Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Swayne Field Food Hub Pilot Project
- Solicitation number
- 144167
- Issued by
- Lucas County, Ohio
About this file
This is a paperwork schedule document issued by the City of Toledo, Ohio, outlining a streamlined approach to bidder documentation collection for contracts beginning March 13, 2026. The City of Toledo has implemented a three-tiered paperwork submission system designed to reduce redundant documentation requirements for vendors. City Paperwork—including Vendor Registration Form, Business Tax Registration Form, notarized Child Support Affidavit, and Vendor Utility documentation—must be submitted once by new vendors and retained for the duration of all subsequent contracts with the City. Annual Paperwork requirements, including W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit (updated by February 1st annually), must be submitted once per calendar year for all bids submitted in 2026. Project Paperwork—comprising Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria documentation (if applicable)—must accompany each individual bid submission.
Bidders submitting their initial bid on or after March 13, 2026, must provide City Paperwork, Annual Paperwork, and Project Paperwork together. Subsequent bid submissions require only Project Paperwork documentation. All submissions must be made electronically through the City of Toledo's PlanetBids website, and bid submittals are not considered complete until electronic confirmation is received from PlanetBids. Vendors are responsible for notifying the City of any changes to previously submitted information and updating documentation accordingly. Questions regarding paperwork submission should be directed to pursupplies@toledo.oh.gov.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .