Pavement Restoration 2026 Contract 8.20.26.pdf

TOWN OF SOUTH WINDSOR

ADDENDUM # 1

AUGUST 20th, 2026

TO: PROSPECTIVE BIDDERS AND ALL CONCERNED PERSONS ARE HEREBY NOTIFIED OF THE

FOLLOWING CHANGES TO THE FOLLOWING BID:

BID: PAVEMENT RESTORATION 2026

BID OPENING: September 9m, 2026

Bidders shall take notice:

The Bid Opening date for the Pavement Restoration 2026 project has been extended from September 7‘h to September 9‘“, 2025. This change is made to account for the

Labor Day holiday.

Bidders must acknowledge receipt of Addendum No.1 by signing below and including this signed form with the bid.

Contractor Name Date

Signature

Title

For: Town of South Windsor

Q/ James Missell, EIT

Project Engineer

CONTRACT DOCUMENTS

For

PAVEMENT RESTORATION 2026

DEPARTMENT OF PUBLIC WORKS

1540 SULLIVAN AVENUE

SOUTH WINDSOR, CONNECTICUT

Bids will be received until 2:00 p.m. September 9th 2026 electronically on the Bid Express service at www.bidexpress.com.

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INDEX

DESCRIPTION PAGE

Invitation to Bid A-1

Instructions to Bidders I-1 thru I-5

Intent of Contract C-1

Bid Quantities BQ-1

Non Collusion Affidavit NCA-1

Qualifications of Bidder and Subcontractors QB-1 thru QB-5

Bonds B-1 thru B-8

Contract Agreement CA-1 thru CA-3

Notice of Award N-1

Notice to Proceed N-2

Change Order CO-1

Special Conditions SC-1 thru SC-5

General Conditions

Article 1 Definitions GC-1 thru GC-4

Article 2 Progress and Submission Schedules; GC-4

Preconstruction Conference;

Time of Starting The Work

Article 3 Correlation. Interpretation And GC-4 thru GC-5

Intent Of Contracts

Article 4 Copies Of Documents And Record Documents GC-5

Article 5 Separate Contracts GC-5

Article 6 Subcontracts GC-5 thru GC-6

Article 7 Materials, Equipment and Labor; GC-6

Or Equal Clause

Article 8 Wage Rates GC-6

Article 9 Patent Fees And Royalties GC-7

Article 10 Permits, Laws And Regulations GC-7 ii

Article 11 Availability Of Lands; GC-7

Physical And Subsurface Conditions

Article 12 Engineer’s Control GC-7 thru GC-8

Article 13 Authority And Duties Of Inspectors GC-8

Article 14 Tests And Inspections GC-8

Article 15 Shop Drawings And Samples GC-8 thru GC-9

Article 16 Contractor’s Supervision And Superintendence GC-9 thru GC-10

Article 17 Safety And Protection; Emergencies GC-10 thru GC-11

Article 18 Removal Of Rock GC-11

Article 19 Access To The Work; Uncovering Finished Work GC-11

Article 20 Change In The Work GC-12

Article 21 Change Orders GC-12 thru GC-13

Article 22 Change Of The Contract Time GC-13 thru GC-14

Article 23 Warranty And Guarantee; Correction, GC-14

Removal or Acceptance of Defective Work

Article 24 Application For Progress Payments GC-15

Article 25 Waiver Of Claims And Continuing Obligations GC-15 thru GC-16

Article 26 Indemnification GC-16

Article 27 Cleaning Up GC-16

Article 28 Town’s Right To Stop Or Suspend Work GC-16 thru GC-17

Article 29 Town’s Right To Terminate GC-17 thru GC-18

Article 30 Contractor’s Right To Stop Or Terminate GC-18

Article 31 Provisions Required By Law Deemed Inserted GC-18

Article 32 Contract Security GC-18

Article 33 Time For Completion And Liquidation Damages GC-18 thru GC-19

Article 34 No Damage for Delay GC-19 thru GC-20

Article 35 Contractor’s and Subcontractor’s Insurance GC-20 thru GC-22

Article 36 Certificates Of Completion And Final Payment GC-22

Article 37 Assignment of Clauses Action GC-22

Article 38 Sanitary Provisions GC-23

Article 39 Waiver of Consequential Damages And GC-23

Impact Claims

Article 40 Executive Order No. Three GC-23

Article 41 Enforcement of Payment to General Contractor GC-23 iii to Subcontractor and by Subcontractor to his Subcontractors

Article 42 Labor Provisions in Construction Contracts GC-23

Article 43 Federal Grant Contract Provisions GC-23 thru GC-24

State of Connecticut Executive Order No. Three EO-1 thru EO-4

Exhibit A to Article 44

Special Provisions

Notice to Contractor – Special Provisions SP-1

Notice to Contractor – Final Roadway Grades SP-1

Notice to Contractor – Material Transfer Vehicle SP-1

Notice to Contractor – Sweeping for Dust Control SP-1

Notice to Contractor – Project Specific Testing Requirements SP-1

Notice to Contractor – Bituminous Concrete Compaction Testing SP-1 thru SP-2

Requirements

Notice to Contractor – Superpave Minimum Binder Content SP-2

Notice to Contractor – Dust Control SP-2

Notice to Contractor – Submittals for Imported Aggregates SP-3

Notice to Contractor – Verification of Plan Dimensions and Field SP-3

Measurements

Notice to Contractor – Project Utilities SP-3 thru SP-4

Notice to Contractor – Protection and Coordination of Existing SP-5

Utilities

Section 1.01 – Definition of Terms and Permissible Abbreviations SP-6

Section 1.08 – Prosecution and Progress SP-7 thru SP-8

Technical Provisions

Control of Work TP-1

Materials Certificate and Testing TP-2

Measurement and Payment TP-3

Mobilization TP-4

Superpave Design Level Information TP-5

Asphalt Adjustment Cost TP-6 thru TP-8

Bituminous Concrete HMA TP-9 thru TP-10

Bituminous Concrete Driveway TP-11 iv

Bituminous Concrete Curbing TP-12 thru TP-13

Pavement Patching – Permanent TP-14 thru TP-15

Pavement Fine Milling of Hot Mix Asphalt (HMA) (0 to 4 Inches) TP-16 thru TP-18

Earth Excavation TP-19

Water for Dust Control TP-20

Calcium Chloride for Dust Control TP-21

Joint and Crack Sealing of Bituminous Concrete Pavement TP-22 thru TP-25

Pavement Saw Cut and Hot Seal TP-26

Fine Grading TP-27

Processed Aggregate Base TP-28 thru TP-29

Sedimentation Control Systems TP-30 thru TP-31

Turf Establishment TP-32 thru TP-34

Furnishing and Placing Topsoil TP-35 thru TP-36

Utility Structure Tops Adjustment TP-37

Sanitary and Drainage Manhole Frames and Covers TP-38 thru TP-39

Pavement Markings TP-40

Tack Coat TP-41

Traffic Person TP-42 thru TP-44

Maintenance and Protection of Traffic TP-45 thru TP-48

Manual of Uniform Traffic Control Devices Reference Appendix A

And South Windsor Police Services, Traffic Control Specs

Construction Signs Appendix B

CT Prevailing Wage Rates Appendix C

Map of Pavement Restoration 2026 Work Sites Appendix D

1540 SULLIVAN AVENUE

SOUTH WINDSOR, CONNECTICUT

INVITATION TO BID

Sealed bids for the PAVEMENT RESTORATION 2026 project shall be accepted on the Bid

Express service at www.bidexpress,com until 2:00 p.m. September 7"“, 2026 at which time said bids shall be opened and evaluated.

in general work to be performed under this contract shall be for roadway milling, curb removal, pavement patching, adjusting and replacing utility manhole covers and gate boxes as needed, curbing placement, pavement shimming, placement of new pavement, pavement markings, paving driveway entrances, restoring lawn areas and associated work in various areas throughout the Town. Superpave is to be used for the road pavement. This bid shall establish unit pricing for the items described above.

Copies of the Contract Documents may be obtained on line via the Bid Express services website at www.bidexpress.com. Vendors must register and review each solicitation you intend to bid electronically before bidding. Navigation of the Bid Express service is free unless vendors select and complete a solicitation for bidding and complete their purchase. For assistance with

Bid Express contact their Customer Support Team at 888-352-2439 or via email at support@bidexpress.com. Bids for this project will NOT be accepted in any otherform or place.

The Town of South Windsor, Connecticut reserves the right to reject any or all bids submitted in response to this Invitation to Bid. The Town reserves the right to waive any informality, defect or irregularity in any or all Bids if such action is in the best intere ofthe Town.

Mic ael Maniscalco, MPA

Town Manager s james.missell Line james.missell Text Box 9th

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INSTRUCTIONS TO BIDDERS

1. GENERAL: Proposals will be received by the Town of South Windsor, Connecticut electronically via bidexpress.com for Pavement Restoration 2026 under the Solicitations for work as outlined in the “Invitation to Bid.”

2. BIDS: All Bids and required forms must be submitted electronically via bidexpress.com and shall be subject to all requirements of the Contract Documents, including these “Instructions to Bidders.” All Bids must be complete and regular in every respect and no interlineations, excisions or special conditions shall be made or included in the Bid Form by the Bidders. The following forms must be completed and submitted with each bid for the bid to be considered complete:

The Bid Proposal, Non Collusion Affidavit, Bid Bond, Qualifications of Bidders and Qualifications of Subcontractors, and acknowledgement of all Addenda shall be completed.

BID – PAVEMENT RESTORATION 2026

The Town may consider as irregular any Bid on which there is an alteration of, or departure from, the Bid Form hereto provided and in its option may reject same. If the Contract is awarded, it will be awarded by the Town of South Windsor to the lowest responsible and qualified Bidder as determined by the Town.

3. ADDENDA AND INTERPRETATIONS: Any request from prospective Bidder for interpretation of meaning of Contract Drawings, Specifications, or other Contract Documents shall be made, in writing on bidexpress.com or via email to engineering@southwindsor-ct.gov, and to be given consideration, must be received at least four (4) days prior to date fixed for opening of proposals. Interpretations will be made in the form of written Addenda to Contract Documents, which Addenda shall become a part of the Contract. Not later than two (2) days prior to date fixed for opening of proposals, written addenda will be posted on bidexpress.com and emailed to all persons who obtain Contract Documents. Failure of any Bidder to receive such Addenda shall not relieve Bidder from any obligation under his proposal as submitted.

4. CONTRACT PROVISIONS: At the date fixed for opening of Bids, it will be presumed that each

Bidder has satisfied himself as to actual conditions, requirements and quantities of work, and has read and become thoroughly familiar with Contract Documents including Contract Drawings, Specifications and Addenda if applicable.

5. NON COLLUSION AFFIDAVIT: The Non Collusion Affidavit must be completed, notarized and attached to all Bid Proposals. If the Bid is being submitted by a joint venture, a separate Non Collusion Affidavit must be submitted by each of the joint venture parties. Failure to do so may result in rejection of the bid(s).

6. BID BOND: The Bid must be accompanied by a Bid Bond which shall be not less than ten (10) percent of the amount of the Grand Total of All Bid Prices, with Prevailing Wage Rates in the Proposal. Bid Bond shall be prepared in the form of the sample Bid Bond hereto attached, duly executed by the Bidder as principal and having a surety thereon which shall be acceptable by the Town. Certified checks or bank drafts will be accepted. Bid securities will be returned to all except the three lowest bidders within ten days, Saturdays, Sundays, and legal holidays excluded after opening of bids, and the remaining securities of the bidders will be returned promptly after the Owner and the accepted bidder have executed the Contract, or if all bids are

I-2 rejected.

7. POWER OF ATTORNEY: Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their Power of Attorney.

8. BIDDER’S QUALIFICATIONS: The Town of South Windsor may make such investigation as deemed necessary to determine the ability of the Bidder to discharge his Contract. The Bidder shall furnish the Town with all such information and data for similar projects, as may be required for the purpose. The Town reserves the right to reject any Bid if the Bidder fails to satisfactorily convince the Town that he is properly qualified by experience and technical and financial facilities to carry out the obligation of the Contract and to satisfactorily complete the work called for herein. Conditional Bids will not be accepted.

In judging the lowest responsible and qualified bidder, the Town shall consider the quality of work performed by the Contractor in the past, the Contractor's dependability, and his ability to perform the work in accordance with these specifications. The Town reserves the right to reject any or all Bids whenever it deems it to be in the best interest of the Town.

9. BID QUANTITIES AND PRICES: Most quantities stated in the bid proposal are reasonable estimates of the quantities expected for the project. The Bid Quantities and Bid Prices on the Proposal sheets are used to determine the low bidder and the value of the Bid Bond.

Payments will be based on the actual quantities installed and approved. Each unit price stated in the bid proposal shall include its prorata share of overhead and profit. Should conditions make it necessary to alter quantities or delete items, no extra compensation for overhead or profit will be allowed. Any bid not conforming to this provision may be rejected as informal.

10. REJECTION OF BIDS: The Town also reserves the right to reject any and all Bids, for any reason the Town deems advisable, and to award the Contract to any of the Contractors bidding on work regardless of the amount of Bid. It is intended that the Contract will be awarded to the lowest responsible and qualified Bidder (or Bidders) possessing skill, ability and integrity necessary to faithfully perform the work as determined by the Town.

11. AWARD OF CONTRACTS: The Contract will be awarded to the lowest responsible and qualified bidder, as determined by the Town, submitting the lowest mathematically correct Grand Total of All Base Bid and Alternate Bid Prices, with Prevailing Wage Rates on the Proposal and complying with the conditions of these Contract Documents.

In judging the lowest responsible and qualified bidder, the Town shall consider the quality of work performed by the Contractor in the past, the Contractor's dependability, and his technical and financial ability to perform the work in accordance with these specifications. The Town reserves the right to reject any or all Bids whenever it deems it to be in the best interest of the Town.

The Bidder to whom the award is made will be notified at the earliest possible date. The successful Bidder shall execute and deliver to the Town, within ten (10) business days of the date of the Notice of Award, an Agreement in the form included in the Contract Documents, in such number as the Town may require.

The successful Bidder shall also provide, in triplicate, within ten (10) business days of the date of the Notice of Award, by a company satisfactory to the Town, a Labor and Material (Payment) Bond and a Performance Bond, each equal to 100 percent of the

I-3 mathematically correct Grand Total of All Bid Prices with Prevailing Wage Rates on the Proposal.

Surety Bonds shall be in accordance with sample forms attached to Contract Documents. The successful Bidder shall also submit a schedule to complete this work by the Time of Completion shown below within 2 weeks of the Notice of Award date.

12. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO THE CONTRACT: The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds required within ten

(10) business days after he has received the Notice of Award, shall forfeit to the Owner, as liquidated damages for such failure or refusal, and not as a penalty, the security deposited with his bid provided that the amount of the security which becomes the property of the Owner shall not exceed the difference between his bid price and the bid price of the next lowest responsible bidder.

13. SUBSURFACE CONDITIONS: All information given on Drawings which will be used under this

Contract relating to subsurface conditions and existing pipes and other structures or obstructions are provided to the Bidders for information only and for the convenience of the Bidders. The Town does not warrant the accuracy or completeness of such information and expressly disclaims all warranties to such information. By submitting a Bid, the Bidders expressly acknowledge the nature of any subsurface information provided and expressly waive any claims or damages of any kind or nature against the Town, its agents, independent contractors and the employees of them.

14. WITHDRAWAL OF BIDS: No bidder may withdraw their bid for 30 days, Saturdays, Sundays and

Holidays excluded after the bid opens. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Owner and the Bidder.

15. BID ITEMS: The Town reserves the right to alter quantities or delete bid items or portion of bid items for any reason deemed advisable and to be in the best interests of the Town. Deletions and alterations shall not be considered as a waiver of any other conditions of the Contract nor to invalidate any provisions thereof. The Contractor shall accept payment in full at the contract price for actual quantities of work performed.

16. CONSTRUCTION shall not commence until weather conditions permit, as determined by the

Town Engineer. The successful Bidder shall submit a schedule for completing this work within two weeks of the date of the Notice of Award for review and approval by the Town. The contract shall be completed within the times of completion stated in contract documents, commencing at time of Notice to Proceed.

17. TIME OF COMPLETION: The Bidder must agree to fully complete all the work described in the

Special Conditions of these contract documents to the satisfaction of the Town by November 15th, 2026. It shall be known that the work outlined for Upper Veterans Memorial Park will not be able to be started until September 28th, 2026. The Bidder must agree that a milled pavement surface or reclaimed road surface will not be exposed to traffic for more than 14 calendar days. The Contract shall stay in force for twelve (12) months from the date it is signed and executed. The Contract may be extended one (1) year by mutual consent of the Contractor and the Town.

18. FAILURE TO COMPLETE WORK: In the event that a Contract is issued and that firm is unable to perform the duties contracted within the timeframe given to the contracted firm, the Town of

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South Windsor has the right to utilize the next lowest bidder or seek another contractor who can get the work done, within the stated timeframe.

The Contractor will begin work within (2) weeks after the Notice to Proceed Date and work diligently and continuously, without interruption, until the project is completed to the Town’s satisfaction. The Contractor shall submit a written request to the Town for approval of any interruption in work that has been scheduled, for any reason, of greater than 5 consecutive work days. This request shall state the duration and reason for the requested work interruption. Should the contractor not submit such a request or should it not be approved by the Town and work is interrupted, the Town shall consider the Contractor to have stopped work and may terminate the contract and/or seek other means to complete the work as may be available.

19. WORK SCHEDULE AND NOTIFICATION: Each work day (excluding weekend days and holidays) the Contractor shall notify the Town of the work to be done on the next work day. The Contractor must notify the Town at least 24 hours in advance of any change in the work schedule and of any day on which the Contactor will not be able to work and include a valid reason, approved by the Town, as to why the Contractor is not able to work in Town.

20. LIQUIDATED DAMAGES: The Bidder’s attention is directed to Article 33 of the General Conditions. The Bidder must agree to pay as liquidated damages, and not as a penalty, the amount of one thousand ($1,000.00) for each consecutive calendar day that the Contractor does not provide at least 24 hours advance notice (excluding weekend days and holidays) of any change in the work schedule or any day that the Contractor is not able to work in Town in accordance with the General Conditions. The Bidder must agree to pay as liquidated damages, and not as a penalty, the amount of one thousand ($1,000.00) for each consecutive calendar day that a milled or reclaimed road surface is exposed to traffic without new pavement for more than 14 calendar days in accordance with the General Conditions. The Bidder must agree to pay as liquidated damages, and not as a penalty, the amount of one thousand ($1,000.00) for each consecutive calendar day that the Contractor does not complete all the work to the Town’s satisfaction, beyond the November 15, 2026 completion date stated above in accordance with the General Conditions. The Bidder (Contractor) agrees that said sum shall be deducted from monies due the Contractor under the Contract, or, if no money is due the Contractor, the Contractor hereby agrees to pay to the Owner as liquidated damages, and not by way of penalty, such total sum as shall be due for such delay.

21. LAWS AND REGULATIONS: The Bidder’s attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of this work shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

22. NON-DISCRIMINATION IN EMPLOYMENT: Contracts for work under this proposal will obligate the contractors and subcontractors not to discriminate in employment practice.

23. The Bidder selected by the Town for this project may be required to submit a signed statement as to whether they have previously performed work subject to the President’s Executive Order No. 11246, or any preceding similar Executive Order.

24. DRAWINGS: The following Standard Details, drawings and plans for construction are hereby made a part of this contract:

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The Town of South Windsor Standard Detail drawings in The Town of South Windsor Public Improvement Specifications found on the Town website at:

https://www.southwindsor-ct.gov/engineering/pages/public-improvement-specs

25. WAGES AND SALARIES: Attention of Bidders is particularly called to the requirements concerning the payment of not less than the prevailing State of Connecticut wage and salary rates specified in the Contract Documents if the total contract price is $100,000 or more. If the total contract price is less than $100,000, prevailing State of Connecticut Wage Rates should not be used. The conditions of employment with respect to certain categories and classifications of employees, will determine wage rates.

The rates of pay set forth are the minimal to be paid during the life of the Contract. It is, therefore, the responsibility of Bidders to inform themselves as to local labor conditions, such as the length of workday and workweek, overtime compensation, health and welfare contributions, labor supply and prospective changes or adjustments of rates.

C-1

INTENT OF CONTRACT

The Town of South Windsor is seeking a contract for

In general, this bid shall establish unit pricing for roadway milling, curb removal, pavement patching, adjusting and replacing as needed utility manholes and gate boxes, curbing, pavement shimming, placement of new pavement, paving driveway entrances, pavement markings, restoring lawn areas and associated work at locations listed in the Special Conditions and shown on the attached map. Superpave is to be used for the road pavement.

This Contract is intended to describe a complete process with all standard equipment and materials as described in the detailed specifications and seeks to achieve competitive bids for similar services from various vendors.

UNIT

NO. ITEM UNIT QUANTITY PRICE AMOUNT

1 ASPHALT ADJUSTMENT COST EST. 1 $10,000.00 $10,000.00

2 HMA S0.5 TON 1185

3 HMA S0.375 TON 285

4 HMA S0.25 * TON 0

5 BITUMINOUS CONCRETE DRIVEWAY - RESIDENTIAL S.Y 350

6 BITUMINOUS CONCRETE DRIVEWAY - COMMERCIAL S.Y. 400

7 BITUMINOUS CONCRETE LIP CURBING, MACHINE & HAND LAID L.F. 1425

8 BITUMINOUS CONCRETE CURBING REMOVAL & DISPOSAL L.F. 825

9 PAVEMENT PATCHING - PERMANENT (2" THICK PAVEMENT) * S.Y. 0

10 PAVEMENT PATCHING - PERMANENT (4" THICK PAVEMENT) S.Y. 20

11 PAVEMENT FINE MILLING OF HOT MIX ASPHALT (HMA) (0 TO 4 INCHES) S.Y. 9310

12 EARTH EXCAVATION C.Y. 40

13 WATER FOR DUST CONTROL M.GAL 24

14 CALCIUM CHLORIDE FOR DUST CONTROL TON 1

15 JOINT AND CRACK SEALING OF BITUMINOUS PAVEMENT POUND 250

16 PAVEMENT SAW CUT AND HOT SEAL L.F. 260

17 FINE GRADING S.Y. 3450

18 PROCESSED AGGREGATE BASE C.Y. 400

19 SEDIMENTATION EROSION CONTROL BARRIER ALONG ROAD EDGES L.F. 200

20 SEDIMENT CONTROL SYSTEMS AT CATCH BASINS AND YARD DRAINS EA. 19

21 FURNISHING AND PLACING TOPSOIL S.Y. 800

22 TURF ESTABLISHMENT S.Y. 800

23 UTILITY GATE BOX ADJUSTMENT * EA. 0

24 SANITARY & DRAIN MANHOLE FRAME AND COVER RESET * EA. 0

25 4" WHITE EPOXY RESIN PAVEMENT MARKINGS L.F. 3450

26 4" YELLOW EPOXY RESIN PAVEMENT MARKINGS L.F. 3450

27 EPOXY RESIN PAVEMENT MARKINGS, SYMBOLS, AND LEGENDS S.F. 160

28 PAVEMENT MARKING - LINE STRIPING (4" YELLOW & 4" WHITE) L.F. 720

29 PAVEMENT MARKING - OTHER S.F. 1955

30 TACK COAT GAL. 950

31 TRAFFIC PERSON MUNICIPAL POLICE OFFICER (FIXED RATE) EST. 1 $3,200.00 $3,200.00

32 TRAFFIC PERSON - UNIFORMED FLAGGER HR. 160

MAINTENANCE & PROTECTION OF TRAFFIC NOT TO EXCEED

5% OF THE TOTAL BID PRICES

L.S.

GRAND TOTAL

Note: Items accompanied by an asterik (*) are not anticipated to be used during the extent of the 2026 contract, but a price should be submitted for future use in the case of contract renewal.

PAVEMENT RESTORATION 2026

SOUTH WINDSOR, CT

BQ-1

NCA-1

NON COLLUSION AFFIDAVIT

This entire document should be completed, notarized and attached to your Bid Proposal. Failure to do so may result in the rejection of your Bid.

If the subject bid is being submitted by a joint venture, a separate Non Collusion Affidavit must be submitted by each of the Joint Ventures.

PROJECT: PAVEMENT RESTORATION 2026

The undersigned, being duly sworn, states that (a) she/he is authorized to make this affidavit on behalf of the bidder, and (b) the bidder has not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with the subject bid. I understand that false statements made herein may be subject to criminal prosecution.

Name of Bidder (i.e. Person or Organization

Signature and Title of Official

Typed/Printed Name of Official

Subscribed and sworn to before me, this ____ day of ________________, 2026

Notary Public/Commissioner of the Superior Court

My Commission Expires________________________

QB-1

QUALIFICATIONS OF BIDDER

The Bidder is required to submit on the following pages the information required in regard to his qualifications for the work.

A. Previous experience (number of years) .

B. The location, character, cost, date and names of engineers or officials of similar work previously constructed by the undersigned for the last 5 years are as follows:

(By supplying this information, the Bidder authorizes the Town to contact such persons for purposes of a reference check)

C. The equipment which will be available for performing the work under this contract is as follows:

Own equipment:

Rented Equipment:

QB-2

The financial resources of the undersigned to show his financial ability are as follows (provide financial statements, credit references and banking references):

D. Please identify all contracts within the last 5 years that the Bidder has failed to complete. If there have been no contracts which the bidder has failed to complete, including those in which a surety has participated, the bidder shall definitely so state.

E. Please identify all arbitration or litigation proceedings in which the Bidder is currently involved in and has been involved for the last 5 years and briefly describe the nature and result of the proceedings.

Name of Bidder

Address

QB-3

F. Bidder shall submit information on this sheet indicating Municipalities for whom Bidder has executed similar work without deterioration directly related to improper techniques, for a minimum period of three years. Failure to complete this sheet may be cause for rejection of bid.

1. Municipality Name:

Location (City, State):

Contact Person:

Telephone No.:

Year Work Performed:

2. Municipality Name:

Location (City, State):

Contact Person:

3. Municipality Name:

Contact Person:

4. Municipality Name:

Contact Person:

5. Municipality Name:

Contact Person:

QB-4

F. Is the Bidder on the State of Connecticut’s Debarment list? □ Yes □ No Has Bidder, or predecessor in interest, or an affiliate:

- Been disqualified as a bidder by any local, state, or federal agency within the last 5 years? □ Yes □ No

- Been barred from contracting by any local, state, or federal agency within the last 5 years? □ Yes □ No

- Been released from a bid in the last 5 years? □ Yes □ No

- Defaulted on a project or failed to complete any contract awarded to it?

□ Yes □ No

- Refused to construct or refused to provide materials defined in the contract docmuments or in a change order? □ Yes □ No

- Been a party to any current pending litigation or arbitration? □ Yes □ No

Please provide details in an attachment if answers to any of the above is a Yes.

QB-5

QUALIFICATIONS OF SUBCONTRACTORS

The Bidder is required to submit on the following information required in regard to Subcontractors.

A. Approximate listing of Subcontractors which may perform work included under this project and their area of involvement:

B. The location, character, cost, date and names of engineers or officials of similar work previously constructed by the subcontractors as listed above:

Name of Bidder

Address

B-1

Bond No._______

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, As PRINCIPAL, and

_____________________________________________________ as SURETY are held firmly bound unto the Town of South Windsor, Connecticut hereinafter called the “Town”, in the penal sum of

_____________________________________________ Dollars, ($___________________), lawful money of the United States for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has been submitted the Accompanying Bid, dated __________________ , ______;

for the project known as, PAVEMENT RESTORATION 2026

NOW, THEREFORE, if the Principal shall not withdraw said Bid within the period specified therein after the opening of the same, or, if no period be specified, within thirty (30) days after the said opening and shall within the period specified therefor, or if no period be specified within ten (10) days after the prescribed forms are presented to him for the signature, enter into a written Contract with the Town in accordance with the Bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and for payment of labor and materials and proper fulfillment of such Contract; or in the event of the withdrawal of said Bid within the period specified, or the failure to enter into such contract shall pay the Town the difference between the amount specified in said Bid and the amount for which the Town may procure the required work or supplies or both; if the latter be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.

B-2

IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their several seals this ______ day of _____________, ______, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

In the presence of (SEAL) (Individual Principal)

(Business Address)

_____________________________ (SEAL)

(Partnership)

(Business Address)

By: __________________________

Attest:

(Corporate Principal)

(Business Address)

Corp. By: _____________________Affix

_____________________Seal

Attest:

(Corporate Surety)

By: _____________________Affix Corp.

_____________________Seal

Countersigned

By: ______________________

(Power-of-Attorney for person signing for Surety Company must be attached to bond.)

B-3

Bond No. ______

LABOR AND MATERIAL PAYMENT BOND

Note: This bond is issued simultaneously with another bond in favor of the Town of South Windsor, Connecticut conditioned for the full and faithful performance of the Contract.

KNOW ALL MEN BY THESE PRESENTS:

That _________________________________________________________________

As Principal, hereinafter called Principal, and ________________________________

________________________________, as Surety, hereinafter called Surety, are held and firmly bound unto the Town of South Windsor, Connecticut, claimants as hereinbelow defined, in the amount of ____________________________________Dollars $__________________), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has by written agreement dated ____________________ entered into a Contract with the Town for

Made a part hereof, and is hereinafter referred to as the Contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay for all labor and materials furnished to himself or his subcontractors for use in the prosecution of the work, and used therein, then, this obligation shall be void; otherwise it is to remain in full force and effect;

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 49-41, 49- 42 and 49-43 of the 1958 Revision of the General Statutes and the 1961 Supplement thereto, of the State of Connecticut, and the rights and liabilities hereunder shall be determined and limited by said sections to the same extent as if they were copies at length herein.

Signed and sealed this _________ day of ____________________, ________.

In the presence of: ______________________(SEAL) (Principal)

________________________ BY: ________________________

________________________ ______________________(SEAL)

(Surety)

________________________ BY: ________________________

B-4

IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their several seals this ___________ day of __________________________, ______, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

In the presence of ______________________(SEAL) (Individual Principal)

(Business Address)

_________________________ ______________________(SEAL)

(Partnership)

(Business Address)

By: ________________________ Attest:

(Corporate Principal)

(Business Address)

By: _____________________Affix Corp ________________________Seal

Attest:

(Corporate Surety)

By: _____________________Affix Corp _________________________Seal

Countersigned

By: _______________________

(Power-of-Attorney for person signing for Surety Company must be attached to bond.)

B-5

(ACKNOWLEDGEMENT OF PRINCIPAL, IF A CORPORATION)

State of _________________________)

SS: , ________

County of _______________________)

On this ______________ day of _____________________before me personally came and appeared ____________________________ to me know, who, being by me duly sworn, did depose and say that he resided at ____________________________________ that he is the ___________________ of ________________________________________

__________________, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that one of the impressions affixed to said instrument is an impression of such seal; that it was so affixed by order of the directors of said corporation, and he signed his name thereto by like order.

Notary Public

(SEAL)

(ACKNOWLEDGEMENT OF PRINCIPAL, IF A PARTNERSHIP)

State of _______________________)

SS: , ________

County of ______________________)

On this _____________ day of _____________________ before me personally came and appeared _______________________________ to me known and known to me to be one of the members of the firm of ____________________________________________, described in and who executed the foregoing instrument and he acknowledged to me that he executed the same as and for the act and deed of said firm.

B-6

(ACKNOWLEDGEMENT OF PRINCIPAL, IF AN INDIVIDUAL)

State of __________________________)

SS. , ________

County of _________________________)

On this ________________ day of __________________ before me personally came and appeared _________________________________ to me known and known to me to be the person described in and who executed the foregoing instrument and acknowledge that he executed the same.

B-7

PERFORMANCE BOND

Bond No. ______

KNOW ALL MEN BY THESE PRESENTS:

That __________________________________________________________as Principal, Hereinafter called Principal, and ______________________________________ as Surety, hereinafter called Surety are held and firmly bound unto the Town of South Windsor, Connecticut, as Obligee, hereinafter called Town, in the amount of

_______________________________________________________________ Dollars

($_____________________), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has by written agreement dated _________________entered into a Contract with the town for the project known as which Contract is by reference made a part hereof, and is hereinafter referred to as the Contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly and faithfully perform said Contract then this obligation shall be null and void, otherwise it shall remain in full force and effect.

The Surety hereby waives notice of any alteration or extension of time made by the Town.

Whenever Principal shall be, and declared by the Town to be in default under the Contract, the

Town having performed Owner’s obligations thereunder, the Surety may promptly remedy the default, or shall promptly:

1. Complete the Contract in accordance with its terms and conditions; or,

2. Obtain a bid or bids for submission to the Town for completing the Contract in accordance with its terms and conditions, and upon determination by the Town and Surety of the lowest possible bidder, arrange for a Contract between such bidder and

B-8 the Town, and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract price; but not the exceeding, including, other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The terms “balance of the Contract price”, as used in this paragraph, shall mean the total amount payable by the Town to Principal under the Contract and any amendments thereto, less the amount properly paid by the Town to the Principal.

Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract falls due.

No right of action shall accrue on this bond to or for the use of any person or corporation other than the Town named herein or the heirs, executors, administrators or successors of Town.

Signed and sealed this _____________ day of _____________, __________

In the Presence of:

_________________________ ______________________(SEAL)

(Principal) _________________________ By: ________________________

_________________________ ______________________(SEAL)

_________________________ By: ________________________

CA-1

AGREEMENT

THIS AGREEMENT, made this the _______ day of ____ ____________, 2026 by and between the Town of South Windsor, acting hereinthrough its Town Manager, hereinafter called “Owner,” and ________________________________, a Corporation of the City of ___________________, County of ______________ and State of Connecticut, hereinafter called the “Contractor.”

WITNESSETH: That for, and in consideration of, the payments and agreements hereinafter mentioned, to be made and performed by the OWNER, the CONTRACTOR hereby agrees with the OWNER to commence and complete the Project described as follows:

hereinafter called the PROJECT, for the unit prices quoted and all extra work in connection therewith, under the terms as stated in the Proposal attached hereto of the Contract; and at his (its or their) own proper cost, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said Project in accordance with the conditions and prices stated in the Proposal and the Contract Documents described as follows:

The Contractor hereby agrees to commence work under this Contract on or before a date to be specified in a written “Notice to Proceed” of the Owner and to fully complete the project within the timeframes indicated in the Instruction to Bidders “Time of Completion”. The contract shall stay in force for one (1) year from the date it is signed and executed. The Contract may be extended one (1) year by mutual consent of the Contractor and the Town.

The Owner agrees to pay the Contractor in current funds for the performance of the Contract, subject to additions and deductions, as provided in the Contract Documents, and to make payments on account thereof as provided in the Contract Documents.

The Owner reserves its rights to additional damages for any other breach of Contract or failure of performance.

The Contractor agrees to carry liability, workers compensation and such other insurance as may be required by the Contract Documents and to the satisfaction of the Owner, and shall provide Owner with evidence of same.

CA-2

Agreement

IN WITNESS WHEREOF, the parties to these presents have executed this AGREEMENT in the year and day first above mentioned.

ATTEST:

______________________________ Town of South Windsor (Witness) (Owner)

______________________________ By:

(Witness) Michael Maniscalco, MPA Town Manager

(Contractor)

By:

Representative (Representative)

(Address)

(Address)

CA-3

Agreement

CORPORATE SEAL

CORPORATION OFFICERS:

President ________________________________________________________

Treasurer: _______________________________________________________

General Manager __________________________________________________

PARTNERSHIP:

1. ______________________________________________________________

Residence Address

2. ______________________________________________________________

Residence Address

3. ______________________________________________________________

Residence Address

INDIVIDUAL:

Name __________________________________________________________

(Residential address if different than business address)

N-1

NOTICE OF AWARD

TO: ___ ___________________

PROJECT DESCRIPTION: PAVEMENT RESTORATION 2026

In response to your Bid submitted on __ ____________ for the above described work, you are hereby notified that your Bid has been accepted for the unit prices quoted.

You are required by the Information for Bidders to execute the Agreement for this project and furnish the required Contractors Performance Bond, Payment Bond, Certificates of Insurance and Work Schedule within ten (10) business days from the date of this Notice to you.

If you fail to execute said Agreement and to furnish said Bonds and other documents within ten (10) business days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner’s acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond. The Owner will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this Notice of Award to the Owner.

Dated this day of _________ , 2026.

By Michael Maniscalco, MPA

ACCEPTANCE OF NOTICE

Receipt of the above Notice of Award is hereby acknowledged by this day of , 2026.

By (Please Print)

Title

N-2

NOTICE TO PROCEED

NOTICE TO PROCEED DATE: _________ _____________________

TO:

(Contractor)

PROJECT: PAVEMENT RESTORATION 2026

You are hereby notified to commence work for the project in accordance with the Agreement dated , 2026, on or before , 2026, and you are to complete the work as indicated in the Instructions to Bidders, section, “Time of Completion”.

(Owner)

By: ____________________________

ACCEPTANCE OF NOTICE

Receipt of the above Notice to Proceed is hereby acknowledged by this ___________________________ day of , 2026.

By: _______________________________

Title: ______________________________

CO-1

CHANGE ORDER

CONTRACT NAME: PAVEMENT RESTORATION 2026

CHANGE ORDER NUMBER:

DATE:

OWNER: Town of South Windsor, 1540 Sullivan Avenue, South Windsor, CT

CONTRACTOR:

CHANGE:

COSTS:

CONTRACT PRICE.: $______________________

PREVIOUS ADJUSTMENT: $______________________

PREVIOUS ADJUSTED CONTRACT PRICE: $______________________

INCREASE: $______________________

DECREASE: $______________________

ADJUSTED CONTRACT PRICE: $______________________

APPROVALS:

PROJECT MANAGER: DATE:

Kevin Vincens

DIRECTOR OF PUBLIC WORKS: DATE:

Vincent Stetson

TOWN MANAGER: DATE:

CONTRACTOR: DATE:

SC-1

SPECIAL CONDITIONS

1. This contract is for PAVEMENT RESTORATION 2026 for the improvements of pavement, and pavement structure of existing roadways and parking lots and associated work. The Bid Quantities and the Bid Prices on the Proposal sheets are for the purpose of determining the value of the bid bond and to determine the low bidder. Payments will be based on the actual quantities installed and approved.

2. The work is to be done at the locations and in the order as directed by the Town. The roads with work locations are listed in Groups below and the locations are shown on the map in the appendix.

Group A

Avery Street

Mill to remove 2” of bituminous concrete pavement. Patch any deficiencies within the milled binder course as directed by the Engineer through means of permanent pavement patching and/or crack sealing. Remove and replace bituminous curbing and residential driveway aprons as directed by the Engineer. Tack coat shall be applied before paving on all milled and repaired surfaces. Pave 2” of HMA S0.5. Install topsoil and seed to establish turf in any areas disturbed by construction activity. Paint pavement markings as directed by the Engineer and place hot seal on any milling joints.

Group B Upper Veterans Memorial Parking Lot

Remove all bituminous concrete curbing within the project limits. Mill to remove all bituminous concrete pavement down to gravel base (approximately 4”). Add processed aggregate base as necessary to grade to drain to existing catch basins and leak-offs as directed by the Engineer. Pave 2.5” of S0.5 binder course, installing bituminous lip curbing on the binder course. Apply tack coat on binder course prior to placement of the top course. Pave 1.5” of S0.375 top course. Install topsoil behind curb and adjacent to any new pavement, hydroseed with grass seed, fertilizer, and mulch to establish turf grass. Paint lines as shown on plans, and place hot seal on any joints where new pavement meets existing.

3. On all roads paint the exposed edges of catch basins, manholes and gate boxes with orange or pink paint.

Mark each catch basin with at least one reflectorized drum (not a cone) until the finish surface pavement is placed.

4. On all roads replace asphalt driveway aprons as directed by the Town; restore the disturbed grass areas behind the new curbs with topsoil and turf; place pavement markings and line striping as directed by the Town.

5. Any milled surface must be swept prior to paving.

6. All work, including paving and rolling, shall be completed each day by 5:00 PM.

7. There shall be no night work on this project (after 5 pm) unless explicitly permitted by the Town in advance.

8. Town crews and/or the Town’s drainage contractor may do some work at any of the above work locations

SC-2

including, but not limited to, replacing catch basin tops, drainage repairs, replacing manhole frames and covers, traffic control and restoring disturbed roadside areas with topsoil and turf establishment. The estimated quantities on the Bid Proposal sheets reflect the quantities that the Town expects the Contractor to perform and not the Town crews.

9. Upon Notice of Award, the Contractor shall submit an executed agreement, required bonds, certificate of insurance and schedule of work.

10. Subsurface information, which may be contained in Contract Documents, has been developed from the best available records, the accuracy of which cannot be guaranteed. If, in the course of construction, conditions are found which result in changes of alignment (vertical or horizontal) and/or delays necessitating the rescheduling of the Contractor’s operation, such changes in alignment (vertical or horizontal) or rescheduling of operations shall not constitute the basis of a claim for extra payment. It is anticipated that the contractor, in the preparation of his bid, will provide for contingencies, which may confront him throughout the execution of the work.

11. Conflicting utilities or utilities damaged in the course of the work are the responsibility of the contractor and incidental to the price of the work.

12. The Contractor shall provide all signs, barricades, concrete barriers, orange cones and barrels conforming to the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) for delineation of job site and/or travel lanes for pedestrian and vehicular traffic. The placement of such signs, barricades, and other traffic control devices will be as specified by the South Windsor Police Department and the latest MUTCD.

13. Suitable access and egress to all buildings, business and residence driveways, intersecting roads and residences shall be made available at all times.

14. The portions of road where the work site is located may not be closed to thru traffic unless expressly approved by the South Windsor Town Engineer and Police Services.