Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Fire Prevention Inspection Software
- Solicitation number
- 145902
- Issued by
- Lucas County, Ohio
About this file
This is a Paperwork Schedule document issued by the City of Toledo, Ohio, detailing a streamlined approach to collecting bidder documentation effective March 13, 2026. The City has implemented a tiered paperwork submission system to reduce administrative burden on vendors participating in municipal procurement. City Paperwork—including Vendor Registration Form, Business Tax Registration Form, notarized Child Support Affidavit, and Vendor Utility documentation—must be submitted once by new vendors and retained for the duration of all contracts with the City. Annual Paperwork—comprising W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit—must be submitted once annually for all bids submitted in 2026 and updated no later than February 1st. Project Paperwork—including Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable—must accompany each individual bid submission.
Under this new system, vendors submitting their first bid on or after March 13, 2026, must provide all three documentation categories: City Paperwork, Annual Paperwork, and Project Paperwork. Subsequent bids submitted by the same company require only Project Paperwork. Vendors bear responsibility for notifying the City and updating applicable documentation if any information changes. All submissions must be made electronically through the City of Toledo's PlanetBids website, with an email confirmation from PlanetBids required to verify successful transmission. Questions regarding paperwork submissions should be directed to pursupplies@toledo.oh.gov.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .