PATT Oversight Performance Requirements Summary July 27.docx
DOCX document 27 KB Posted
- Solicitation number
- FRA23PATTOversight
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This document outlines performance requirements for a contractor providing post-accident toxicological testing oversight services to the Federal Railroad Administration. Key requirements include inspecting the testing laboratory tri-annually and producing detailed reports on compliance, providing expert analysis for Class 1 railroad substance abuse program audits approximately five times per year, maintaining comprehensive records for three years after contract completion, and submitting accurate monthly status reports within 10 days of each month throughout the contract period. Acceptable quality levels and incentives or remedies are defined for each requirement. The related federal contract opportunity is solicitation number FRA23PATTOversight for post-accident toxicological testing oversight services through the Department of Transportation Federal Railroad Administration.
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Other files
| File | Type | Posted |
|---|---|---|
| PATT Oversight PWS.docx | DOCX document | |
| 8.7.2023 PATT Oversight Pricing Reference.xlsx | XLSX spreadsheet | |
| 8.7.2023 Combined Synopsis and Solicitation.docx | DOCX document |
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ATTACHMENT 1
PERFORMANCE REQUIREMENTS SUMMARY
POST-ACCIDENT TOXICOLOGICAL TESTING (PATT) OVERSIGHT
The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Note: Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PRS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.
| Performance Objective/Task |
| Performance Standard |
| Acceptable Quality Level (AQL) |
| Incentive/Remedy |
| LABORATORY INSPECTION REPORTS |
| AQL: The Contractor shall inspect the laboratory tri-annually, and/or as directed by FRA, for compliance with all regulations and established standards of practice. |
For each inspection, the contractor shall produce a detailed report which should include a detailed narrative addressing concerns/deficiencies identified; discussion of isolated or systemic causes contributing to the concerns/deficiencies (to include recommended remedial actions); action taken by the laboratory to rectify situations or conditions identified in previous inspections; and reports or specific cases relevant to the review
The tri-annual reports should include analysis and results of any proficiency testing that occurred in the previous four-month period.
| 100%- Three reports per year The close monitoring of the laboratory is essential to ensuring that the analyses performed are up to the necessary standards. The reports produced by the contractor help FRA to make sure that the contracted laboratory is performing up to the expectations laid out in the contract. |
| Performance levels documented in CPARS, with particular attention paid to performance that |
failed or exceeded the standard.
The reports should be comprehensive enough to detail any issues which need to be resolved. If the report does not include the necessary information, the contractor will produce a new report at no cost to the government.
CLASS 1 RAILROAD PART 219 COMPLIANCE REVIEWS: MEDICAL REVIEW OFFICER
(MRO) AND SUBSTANCE ABUSE PROFESSIONAL (SAP) SERVICES SECTIONS
AQL: As directed by the FRA, the Contractor shall provide expert advice and/or program support services related to compliance audits of rail carriers. and their service providers (MRO, SAP, BAT, etc.)
The contractor personnel will provide analysis of records related to medical review officer (MRO) and substance abuse professional (SAP) services to be included in the overall report for the audit.
98% of the time 98% - Approximately five audits per year
Auditing is important as it make sure that the railroads are conforming to the regulations and procedures.
The contractor’s participation is important as it helps FRA to be able to review the copious records kept by the various railroads. The sections of the overall report produced by the contractor should be completed in a timely manner after the completion of each audit. If there are issues with the completion of the sections, the contractor should inform FRA immediately.
Performance levels documented in CPARS, with particular attention paid to performance that failed or exceeded the standard.
The contractor input to the overall audit report is important to completing a comprehensive review of the actions of the railroad and its associated vendors.
If the contractor personnel do not complete the required sections of the report in a timely, the sections must be completed at no cost to the government.
| MAINTAIN ALL RECORDS AND WORKING NOTES REGARDING WORK PERFORMED BY THE CONTRACTOR |
| AQL: To preserve the integrity of recommendations and analysis provided by contractor, in case of investigation or litigation; the contractor must maintain copious and complete records of all work performed until three years after final payment under this contract |
Additionally complete records allow for accurate accounting and timely payment of contractor invoices
| 100%- All records related to the work performed by the contractor should be preserved in case they are needed to justify payment or in case of investigation or litigation related to a PATT incident. |
| Performance levels documented in CPARS, with particular attention paid to performance that failed or exceeded the standard. |
The contractor should implement recordkeeping processes and maintain complete records related to the work performed three years after final payment. The contractor should work with FRA to resolve issues that arise and must be able to explain any lapses in recordkeeping to FRA.
| MONTHLY STATUS REPORT |
| AQL: Comprehensive, accurate, and submitted to FRA within 10 days of the first of the month. The report should be detailed and address both the activities performed by the contractor and any issues they had in performing the duties outlined in the PWS. |
| 100%- A report must be received by FRA for every month of the life of the contract; approximately 36 in total. |
| Performance levels documented in CPARS, with particular attention paid to performance that failed or exceeded the standard. |
The reports will also allow FRA to be aware of any issues, so that they can be resolved, and work completed successfully.
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