DRAFT_PWS_JCLC_Warrior_(RMA).pdf

DRAFT

PERFORMANCE WORK STATEMENT

FOR

6TH BRIGADE JUNIOR RESERVE OFFICER’S TRAINING CORPS

CADET LEADERSHIP CHALLENGE

CAMP WARRIOR 2019

3-8 JUNE 2019

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide services to support JCLC Camp Warrior 2019. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, lodging, meals, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JCLC Camp Warrior 2019 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC Camp Warrior 2019 proposed location is Gainesville GA. 30501. The vendor must have the capability to provide billeting, food service, transportation, medical support with facilities as well as rappel towers and other sports complexes required to support JCLC.

1.3 Objectives:

- Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.4 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for JROTC Cadet Leadership Camp (JCLC) “Warrior” 2019, for a maximum of 400 Cadets and 75 cadre members at JCLC Camp Warrior 3-8 June 2019. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work:

1.5 Period of Performance: The period of performance shall be for 5 days from 3-8 June 2019

1.6 General Information

1.6.1 Quality Control: Reserved

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor will not be required to work on holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.3 Type of Contract: The government will award a firm fixed price service contract.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700-1900 Monday thru Saturday for dining and 24 hour medical assistance during the length of the camp except Federal holidays or when the facility is closed due to local or national emergencies. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at contractor’s facility within a radius of 75 miles of Westlake High School, 2400 Union Rd SW, Atlanta, GA 30331.

1.6.6 Type of Contract: The government will award a firm fixed service type contract.

1.6.7 Security Requirements RESERVED

1.6.7.1 PHYSICAL Security: RESERVED

1.6.7.2 Key Control RESERVED

1.6.7.2.1. RESERVED

1.6.7.2.2. Keys. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.4 RESERVED

1.6.7.5 RESERVED

1.6.7.6 RESERVED

1.6.7.7 RESERVED

1.6.7.8 RESERVED

1.6.7.9 RESERVED

1.6.7.10 RESERVED

1.6.7.11 RESERVED

1.6.7.12 RESERVED

1.6.7.13. RESERVED

1.6.7.14 RESERVED

1.6.7.15 RESERVED

1.6.7.16 RESERVED

1.6.8 Special Qualifications: RESERVED

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): RESERVED

1.6.11 Key Personnel: RESERVED

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel RESERVED

1.6.14 Other Direct Costs. RESERVED

1.6.15 Data Rights RESERVED

1.6.16 Organizational Conflict of Interest: RESERVED

1.6.17 PHASE IN /PHASE OUT PERIOD RESERVED

1.6.18. Estimated Workload Data: The Contractor will have medical coverage and Camp management personnel available to assist 24 hours a day during the entire JCLC. Training and dining facility personnel will be available to support training in accordance with the training schedule 0700 a.m.

to 7:00 p.m.

1.6.4 Estimated Workload Data: The Contractor shall have medical coverage (Nurse and Medics), and Camp Candara personnel available to assist 24 hours a day during the entire JCLC. Training and dining facility personnel will be available to support training in accordance with the training schedule 0700- 1900.

1.6.9 Post Award Conference/Periodic Progress Meetings: N/A

1.6.10 Contracting Officer Representative (COR): N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, or make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have private of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CCR Cadet Command Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD260 Department of Defense Form 260 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest OCONUS outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PAM Pamphlet PIPO Phase In/Phase Out POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Housing Requirements. The contractor shall provide housing for 400 Cadets and 75 cadre members participating in “Camp Warrior” 2019. Dates are 3-8 June 2019. Housing must include one bed per individual. Contractor shall also make available certain recreational facilities (rappelling equipment and training, canoes and instructors, leadership reaction course, land navigation course, obstacle course, 24-hr medical coverage facilities, and pool).

4.2.1 Contractor shall provide one (1) certified lifeguard for drown-proofing training. Contractor shall provide office space for the camp operations center from 5-8 June 2019, to include cleaning supplies, trained and qualified personnel to support, Aquatics, Land Navigation, Rappelling, 1 full time -Staff Nurse for 24-hr first aid station. All items to include first aid support facilities and operations headquarters will be located at the vendor’s facility.

4.3. Audiovisual. The Contractor shall make available the dining facility and equipment for inclement weather. Inclement weather equipment includes lightening protective shelters, HQs building, and billets.

In addition, the contractor should be prepared to provide on call a projector and screen at the dining. No other audiovisual equipment is required.

4.4. Transportation requirements. Contractor shall provide 2 golf carts and 1 pick up to transport event participants and equipment as required and (10Pax) vans, 3 Buses, Golf carts operators will be the JROTC cadre.

4.5 Hand Held Radios. Contractor shall provide 10 hand held radios (UHF/VHF Radios or similar radios) with charging stations capable of signal coverage throughout the confinements of the camp.

4.6 Training Venues Personnel. Contractor should provide the minimum personnel to support the different training venues (Rappelling, Canoeing, Aquatics, and Land Navigation) to conduct a safe training.

4.7 Meal Requirements. Contractor shall provide meals for camp participants from 3-8 June 2019 “Camp Warrior”. Meals will be provided as follows:

“Camp Warrior” Breakfast meals from 4-8 June 2019 for 400 Cadets and 75 cadre members Lunch meals from 3-8 June 2019 for 400 Cadets and 75 cadre members Dinner meals from 3-8 June 2019 for 400 Cadets and 75 cadre members Total meals provided: 17

4.8 Porta-Latrines. Contractor should provide 2 porta-latrines, one each located at two sites within the camp 3-8 June. The porta-latrines shall be emptied / cleaned as needed starting 3 June 2019 through 8 June 2019. Additionally, on-site restrooms are provided. Vendor will coordinate with cadre on locations.

4.9 Ice Bags. Contractor should provide 135 each 20 pounds of ice per day, and one commercial storage container.

4.10 Contractor shall provide Trash Dumpster/2 dumpsters x 3 days.

4.11 Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.12 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.13 Courtesy. The contractor's employees shall be courteous to all persons served under this contract.

Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards.

5.2. Facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.3 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy. Gender separation in billeting and adult separation from underage JROTC cadets are critical safety components of the program. Males and females will be lodged separately, and female chaperones will lodge with the female cadets.

5.4 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.5 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the conference participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.6 Contractor shall provide all food and condiments for use at each meal.

5.7 Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.8 Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment.

5.9 The contractor shall prepare the following menu:

5.9.1. Lunch, 3 June 2019: Bag Lunch, Sub Sandwiches (cheese, turkey), granola bar, chips, fruits, juice, water

5.9.2. Dinner, 3 June 2019: Sour Spare Ribs, Jasmine Rice, Stir Fried Vegetables, Assorted Desserts.

5.9.3. Breakfast, 4 June 2019: French Toast Sticks, Chicken Sausage, Hash Browns, Mixed Berry Yogurt.

5.9.4. Lunch, 4 June 2019: Bag Lunch, Sub Sandwiches (ham, cheese), granola bar, chips, fruits, juice, water

5.9.5. Dinner, 4 June 2019: Spaghetti and Meat Sauce, Garlic Bread, Steamed vegetables, assorted desserts.

5.9.6. Breakfast, 5 June 2019: Scrambled Eggs, Pork sausage links, Southern Grits, Cinnamon Applesauce.

5.9.7. Lunch, 5 June 2019: Bag Lunch, Sub Sandwiches (Pastrami and Monterey Jack Cheese), granola bar, chips, fruits, juice, water

5.9.8. Dinner, 5 June 2019: Fried Chicken, Mac & Cheese, Slow Roasted Green Beans, assorted desserts.

5.9.9. Breakfast, 6 June 2019: Blueberry Pancakes, Turkey Sausage Links, Oatmeal.

5.9.10. Lunch, 6 June 2019: Bag Lunch, Sub Sandwiches (Corned Beef and Swiss Cheese), granola bar, chips, fruits, juice, water

5.9.11. Dinner, 6 June 2019: BBQ Pulled Pork, Cornbread, Baked Beans, Seasonal Vegetables, assorted desserts.

5.9.12. Breakfast, 7 June 2019: Eggs with Cheese, Applewood Smoked Bacon, Roasted Potatoes.

5.9.13. Lunch, 7 June 2019: Bag Lunch, Sub Sandwiches (Turkey and Cheddar), granola bar, chips, fruits, juice, water

5.9.14. Dinner, 7 June 2019: Grilled Cheeseburgers, Steak Fries, Sautéed Vegetables.

5.9.15 Breakfast, 8 June 2019: French Toast Sticks, Chicken Sausage, Hash Browns, Mixed Berry Yogurt.

5.9.16. Lunch, 8 June 2019: Bag Lunch, Sub Sandwiches (ham, cheese), granola bar, chips, fruits, juice, water

5.9.17. Dinner, 8 June 2019: Spaghetti and Meat Sauce, Garlic Bread, Steamed vegetables, assorted desserts.

5.10. Meal Times. The contractor shall serve meals during the times indicated below:

1100 - 1300 Lunch 3 June 2019, 475 each.

1730 - 1830 Dinner 3 June 2019, 475 each.

0600 - 0720 Breakfast 4 June 2019, 475 each.

1100 - 1300 Lunch 4 June 2019, 475 each.

1730 - 1830 Dinner 4 June 2019, 475 each.

0600 - 0720 Breakfast 5 June 2019, 475 each.

1100 - 1300 Lunch 5 June 2019, 475 each.

1730 - 1830 Dinner 5 June 2019, 475 each.

0600 - 0720 Breakfast 6 June 2019, 475 each.

1100 - 1300 Lunch 6 June 2019, 475 each.

1730 - 1830 Dinner 6 June 2019, 475 each.

0600 - 0720 Breakfast 7 June 2019, 475 each.

1100 - 1300 Lunch 7 June 2019, 475 each.

1730 - 1830 Dinner 7 June 2019, 475 each.

0600 - 0720 Breakfast 8 June 2019, 475 each.

1100 - 1300 Lunch 8 June 2019, 475 each.

1730 - 1830 Dinner 8 June 2019, 475 each.

5.11 Ice Bags. Contractor shall provide 135 each 20 pounds bags of ice per day, one commercial size storage container to keep ice from melting.

5.12 Portable Showers/Latrines. Contractor shall provide 3 portable showers (10 stall each) placed at multiple locations. Provide 2 portable latrines at coordinated sites.

5.13 Training Venues Personnel. Contractor shall provide qualified and trained instructors to support the different training venues (Rappelling, Aquatics, Canoeing, Land Navigation,). Contractor shall provide nurses for medical coverage on 24/7 hour basis

6.5.14. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (Including subcontractor labor hours) required for performance of services under this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: ttp://www.ecmra.mil/, and click on "Department of the Army CMRA" on the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by slicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-3, CCR 145-2, DA PAM 30-22, FAR.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para. 4.1 The contractor shall provide housing for 400 Cadets and 75 cadre members participating in “Camp Warrior” 2019, for a maximum of 400 Cadets and 75 cadre members, at Camp Warrior. Housing must include one bed per individual.

Contractor shall also make available certain recreational facilities (rappelling equipment and COPES training, canoes and instructors, leadership reaction course, land navigation course, obstacle course, 24-hr medical coverage facilities, radios, golf carts, porta-latrines, and pool).

Cadre billets provided with bed, and lighting. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Lifeguard 6-8 June 1 In person VENDOR:

Cleaning supplies Cleaning supplies to be used every day while JCLC is in session

1 In bulk Same as above

RN and LPN

Nurses to operate on a 24 hour rotational basis to provide medical support to JCLC Camp Warrior.

With credentials

With credentials

Same as above

Portable toilets Portable toilets to be available for use during the duration of JCLC

2 Multiple locations Same as above

Hand Held Radios Capable to provide signal coverage throughout the whole camp and facilities

10 Each Same as above

Golf carts To be used by designated personnel every day during JCLC

2 carts two of them 1 P/U Truck, and 2 Vans

Each Same as above

Meals

Meals to serve approximately 475 persons per day

5 breakfast

6 Lunch

Each

Same as above

Deliverable Frequency # of Copies Medium/Format Submit To

6 Dinner

Training Venues Personnel

Rappelling, Canoeing, Aquatics, Land Navigation

Minimum required to conduct safe training

In person Same as above

Ice Bags 5-8 June 135 each day 20 lbs. Same as above

Invoice 1 1 Electronically Wawf.eb.mil

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Medical Personnel 2 79

2 Training Personnel (Aquatics, Land Navigation, Rappelling) JROTC cadre

26 96

3 Dining Facility Personnel 8 96

4 Security Personnel 2 96