Responses_to_Questions_-_PBGC01-RP-15-0005.pdf

Responses to Questions

Solicitation PBGC01-RP-15-0005, PVA Richmond Heights

Question 1. C.27.4, Page 22, Overtime, the Solicitation indicates overtime will be paid at the same rate as regular rates except for those labor categories indicated in Section B.

Which positions are indicated in Section B?

Response 1. The positions are identified in CLIN 0001F Technical Support Assistant and 0001J

Administrative Support for the base year, and each of the option years. The overtime language in

Section C.27.4 has been revised to clarify that only SCA positions are eligible for overtime. See attached Amendment 02.

Question 2. Does PBGC intend to include overtime CLINs in Section B?

Response 2. No. PBGC will not include overtime CLINs in Section B.

Question 3. F.3, Page 32, Government Furnished Property, is a list of Government Furnished

Equipment (GFE). Is the contractor responsible for maintenance and repair of such equipment or is the GFE the responsibility of the Government?

Response 3. No, the Contractor is not responsible for the maintenance and repair of GFE.

Question 4. If the contractor is responsible, is the contractor to be reimbursed through the Other

Direct Costs, CLIN 0003-4003?

Response 4. N/A. See response to Question # 3.

Question 5. Section L, Page 94, Factor 2 Past Performance, includes a reference for small business subcontracting. On page 99 Section M Factor 2 Past Performance also includes a reference for small business subcontracting. However, the proposal does not require a subcontracting plan and the RFP is a 100% small business set-aside. As a small business, the offeror would not have reason to be evaluated on small business subcontracting in past performance. Should this be part of the evaluation criteria?

Response 5. Section L, Factor 2 Past Performance, has been revised to remove Small Business

Subcontracting. See attached Amendment 02.

Question 6. Section M, Page 100, Volume II – Price proposal states that the optional CLINs will be considered as part of the price evaluation. Does PGBC intend to add the optional CLINs to the Base CLIN in evaluating the overall price?

Response 6. In accordance with Section M Volume II, the Optional CLIN’s pricing will be considered as part of the price evaluation.

Question 7. How will PBGC consider optional CLINs?

Response 7. In accordance with Section M Volume II, the Optional CLIN’s pricing will be considered as part of the price evaluation.

Question 8. C.28, Page 2 Alternate Facility (Washington, DC Metropolitan Area) PBGC indicates it may have additional PVA work at an alternate facility outside of the Richmond

Heights Office. What is the likelihood of this optional CLIN being exercised each year at these levels?

Response 8. PBGC may exercise the Optional CLIN during the contract period at any time.

PBGC will provide advanced notice prior to exercising the optional CLIN(s).

Question 9. Will PBGC incorporate a Service Contract Act Wage Determination for the

Washington, DC Metro area?

Response 9. Yes, PBGC will incorporate a Service Contract Act Wage Determination for the

Washington, DC area. See attached Amendment 02.

Question 10. Section 2.5 Late Proposals, page 90, of the solicitation states, “Proposals shall be submitted in both electronic and paper versions no later than 9:00 a.m. EST December 2, 2014. The Standard Form 1449, Item 8, Offeror Due Date states Dec 08, 2014.

Please clarify the correct date for submission of the proposal.

Response 10. The correct date for submission of proposals is 9:00 a.m. EST December 2, 2014.

See attached Amendment 01.

Question 11. Factor 2 Past Performance, page 93.

The solicitation states, “The offeror shall provide three references which clearly describe the offeror’s experience in providing benefits administration to over one million plan participants.”

Question 11.1. Is our understanding correct that the use of the term “three references” refers to three separate relevant contracts and does not permit simply providing names of three individuals commenting on a single contract?

Response 11.1. Correct, offeror’s must provide one reference for three separate contracts. Refer to Sections L and M.

Question 11.2. Are the offeror’s past performance references limited to only relevant contracts that include over one million plan participants?

Response 11.2. Refer to Sections L and M.

Question 12. The solicitation states, “The three references should include name of contact person, name of agency or firm for which work was performed, and including a current phone number and email address.” Please confirm the offeror should only provide reference contact information under this section.

Response 12. Offeror’s shall include information as to the referenced contracts relevancy and recency in accordance with Sections L and M. Offeror’s shall also include the contact information for each of the references provided. The three references should include the name of contact person, name of agency or firm for which work was performed, and a phone number and email address of the contact person.

Question 13. The solicitation states, “The extent to which the offeror provides evidence of past performance of work directly related to pension plan benefit administration measured by the following factors to include work of similar size and scope for work performed under this solicitation performed in the past three years. Three references provided shall be prepared to answer questions regarding:

1. Technical Quality of Product or Service

2. Cost Control

3. Schedule/Timeliness

4. Management or Business Relations

5. Small Business Subcontracting”

It is unclear as to whether this information is provided by the offeror and its references or just its references. Please clarify.

Response 13. Offeror’s shall include information as to the referenced contracts relevancy and recency in accordance with Sections L and M. PBGC will contact the provided references to seek answers to items 1 through 5.

Question 14. Is PBGC looking specifically for an insurance company to perform the duties or would any company with the means and experience suffice?

Response 14. PBGC is not specifically looking for an insurance company. Please refer to the solicitation requirements for the PVA services.