Parking Lot Repaving Project.pdf

County of Santa Barbara Procurement Services

IFB # 8100023 Page 1 Due: Thursday, August 13, 2026

Procurement Services General Services Department

Invitation for Bids (“IFB”)

Phone: 805-568-2690 - Fax: 805-568-2705

IFB Data

IFB NUMBER: 8100023

TITLE: PARKING LOT REPAVING PROJECT

BUYER: Rafael Reyez

BUYER PHONE: 805-568-2692 FAX: 805-568-2705

E-MAIL rreyez@countyofsb.org

ISSUE DATE Thursday, July 30, 2026

IFB Opening

DAY / DATE: Thursday, August 13, 2026

TIME: 2:00 PM (PDT)

LOCATION / MAIL ADDRESS: Procurement Services 260 N. San Antonio Rd.

Santa Barbara CA, 93110

IFB Contents

1.0 Introduction

2.0 Primary Specifications describing what is needed

3.0 Ancillary Requirements related to this IFB

4.0 Terms & Conditions that are general in scope

5.0 Reply Presentation & Review

6.0 7.0

Reply Forms to be completed and returned Form of Contract

Electronic Replies to this Invitation for Bids must be received by Procurement Services via Public Purchase (https://www.countyofsb.org/1580/Bid-Opportunities) no later than the date and time indicated above for the IFB Opening.

Submittal by fax or email is not acceptable.

Note: This Invitation does not constitute an order for the goods or services specified.

mailto:rreyez@countyofsb.org https://www.countyofsb.org/1580/Bid-Opportunities

IFB # 8100023 Page 2 Due: Thursday, August 13, 2026

1. INTRODUCTION

1.1. INVITATION - Thank you for your interest in this IFB process. The County of Santa Barbara, through its Procurement Services, invites Replies which offer to provide the goods and/or services identified on the title page and described in greater detail in Sections 2 through 5 below.

1.2. DEFINITIONS - We will speak with you relatively informally throughout the Invitation in order to help the process be a little more human and friendlier. Even though the language is informal, we intend to express our expectations clearly, and they are to be legally interpreted to accomplish the outcome summarized in this document.

1.2.1. We / Us / Our - These terms refer to the County of Santa Barbara, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

Procurement - The Procurement Services of the General Services Department, including its Procurement Manager (also known as Purchasing Agent) and staff of professional Buyers.

Department/s – The County department/s for which this IFB is prepared, and which will be the end user/s of the goods and/or services sought.

Designee - The County employee assigned as your primary contact for interaction regarding Contract performance.

1.2.2. You / Your - These terms refer to all recipients of this Invitation. The term may apply differently to different classes of entities, as the context will indicate. For instance, "you" as a Contractor would have different obligations than "you" as a Vendor or Bidder may have. We'll be specific whenever it seems warranted.

Vendors - All business entities which may submit a Bid to provide the subject goods and/or services.

Bidder - Any business entity submitting a Reply to this Invitation. Vendors which may be invited to respond or which express interest in this Invitation, but which do not submit a Reply, have no obligations with respect to the IFB requirements.

Contractor - The Bidder whose Reply to this Invitation is found by Procurement to suit the best interests of the County. Contractor will be selected for award, and will enter into a contract for provision of the goods and/or services described in the Invitation in the form of the Form of Contract (defined below) included in this IFB (“Contract”).

1.2.3. IFB - refers to this Invitation for Bids.

1.2.4. Invitation - includes this IFB document, and any related attachments or amendments. An Invitation may be used to solicit various kinds of information. The kind of information this Invitation seeks is indicated by the title appearing at the top of the first page. An "Invitation For Bid" is used when we have a pretty well-defined need to fulfill.

1.2.5. Reply or Bid - means the Bid documents submitted according to the Invitation instructions, plus any written clarifications we may request. “Reply” does not include any verbal or documentary interaction you may have with us apart from submittal of a formal Reply or of responses to our written request for clarification.

1.3. REGISTERING - Vendors wishing to submit a Bid in response to this IFB must first register on the County of Santa Barbara Public Purchase website at Public Purchase: Vendor Registration. Successful registration will allow Bidders to receive email updates to regarding the bid IFB process and the ability to upload their final Bid package to the site. Bidders are recommended to register as a Vendor as soon as possible – it can take 24- to- 48 hours for your account to become active.

To register as a Vendor, follow the steps below:

a. Step 1) Registering as a Vendor with Public Purchase: Your first step should be to register as a Vendor through

Public Purchase. If you are already registered with Public Purchase, please skip this step and proceed directly to step two below. Once registered you will receive an activation email from notices@publicpurchase.com advising that your account is activated (Note: be sure to add this email address to your contacts to avoid bid and proposal notifications being sent to your junk folder rather than your inbox). It can take 24 to 48 hours for your account to become active.

b. Step 2) Registering as a Vendor with the County: Once you have received your activation email from Public Purchase, log into Santa Barbara County Public Purchase homepage and accept the terms and conditions of use. You will need to register with Santa Barbara County and select the National Institute of Government Procurement (NIGP) Commodity Codes that relate to your business in order to receive email notifications of future bid and proposal opportunities.

mailto:notices@publicpurchase.com

IFB # 8100023 Page 3 Due: Thursday, August 13, 2026

It is important to complete Step 2 of the registration process (register with Santa Barbara County) or you will not receive notifications of upcoming bid and proposal opportunities. It is your responsibility to keep your Vendor information updated in Public Purchase, particularly your contacts and email addresses.

1.3.1. Invitation Clarification - Questions regarding this Invitation should be directed in writing via Public Purchase as soon as possible after you receive the Invitation. Answers, citing the question asked but not identifying the questioner, will be distributed simultaneously to all known prospective Bidders. Note: written requirements in the Invitation or its amendments are binding, but any oral communications between you and us are not.

1.3.2. Vendor Questions - Questions or requests for clarification of this IFB must be submitted in writing on the Public Purchase website (www.publicpurchase.com). Any amendment or addendum to this IFB is valid only if issued in writing to the IFB on the Public Purchase website. Vendor must submit written questions for clarifications on this IFB via Public Purchase no later than Wednesday, August 05, 2026 at close of business. The County will publish answers to the questions in an addendum to the IFB on Friday, August 07, 2026.

Submit Question Instructions:

a. Click on the title of the IFB,

b. On the right of the bid IFB page, click on [View/Ask Questions] to open a new page that lists all previous questions and answers.

c. Click "Ask a Question" and enter your question here.

Potential Bidders should not contact Santa Barbara County officials or staff directly regarding any aspect of this IFB. If such contact is made, the County reserves the right to reject the Bid.

Bids shall be held in confidence and shall not be available for public review until the issuance of a notice of intent to award. Thereafter, all Bids shall become public record.

1.4. BIDDER RESPONSIBILITY - We expect you to be thoroughly familiar with all specifications and requirements of this Invitation. Your failure or omission to examine any relevant form, article, site or document will not relieve you from any obligation regarding this Invitation. By submitting a Reply, you are presumed to concur with all terms, conditions and specifications of the Invitation unless you have raised objection as instructed in Section 5. Objections we consider excessive or affecting vital terms may reduce or eliminate your prospects for award. If at any time we discover deviations in your Reply that are not identified as instructed, you will be subject to disqualification from consideration or cancellation of Contract.

1.5. INVITATION AMENDMENT - If it becomes evident that this Invitation must be amended, we will issue a formal written amendment to all known prospective Bidders. If necessary, a new due date will be established.

1.6. AWARD - Award will be made to the lowest responsible Bidder.

1.7. PROTESTS PROCEDURES - County of Santa Barbara protest procedures are outlined at County of Santa Barbara protest procedures are outlined at Protest Procedures.

1.8. CONTRACT EXECUTION - This Invitation and the Contractor's Reply (pertinent sections) will be made part of any resultant Contract and will be incorporated in the Contract as set forth, verbatim. Additional Contract terms may be negotiated between Contractor and County.

1.8.1. Precedence - In the event of contradictions or conflicts between the provisions of the documents comprising the Contract, they will be resolved by giving precedence in the following order:

1) the provisions of the Contract (as it may be amended);

2) the provisions of the Contractor’s Reply (as it may be clarified);

3) the provisions of the Invitation (as it may be supplemented).

2. PRIMARY SPECIFICATIONS

2.1. SCOPE – The County of Santa Barbara General Services, Procurement Services seeks a qualified Contractor to rehabilitate the existing paved parking area at Los Prietos Camp to improve surface integrity, drainage performance, and long-term durability. The Contractor shall furnish all labor, materials, equipment, and incidentals necessary to complete the rehabilitation work. All work shall occur entirely within the limits of the existing developed parking areas located on lands administered by the U.S. Forest Service. No expansion of the existing paved footprint is permitted.

2.2. PROJECT LOCATION – 3900 Paradise Road, Santa Barbara, CA 93105 https://content.civicplus.com/api/assets/0650f748-6be9-4ce1-88fc-9f416bb22dec https://content.civicplus.com/api/assets/0650f748-6be9-4ce1-88fc-9f416bb22dec

IFB # 8100023 Page 4 Due: Thursday, August 13, 2026

2.3. OPTIONAL JOB WALK –

Proposers who would like a job walk must RSVP with Buyer Rafael Reyez listed on page 1. Contractor must submit the written request no later than Monday, August 03, 2026 by 2:00 PM, for the optional Job Walk on Tuesday, August 04, 2026.

Address: 3900 Paradise Road, Santa Barbara, CA 93105

10:30 AM – 11:30 AM (PDT)

2.4. CONSTRUCTION TIME - The successful Contractor (after receiving the Notice to Proceed) shall have 21 calendar days to complete all work called for under this IFB.

2.5. TIMELINE –

Event Date/ Time Invitation to Bid Posting Thursday, July 30, 2026 RSVP for Job Walk – request in writing by Monday, August 03, 2026 by 2:00 PM Optional Job Walk Tuesday, August 04, 2026 Deadline for Vendors to submit written IFB Questions Wednesday, August 05, 2026 Answers to IFB Questions published by County Friday, August 07, 2026 Bid response deadline and IFB opening Thursday, August 13, 2026 at 2:00 PM

(PDT)

2.6. SURFACE PREPARATION (COLD PLANING) –

Contractor shall:

• Grind (mill) the existing asphalt surface to a depth of approximately 0.5 to 1 inch to remove deteriorated material and create a uniform surface.

• Milling operations shall produce a consistent profile suitable for overlay and shall not damage the underlying structural section.

• All milled materials shall be removed and disposed of in accordance with applicable regulations unless otherwise directed.

2.7. SURFACE CLEANING –

Contractor shall:

• Clean the milled surface of all loose debris, dust, and contaminants to ensure proper bonding of subsequent layers.

2.8. TACK COAT APPLICATION –

Contractor shall:

• Apply a tack coat in accordance with Caltrans Standard Specifications (or applicable agency standards) to ensure proper adhesion between layers.

• Application rate shall be uniform and consistent with manufacturer and industry recommendations.

2.9. REINFORCING FABRIC INSTALLATION –

Contractor shall:

• Furnish and install an asphalt reinforcing fabric (interlayer) to improve structural performance and reduce reflective cracking.

• Installation shall be performed in strict accordance with manufacturer specifications, including proper alignment, tension, and bonding.

2.10. ASPHALT OVERLAY –

• Place approximately 2.5 inches of hot-mix asphalt (HMA) over the prepared surface.

IFB # 8100023 Page 5 Due: Thursday, August 13, 2026

• Compact to a final thickness of approximately 2 inches, meeting applicable density and compaction standards.

• Asphalt mix design shall conform to applicable Caltrans or County standards.

2.11. COMPACTION AND FINISHING -

• Achieve uniform compaction and smoothness across the project area.

• Final surface shall be free of segregation, ruts, or irregularities and shall meet industry tolerances for ride quality and drainage.

2.12. ESTIMATED PROJECT AREA -

The total project area is estimated at approximately 61,287 square feet (+/-).

2.13. ROAD AND PARKING AREA MEASUREMENTS -

The following areas are provided as reference for bidding:

A. Top of Hill Areas

• 53’ x 92’

• 31’ x 82’

• 51’ x 61’

• 80’ x 32’

• 45’ x 60’

• 64’ x 100’ B. Bottom of Road Areas

• 175’ x 17’

• 70’ x 18’

• 60’ x 35’

• 213’ x 18’

• 30’ x 87’

• 52’ x 60’

• 12’ x 35’

2.14. ALLOWANCE AREA -

An additional allowance of 1,000 square feet is included to account for areas requiring:

• Milling

• Surface leveling

• Edge tapering

• Minor repairs

Use of the allowance shall be as directed or approved by the County.

2.15. BIDDER RESPONSIBILITY -

Bidders are responsible for:

• Verifying all quantities and dimensions

• Including all necessary work to complete the project as specified

• Accounting for field conditions that may impact construction

• Variations between estimated and actual quantities shall not be grounds for additional compensation unless specifically authorized by the County.

2.16. ASPHALT REINFORCING FABRIC -

IFB # 8100023 Page 6 Due: Thursday, August 13, 2026

The asphalt reinforcing fabric shall meet manufacturer standards for roadway applications and shall be suitable for installation beneath a hot-mix asphalt overlay. The fabric shall be installed in accordance with manufacturer specifications.

Minimum requirements:

• Fabric shall be designed to reduce reflective cracking and enhance pavement durability

• Installation shall include proper adhesion and bonding to the underlying surface

2.17. BASKETBALL COURT AREA – LEVELING

The County accepts the flattening of an approximately 4 ft x 27 ft section within the parking lot (basketball court area) to improve accessibility for larger vehicles.

Contractor shall ensure the finished surface is level, uniform, and properly integrated with surrounding pavement.

Work shall not create drainage issues or uneven transitions to avoid standing water.

2.18. WATER BAR ADJUSTMENT -

Existing water bar shall be modified as necessary to:

• Improve drainage flow

• Direct runoff toward the designated drain

• All adjustments shall maintain proper drainage function and prevent water pooling

IFB # 8100023 Page 7 Due: Thursday, August 13, 2026

2.19. TAPERING NEAR POLES AND CONTAINER AREA -

Contractors shall taper pavement surfaces as follows:

• 2 feet toward poles

• 1 foot away from adjacent wall

• Tapering shall provide a smooth and safe transition while maintaining structural integrity.

• Cannot grind behind the bollards, but can taper finish

2.20. ROAD EDGE TAPERING AND GRINDINGS -

• Taper road edges as necessary for safety

IFB # 8100023 Page 8 Due: Thursday, August 13, 2026

• Utilize asphalt grindings to fill and stabilize edge transitions where applicable

Finished edges shall be smooth, stable, and safe for access.

IFB # 8100023 Page 9 Due: Thursday, August 13, 2026

2.21. PAVEMENT REPAIRS – BASKETBALL COURT AREA -

Contractor shall fill and repair holes located within the parking lot (basketball court area).

• Repairs shall be completed to match surrounding grade and surface conditions

• All patched areas shall be compacted and finished to prevent future deterioration

2.22. ROAD WIDTH -

The roadway width is approximately 17 feet.

Contractor shall ensure uniformity and consistency across the project area to the best of their ability.

2.23. GATE SENSOR AND ACCESS -

IFB # 8100023 Page 10 Due: Thursday, August 13, 2026

The existing gate sensor shall be milled down as necessary to accommodate the pavement improvements.

• Contractor shall coordinate work to avoid damage to gate components

2.24. PARKING LAYOUT AND STRIPING REQUIREMENTS -

Standard Parking Dimensions All standard parking spaces shall be striped at a minimum dimension of:

• 9 feet in width by 18 feet in length

All striping shall be completed in accordance with applicable industry standards and local requirements.

Parking Layout by Area The Contractor shall stripe parking spaces in accordance with the updated map provided as part of this Addendum.

The following quantities and locations shall apply:

• Red Area (Front of Mess Hall):

• Twenty (20) standard parking spaces

• Green Area (Front of Classroom):

• Seven (7) standard parking spaces

• Blue Area (Front of Office):

• Four (4) standard parking spaces

• One (1) ADA-compliant parking space

ADA Parking Space The ADA parking space shall be:

IFB # 8100023 Page 11 Due: Thursday, August 13, 2026

Installed in compliance with all applicable accessibility requirements, including but not limited to:

• Proper dimensions

• Striping

• Access aisle

• Signage

Contractor shall ensure full compliance with applicable federal, state, and local accessibility standards.

Pavement Markings

• All striping shall be clean, straight, and uniform

• Layout shall align with the approved map and site conditions

• Contractor shall coordinate layout prior to striping if field adjustments are necessary

Reference Document An updated parking layout map is included with this Addendum and shall be used as the basis for striping locations and quantities.

IFB # 8100023 Page 12 Due: Thursday, August 13, 2026

2.25. CONSTRUCTION LIMITS AND STAGING -

• All construction activities, including staging, storage, and equipment parking, shall occur only within existing paved or previously disturbed areas.

• Staging on native soils, vegetation, or undeveloped areas is strictly prohibited.

2.26. SITE CLEANUP - Contractor shall be responsible for disposal of all construction debris. Contractor shall clean up and remove all debris and rubbish resulting from their work as required or directed. Upon completion of the work, the premises shall be left in good repair and an orderly, neat, clean, safe and unobstructed condition.

2.27. CONTRACTOR RESPONSIBILITIES –

Contractor shall:

• Provide all labor, tools, equipment, and materials necessary to complete the project.

• Ensure all work complies with OSHA regulations, local building codes, and manufacturer specifications.

• Coordinate scheduling with the County to minimize disruption to ongoing operations.

• Submit proposed changes to scope for County approval.

• Maintain a safe, clean, and organized worksite at all times.

2.28. FINAL WALKTHROUGH – Contractor shall schedule and conduct a final walkthrough with the designated County representative. Any deficiencies identified during the walkthrough shall be corrected by the Contractor prior to final acceptance.

3. ANCILLARY REQUIREMENTS

3.1. CONTRACTOR’S LICENSE – You must be licensed to perform such work in accordance with local, state and federal laws. The Contractor must possess either a Class A or C-12.

3.2. REQUIRED BONDING - Per California Civil Code Section 9550, a payment bond is required for a public works contract involving an expenditure in excess of twenty-five thousand dollars ($25,000). In addition, a 100% Performance Bond may also be required depending on the nature of work being performed.

3.3. PROTECTION OF PROPERTY - The Contractor shall take all needed precautions to protect the property, both real and personal, of the County and private individuals and shall safeguard the passing public from harm and from any eventualities arising during the course of the work. Contractor shall make certain that these safeguards are used both during and after the hours of work.

IFB # 8100023 Page 13 Due: Thursday, August 13, 2026

3.4. DAMAGE – Contractor shall be required to repair/replace all damaged areas as they happen and/or occur.

3.5. LIQUIDATED DAMAGES - The liquidated damages will be $250 (Two Hundred Fifty Dollars) per day for project delays that are determined to be attributable to the Contractor.

3.6. WORKMANSHIP - The standards of workmanship shall conform to governing contractor’s license board and all applicable laws & regulations. All work shall be performed in a neat and workmanlike manner, in accordance with the best recognized practices of the particular trade involved and shall be accomplished by workman skilled and trained to properly complete the work required. The work shall proceed vigorously to completion once it is started.

Contractor shall work on the job each consecutive working day, until completed, unless otherwise directed by us.

3.7. PRICES – Your pricing must be held until award, and may only be changed after award if provisions for such changes are specified elsewhere in this IFB.

3.8. SUBSTITUTION OF SECURITIES - Pursuant to Section 22300 of the Public Contract Code and the project specifications, the Contractor may substitute securities or request that the County make payment of retentions to an escrow agent for any money held by the County to ensure contract performance.

3.9. QUALIFYING CONTRACTOR OR SUBCONTRACTOR: Pursuant to the provisions of Section 4104 of the California Public Contracting Code a contractor or subcontractor shall not be qualified to bid on, be listed in a bid or engage in the performance of any contract for public work, as defined in Section 4104, unless currently registered with the Department of Industrial Relations and qualified to perform public work pursuant to Section 1725.5 California Labor Code.

3.10. BILLING ARRANGEMENTS - Invoices will be submitted to the address shown on the resulting order. It is the responsibility of the receiving department to promptly pay invoices providing supplier has met all requirements enumerated in this invitation. Payment will be made only after all services have been received and all other terms of this invitation for bids are met.

3.11. PROMPT PAYMENT DISCOUNTS - Cash discount time will be defined as beginning only after the requested services have been delivered, and accepted by the County, or from the date a correct invoice is received, whichever is later. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the warrant or check. Normally acceptance will be accomplished within twenty (20) normal business hours after services are delivered, unless otherwise stated in this request. Invoices not reflecting the cash discount will be returned to the supplier immediately for correction, with the discount time starting from the date the corrected invoice is received.

4. TERMS & CONDITIONS

4.1. MEANINGFUL CONSEQUENCES - In lieu of our terminating the Contract as may be provided elsewhere in the

Invitation, we may at our sole discretion invite you to negotiate with us to establish alternative or additional consequences, beyond any specified herein, for failure to fulfill any requirement of this bid. By submitting a Reply, you agree to engage in such negotiations, if invited, in good faith. Any agreed consequences must be significant enough to 1) incent your future compliance and 2) mitigate satisfactorily for us for any loss or inconvenience occasioned by your failure. The consequences would be reasonable, fitting to the breach, and mutually established prior to being invoked.

4.2. TERMINATION OF CONTRACT -

With Cause - The County Procurement Services may, by giving ten (10) days written notice to the Contractor, terminate the Contract. Due cause for termination shall be, but not limited to, failure to deliver within a reasonable time period, failure of the services to meet specifications and/or for reasons of unsatisfactory service.

4.3. NON-APPROPRIATION - The County cannot obligate funds beyond any one fiscal year. Any Contract that may be entered into by you and us is therefore contingent upon the appropriation of sufficient funds and/or authority to carry out its provisions. Should funds not be available, we may terminate the Contract at the end of the fiscal year by giving you thirty (30) days notice. The termination shall be effective without penalty and without liability to the County beyond the fiscal year in which the notice is given. Our decision as to what constitutes sufficient funding will be final.

4.4. COMPLIANCE WITH PUBLIC PROJECT CONTRACTS SPECIFICATIONS AND GENERAL CONDITIONS – By submitting a Bid, you agree to enter into and be bound by all of the provisions of a Contract in the form of the “Terms and Conditions for Public Projects” attached to this IFB (“Form of Contract”).

Department of Industrial Relations Compliance:

No contractor or subcontractor may be listed on an IFB for a public works project (submitted on or after March 1, 2015 unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for IFB purpose only under Labor Code Section 1771.1 a), No Contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1727.5.

IFB # 8100023 Page 14 Due: Thursday, August 13, 2026

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

4.5. SUSTAINABILITY – The County has an Environmentally Preferred Purchasing Policy (EPPP) that encourages the use of products/services that promote sustainable green practices. The general goals of this policy is to reduce toxicity, conserve natural resources, materials & energy, and maximize recyclability and recycled content. If your product/service qualifies and meets such criteria, please provide additional data. To view our complete EPP policy, visit: Environmentally Preferable Purchasing Policy

5. REPLY PRESENTATION & REVIEW

5.1. REPLY CONTENT - In order to enable direct comparison of competing Replies, you must submit your Reply in strict conformity to the requirements stated in this Invitation. Failure to adhere to all requirements may result in your Reply being disqualified as non-responsive.

5.1.1. Forms & Schedules - All forms and schedules must be completed on the forms included with this Invitation and according to the instructions provided herein.

5.1.2. Pre-Submittal Corrections - Replies should be free of erasures. Errors may be crossed out with corrections printed in ink or typed adjacent, and must bear dated initials of person signing the Reply.

5.2. SUBMITTAL OF REPLIES - Unfortunately, some bidders in the past have done everything correctly up until this last stage. Replies have been turned in minutes late - and all the investment in preparing the Reply has gone down the drain. Don't let that happen to you. Only Electronic Replies to this Invitation via Public Purchase will be accepted.

Bidders wishing to submit a Bid must first register on the County of Santa Barbara Public Purchase website at https://www.countyofsb.org/1580/Bid-Opportunities. Successful registration will allow bidders to receive updates to the IFB process and to upload final Bid packages. Each Bidder must submit their Bid on the Public Purchase website by 2:00 PM (PDT) on Thursday, August 13, 2026. Hard copy submissions will not be accepted. In the interest of fairness to all participants, no extensions or exceptions will be permitted.

Bidders are recommended to register as a Vendor on Public Purchase as soon as possible – it can take 24 to 48 hours for your account to become active.

NOTE: This IFB does not constitute an order for the goods or services specified.

5.2.1. Submittal Deadline - We must receive your Reply as directed no later than the date and time shown on the title page. Any Reply received after that deadline will not be considered unless you obtain the express consent of all other competing and timely replying Bidders. Absent that unlikely scenario, you will find us merciless in this. We recommend you set for yourself an earlier deadline.

5.3. IFB OPENING - On the date and time specified on the Cover Page, all Replies will be opened. Within two (2) business days, a Bid opening summary will be posted on Public Purchase.

5.4. REPLY CLARIFICATION - We reserve the right to request additional written or oral information from Bidders in order to obtain clarification of their Replies.

5.4.1. Rejection or Correction of Replies - We reserve the right to reject any or all Replies. Minor irregularities or informalities in any Reply which are immaterial or inconsequential in nature, and are neither affected by law nor at substantial variance with Invitation conditions, may be waived at our discretion whenever it is determined to be in the County's best interest. In such cases, we may allow a Bidder to make minor corrections to any part of their Reply, with the exception of price data that could affect price comparisons between Bidders.

5.4.2. Withdrawal of Bids - The County reserves the right to reject any and or all Bids or waive any informality in a Bid. No Bidder may withdraw its Bid for a period of sixty (60) days after the date set for the opening thereof.

5.5. EVALUATION PROCESS - Award will be made to the lowest responsible Bidder.

5.5.1. Investigation - Submittal of a Reply authorizes us to investigate without limitation the background and current performance of you and your present staff. Discovery of any material misstatement of fact may lead to disqualification of a Bidder and their Bid, or to cancellation of any resulting Contract.

5.5.2. Method of Evaluation - We will evaluate submitted Replies in relation to all aspects of this Invitation, and using the input of all references consulted regarding your capacity to fulfill its terms.

5.5.3. Acceptability - We reserve the sole right to determine whether goods and/or services offered are acceptable for our use.

5.5.4. Endurance of Pricing - Your pricing in your Bid must be held until award, and may only be changed with the consent of the County.

https://www.countyofsb.org/4370/Environmentally-Preferable-Purchasing-Po https://www.countyofsb.org/1580/Bid-Opportunities

IFB # 8100023 Page 15 Due: Thursday, August 13, 2026

6. REPLY FORMS

The Bid forms listed below are numbered, named and attached in order as shown. Line-by-line instructions are provided for those items not considered self-evident. Additional instructions may be found on some of the forms and schedules themselves.

6.1. REFERENCES – COMPLETE & RETURN

List at least three large, current accounts with similar products or programs, preferably in Southern California. The County may contact not only those clients provided by the Bidder, but any other past or present clients and to utilize this information to assist in determining the acceptability of equipment or service when making final award

6.2. BIDDER QUESTIONNAIRE & QUOTATION WORKSHEET - COMPLETE & RETURN

Signature - The Questionnaire must bear the signature, printed name, title and direct telephone number of the person authorized to commit your company to the Contract.

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6.1 References

R-1. Account Name Address City / State / Zip Contact Person / Title Phone Years Serving this

Account

Approximate Annual Dollar Volume

Comments:

R-2. Account Name

City / State / Zip Contact Person / Title Phone

R-3. Account Name

City / State / Zip Contact Person / Title Phone

R-4. Account Name

City / State / Zip Contact Person / Title Phone

IFB # 8100023 Page 17 Due: Thursday, August 13, 2026

6.2 Bidder Questionnaire & Quotation Worksheet

Company Name

City / State / Zip Phone

Fax

E-Mail address

# years in industry Prompt Payment Discount? (% or

“None”)

Timeline to Completion 21 calendar days)

Yes No

Contractor’s License Information License #_______________________Expiration Date___________________Type________________

Are you currently registered with the DIR (as is required)?

Yes DIR# No (cannot submit IFB)

Total Quoted Job Cost (Labor, Materials & Equipment)

Authorized Signature

Printed Name

Title

Direct Phone Number

Date Signed

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COUNTY OF SANTA BARBARA

Terms and Conditions for Public Projects

THESE TERMS AND CONDITIONS FOR PUBLIC PROJECTS (“T&Cs”) are attached to and incorporated into that certain Purchase Order (“Purchase Order”) made by and between the County of Santa Barbara, a political subdivision of the State of California (“COUNTY”), and the contractor specified in the Purchase Order (“CONTRACTOR”), for the completion of the Work (defined below), subject to the following terms, conditions, and provisions:

1. CONTRACT: These T&Cs, together with the Purchase Order, including all Exhibits attached hereto and thereto, the Faithful Performance Bond, the Payment Bond, are herein referred to as the “Contract,” or “Contract Documents.” Copies of all Contract Documents are on file with the COUNTY’s Department of General Services, and have been and will be made available to the CONTRACTOR during the term of this Contract. CONTRACTOR hereby acknowledges receipt of all Contract Documents.

2. WORK: CONTRACTOR, at CONTRACTOR’s own cost and expense, shall perform all the work (“Work”) described in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference (“Scope of Work”), and shall furnish all tools, equipment, apparatus, labor, materials, workmanship, transportation, and services necessary to perform and complete the Work, in a good and workmanlike manner and to the satisfaction of the Director of General Services of the COUNTY, or the Director’s designee (“Director”), all in strict accordance with the Contract Documents. All Work shall be performed in a neat and professional manner using the best recognized practices of CONTRACTOR’s trade and profession in the State of California, and shall be accomplished by mechanics and workers skilled and trained to properly complete the Work. CONTRACTOR shall prosecute the Work vigorously to completion. Time is of the essence

3. EXCAVATIONS: Before any pavement resurfacing, displacement, or excavation of the ground that may be required in connection with the Work under this Contract, the CONTRACTOR shall obtain an inquiry identification number by calling Underground Service Alert (USA) 1 (800) 422-4133 or by such other means as may be required; shall conform to all requirements of Sections 4215 through 4217 of the Government Code regarding any such pavement resurfacing, displacement or excavation, including the payment of any fees required; and shall facilitate performance by the COUNTY of any obligation required of the COUNTY under the Government Code. There shall be no performance under this Contract by either party hereto unless and until CONTRACTOR complies with all of the provisions of such sections of the Government Code, and notifies the County Representative (defined below) in writing regarding such compliance.

4. COUNTY REPRESENTATIVE: The “County Representative” referred to in the Contract Documents is the COUNTY Purchasing Agent.

5. PAYMENT: As full compensation for furnishing all labor, supervision, overhead, materials, and equipment and for completing all of the Work contemplated by this Contract, and subject to adjustments and liquidated damages, if any, as provided in the Contract Documents, the base amount to be paid to the CONTRACTOR for satisfactory completion of all of the Work and other requirements of the CONTRACTOR under this Contract shall not exceed the amount set forth in the Purchase Order (“Maximum Contract Amount”), to be paid as provided in Exhibit B, attached hereto and incorporated herein by reference. The CONTRACTOR assumes and will provide against any and all loss and/or damage arising out of the Work, the action of the elements, and/or from any unforeseen difficulties or obstructions which may arise or be encountered in the performance of the Work until COUNTY’s acceptance of the Work, and CONTRACTOR assumes any and all expenses incurred by or in consequence of suspension or discontinuance of the Work, for well and faithfully completing the Work and the whole thereof, in accordance with the provisions of the Contract and directions of the County Representative. The Maximum Contract Amount is to include all materials and all labor and shall cover all costs of the use of the usual machinery and tools required in the Work and shall include all of CONTRACTOR’s profits, supervision, and other expenses. The Maximum Contract Amount shall include all of the CONTRACTOR’s costs of insurance for property damage and public liability protection, social security benefits, unemployment insurance for workers, and any other benefits, costs, or charges required to be forwarded by CONTRACTOR. Notwithstanding the foregoing or any other provisions of this Contract.

6. RIGHT TO AUDIT: CONTRACTOR shall maintain and make available all books, papers, records, detail costs, estimates, claims, and accounts, including payment, property, payroll, personnel, subcontractors, and financial records related to or which arise in connection with the Contract (“Records”). The form of record keeping with respect to the Records shall be subject to

IFB # 8100023 Page 19 Due: Thursday, August 13, 2026 approval by COUNTY. The Records shall be made available during normal business hours for examination by COUNTY or the County Representative or the Director’s designee, and shall be retained at CONTRACTOR’S principal place of business in California for audit during normal business hours at such place for four (4) years after the recording of the Notice of Completion for the Work. CONTRACTOR shall provide an office in which COUNTY and the County Representative may conduct such audit(s).

The COUNTY will have the right to audit CONTRACTOR’S records arising out of the Work. Records must be made available in a form satisfactory to the Santa Barbara County Auditor-Controller.

7. EXTRA WORK: Extra work, materials, resolution of disputes, corrections, and/or changes to the specifications as are required for the proper completion of the Work contemplated in the Contract Documents, including, but not limited to, agreement(s) providing for payment(s) to CONTRACTOR, and increase of the Maximum Contract Amount, may only be authorized in writing via Change Order(s) duly executed by the COUNTY Purchasing Agent, provided that such additional compensation is at the same rate per unit as set forth in the Contract Documents (or at a corresponding rate for work that is different from that provided for in the Contract Documents).

8. COMPLIANCE WITH LAW: CONTRACTOR shall keep fully informed of all applicable laws, statutes, ordinances, decrees, orders, and regulations, including, but not limited to, with respect to performance of the Work, the materials used therein, and persons engaged in connection therewith, and all such orders of bodies and tribunals having any jurisdiction over same (collectively, “Applicable Laws”). If it be found that any provisions of the Contract conflict with any Applicable Law(s), the CONTRACTOR shall immediately provide notice of such conflict to the County Representative in writing. CONTRACTOR shall at all times observe and comply with, and shall cause all agents, employees, and subcontractors to observe and comply with, all Applicable Laws.

CONTRACTOR acknowledges and agrees to comply with the provisions of Sections 9364 and Sections 9550 and 9566, inclusive, of the Civil Code of California.

9. PAYMENTS NOT ACCEPTANCE: No certificate given or payments made under this Contract, except the final payment hereunder, shall be evidence of the performance of this Contract, either wholly or in part, against any claim upon CONTRACTOR.

Final payment for the Work performed under this Contract shall not be made until the lapse of thirty (30) days after the Notice of Completion of said Work has been filed for record and no payment shall be construed to be acceptance of any defective Work or improper materials. CONTRACTOR agrees that the payment for final quantities due under this Contract and the payment of amounts due for any Work in accordance with this Contract shall release the County of Santa Barbara from any claims or liabilities on account of Work performed under this Contract, as the same may be amended from time to time during the Term. In addition to guarantees required elsewhere, CONTRACTOR shall and does hereby guarantee all workmanship and material to be free of defects and fit for the purposes intended for a period of one year from and after both the date of acceptance of the work and the recordation of the Notice of Completion by the COUNTY and CONTRACTOR shall repair or replace all Work and materials, together with any other portions of the Work which may be displaced in so doing, that, in the opinion of the County Representative, is or becomes defective during the period of said guarantee, without expense whatsoever to the COUNTY.

10. PREVAILING WAGE RATES: Rates of wages, including overtime, holiday, and Sunday rates provided for the Work shall comply with and are subject to the California Labor Code, Sections 1770 et. seq. Executive Orders of the President of the United States No. 9240, dated September 9, 1942, and No. 9250, dated October 3, 1942, and to any modifications thereof, and to and any orders of the President or any authorized Federal Officer or agency, insofar as the same may apply this Contract. The Director of the California Department of Industrial Relations determines the general prevailing wage rates. Prevailing wage rates may be found on the DIR website, at https://www.dir.ca.gov.

No contractor or subcontractor may be listed on a bid for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)). No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations underboard Code section 1725.5. The Work is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

11. CONTRACT DOCUMENTS ACKNOWLEDGED: CONTRACTOR hereby declares that CONTRACTOR has read the Contract Documents, has carefully examined the plans and drawings of the Work to be performed, and fully understands the intent and meaning of the same.

12. TERM; TIME FOR PERFORMANCE, COMPLETION: The term of this Contract (“Term”) shall commence upon the first date when the Purchase Order is duly executed by all of the parties hereto (“Effective Date”), and shall terminate on the end date specified on Purchase Order, unless terminated earlier in accordance with the provisions of this Contract (“Termination Date”).

In the event that CONTRACTOR does not complete the Work during the Term, CONTRACTOR shall only be paid for the Work

IFB # 8100023 Page 20 Due: Thursday, August 13, 2026 actually performed during the Term and accepted by COUNTY.

13. WORKERS' COMPENSATION INSURANCE: CONTRACTOR certifies that CONTRACTOR has knowledge of, is in compliance with, and warrants that CONTRACTOR shall at all times during the Term remain in compliance with, the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance by the provisions of that Code. CONTRACTOR shall comply with such provisions before commencing the performance of the Work.

14. PROGRESS PAYMENT NO WAIVER FOR DELAY: Any progress payment made after the scheduled completion date will not constitute a waiver of any liquidated damages under this Contract.

15. GUARANTEE BONDS: If this Contract is for more than $25,000.00, before commencement of any Work under this Contract, the CONTRACTOR shall provide the security required by California Civil Code section 9550 for the payment of all workers and suppliers (“Payment Bond”), and security for the faithful performance of all terms and conditions of this Contract (“Performance Bond”), in the amounts and forms approved by the COUNTY, provided that the Payment Bond shall be for no less than 100% of the Maximum Contract Amount, and each of the Payment Bond and the Performance Bond shall contain provisions that automatically increase the amount thereof and/or time of completion, or both, sufficient to cover all Change Orders (if any), extensions, and additions to the Work provided under this Contract..

16. NON-DISCRIMINATION: The CONTRACTOR acknowledges that this Contract is subject to the provisions of Article XIII of Chapter 2 of the Santa Barbara County Code, providing against discrimination in employment. The CONTRACTOR agrees to perform all requirements of a contractor under the provisions of said Article and to pay all costs occasioned to the COUNTY by any noncompliance by the CONTRACTOR.

17. DISPUTES: Should any dispute(s) arise respecting the construction or meaning of any of the plans or specifications for the Work or respecting the true value of any extra work or work omitted, such dispute(s) shall be resolved by the Director of General Services, whose decision shall be final and binding upon the parties hereto. If, after the decision of the Director of General Services as provided herein, claims (as defined in Public Contracts Code Section 20104) under this Contract are filed by CONTRACTOR against COUNTY, and those claims are in the aggregate amount of $375,000 or less, such claims shall be resolved under Public Contracts Code Sections 20104 through 20104.8, inclusive.

18. SUBSTITUTION OF MATERIALS, SUBSTITUTION OF CONTRACTORS: Only the COUNTY Purchasing Agent is authorized to act on behalf of the COUNTY in any matters requiring consent, notice, or hearing to substitute materials or equipment specified or to substitute subcontractors.

19. SURVIVAL: All provisions of this Contract which by their nature are intended to survive the termination or expiration of this Contract shall survive such termination or expiration.

20. INDEMNIFICATION AND INSURANCE: CONTRACTOR shall, at all times during the Term, comply with the indemnification and insurance provisions set forth in EXHIBIT C, attached hereto and incorporated herein by reference.

21. AMENDMENT; CHANGE ORDERS: This Contract may only be amended by amendment of the Purchase Order or Change Order duly executed by the County Purchasing Agent and CONTRACTOR.

22. NON-ASSIGNMENT; PERMITTED SUBCONTRACTOR(S): CONTRACTOR shall not assign, delegate, subcontract, or otherwise transfer, by operation of law or otherwise, this Contract or any of CONTRACTOR’s rights or obligations under this Contract without COUNTY’s prior written consent in each instance, and any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for immediate termination of this Contract by COUNTY.

CONTRACTOR shall not enter into agreements with or otherwise engage any person or entity, including any subcontractors and affiliates of CONTRACTOR, other than CONTRACTOR’s employees, to provide any Services to COUNTY without the prior written consent of COUNTY in each instance (each such approved subcontractor or other third party, a “Permitted Subcontractor”).

COUNTY’s consent with respect to a Permitted Subcontractor shall not relieve CONTRACTOR of any of its obligations under this Contract, and CONTRACTOR shall remain fully responsible for the performance of each such Permitted Subcontractor and its employees and for their compliance with all of the terms and conditions of this Contract as if they were CONTRACTOR’s own employees. CONTRACTOR shall ensure that all persons, whether employees, agents, subcontractors, or anyone acting for or on behalf of CONTRACTOR, are properly licensed, certified and accredited as required by applicable law and are suitably skilled, experienced and qualified to perform the Work. Nothing contained in this Contract shall create any contractual relationship between COUNTY and any subcontractor or supplier of CONTRACTOR.

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23. DEBARMENT AND SUSPENSION. CONTRACTOR certifies to COUNTY that none of CONTRACOR and CONTRACTOR’s employees and principals are debarred, suspended, or otherwise excluded from or ineligible for, participation in federal, state, or county government contracts. CONTRACTOR shall not contract with any subcontractor that is so debarred or suspended.

24. SEVERABILITY. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Contract shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein.

25. REMEDIES NOT EXCLUSIVE. No remedy herein conferred upon or reserved to COUNTY is intended to be exclusive of any other remedy or remedies, and each and every such remedy,…