection and Assessment Service type.

Z = points awarded

f) Required Forms Complete and submit the required Forms, below:

Form 1 – Vendor Acknowledgement Form 2 – PUR 7801 Vendor Certification Form Form 3 – Subcontracting (use one per each subcontractor) Form 4 – Addenda Acknowledgement (if applicable) Form 5 – PUR 1355, Foreign Countries of Concern Contract Attestation

Form 6 – PUR 2024, Use of Coercion and Forced Labor

Do not utilize your own forms or alter these forms in any way.

g) Certifications If the following documents do not apply to your company, the Respondent may omit. If applicable, submit the following Certifications:

• Certification of Women and Minority Business.

• Certification of Wartime or Service-Disabled Veteran.

• Evidence of MyFloridaMarketPlace registration.

https://vendor.myfloridamarketplace.com/

• Evidence of completion of an electronic Substitute Form W-9.

https://flvendor.myfloridacfo.com/

• Evidence of a current and active registration with the Department of State or a Florida Certificate of Authorization pursuant to section 607.1503, Florida Statutes.

3.7 Responsive Requirements

The Procurement Officer will review Proposals to determine if they are Responsive and Responsible utilizing the requirements outlined below.

a) Was the proposal received by the date and time in the Timeline of Events?

b) Did the Respondent sign and submit all required forms?

c) Did the Respondent submit a pdf. file that contains all information as required by Section 3.4, Mandatory Proposal Requirements and Format to include a fully completed Attachment B, Price Proposal?

3.8 Subcontracting

Use of subcontractors must be clearly documented in the Respondents Proposal by utilizing the Subcontracting Form. Awarded Vendors shall only use those subcontractors properly and specifically identified in Respondent’s Proposal.

Subcontractors must meet the same minimum qualifications. The Agency retains the right to refuse the subcontractors you have selected. The Vendor shall be fully responsible for all work performed under the Contract. See Attachment A, Scope of Work for additional subcontracting requirements.

3.9 Public Records & Respondent Confidential Information

Article 1, section 24, Florida Constitution, guarantees every person access to all public records, and section 119.011, F.S., provides a broad definition of “public record.” As such, the entirety of the Proposals are public records and are subject to disclosure unless exempt from disclosure by law. If the Respondent considers any portion of its Proposal to be Confidential Information, the Respondent is to mark the document as “confidential” and simultaneously provide the Agency with a separate, redacted copy of its Proposal. For each portion redacted, the Respondent must briefly describe in writing the grounds for claiming exemption, including the specific statutory citation https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ for such exemption. On the cover of the redacted copy, the Respondent is to provide its name and the Agency’s solicitation name and number and clearly title it, “Redacted Copy.” Only portions of material that the Respondent claims are Confidential Information are to be redacted.

In accordance with section 119.0701, F.S., Proposals are exempt from production in response to public records requests until such time as the Agency provides notice of an intended decision or until 30 days after opening the Proposals, whichever is earlier. After that time, the Agency will provide the redacted copy, if any, in response to a public records request.

In the event of a request for public records pursuant to Chapter 119, F.S., the Florida Constitution, or other authority, to which documents that are marked as “confidential” are responsive, the Agency will provide the redacted copy to the requestor. If a requestor asserts a right to the redacted Confidential Information, the Agency will notify the Respondent such an assertion has been made. It is the Respondent’s responsibility to take the appropriate legal action to assert that the information in question is exempt from disclosure under Chapter 119, F.S., or other applicable law.

If the Agency becomes subject to a demand for discovery or disclosure of documents that are marked as “confidential” in a legal proceeding, the Agency will give the Respondent notice of the demand or request. It will be the Respondent’s responsibility to take the appropriate legal action in response to the demand and to defend its claims of confidentiality. If the Respondent fails to take appropriate and timely action to protect the materials it has designated as Confidential Information, the Agency will provide the unredacted materials to the requester.

By submitting a Proposal, the Respondent agrees to protect, defend, and indemnify the Agency for all claims arising from or relating to the Respondent’s determination that the redacted portions of its Proposal are Confidential Information. If a Respondent fails to submit a redacted copy in accordance with this section, the Agency is authorized to produce the entire material submitted to the Agency in response to a public records request for, or demand for discovery or disclosure of, these records.

SECTION 5. BASIS OF AWARD

5.1 Scoring Calculation

The Agency intends to award Contracts to the most responsive and responsible Respondent’s whose Proposals are determined to be the best value to the state.

An award of a Contract does not guarantee usage. Usage of all Contracts will be determined by the Agency.

Responses will be scored by the Evaluation team with the criteria set forth in Section 3.4 of this RFP. The Procurement Officer will average the proposal scores to determine each Respondent’s Final Score. Only the Procurement Officer will review and score Respondent’s Price Proposal.

The Agency will combine the Respondent’s Mandatory Proposal Requirements and Respondent’s Grand Total calculated points for price to determine the Respondent’s Final Evaluation Score. Awards will be made to the highest average scored Respondents, scoring a minimum of 45 points or higher combined Mandatory Proposal Requirements and pricing.

The Agency has the right to award multiple contracts for all or part of the work contemplated by this solicitation. The Agency reserves the right to accept or reject all offers, and to waive any minor irregularity, technicality, or omission if the Agency determines that doing so will serve the best interest of the State. An irregularity is not material and therefore minor, when it does not give the Respondent a substantial advantage over other Respondents and thereby restrict or stifle competition. Furthermore, the Agency has the right to use products or services from any awarded Vendor, for any line item, simultaneously and at the Agency’s discretion.

5.2 Agency Decision

The Agency will post a Notice of Intent to Award on the MFMP VIP website:

https://vendor.myfloridamarketplace.com/.

5.3 Background Check Requirements

All awarded contracted staff shall successfully pass a level 2 background check which will be conducted at the Contractor’s expense. A copy of the background report must be provided to the Contract Manager before a task order is assigned.

SECTION 6. ATTACHMENTS AND FORMS

6.1 Attachments

Attachment A – Scope of Work Attachment B – Price Proposal Attachment C – FDEM Contractual Services Agreement

6.2 Forms

Required forms to be returned with Proposal:

Form 1 – Vendor Acknowledgement Form 2 – PUR 7801 Vendor Certification Form Form 3 – Subcontracting (use one per each subcontractor) Form 4 – Addenda Acknowledgement (if applicable) Form 5 – PUR 1355, Foreign Countries of Concern Contract Attestation Form 6 – PUR 2024, Use of Coercion and Forced Labor https://vendor.myfloridamarketplace.com/