IA02 - PWS - DRAFT - 6BDE JCLC Big Foot STEM.pdf

PERFORMANCE WORK STATEMENT (PWS)

CAMP BIG FOOT DISTRICT JCLC 2025

JUNIOR CADET LEADERSHIP CHALLENGE (JCLC)

Lodging, Facilities, Meals, STEM

DAHLONEGA, GA

27 May – 30 May 2025

General Information

1. GENERAL: This is a non-personal services contract to provide lodging, facilities, and meals for JROTC Cadets and Cadre in Dahlonega, GA. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform lodging and meals in support of JROTC Cadets and Cadre as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC Big Foot STEM Academy 2025 will be an overnight camp for approximately 286 JROTC cadets and 44 Cadre members from 23 programs in Georgia from US Army 6th Brigade JROTC. The Contractor shall provide all billeting, most of the meals, and STEM requirements to support the JCLC daily operations.

1.2.1 Participating programs:

1. Berkmar

2. C. Gwinnett

3. Chamblee

4. Dawson

5. Decatur

6. Discovery

7. Grayson

8. Lumpkin

9. Miller Grove

10. Norcross

11. Riverside

12. Social Circle

13. S. Gwinnett

14. White County

15. Adairsville

16. Cartersville

17. Cass

18. Dalton

19. Gordon Central

20. LaFayette

21. LFO

22. Ringgold

23. Empower

1.3 Objectives: Provide lodging, meals and use of facilities.

1.4 Scope: The contractor shall provide lodging, facilities, meals and STEM instruction in support of the Area 11/8/10 with 286 cadets and 44 instructors for a maximum of 330 personnel. The JCLC is from 0700 hours, 27 May through 1300 hours, 30 May 2024. The contract shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work to meet the needs of FCS.

1.5 Period of Performance: The period of performance shall be from 27 May – 30 May 2024. The contract request does not contain option years.

1.6 General Information

1.6.1 Quality Control: Reserved

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Reserved

1.6.4 Hours of Operation: The contractor shall conduct business between hours that provide completion of all tasks within this PWS. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS during the JCLC camp dates. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s facility within 100 miles of Dahlonega, Georgia.

1.6.6 Type of Contract: The government will award a firmed fixed price contract.

1.6.6 Security Requirements: Not Applicable

1.6.7 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control: Not Applicable

1.6.7.3 Lock Combinations: Reserved

1.6.8 Special Qualifications: Reserved

1.6.9 Post Award Conference/Periodic Progress Meetings: Not Required

1.6.10 Contracting Officer Representative (COR): Reserved

1.6.11 Key Personnel: Reserved.

1.6.12 Identification of Contractor Employees: Reserved.

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs: Reserved

1.6.15 Data Rights: Reserved

1.6.16 Organizational Conflict of Interest: Reserved

1.6.17 PHASE IN /PHASE OUT PERIOD: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, and it does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE: Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance With JCLC Junior Cadet Leadership Challenge JROTC Junior Reserve Officers’ Training Corps KO Contracting Officer

OCI Organizational Conflict of Interest PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program STEM Science, Technology, Engineering, & Math TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Contractor shall provide housing with HVAC system, to include one bed per individual, desk with chair, proper lighting, bathroom with shower and toilet to include shower curtains. Provide facility for food management, preparing, delivery and serving of all meals.

4.2 Reserved

4.3 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS.

4.4 Contractor shall provide an auditorium facility that can seat approximately 300 for opening ceremony and graduation.

4.5 Contract shall provide recreation center, mock pavilion, sports fields and sport courts.

4.6 Contractor shall prepare, serve, and deliver meals during the times indicated for the duration of contract as specified within this Performance Work Statement.

4.7 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning.

4.8 Taxes: The government will be exempted from paying any sales taxes related to this contract.

Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services:

5.1.1 Contractor shall provide: Housing shall include one bed per individual, bath with shower curtain, light bulbs, and toilet facilities and shall be equipped with functional HVAC system, shall be in order prior to arrival and all work orders completed. Male and Female Cadets are to be housed in separate dormitories at the same facility with the appropriate gender Cadre and chaperones in the same dormitory. Staff will be housed separately at the same physical facility.

• Request one lodging area at the same physical facility for 286 cadets and 44 instructors from - 7:00 a.m. 27 May 2025 through 30 May 2025.

5.1.2 Provide facility, food, and management, to prepare and serve all meals.

5.1.3 Provide gym for STEM activities from 28 May 2025 – 29 May 2025, for 286 cadets. The STEM activities will include instructional materials and use for drones.

5.1.4 Provide the Recreation Center (gym / drill field) for daily access from 6:00 p.m. – 7:30 p.m. 27 May - 30 May 2025. Provide the drill field for daily access from 6:30 a.m. – 9:00 a.m. and 5:30 p.m. - 9:00 p.m. from 27 May -30 May 2025. (See Exhibit 3)

5.1.5 Meal Times. The contractor shall prepare and serve meals during the times indicated below:

6:30 a.m. - 8:00 a.m. Breakfast; Lunch Sack lunches; 5:00 p.m. - 7:00 p.m. Dinner. Sack lunches will be provided on 28 – 30 May 2025.

Times

6:30 a.m. – 8:00 a.m. Breakfast Sack Lunches pick up at 10:00 a.m. Lunch 5:00 p.m. – 7:00 p.m. Dinner

Meal Count:

ITEM

NAME

ESTIMATED QUANTITY

MEALS - CAMP BIGFOOT

Lunch, 27 May, 286 cadets / 44 cadre 330 Dining Facility

Dinner, 27 May, 286 cadets/44 cadre 330

Breakfast 28 May, 286 cadets/44 cadre 330

Sack Lunch, 28 May, 286 cadets/44 cadre 330 Sack Lunch

Dinner, 28 May, 286 cadets/44 cadre

Breakfast, 29 May, 286 cadets/44 cadres

Sack Lunch, 29 May, 286 cadets/44 cadres

Sack Lunch

Dinner, 29 May, 286 cadets/44 cadres

9 Breakfast, 30 May, 286 cadets/44 cadres 330

10 Gymnasium seating capacity of 400 – 27 May (3:30 p.m. – 7:30 p.m.) and 30 May (8 a.m. – 11:30 a.m.)

11 Provide access to intramural fields daily from 28 May-29 May (6:00 p.m. – 8:00 p.m.) 1

12 Provide facilities to conduct instructions and interactive activities on drones for 286 cadets on 28-29 May from 5:00 p.m. to 9:00 p.m. 1

5.1.6 Menu: TBD

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): RESERVED

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE THRESHOLD

INCENTIVE / DISINCENTIVE

Provide Housing for Cadets and Cadre Billets provided with bed, lighting, desk, and locker. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables. Billets with safe and secure and secure systems, windows, and shower/bathroom facilities found not in compliance with PWS will not be paid.

See invoicing notes after services rendered. Auditorium provide facility with proper lighting, AV, PA system, tables for graduation awards, lighted fire exits, and extinguishers. Minimum requirement is facility with fire exits and serviceable fire extinguishers. If minimum standards cannot be met a remedy will be offered to offset costs. Meals provide staff to operate kitchen which includes food prep, cooking, serving, set-up, take down, and clean-up of kitchen and dining areas. There is no room for deviation for food service to maximize safe food prep and consumption for Cadets and Cadre. Food area will be inspected by a BDE rep. Rep will make recommendations on negative findings.

Contractor shall be able to make on the spot corrections. However, if gross negligence is shown, food operations will be recommended shut down or will not feed to Cadets at no cost. Facilities (Recreation Center/pool with lifeguard and recreation ball fields) Recreation Center provided for evening sporting activities with required staff to manage the specific. Faculties will be available daily from 6-9 p.m. Facilities found not in compliance with PWS will not be paid. See invoicing notes after services rendered.

TECHNICAL EXHIBIT 1

The contractor service requirements are summarized into performance objectives that relate directly levels of service required for each requirement. These thresholds are critical to mission success.

The contractor service requirements are summarized into performance objectives that relate directly levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

Provide Housing for Cadets and Cadre

Billets provided with bed, lighting, desk, and locker. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Billets with safe and secure systems, windows, and shower/bathroom

Auditorium Provide facility with proper lighting, AV, PA system, tables for graduation awards, lighted fire exits, and extinguishers.

Minimum requirement is facility with fire exits and serviceable fire extinguishers.

Meals Provide staff to operate kitchen which includes food prep, cooking, serving, set-up, take down, and clean-up of kitchen and dining areas.

There is no room for deviation for food service to maximize safe food prep and consumption for Cadets and Cadre.

Facilities (Recreation Center/and recreation ball fields)

Recreation facilities provided for evening sporting activities – JROTC cadre led.

Facilities will be available daily from 6- 7:30 p.m.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency

# of Copie s Medium/Form at Submit To Room Status (any maintenance issues)

72 hours prior to 27 May 2025

2 e-mail Government Point of Contact

Updated Menu 72 hours prior to 27 May 2025

2 e-mail Government Point of Contact

Serving Times 72 hours prior to execution

1 e-mail Government Point of Contact

Facilities 72 hours prior to execution

1 e-mail Government Point of Contact

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

LODGING ESTIMATED WORKLOAD DATA

Lodging, Meals, Facilities

Lodging Requirements: 298

ITEM

NAME

WHO ESTIMATED QUANTITY

Housing 27 May – 30 May 2025

Instructors 44 3 Nights

Housing 27 May – 30 May 2025

Cadets (Main Body) 286 3 nights

Total Bed Space required 330

***Note: Only one person per bed